19 Academic jobs in Stony Brook
Academic Advisor II
Posted today
Job Viewed
Job Description
Academic Advisor II
We are the Division of Undergraduate Education
-
We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.
-
We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.
-
We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.
-
We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.
-
We invite you to apply to work in our division.
Click here ( for more information about the Division of Undergraduate Education
Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher) and one (1) year of full-time experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
OR
In lieu of a Bachelor's degree, a Master's degree (foreign equivalent or higher) completed by June 2026 and some related experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
Preferred Qualifications:
Master's Degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling, or a related discipline. Academic advising experience in a college or university setting. Experience teaching new student seminars or student-development related courses. Experience conducting presentations including facilitating discussions. Experience coordinating programs and/or events. Experience interacting with a diverse student population in an academic environment.
Brief Description of Duties:
The DUE Academic Advisor provides individual academic advising to SBU students. The incumbent is an active leader and participant in assisting with the orientation and registration process, planning activities and events throughout the year, developing and implementing advising strategies for academic success for all students, and building connections with faculty, staff, and student constituents. In addition, the incumbent teaches the Introduction to Stony Brook seminar course. This position provides a significant link to students' transition to SBU with the goal to strengthen student engagement and retention.
The incumbent must possess: outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.
Duties:
Academic Advisement:
-
Provide high quality, pro-active academic advising in individual and group settings on an ongoing basis throughout the students SBU career, including regular communication about courses, majors, degree requirements, and policies and procedures.
-
Monitor course enrollment and academic progress.
-
Active support, follow-up and success strategies to undergraduate students.
-
Serve as a general walk-in academic advisor as needed.
Program Development and Event Planning:
-
Participate in initiating, planning, and developing events and activities which build community and support academic success.
-
Coordinate programming initiatives, including logistics, planning, and partnering with any campus departments.
-
May oversee marketing: social media, print, website, calendar, additional digital media, etc.
-
May oversee student assistants, serve on training committees.
-
Assist with administrative tasks for programming, special initiatives, etc.
Orientation and Registration:
-
Assist in the coordination and implementation of orientation sessions.
-
Coordinate the registration of new students.
-
Collaborate with the Registrar, New Student Programs office, and all specialized advising programs in registering new students.
-
Participate in the planning of new student orientation and opening week programs including the development, planning, and implementation of various activities.
Participation in various programs such as training/staff development, campus events, and university-wide committees.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA ( .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here ( .
Visit our WHY WORK HERE ( page to learn about the total rewards we offer.
#LI-DK1
Job Number:
Official Job Title: : Academic Advisement Assistant
Job Field : Administrative & Professional (non-Clinical)
Primary Location : US-NY-Stony Brook
Department/Hiring Area: : Academic and Transfer Advising Services
Schedule : Full-time
Shift : Day Shift Shift Hours: : 9-5pm :
Posting Start Date : Sep 25, 2025
Posting End Date : Oct 23, 2025, 11:59:00 PM
Salary: : $57,000
Appointment Type: : Term
Salary Grade: : SL2
SBU Area: : Stony Brook University
Req ID:
Academic Advisor II
Posted 14 days ago
Job Viewed
Job Description
- We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.
- We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.
- We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.
- We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.
- We invite you to apply to work in our division.
Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher) and one (1) year of full-time experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
OR
In lieu of a Bachelor's degree, a Master's degree (foreign equivalent or higher) completed by June 2026 and some related experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
Preferred Qualifications:
Master's Degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling, or a related discipline. Academic advising experience in a college or university setting. Experience teaching new student seminars or student-development related courses. Experience conducting presentations including facilitating discussions. Experience coordinating programs and/or events. Experience interacting with a diverse student population in an academic environment.
Brief Description of Duties:
The DUE Academic Advisor provides individual academic advising to SBU students. The incumbent is an active leader and participant in assisting with the orientation and registration process, planning activities and events throughout the year, developing and implementing advising strategies for academic success for all students, and building connections with faculty, staff, and student constituents. In addition, the incumbent teaches the Introduction to Stony Brook seminar course. This position provides a significant link to students' transition to SBU with the goal to strengthen student engagement and retention.
The incumbent must possess: outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.
Duties:
Academic Advisement:
- Provide high quality, pro-active academic advising in individual and group settings on an ongoing basis throughout the students SBU career, including regular communication about courses, majors, degree requirements, and policies and procedures.
- Monitor course enrollment and academic progress.
- Active support, follow-up and success strategies to undergraduate students.
- Serve as a general walk-in academic advisor as needed.
- Participate in initiating, planning, and developing events and activities which build community and support academic success.
- Coordinate programming initiatives, including logistics, planning, and partnering with any campus departments.
- May oversee marketing: social media, print, website, calendar, additional digital media, etc.
- May oversee student assistants, serve on training committees.
- Assist with administrative tasks for programming, special initiatives, etc.
- Assist in the coordination and implementation of orientation sessions.
- Coordinate the registration of new students.
- Collaborate with the Registrar, New Student Programs office, and all specialized advising programs in registering new students.
- Participate in the planning of new student orientation and opening week programs including the development, planning, and implementation of various activities.
Participation in various programs such as training/staff development, campus events, and university-wide committees.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
#LI-DK1
Academic Advisor II
Posted 1 day ago
Job Viewed
Job Description
**We are the Division of Undergraduate Education**
+ We are student-centered departments dedicated to fostering and enhancing the ever-evolving undergraduate academic experience.
+ We implement and support innovative teaching, advising, and student interventions that strategically promote student success, retention and graduation.
+ We strive to create meaningful relationships with students and value collaboration with colleagues across academic and administrative areas to ensure students experience an inclusive and engaging environment.
+ We are constantly evolving. We are a division of creative, forward thinking and solutions-focused staff, who are committed to professional growth, training, research initiatives and collaboration within our area and with campus partners.
+ We invite you to apply to work in our division.
Click here ( for more information about the Division of Undergraduate Education
**Required Qualifications (as evidenced by an attached resume):**
Bachelor's Degree (foreign equivalent or higher) and one (1) year of full-time experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
OR
In lieu of a Bachelor's degree, a Master's degree (foreign equivalent or higher) completed by June 2026 and some related experience in a college or university setting in student services related areas such as: advising, counseling, teaching, and/or student programming/activities (related student work experience may be considered).
**Preferred Qualifications:**
Master's Degree (foreign equivalent or higher) in higher education, student affairs, social work, counseling, or a related discipline. Academic advising experience in a college or university setting. Experience teaching new student seminars or student-development related courses. Experience conducting presentations including facilitating discussions. Experience coordinating programs and/or events. Experience interacting with a diverse student population in an academic environment.
**Brief Description of Duties:**
The DUE Academic Advisor provides individual academic advising to SBU students. The incumbent is an active leader and participant in assisting with the orientation and registration process, planning activities and events throughout the year, developing and implementing advising strategies for academic success for all students, and building connections with faculty, staff, and student constituents. In addition, the incumbent teaches the Introduction to Stony Brook seminar course. This position provides a significant link to students' transition to SBU with the goal to strengthen student engagement and retention.
The incumbent must possess: outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.
**Duties:**
**Academic Advisement:**
+ Provide high quality, pro-active academic advising in individual and group settings on an ongoing basis throughout the students SBU career, including regular communication about courses, majors, degree requirements, and policies and procedures.
+ Monitor course enrollment and academic progress.
+ Active support, follow-up and success strategies to undergraduate students.
+ Serve as a general walk-in academic advisor as needed.
**Program Development and Event Planning:**
+ Participate in initiating, planning, and developing events and activities which build community and support academic success.
+ Coordinate programming initiatives, including logistics, planning, and partnering with any campus departments.
+ May oversee marketing: social media, print, website, calendar, additional digital media, etc.
+ May oversee student assistants, serve on training committees.
+ Assist with administrative tasks for programming, special initiatives, etc.
**Orientation and Registration:**
+ Assist in the coordination and implementation of orientation sessions.
+ Coordinate the registration of new students.
+ Collaborate with the Registrar, New Student Programs office, and all specialized advising programs in registering new students.
+ Participate in the planning of new student orientation and opening week programs including the development, planning, and implementation of various activities.
**Participation in various programs** such as training/staff development, campus events, and university-wide committees.
**Other duties or projects** as assigned as appropriate to rank and departmental mission.
**Special Notes:**
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
**_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._**
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA ( .
_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here ( _._
Visit our WHY WORK HERE ( page to learn about the **total rewards** we offer.
#LI-DK1
**Job Number:**
**Official Job Title:** : Academic Advisement Assistant
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Academic and Transfer Advising Services
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 9-5pm :
**Posting Start Date** : Sep 25, 2025
**Posting End Date** : Oct 23, 2025, 11:59:00 PM
**Salary:** : $57,000
**Appointment Type:** : Term
**Salary Grade:** : SL2
**SBU Area:** : Stony Brook University
**Req ID:**
Academic/Faculty/Research Physician
Posted today
Job Viewed
Job Description
Join the Premier Academic Medical Center in the Region
Long Island, New York
Openings Available In:
- Bone & Soft Tissue
- Gastrointestinal (GI)
- Genitourinary (GU)
- Pediatrics
- Transfusion Medicine & Blood Banking
- Head and Neck
- Pulmonary
- Surgical Pathology
- Join one of the nation's leading public research universities with protected time for teaching and research
- Be part of a dynamic and expanding team working with residents and fellows
- Enjoy case diversity tailored to your subspecialty interests
- Leadership opportunities available for qualified candidates
- Competitive base salary , annual incentive program , and comprehensive benefits including a generous retirement plan
- Culturally and ethnically diverse community with a vibrant arts, theater, and museum scene
- Live on the beautiful North Shore of Long Island with access to local beaches, nature preserves, and parks
- Convenient travel access with proximity to JFK International , LaGuardia , and Long Island MacArthur Airport (just 15 minutes from the hospital)
- Home to a growing biotech, engineering, and research economy
Advance your academic pathology career in one of the most desirable locations in the country. Apply today to learn more!
Job Reference: PATH 24224
Academic/Faculty/Research Physician
Posted today
Job Viewed
Job Description
Join the Premier Academic Medical Center in the Region
Long Island, New York
Openings Available In:- Bone & Soft Tissue
- Gastrointestinal (GI)
- Genitourinary (GU)
- Pediatrics
- Transfusion Medicine & Blood Banking
- Head and Neck
- Pulmonary
- Surgical Pathology
- Join one of the nation's leading public research universities with protected time for teaching and research
- Be part of a dynamic and expanding team working with residents and fellows
- Enjoy case diversity tailored to your subspecialty interests
- Leadership opportunities available for qualified candidates
- Competitive base salary , annual incentive program , and comprehensive benefits including a generous retirement plan
- Culturally and ethnically diverse community with a vibrant arts, theater, and museum scene
- Live on the beautiful North Shore of Long Island with access to local beaches, nature preserves, and parks
- Convenient travel access with proximity to JFK International , LaGuardia , and Long Island MacArthur Airport (just 15 minutes from the hospital)
- Home to a growing biotech, engineering, and research economy
Advance your academic pathology career in one of the most desirable locations in the country. Apply today to learn more!
Job Reference: PATH 24224
Academic/Faculty/Research Physician
Posted today
Job Viewed
Job Description
Join the Premier Academic Medical Center in the Region
Long Island, New York
Openings Available In:- Bone & Soft Tissue
- Gastrointestinal (GI)
- Genitourinary (GU)
- Pediatrics
- Transfusion Medicine & Blood Banking
- Head and Neck
- Pulmonary
- Surgical Pathology
- Join one of the nation's leading public research universities with protected time for teaching and research
- Be part of a dynamic and expanding team working with residents and fellows
- Enjoy case diversity tailored to your subspecialty interests
- Leadership opportunities available for qualified candidates
- Competitive base salary , annual incentive program , and comprehensive benefits including a generous retirement plan
- Culturally and ethnically diverse community with a vibrant arts, theater, and museum scene
- Live on the beautiful North Shore of Long Island with access to local beaches, nature preserves, and parks
- Convenient travel access with proximity to JFK International , LaGuardia , and Long Island MacArthur Airport (just 15 minutes from the hospital)
- Home to a growing biotech, engineering, and research economy
Advance your academic pathology career in one of the most desirable locations in the country. Apply today to learn more!
Job Reference: PATH 24224
Academic Advisor - Computer Systems
Posted 8 days ago
Job Viewed
Job Description
Farmingdale State College is a recognized leader in applied learning. With over 10,000 students, FSC is the State University of New York's largest college of applied science and technology, with 96% of graduates working in New York State and 75% working on Long Island. Farmingdale prepares emerging leaders in the growing technology, engineering, business and health care fields.
Farmingdale State College is committed to inclusivity and excellence as part of our mission and culture. The College has received the 2022, 2023 and 2024 Higher Education Excellence in Diversity (HEED) Award. We seek candidates of all backgrounds who embrace these values and the broader mission of public higher education.
The College is increasingly focused on expanding student engagement. In addition to the highly successful NCAA Division III athletic program, Esports, and an extensive array of student clubs and organizations give FSC a strong culture of civic responsibility.
Job Description:
The Computer Systems Department at Farmingdale State College is seeking to hire a full-time Academic Advisor. The duties of this position entail student advising, graduation, probation, and suspension reviews, examining and reviewing financial aid issues generated by the financial aid office for students each semester, as well as attending Open House, graduation, and training new faculty advisors as needed.
Responsibilities:
- Advise students and assist them with academic planning and course selection, minor selection, and post-graduation plans.
- Conduct analysis of financial aid audits and communicate with students to resolve financial aid non-compliance issues.
- Conduct analysis of graduation audits and communicate with students regarding graduation requirements and protocol.
- Provide students with information and referrals regarding scholarships, career planning, tutoring, study abroad, etc.
- Register students for specific degree related courses in Banner.
- Communicate with the registrar to resolve transcript issues.
- Provide guidance to students in academic jeopardy: early warning, probation, suspension.
- Sustain partnerships with individuals and offices across the campus (faculty, tutoring, writing center, disabilities services, financial aid, student affairs, athletics, veterans affairs etc.) to ensure that students are given appropriate guidance and support.
- Commitment to diversity and university initiatives supportive of diversity and inclusion.
- Interest in participating in student-centered service activities.
- Desire to apply expertise in promoting civic engagement with the College's many community partners.
Requirements:
MINIMUM QUALIFICATIONS:
- Bachelor's degree.
- Ability to serve as an academic advisor or counselor in an educational setting.
- Ability to counsel and advise college students individually, assessing needs and offering guidance.
- Excellent written and verbal communication skills.
- Ability to work with individuals and offices across the College that serve students.
- Master's degree.
Additional Information:
This is a full-time UUP position .
- For the first 10 working days, beginning Thursday, September 25, 2025 , and ending Saturday, October 4, 2025 , applications will be limited to UUP Farmingdale.
- CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled
- SALARY: $57,151 + $,000 in downstate location pay = 61,151 Total Compensation.
Click here for New York State Benefits Summary
Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer.
VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION
The Consumer Information web page can be viewed at the following link
This page describes various services, information and statistics on many different aspects of the College's operations.
Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.
The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.
Application Instructions:
Interested candidates may apply by clicking on the "Apply Now" link at the top or bottom of this page. The following documents are required for all positions:
- Cover Letter
- Resume/C.V.
Only applications made through Farmingdale's electronic application system will be accepted. Once you successfully apply you will receive an email as confirmation. Returning applicants may login to their Farmingdale State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
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Academic and Financial Wellness Advisor
Posted today
Job Viewed
Job Description
Academic and Financial Wellness Advisor
Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Two (2) years of full time professional experience working at a higher education institution (Student work experience may be considered). One (1) year of full-time experience in a financial aid office with at least five (5) NASFAA credentials, or two (2) years of experience working as an academic advisor. Experience interacting with students and their families and strong customer service skills. Experience presenting, training, or conducting workshops.
Preferred Qualifications:
Master's degree (or foreign equivalent or higher). Full-time experience in financial aid, including working knowledge of federal, state, and institutional aid programs. Experience advising students and/or families on financial aid processes and policies. Demonstrated experience in academic advising or providing guidance on academic planning. Financial aid experience within a SUNY or New York State university setting. Familiarity with Enterprise Resource Planning (ERP) software systems used in large organizations.
Brief Description of Duties:
The Academic and Financial Wellness Advisor will serve as a key liaison between the Financial Aid Office and Academic Advising to help students develop financial solutions that support their academic success and long-term retention. In this dual-support role, the successful candidate will provide personalized guidance to students navigating both the financial aid process and academic challenges that may be influenced by financial circumstances. The ideal candidate is student-centered, collaborative, and committed to delivering proactive, holistic support that integrates financial wellness with academic progress.
The incumbent will also represent the university at recruitment and outreach events and be responsible for delivering high-quality customer service to students and their families. Strong communication, time-management, and problem-solving skills are essential for success in this position.
Duties:
Student Advising and Support
-
Provide comprehensive financial guidance to students and families, including FAFSA assistance, loan counseling, budgeting strategies, and financial wellness education.
-
Serve as a primary contact to explain financial aid processes, award letters, and billing implications.
-
Communicate with students via phone, email, and in person regarding missing documents, incomplete applications, and the impact on their aid eligibility.
Application Review and Compliance
-
Evaluate financial aid applications and determine eligibility in accordance with institutional, state, and federal policies.
-
Assist in the review of student and family income for compliance with federal and state regulations.
-
Support administration of specialized aid programs, such as verification, professional judgment appeals, and communication campaigns.
Retention and Academic Partnership
-
Partner with academic advising staff to identify students at financial and academic risk.
-
Develop support plans that promote academic progress and retention.
-
Serve as financial aid referral liaison for academic advising and collaborate with other university offices on retention initiatives.
-
Serve on the Satisfactory Academic Progress (SAP) appeals committee.
Outreach and Education
-
Conduct in-person and virtual workshops on financial aid literacy, FAFSA filing, financial wellness, and loan education.
-
Provide periodic financial aid training for academic advisors.
-
Participate in new student orientations and recruitment activities to support enrollment goals.
Collaboration
- Work with the Financial Aid Customer Service Team to proactively engage students with incomplete aid applications or pending requirements.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA ( .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here ( .
Visit our WHY WORK HERE ( page to learn about the total rewards we offer.
#LI-DK1
Job Number:
Official Job Title: : Financial Aid Advisor
Job Field : Administrative & Professional (non-Clinical)
Primary Location : US-NY-Stony Brook
Department/Hiring Area: : Financial Aid
Schedule : Full-time
Shift : Day Shift Shift Hours: : 8:30-5:00 :
Posting Start Date : Oct 6, 2025
Posting End Date : Oct 27, 2025, 8:59:00 PM
Salary: : 57,151 - 58,000
Appointment Type: : Term
Salary Grade: : SL3
SBU Area: : Stony Brook University
Req ID:
Occupational Therapy - Academic Department Assistant
Posted 3 days ago
Job Viewed
Job Description
As the second-largest Catholic university in New England, and one of the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. More than 10,000 students attend the University's eight colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Computer Science & Engineering; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si' campus, stands out from other Catholic institutions as it was established and led by laity. The contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts, and at the same time cultivates students to be forward thinkers who enact change-in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 390 Colleges: 2025 Edition, and Best Business Schools: 2024 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio, a Division I athletics program, and an impressive performing arts program that includes choir, band, dance, and theatre.
View SHU's Faculty Experts Here
To apply
Only applications submitted through the official Careers at SHU site will be accepted for employment consideration. If you are viewing this job advertisement through a different site, please visit Careers at SHU to submit a formal application.
Qualified candidates are invited to submit a complete application and resume via our online application system. A cover letter or statement of interest is also preferred for all staff positions.
Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position.
Position Summary
Provides administrative support to the Program Director and coordinates the department's administrative support services, meeting the needs of faculty, students, and other support personnel. Functions as administrative support to the Department Chair/Program Director, Academic Fieldwork Coordinator, and the Occupational Therapy Program to assure compliance with demands of program operations, fieldwork coordination, ACOTE, SARA, program, and University requirements.
Principal Duties & Responsibilities
- Manage administrative functions as assigned by the Program Director.
- Maintain accurate and confidential records for students, admissions, accreditation, and program evaluation.
- In collaboration with faculty, assist with creating, revising, and distributing the student manual and other program materials.
- Support departmental planning and execution of orientations, pinning ceremony, and graduation events.
- Engage with university marketing to maintain and update OT program materials, website, and social media accounts.
- Develop and distribute promotional and recruitment materials to support program visibility and outreach.
- Facilitate alumni engagement and communication through surveys and newsletters.
- Support the program's admissions cycle by serving as a communications liaison between Program Director, the department admissions team, marketing, and prospective applicants.
- Coordinate all aspects of new OT Graduate Program student on-boarding, including registration, required forms, fieldwork documentation, assignments, health records and requirements, run reports, and upload as appropriate in Perceptive Content.
- Coordinate cohort trimester scheduling and registration, ensuring alignment with academic calendars, collaborating with admissions/semester coordinators, and resolving related issues promptly.
- Create, monitor, and update yearly cohort distribution lists.
- Support the Program Director and department faculty in creating reports and communications, such as the ACOTE annual report, department surveys, alumni engagement, etc.
- Monitor all student outcomes and successes and track NBCOT results, monitor students' academic success, and support the PPC Committee and its actions.
- Prepare and provide documentation for state licensure as requested by program graduates and NBCOT academic verification requests.
- Review, maintain, and ensure timely updates of all Memos of Understanding (MOU) and site contracts.
- Prepare new and revised MOUs/contracts for AFWC and Dean's review and obtain appropriate signatures.
- Maintain the site OT and CHP contract SharePoint database.
- Upload MOU/contracts in FW management software and regularly update contract files (software and paper as determined by AFWC).
- Establish and ensure maintenance of regular and timely MOU/contract updates as per ACOTE and University requirements. Run reports on FW software and complete appropriate analytics as requested.
- Support Fieldwork Coordinator with Level I and Level II FW (adding FW contacts, emails, site details into Exxat, monitoring midterms/finals and SharePoint site).
- Interview, hire, and supervise Fieldwork Graduate Assistant.
- Support Fieldwork Coordinator or graduate assistants' internet searches for state licensure and NBCOT sites to verify, print, and upload into Exxat, current fieldwork educator licenses and initial NBCOT certification. Immediately notify AFWC if licenses are not current or the NBCOT certification is not found.
- Log and upload all ACOTE and Program evaluations, paperwork related to students' performance, and assessment of Level I and Level II FW to assure ACOTE and program compliance in fieldwork.
- Assist the Fieldwork Coordinator to ensure all Level II evaluations are uploaded to Perceptive Content.
- Support the Fieldwork Coordinator to assure student compliance with fieldwork readiness, program and University requirements, including managing Castlebranch/Exxat accounts for criminal background checks, health forms, drug testing of all OT students, health insurance, CPR certification, titers and immunizations, and other requirements as indicated.
- Create a professional environment in which the MSOT program and FW objectives may be met, FERPA and HIPPA requirements are met, and collegiality with faculty, staff, and students is maintained.
- Program evaluation
- Run reports and analytics on fieldwork data as required for ACOTE reports and program evaluation.
- Familiarize self in specialized knowledge regarding ACOTE program requirements and fieldwork compliance.
- Coordinate and maintain faculty and adjunct files according to University and ACOTE requirements.
- Become a highly skilled user of Exxat FW and other software as needed for FW and compliance.
- Familiarize self with ACOTE's current standards.
- Familiarize self with Program's objectives and program evaluation plan/strategies regarding fieldwork.
- Familiarize self with SARA regulations.
- Other duties as assigned.
- Possess 3-5 years of administrative experience, preferably in a fast-paced office environment.
- Demonstrated excellence in written and verbal communication, including in-person, phone, and email interactions.
- Proficient in Microsoft Office Suite, with advanced skills in Word and Excel.
- Eager and able to learn fieldwork management software; experienced with CastleBranch and other relevant platforms preferred.
- Highly organized with strong time management abilities and attention to detail.
- Self-motivated, capable of managing multiple priorities and tasks independently.
- Proven ability to meet deadlines, including projects requiring quick turnaround.
- Proactive and assertive, with a strong sense of initiative and follow-through.
- Maintains confidentiality, exercises sound judgment, and understands university protocols and operations.
- Committed to becoming an expert user of the Exxat fieldwork software platform
Unusual Working Conditions
Occasional hours beyond typical day required (with advance notice).
This role requires excellent customer service skills and the ability to succeed in a fast-paced office environment with multiple competing tasks and demands.
This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.
Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.
Academic and Financial Wellness Advisor
Posted 1 day ago
Job Viewed
Job Description
Bachelor's Degree (foreign equivalent or higher). Two (2) years of full time professional experience working at a higher education institution (Student work experience may be considered). One (1) year of full-time experience in a financial aid office with at least five (5) NASFAA credentials, or two (2) years of experience working as an academic advisor. Experience interacting with students and their families and strong customer service skills. Experience presenting, training, or conducting workshops.
Preferred Qualifications:
Master's degree (or foreign equivalent or higher). Full-time experience in financial aid, including working knowledge of federal, state, and institutional aid programs. Experience advising students and/or families on financial aid processes and policies. Demonstrated experience in academic advising or providing guidance on academic planning. Financial aid experience within a SUNY or New York State university setting. Familiarity with Enterprise Resource Planning (ERP) software systems used in large organizations.
Brief Description of Duties:
The Academic and Financial Wellness Advisor will serve as a key liaison between the Financial Aid Office and Academic Advising to help students develop financial solutions that support their academic success and long-term retention. In this dual-support role, the successful candidate will provide personalized guidance to students navigating both the financial aid process and academic challenges that may be influenced by financial circumstances. The ideal candidate is student-centered, collaborative, and committed to delivering proactive, holistic support that integrates financial wellness with academic progress.
The incumbent will also represent the university at recruitment and outreach events and be responsible for delivering high-quality customer service to students and their families. Strong communication, time-management, and problem-solving skills are essential for success in this position.
Duties:
Student Advising and Support
- Provide comprehensive financial guidance to students and families, including FAFSA assistance, loan counseling, budgeting strategies, and financial wellness education.
- Serve as a primary contact to explain financial aid processes, award letters, and billing implications.
- Communicate with students via phone, email, and in person regarding missing documents, incomplete applications, and the impact on their aid eligibility.
- Evaluate financial aid applications and determine eligibility in accordance with institutional, state, and federal policies.
- Assist in the review of student and family income for compliance with federal and state regulations.
- Support administration of specialized aid programs, such as verification, professional judgment appeals, and communication campaigns.
- Partner with academic advising staff to identify students at financial and academic risk.
- Develop support plans that promote academic progress and retention.
- Serve as financial aid referral liaison for academic advising and collaborate with other university offices on retention initiatives.
- Serve on the Satisfactory Academic Progress (SAP) appeals committee.
- Conduct in-person and virtual workshops on financial aid literacy, FAFSA filing, financial wellness, and loan education.
- Provide periodic financial aid training for academic advisors.
- Participate in new student orientations and recruitment activities to support enrollment goals.
- Work with the Financial Aid Customer Service Team to proactively engage students with incomplete aid applications or pending requirements.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit OEA.
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