14 Administration jobs in Alabaster

**Position Overview**
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company's success. As an Operations Manager within PNC's Midland organization, you will be based in office within the PNC Midland footprint. PNC provides a best in class office environment; and also supports remote and hybrid work environments.
As an Operations Manager within the Complex Loan Administration department you will oversee workflow and assist direct reports with executing processes, ensuring completeness, accuracy and compliance with fixed procedures. You will also assist with escalated issues and provide direction to direct reports, coach and develop team members, provide them feedback on their work product and performance, and work with managers to review current processes looking for potential areas of improvements and implementing new procedures.
**Job Description**
+ Executes operating plan and communicates strategy to operations team. Responsible for one or more functions across one or more sites. Manages supervisors and/or individual contributors.
+ Manages and is responsible for achieving desired business results. Acts as a senior point of escalation and resolves exceptions. May process and/or reconcile transactions of varying risk and financial value in accordance with established policies and procedures. May interact with customers and/or third parties in completing transactions or resolving escalated issues.
+ Manages all human resources related activities for direct and indirect reports and maintains employee engagement. Provides coaching and development to team members. Leads staff meetings, communicates strategy and translates into tactical operating plans.
+ Provides consultation and advice to service partners and customers. Identifies and influences strategic improvement initiatives and serves as a representative for operations group on projects. Develops and/or approves standard operating procedures as appropriate. Recommends policy improvements.
+ Oversees the control framework for unit(s) of responsibility. Reviews reports to identify exceptions, monitor quality and ensure compliance. Manages and is accountable for risk mitigation and business resiliency activities. Verifies completeness and accuracy of procedures. May review transactions and related documents. Verifies work processes to ensure completeness, accuracy and conformance to established service levels and applicable procedures.
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:
+ **Customer Focused** - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
+ **Managing Risk** - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
PNC also has fundamental expectations of our people managers. As a manager of talent in PNC, you will be expected to:
+ **Include Intentionally** - Cultivates diverse teams and inclusive workplaces to expand thinking.
+ **Live the Values** - Role models our values with transparency and courage.
+ **Enable Change** - Takes action to drive change and innovation that will transform our business.
+ **Achieve Results** - Takes personal ownership to deliver results. Empowers and trusts others in decision making.
+ **Develop the Best** - Raises the bar with every talent decision and guides the achievement of all employees and customers.
**Qualifications**
Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.
**Preferred Skills**
Accountability, Customer Solutions, Ensure Compliance, Personal Initiative, Process Improvements, Results-Oriented, Risk Mitigation Strategies, Standard Operating Procedure (SOP)
**Competencies**
Decision Making and Critical Thinking, Effective Communications, Internal Resource Coordination, Operational Functions, Problem Management Process, Process Management, Standard Operating Procedures
**Work Experience**
Roles at this level typically do not require a university / college degree, but do require related experience or product knowledge to accomplish primary duties. Typically 5+ years of related experience, and at least 2 years of previous supervisory experience is required. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
**Education**
No Degree
**Certifications**
No Required Certification(s)
**Licenses**
No Required License(s)
**Benefits**
PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards ( .
**Disability Accommodations Statement**
If an accommodation is required to participate in the application process, please contact us via email at . Please include "accommodation request" in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.
**Equal Employment Opportunity (EEO)**
PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.
**California Residents**
Refer to the California Consumer Privacy Act Privacy Notice ( to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

**Position Overview**
Job Description Summary
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company's success. As a Loan Support Analyst Senior within PNC's Midland organization, you will be based in office within the PNC Midland footprint. PNC provides a best in class office environment; and also supports remote and hybrid work environments.
As a Loan Support Analyst Senior within PNC's Covenant Administration department, you will be primarily responsible for the covenant monitoring and testing to safeguard the Lenders' cashflow and collateral as prescribed by the related loan documents. You will be responsible for reading and interpreting commercial real estate loan documents and analyzing financial statements. You will also be communicating with borrowers regarding the financial test results and any further action required. Lastly, you will be responsible for performing quality control reviews on relevant testing that requires any action to be taken. Experience with financial statements is preferred along with strong communication, time management, attention to detail and organizational skills.
**Job Description**
+ Applies specialty product knowledge to close or administer high complexity or high risk syndicated and/or commercial loan transactions. May have responsibility for fulfilling key fiduciary obligations associated with the Banks Agent role; validating construction due diligence requirements; and/or monitoring construction progress and draw requirements. Directly interacts with high revenue/high profile corporate and/or commercial real estate clients.
+ Reviews customized commercial, legal, and related due diligence documentation and reporting to ensure adherence to complex deal structures and/or regulatory compliance requirements.
+ Consults and advises customers, investors, capital markets loan syndications and/or commercial real estate deal teams, as well as external and internal business partners to execute transactions.
+ Reviews transactions and related documents, including collateral and construction requirements. Verifies work processes to ensure completeness, accuracy, and conformance to credit approvals, legal documents, established service levels and applicable procedures. Determines whether loan disbursements can be made, or if additional documentation or escalations is required
+ Reviews reports to identify exceptions, monitor quality and ensure compliance. Participates in risk mitigation activities. May serve as a subject matter resource and may provide specialty product training.
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:
+ **Customer Focused** - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
+ **Managing Risk** - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
**Qualifications**
Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.
**Preferred Skills**
Analytical Thinking, Capital Management, Compliance Requirements, Documentations, Due Diligence, Loan Documentation, Regulatory Compliance, Risk Mitigation Strategies
**Competencies**
Consulting, Customer Interaction, Decision Making and Critical Thinking, Effective Communications, Financial Analysis, Managing Multiple Priorities, Negotiating, Operational Functions, Products and Services, Relationship Management
**Work Experience**
Roles at this level typically require a university / college degree with <1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
**Education**
Bachelors (Required)
**Certifications**
No Required Certification(s)
**Licenses**
No Required License(s)
**Benefits**
PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards ( .
**Disability Accommodations Statement**
If an accommodation is required to participate in the application process, please contact us via email at . Please include "accommodation request" in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.
**Equal Employment Opportunity (EEO)**
PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.
**California Residents**
Refer to the California Consumer Privacy Act Privacy Notice ( to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

**Position Overview**
At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. As a Loan Support Analyst Senior within PNC's Complex Loans - Midland organization, you will be based in office within the PNC Midland footprint. PNC provides a best in class office environment; and also supports remote and hybrid work environments.
As a Loan Servicing Analyst Senior within PNC's Complex Loan Administration team, this position is primarily responsible for servicing a complex commercial real estate portfolio with active cash management activities in compliance with related servicing agreements, loan documents, policies and procedures and applicable regulations.
**Job Description**
+ Applies specialty product knowledge to close or administer high complexity or high risk syndicated and/or commercial loan transactions. May have responsibility for fulfilling key fiduciary obligations associated with the Banks Agent role; validating construction due diligence requirements; and/or monitoring construction progress and draw requirements. Directly interacts with high revenue/high profile corporate and/or commercial real estate clients.
+ Reviews customized commercial, legal, and related due diligence documentation and reporting to ensure adherence to complex deal structures and/or regulatory compliance requirements.
+ Consults and advises customers, investors, capital markets loan syndications and/or commercial real estate deal teams, as well as external and internal business partners to execute transactions.
+ Reviews transactions and related documents, including collateral and construction requirements. Verifies work processes to ensure completeness, accuracy, and conformance to credit approvals, legal documents, established service levels and applicable procedures. Determines whether loan disbursements can be made, or if additional documentation or escalations is required
+ Reviews reports to identify exceptions, monitor quality and ensure compliance. Participates in risk mitigation activities. May serve as a subject matter resource and may provide specialty product training.
PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be:
+ **Customer Focused** - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions.
+ **Managing Risk** - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.
**Qualifications**
Successful candidates must demonstrate appropriate knowledge, skills, and abilities for a role. Listed below are skills, competencies, work experience, education, and required certifications/licensures needed to be successful in this position.
**Preferred Skills**
Analytical Thinking, Capital Management, Compliance Requirements, Documentations, Due Diligence, Loan Documentation, Regulatory Compliance, Risk Mitigation Strategies
**Competencies**
Consulting, Customer Interaction, Decision Making and Critical Thinking, Effective Communications, Financial Analysis, Managing Multiple Priorities, Negotiating, Operational Functions, Products and Services, Relationship Management
**Work Experience**
Roles at this level typically require a university / college degree with <1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
**Education**
Bachelors
**Certifications**
No Required Certification(s)
**Licenses**
No Required License(s)
**Pay Transparency**
Base Salary: $37,003.00 - $98,670.00
Salaries may vary based on geographic location, market data and on individual skills, experience, and education. This role is incentive eligible with the payment based upon company, business and/or individual performance.
**Application Window**
Generally, this opening is expected to be posted for two business days from 03/02/2025, although it may be longer with business discretion.
**Benefits**
PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards ( .
**Disability Accommodations Statement**
If an accommodation is required to participate in the application process, please contact us via email at . Please include "accommodation request" in the subject line title and be sure to include your name, the job ID, and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also call and say "Workday" for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.
**Equal Employment Opportunity (EEO)**
PNC provides equal employment opportunity to qualified persons regardless of race, color, sex, religion, national origin, age, sexual orientation, gender identity, disability, veteran status, or other categories protected by law.
This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and, for any registered role, the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA), which prohibit the hiring of individuals with certain criminal history.
**California Residents**
Refer to the California Consumer Privacy Act Privacy Notice ( to gain understanding of how PNC may use or disclose your personal information in our hiring practices.

Construction Contract Administration (CCA) Manager / Project Manager
At Jacobs, we challenge what is currently accepted so we can shape innovative and lasting solutions for tomorrow. If you're interested in a long and rewarding career working with the industry's best and most innovative solution leaders, then Jacobs is where you belong. In the Federal Buildings & Infrastructure group, we are comprised of planners, architects, engineers, project managers, as well as endless specialty services to support our clients and projects.
We're seeking a Construction Contract Administration Project Manager to be based in Huntsville, Al (Redstone Arsenal), responsible for administering construction documentation, and a variety of management roles in specific project, business, and/or technical functions. As a member of our CCA team, you will lead Construction Administration project consisting of multi-discipline teams of engineers and architects from client bid support through construction to beneficial occupancy and project closeout. The successful candidate will lead this project on-site (project field presence) as required by project and client needs.
The candidate will lead this construction contract administration project by effective, skilled project management techniques to advise the Government of construction support solutions, leveraging project success by delivering cost-effective and value-added decisions to the flow of information, delivering costs, and to the business. You'll play an integral role in forming long-term client relationships, engaging team members, and collaborating with talented resources throughout Jacobs.
Design your career with a company that inspires and empowers you to deliver your best work so you and your teams can evolve, grow, and succeed?
Responsibilities include:
- Responsible and accountable for assigned projects with the ability to work on multiple projects or tasks simultaneously and interact with others on various platforms.
- Demonstrate a strong understanding of construction related activities (i.e., schedules, document control, sequencing of work), have knowledge of building systems and/or architectural and engineering systems as well as communication skills to work with a variety of differing project representatives and personalities.
- Ability to review, comprehend, and interpret construction drawings, Division 01 specifications, General and Supplemental Conditions, agreements, technical specifications, contract documents, etc. in conjunction with the Design Team.
- Manage the flow of construction-related documents, including input and recording data in a web-based Construction Information System (CIS).
- Organize and maintain project specific CCA procedures manuals, project filing systems, and the document control system within the CIS system and corporate network drive.
- Coordinate and lead project related team meetings and discussions.
- Implement CCA processes in the analysis and review of requests for information (RFIs).
- Process actionable and information only submittals (i.e., shop drawings, product data, samples) for review and other aspects of the project as defined by contract language.
- Implement and maintain logs for recording project documentation.
- Track required deadlines set forth by the contract requirements and send reminder communications to the reviewing parties.
- Understand relationships, roles, and responsibilities of the project team related to subcontracts and subcontractors.
- Coordinate Base access and security requirements.
- When requested, support the Jacobs Design Project Manager with the development of CCA Services (i.e., Post Award Design Services (PADS) and Post Construction Award Services (PCAS)), proposal fees, and scope definition in preparation to lead these services later during construction.
- Successfully manage/support multiple construction projects simultaneously within Construction Contract Administration budgets and in accordance with the contracted scope.
- Serve as the primary point of contact with the client Construction Manager and Contracting Officer.
- Build and maintain favorable working relationships as the primary contact with Clients' Design Manager, the Construction Manager, End-User group(s), and General Contractor team members during construction phase activities.
- Facilitate the creation of communication plans, ensuring that appropriate information is exchanged among key stakeholders during construction.
- Monitor and manage financial project metrics, schedules, and staffing needs for the project in Construction Administration services.
- Provide guidance on construction contract administration policies and procedures.
- Confer with project team to discuss and resolve project issues.
- Review, coordinate, and address project related correspondence by the client, design team and/or contractor as applicable to the project requirements set forth by the scope of work (SOW)/Contract.
- Ensure that bid addenda, Government accepted alternates, and negotiation items are incorporated and documented into the project SOW.
- Work closely with the A-E project team ensuring the implementation of design intent of the final approved contract documents during construction.
- Provide the Client and Construction Manager feedback on interpretations of contract documents.
- Review Contractor's claims to determine their validity, support in the potential change orders (PCO process), and review schedules and/or pay applications/invoices as required by the contracted SOW.
- Review Contractor's compliance to closeout procedures and submittals including warranty documentation, maintenance, and operation.
- Assist/develop the Substantial Completion List of Correction Items list (i.e., punch list) completion observation with determination list of potential deficiencies per field reviews in conjunction with the design team representatives.
- Attend the General Contractors weekly or bi-weekly Quality Assurance construction progress meetings with the Client and other participants via virtual and/or on-site attendance.
At Jacobs, we're partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integration Delivery (GID) teammates. By joining Jacobs, you'll commit t support and engaging with these teams, as we work to build a company like no other.
Here's What You'll Need:
- Bachelor's degree in Construction Management, Architecture or Engineering preferred, but a minimum of ten (10) years of demonstrated construction contract administration experience will suffice in absence of B.S./B.A. degree.
- Certification as a Construction Contract Administrator (CCCA) from the Construction Specifications Institute (CSI), preferred.
- A strong multi-discipline technical background and understanding of construction process document control, including but not limited to RFIs, Submittals, Potential Change Orders, and Schedules.
- In depth understanding of Contract Document drawings and Unified Facilities Guide Specifications (UFGS).
- Knowledge and working sense of Construction Information Systems (CIS), Microsoft Office Suite, Adobe, and Bluebeam.
- Previous experience working with federal projects for DoD clients, Federal Civilian, and various Defense Contractors such as U.S. Army Corps of Engineers (USACE), the Naval Facilities Engineering Systems Command (NAVFAC), and the Air Force Civil Engineer Center (AFCEC), preferred.
- Experience as a client facing Construction Administration Manager leading multiple disciplines.
- Must be United States Citizenship.
- A registered PE or RA is preferable (per the attached SOW). but a very experienced non-registered senior CA person would be acceptable.
- Work will require a TS clearance.
- Project duration is minimum of 2yrs to max of 3.5 yrs
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

**Job Description:**
+ Experience managing calendars, inbox, and incoming calls.
+ Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
+ Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions.
+ Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests.
+ Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams).
+ Past experience supporting Client.
+ Experience with MAXIMO and Client ORACLE systems.
+ PowerPoint presentations.
+ Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs.
+ This role will support the Director, 4 Managers, as well as individuals within the organization.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Job Description:**
+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department.
+ This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting.
+ Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners.
+ This individual will work regularly with others to build and maintain positive relationships with internal and external clients.
+ Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners.
+ Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization.
+ Position requires occasional travel throughout the Company footprint, up to 10% of the time.
**Job Duties and Responsibilities:**
+ Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task)
+ Tracking receipts and contacting team members to obtain when necessary.
+ Timekeeper for teams mentioned above
+ Process time adjustments when needed.
+ Set up meetings and meals for team members as requested
+ Travel arrangements/reservations for Managers as needed
+ Coordinate logistics for Exhibitor Conferences
+ Register employees and set up hotel accommodations as needed
+ Assist with new employees on-boarding
+ Obtain client Badge and access
+ Order P-card & assist with activation and training
+ Coordinate with finance and budgeting teams on account number questions as needed
+ Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts)
+ Maintain office supply cabinet and assist with keeping office area stocked and clean
+ Small event coordinator for internal/external collaboration and business development
+ Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available.
**Experience Requirements:**
+ A minimum of two (2) years of clerical /administrative, or customer service experience preferred
+ Proficient in Microsoft Outlook, Word, Excel & PowerPoint required
+ Knowledge of Oracle and Maximo preferred
+ Strong communication skills
+ Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings
**Knowledge, Skills & Abilities: Behavioral Attributes:**
+ Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment)
+ Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc.
+ Excellent communication skills, calendar management, scheduling, and logistic coordination
+ Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks
+ Ability to proactively prioritize and multi-task
+ Ability to make decisions and anticipate next steps
+ Ability to build and maintain relationships with the administrative staff of officers and directors
+ Excellent time management and organizational skills
+ Comprehensive knowledge of company operations, policies, and procedures
+ Must be a self-starter and be able to work independently
+ Ability to adjust to changing priorities
**Education Requirements:**
+ Two (2) years or more of vocational, college work or higher education degrees preferred.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Job Description**
**_Strengthening and empowering all of the communities we serve._**
**Administrative Assistant**
Birmingham, AL
Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space.
The pay rate for this position is $18 - $21/hr.
**What you'll be doing** :
+ Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail
+ Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes)
+ Support executives with various assignments such as booking travel, processing expenses, and other duties as needed
+ Maintain filing systems, both electronic and physical
+ Maintain office supplies and coordinates maintenance of office equipment.
+ Be a helpful and positive presence in the workplace
+ Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment.
+ Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions.
**Our ideal candidate will have the following** :
+ High school diploma or equivalent.
+ Minimum of two years experience working in a role as an administrative assistant or similar support role
+ Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams.
+ Established proficiency in all areas of administrative and clerical functions
+ Ability to type at least 60 words per minute with minimal errors.
+ Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling.
+ Ability to work in a deadline-oriented team environment
+ Strong work ethic and organizational skills
+ Desire to be proactive and create a positive experience for others
+ Excellent interpersonal skills
+ This job requires reliable transportation and the ability to travel off-site and overnight
**Additional Information**
Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity.
Alabama Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news and information companies in more than 20 cities, reaching 52+ million people monthly with our quality, real-time journalism and community engagement. Our company is built upon the values of Integrity, Customer-first, Inclusiveness, Collaboration and Forward-looking. For more information about Advance Local, please visit .
Alabama Media Group is one of the country's most innovative local media companies, operating AL.com, the AL Education Lab, This is Alabama, People of Alabama and publishing daily digital editions of the Huntsville Times, The Birmingham News and the Press-Register for Mobile.
In addition, the company runs a digital marketing business which serves advertising clients throughout the Southeast, a film production group Advance Originals, and the national brand It's a Southern Thing.
In the past 5 years, AL.com journalists have been awarded two Pulitzer Prizes and been a finalist for another, won 21 regional Emmys for documentary work, an Edward R. Murrow award for podcasting and a Webby Award for short-form comedy.
_Advance Local Media is proud to be an equal opportunity employer, encouraging applications from people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, genetic information, national origin, age, disability, sexual orientation, marital status, veteran status, or any other category protected under federal, state or local law._
_If you need a reasonable accommodation because of a disability for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information._
Advance Local Media does not provide sponsorship for work visas or employment authorization in the United States. Only candidates who are legally authorized to work in the U.S. will be considered for this position.

Law Enforcement Administrative Assistant (4889)

Location Birmingham, AL

Job Code 4889

# of Openings 1

Apply Now (

Job Brief

Bennett Aerospace, Inc. has an opening for a highly motivated Data Analyst IV in Cincinatti, Ohio (3146)

Bennett Aerospace Inc., a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant located in Birmingham, Alabama.

The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.

Position Responsibilities:

• Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls;

• Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up;

• Maintain office supply inventories, maintain hard copy and electronic filing system; scan documents into digital case files;

• Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails;

• Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports;

• Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files;

• Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases;

• Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems;

• Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;

• Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.

• Performs a range of general administrative support activities;

• Identifies potential problems and solutions through data analysis, reduction, and entry;

• Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;

• Supports investigations and projects by researching and consolidating information from various data sources/systems;

• Provides technical guidance to other staff members;

• Performs other duties as assigned.

Position Requirements:

• Minimum of Bachelor's Degree.

• Must have 3 years of relevant experience working in a professional setting.

• Experience with SharePoint management and computer software programs

• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

• Possess knowledge of applying analytic methodologies and principles to address program needs.

• Solid database and data analyst skills required.

Abilities and Skills:

• Strong written and oral communication skills, organizational skills, and attention to details.

• Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.

Security Requirements :

Security Clearance Level: Public Trust

• Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.

• Must be a US Citizen with the ability to obtain a US Government security clearance.

• Successful Pass of Bennett Aerospace Background Investigation, Drug Screening and Credit Check.

Compensation:

• Competitive market-based salary, commensurate with experience and education

• Comprehensive benefits package available

Apply online at:

This position is located in Birmingham, Alabama.

The salary range for this position is $40,000- $47,000

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

**Law Enforcement Administrative Assistant (4889)**
Location
**Birmingham, AL**
Job Code
**4889**
# of Openings
**1**
Apply Now ( Brief**
Bennett Aerospace, Inc. has an opening for a highly motivated Data Analyst IV in Cincinatti, Ohio (3146)
Bennett Aerospace Inc., a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant located in Birmingham, Alabama.
The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment.
**Position Responsibilities:**
+ Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls;
+ Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up;
+ Maintain office supply inventories, maintain hard copy and electronic filing system; scan documents into digital case files;
+ Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails;
+ Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports;
+ Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files;
+ Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases;
+ Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems;
+ Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;
+ Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
+ Performs a range of general administrative support activities;
+ Identifies potential problems and solutions through data analysis, reduction, and entry;
+ Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;
+ Supports investigations and projects by researching and consolidating information from various data sources/systems;
+ Provides technical guidance to other staff members;
+ Performs other duties as assigned.
**Position Requirements:**
+ Minimum of Bachelor's Degree.
+ Must have 3 years of relevant experience working in a professional setting.
+ Experience with SharePoint management and computer software programs
+ Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
+ Possess knowledge of applying analytic methodologies and principles to address program needs.
+ Solid database and data analyst skills required.
**Abilities and Skills:**
+ Strong written and oral communication skills, organizational skills, and attention to details.
+ Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.
**Security Requirements** **:**
Security Clearance Level: **Public Trust**
+ Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.
+ Must be a US Citizen with the ability to obtain a US Government security clearance.
+ Successful Pass of Bennett Aerospace Background Investigation, Drug Screening and Credit Check.
**Compensation:**
+ Competitive market-based salary, commensurate with experience and education
+ Comprehensive benefits package available
**Apply online at:**
**This position is located in** **Birmingham, Alabama.**
**The salary range for this position is $40,000- $47,000**
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.