173 Administration jobs in Downey

Ideal candidate will reside in Southern California.

The Director of Business Office is responsible for general oversight of the business office department in assigned communities, ensuring Oakmont standards are met so that service exceeds customer expectations. The Director of Business Office leads the business office specialist in supporting communities in all aspects of business office operations and will work directly with Business Office Directors and Executive Directors to ensure service is delivered at the highest standard. The Director of Business Office utilizes key metrics, fundamentals of business office management and Company policies and procedures to achieve company goals.

Salary range: $95k-$105k

With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits:

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Tuition Reimbursement
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

Position Responsibilities:

• Delegates and supervises Regional Specialists schedules, assignments and proper allocation of time based on need and priority of the organization.
• Assist in recruiting, onboarding and training of new business office leadership including Business Office Directors, Business Office Specialist and other Business Office team members as identified.
• Supports VP of Administration in establishing department goals, gauging the effectiveness of programs and identification of areas of opportunity.
• Participates as assigned in financial performance management. Maintains oversight of Accounts Receivable, Account Payable, Month End Processing. Experience with reading and interpreting financial data including revenue and expense.
• Travels to Oakmont communities based on need and priority. Flexibility and availability are required.

Required Education and Experience:

• Multi-site experience preferred.
• Maintain a Residential Care Facility for the Elderly (RCFE) administrators' license per state requirements.
• Bachelor's degree in business administration, Accounting or related field or equivalent experience. Three (3) years working in RCFE or equivalent education and experience and minimum 2 years managerial experience.

Specific Knowledge, Skills, Licenses, Certification:

• Proficiency in community software platforms including Microsoft Office, Property Management, Accounts Payable, Accounts Receivable, Purchasing, Payroll, Applicant Tracking Systems.
• Excellent organizational and time management skills with the ability to meet tight deadlines while still maintaining accuracy.
• Must be highly motivated and able to work with little direction at times or with a sense of urgency and specific instruction at other times.
• Proficient in training adult learners.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG currently serves seniors across 89 communities in California, Hawaii, and Nevada. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Administrative and Office Support
• Environmental and Clean Energy Initiatives
• Logistics and Transportation
• Online Retail and E-commerce
• Fashion and Apparel
• Food and Beverage Services
• Automotive and Mobility Products
• Technology and Communications
• Customer Experience and Support
• Digital Education
• Media and Entertainment
• Healthcare and Wellness
• Manufacturing and Industrial Services
• Pet Products and Animal Care
• Outdoor and Recreational Goods
• Travel and Hospitality
• Toys, Games, and Family Products
• Consumer Research and Feedback

• Stable high-speed internet
• Laptop or desktop computer with webcam and microphone
• Quiet and organized home environment

• Clear and professional written communication
• Self-motivated and reliable work habits
• Familiarity with spreadsheets and basic online platforms
• Strong attention to detail and task completion

• Choose part-time or full-time hours
• Remote options available - complete tasks from your preferred environment
• Provide feedback on commonly used products and services
• No experience required - instructions provided for every assignment
• Continued project opportunities for consistent contributors
• No office commute needed
• You choose where you work

LocumJobsOnline is working with The Inline Group to find a qualified Administration MD in San Leandro, California, 94577!

About The Position
Davis Street Clinic -

• Full Time
• Hours:40 hours per week - 70% patient care/30% admin
• Employed
• Average Patients seen: 18
• Loan Repayment
• Compensation: $340,000, depending on experience
• Benefits: - Medical coverage - Dental coverage - Vision coverage - 2 weeks' paid vacation, - 2 weeks' sick pay - 11 paid holidays - 1 paid day off during their birthday month - Employee events - 403b retirement plan - license renewal coverage up to $2,000
• Additional Info: The Medical Director will be responsible for overseeing clinic quality and medical patient care services to ensure quality patient outcomes. The Medical Director will work collaboratively with clinic leaders (Medical, Dental and Behavioral Health) to ensure compliance with clinic policies, procedures and protocols. The Medical Director will dedicate 70% of their time to direct patient care and 30% to administrative leadership.

1. Choose assignments based on your preferred locations, accommodating personal preferences or opportunities for family visits and exploration.
2. Explore entrepreneurial ventures in healthcare, such as locum tenens agencies or consulting services, leveraging your expertise and network gained from locum work.
3. Navigate career transitions or specialty changes with greater ease by gaining exposure to different practice settings and patient populations through locum work.
4. Reinvent your career by exploring new specialties or transitioning to different healthcare sectors, seizing opportunities for personal and professional growth.
5. Utilize locum assignments as a bridge during career transitions, ensuring continuity of income and professional engagement.

• Develop the ACBE course schedule and assign classrooms
• Establish timeline for scheduling classes
• Monitor class registration status and alert Associate Dean if additional classes are needed
• Record catalog changes in Curriculog and ensure catalog is accurate and current
• Collect course syllabi from all faculty to ensure inclusion of required content and that all syllabi are uploaded into Chapman's online system
• Coordinate with faculty members to process book orders in a timely manner
• Track all ACBE faculty and provide rosters as needed (i.e., AACSB and Chapman catalogs)

• Use Interfolio to facilitate the recruitment of new full-time faculty
• Manage the faculty search process on behalf of ACBE
• Identify Part-Time Lecture (PTL) needs each term and support recruitment and selection of PTL's
• Review PTL course evaluations and manage database of potential PTL's
• Process contracts for PTL hires and faculty overloads
• Facilitate on-boarding process for all PTL and full-time faculty members
• Monitor course loads, faculty rank, tenure, and sabbatical status for ACBE faculty
• Serve as the liaison between faculty, ACBE administration and the Provost's office regarding faculty assignments and hires.
• Track class evaluations and faculty grade distributions to create reports for the Associate Dean and Dean
• Coordinate the distribution and collection of midterm evaluations for all new faculty including faculty requesting midterm evaluations.

• Coordinate faculty conferences (e.g., Shadow Open Market), seminars and guest lecturers including all logistics
• Schedule rooms using 25Live, book hotels, transportation, and meals
• Processing honorariums and reimbursements.
• Oversee the hiring of approved faculty student assistants and researchers. Post positions, hire, and train students. Approve timesheets and work with manager to reconcile the budget.

• Coordinate and process payments on behalf of ACBE faculty using PeopleSoft/Concur
• Process reimbursement requests and expense reports for ACBE faculty (and staff as needed)
• Monitor and update management on faculty DART accounts and initiate approval process for faculty Concur reports
• Assist with travel course budgets and financials
• Process business contract workflows as needed

• Supports the daily operations of ACBE including events, help desk tickets, financial reports, budgets and purchase requisitions.

• Bachelor's degree or equivalent combination in education and experience.
• Strong oral communication and interpersonal skills with the ability to interact and work with diverse individuals and groups at all organizational levels, both within and outside the University.
• Proven ability to comprehend a process and take a given task from beginning to completion.
• Strong written communication skills with the ability to prepare concise and grammatically correct business correspondence and other documents.
• Proven ability to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions.
• Strong analytical skills to assess situations, obtain appropriate information and make sound judgment and independent decisions appropriate for the position level.
• Supervisory skills to oversee, train and mentor student workers.
• Demonstrated attention to detail.
• Demonstrated tact and diplomacy and ability to maintain confidentiality.
• Ability to work with individual area supervisors in a productive manner to ensure that paperwork is submitted in a timely manner to allow adequate processing time.
• Technical ability to learn and use job-related enterprise software.
• Proven ability to learn, explain and apply policies and procedures.
• Strong organizational skills
• Microsoft Office Suite applications knowledge, including Word, Excel, Powerpoint, and Adobe
• Ability to interpret and apply guidelines and procedures
• Ability to demonstrate initiative without constant supervision
• Ability to carry out duties in a timely manner and to prioritize duties when faced with interruptions, distractions, and fluctuating workload
• Strong commitment to customer service
• Strong commitment to teamwork

• At least 5 years of experience in providing medium to high-level administrative, operational, and financial support to management.
• Budget and operations experience in a higher education setting
• Experience using Concur, PeopleSoft, PeopleAdmin, Cascade, and 25Live software programs
• Knowledge of Argyros College programs, services, and processes

Director of Administration $72,000 – $75,000 St. Rita Catholic Parish (Sierra Madre) Expires 08/22/2025 Description POSITION SUMMARY The Director of Administration (Business Manager) is responsible for managing all business, financial, facilities and administrative aspects of the Parish, assuring the efficient and effective fulfillment of its mission of caring for parishioners and those in need. This includes responsibility for compliance with all applicable laws, Archdiocesan regulations and policies and policies/guidelines of the Pastor; oversight and management of Parish Office personnel; assistance being provided to the school principal and staff, directors of parish departments and volunteer ministry leaders. The Director of Administration works closely with the Pastor and offers advice and guidance in financial/business/personnel matters. Under the direction of the Pastor, the Director of Administration is responsible for the following: DUTIES AND RESPONSIBILITIES As an employee of the Archdiocese and a representative of the Roman Catholic Church this individual is expected to conduct themselves in accordance with the goals and mission of the Church in the performance of their work. The following tasks are considered essential functions of this position, so successful performance requires the abilities and aptitude to perform each duty proficiently. Office Administration; assures that, Guidance and assistance are provided to parishioners in a courteous, thorough and timely manner. Administrative, clerical, and secretarial support for the Pastor, parish staff, ministry leaders and parishioners is provided. Parish Database and Online Giving platforms to ensure integrity of data and the generation of reliable reports for parish operations. Parish Master Calendar and scheduling/use of facilities is accurate and trouble-shooting of issues is provided as necessary. Funerals/memorials/vigils/gravesides as coordinated with the Pastor and Director of Liturgy and Music for scheduling. Support from the Parish Office is given to the school principal/staff as warranted. Effective direct supervision is given to staff who report directly to the Director of Administration. Applicable employment rules and laws are followed. Church mailings, and correspondence for the Pastor are prepared accurately and on a timely basis. The Parish Website and Social Media is current and relative. Compliance with Safeguard the Children requirements is maintained. Leave records of eligible employees are maintained and quarterly verifications take place. Financial Operations; assures that, An annual Parish Budget is prepared for Pastor approval by June 15th of each year Accurate records are maintained for all financial transactions of the Parish Oversee monthly reconciliation is made for all Parish accounts Archdiocesan annual report is submitted on time and accurately Payment of all invoices/bills is timely and accurate Employee bi-weekly payroll is accurately prepared and paid; records are kept Appropriate/legal destruction of records is accomplished in a timely manner Proper oversight is provided for the counting/deposit of weekly collection Timely and accurate bank deposits are made and recorded Proper approval and record keeping is maintained for all reimbursement requests Effective supervision and guidance are provided for the Bookkeeper and Accounts Receivable. Ensure location is in compliance with taxes. Review all contracts to meet Archdiocesan guidelines, including ADLA – Legal Dept. Prepares quarterly Finance Council meetings to review budget, financial reports and ensure proper administration and financial assets. Facilities and Maintenance; assures that, Oversee and coordinate the maintenance and functionality of all parish equipment, including HVAC systems, computers, copiers, telephones, furniture, and other assets across the Parish Office, Church, and halls. Regularly monitor for repairs or replacements to ensure operational efficiency. Manage and monitor the security systems for the Parish Office, Church and halls. Effective supervision is provided for Maintenance staff. Preventative and routine maintenance of Parish buildings and facilities is done on a timely basis. An adequate supply of stock is on-hand for the Parish Office, Church, and Halls and grounds (i.e. office supplies, coffee room supplies, janitorial supplies, maintenance supplies, Church items, postage, etc.). Information Technology support and maintenance are provided for the Parish Office and Residence. Other-Ministries; assures that, Provides support to parish ministries by assisting with meetings, fundraising efforts, and offering guidance and resources as needed to help them fulfill their mission effectively. Monitor their fundraising efforts to ensure they meet archdiocesan guidelines. Other-Feast Day; assures that, • Provides support and guidance to the Feast Day committee. • Necessary administrative and financial support is provided for the annual Feast Day. • Oversight and proper record keeping of all income and expenses. • On-site financial/administrative staffing is present during Feast Day hours of operation to account for all associated monies and other related details. • Feast Day Committee and other support volunteers are assisted and supported. Other-General; assures that, Performance of staff members is formally evaluated and effective communication with them is maintained. On-going assessment of training needs of staff. Effective working relationships are maintained with co-workers, school staff and ministry leaders/representatives to coordinate activities as appropriate. The philosophy and goals of the Church are supported; he/she attends services; assists with ministries and similar activities. On-going diligence is applied in assuring compliance with Archdiocesan/Parish Safeguard the conducted and that relevant training is provided for identified staff to improve performance. Other functions are performed as directed by the Pastor. REQUIREMENTS Bachelor’s degree required in Business Administration, Human Resources, or a related field — or equivalent combination of education and relevant work experience. KNOWLEDGE, SKILLS AND ABILITIES KNOWLEDGE OF: ADLA Administrative Handbook and guidelines Routine office procedures and business etiquette Computer skills including knowledge of Microsoft Word, Excel, Publisher, Parish Data System. Church policies and organization Inter-personal skills for representing the parish to those who call, visit or write Basic supervision/management practices SKILLS IN: Written and oral communication Organization Long-term planning and organizing work, controlling and budgeting principles ABILITY TO: Maintain confidentiality Occasionally lift to 20 pounds Sit for sustained periods of time on a daily basis Perform tasks requiring intermittent bending, stooping, and walking Sustain frequent movement of fingers, wrists, hands, and arms WORKING SITUATIONS May require some variable hours and on-call response after regular business hours to meet the need of the parish; requires some weekend, holiday and evening work for events, or the ability to arrange coverage. These times include Christmas season, Holy Week/Easter, fundraisers, after Mass functions, etc. Local travel for business purposes may also be required. Requirements Bachelor’s degree required in Business Administration, Human Resources, or a related field — or equivalent combination of education and relevant work experience. Wage Range The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs. #J-18808-Ljbffr

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge whats possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

The Lead, Lease Administrator role will serve an integral function within the Facilities Real Estate Department and perform the necessary duties which will involve working with various business partners including but not limited to Accounting, Accounts Payable, Construction and Operations, and Legal for requirements normally associated with a Commercial real estate portfolio both domestic and international. Job responsibilities for the Lead, Lease Administrator include but are not limited to: lease review and abstracting, validating rental obligations and payment processing, lease expense audits, tracking lease renewal options and all critical dates, confirming lease responsibility for repairs and maintenance, tracking and processing tenant allowance receivables, lease warranty tracking, information management, reporting, and document storage.

• Manage Rivians global real estate lease portfolio of owned properties.
• Responsible for abstracting lease agreements including updating and maintaining all lease information and data, including critical dates, options, rights, clauses, payables, maintenance and repair obligations, notification obligations, restoration obligations, etc.
• Review and process payments of all lease-related expenses and revise and dispute as necessary.
• Manage timely TI allowance billings and collections.
• Audit leases and expense reconciliations.
• Validate landlord lease repair and maintenance obligations and compliance.
• Keep necessary business partners informed on matters which may require their action or input.
• Coordinate with all facilities stakeholders throughout the property due diligence process.
• Secure and track insurance certificate compliance.
• Initiate new vendor set-up, COIs, contact information, legal notices, etc.

• A minimum of 5 years of Commercial Lease Administration experience is preferred with a preference for international experience as well.
• Ability to work closely with legal, finance, accounting, and all branches of facilities to establish a best-in-class Lease Admin platform internally.
• Extremely detail-oriented self-starter with the ability to prioritize critical matters.
• Ability to easily adapt to changes and work in a fast-paced work environment.
• Expert in all categories listed above in responsibilities.
• Needs to be able to build systems and processes that today may not be in place and get stakeholders to work together in a manner that will be in the best interest of Rivian long-term.
• Expert in Microsoft Word, Excel, PowerPoint, Google Docs, or other presentation software, as well as Lease Administration/database software.

Salary Range for El Segundo, CA based applicants: $125,000 - $156,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (Candidate Personal Data). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivians service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.