77 Administration jobs in Freeport

• Answer incoming telephone calls and transfer to the proper employee or department.
• Transcribe basic client information and distribute to the proper employee or department.
• Provide Korean/English translation when needed.
• Assist walk-in clients with basic requests.
• Monitor general email inboxes and distribute incoming emails to the proper employee or department.
• Assist clients with payments.
• Receive, open, sort and distribute daily incoming mail/deliveries.
• Prepare outgoing mail/packages.
• Cordially greet visitors, offer refreshments and direct to the appropriate person/area.
• Coordinate, setup and cleanup for internal events/meetings.
• Maintain front desk area and all office common areas to ensure they are tidy, presentable and fully stocked.
• Ensure that all common areas are kept neat/organized.
• Maintain office supply inventory and inform management when items are low.
• Understand an overview of the various products and industries Acrisure offers.
• Assume other job responsibilities and a variety of administrative duties as assigned by management.

• Competitive Compensation
• Industry Leading Healthcare
• Savings and Investments
• Charitable Giving Programs
• Offering hybrid work option
• Opportunities for Growth
• Parental Leave
• Generous time away

• Full Benefits
• Develop staff within
• Senior potential
• Quick hire and interview process

• min 4 years of experience
• must be fully capable of administering an estate / or trust from its inception
• be proficient in preparing and filing court docs including probate, administration, accounting petitions, prep and filing of estate and gift tax returns.
• ideal candidate will have the confidence to work independently and possess strong problem solving and analytical skills

• Slack Admin L3 roles and responsibilities
• ct as the highest tier of technical support for Slack-related incidents and service requests.
• Troubleshoot and resolve complex Slack issues, including integrations, API failures, user permission conflicts, and performance bottlenecks.
• Handle escalations from L1/L2 support teams and work closely with Slack enterprise support when required.
• Manage Slack workspace administration, including channel governance, user provisioning, and enterprise grid configurations.
• Monitor Slack service health and performance metrics; proactively identify and address systemic issues.
• Oversee integration and automation using Slack APIs, bots, webhooks, and workflows.
• Enforce and optimize security controls such as SSO, DLP integrations, retention policies, and compliance configurations.
• Provide support and guidance on Slack app development, including internal tools and third-party integrations.
• Partner with IT, Security, and Compliance teams to ensure Slack aligns with corporate policies and regulations.
• Document processes, resolutions, and standard operating procedures for Slack environment management.
• Train and mentor L1/L2 support staff; conduct knowledge-sharing sessions on Slack best practices.
• Stay current on Slack feature releases and roadmap developments; evaluate and recommend relevant enhancements.

• Install, configure, and maintain the Zoom client on Windows, macOS, and mobile platforms across the organization.
• Provide Tier 1 and Tier 2 technical support for Zoom-related issues, including video/audio quality, connectivity, and client features.
• Monitor Zoom client performance and troubleshoot issues related to updates, compatibility, and integrations.
• Manage Zoom client settings and policies through the Zoom Admin Portal.
• Ensure compliance with security protocols, including Single Sign-On (SSO), encryption settings, and access controls.
• Provide end-user training and documentation on Zoom client functionality and best practices.
• Collaborate with network and IT teams to resolve firewall, proxy, or VPN issues affecting the Zoom client.
• Test and validate new Zoom client versions before organization-wide deployment.
• Manage integration of Zoom with third-party tools (e.g., Outlook, Google Calendar, Slack).
• Participate in incident response and root cause analysis for major service disruptions.
• Monitor user feedback and proactively recommend enhancements to improve user experience.
• Stay updated with Zoom product releases, feature updates, and industry trends.

• Salary: 100,000 to 110,000/ annually
• Schedule: Monday-Friday 9AM-5PM with some flexibility to work remote
• Location: Garden City, NY
• Reports to: Chief Finance Officer

• Analyze final contracts to ensure complete execution and optimal spending. Communicate any relevant details to all parties (executive staff, program leaders).
• Monitor expenses against budgets in real-time, generating monthly variance reports. Provide {monthly reports} on budget status to program directors, including percentage of funds utilized and remaining balances.
• Communicate any variances exceeding 10% of the budgeted amount to program directors. In conjunction with program directors, develop plans to address variances.
• Process and submit claims requests within 10 business days of the end of each reporting period.

• Budget Preparation and Management
• Prepare initial budgets on an annual basis for all programs in conjunction with program directors.
• Ensure that all budgets align with organizational/program goals and funder requirements.
• Regularly monitor and analyze program expenses against budgeted amounts to ensure alignment with financial targets.
• Prepare and distribute monthly financial reports, providing transparency on budget utilization, remaining balances, and key budget status indicators.
• Communicate significant variances of budgeted amounts to program directors and collaborate to develop corrective action plans.
• Modify budgets throughout the year in response to changes in spending or funding. Timely submission of budget modifications per contract guidelines.

• Oversee the voucher process for monthly/quarterly claims as per contract guidelines
• Ensure timely and accurate submission of reimbursement requests to funders.

• Develop and implement close-out procedures to comply with funder standards.
• Conduct follow-up on disallowed funding and reimbursements to resolve discrepancies.
• Complete federal reporting and CFR.

• Maintain separate accounting records for each contract/program.
• Ensure that all financial records are accurate, up-to-date, and compliant with accounting standards.

• Allocate staff time and resources across various grants per contract guidelines.
• Adjust staff budget allocations to maximize efficiency and compliance.

• Review contracts for various programs and services, ensuring alignment with program goals and funder requirements.
• Streamline the contract creation process and maintain consistency across different agreements.
• Collaborate with the CFO, COO, CHRO to ensure all contracts comply with relevant laws, regulations, and organizational policies.
• Regularly review and update existing contracts to reflect changes in organizational needs, funding requirements, or legal regulations.
• Negotiate contract terms with vendors, partners, and funders to secure favorable conditions for the organization while maintaining positive relationships.
• Establish and maintain a centralized contract repository for easy access and management of all contractual documents.
• Develop and implement a contract lifecycle management system to track key dates, milestones, and renewal opportunities.
• Maintain a central electronic repository of all contract documents.
• Handle other duties as assigned.

• Minimum of 5 years of experience in budget management, financial analysis, or contract administration within a nonprofit or social services environment.
• Extensive knowledge of NYS, NYC, County grant management processes and compliance requirements is needed.
• Must have worked on County Grants - Suffolk/Nassau County and understand complexities.
• Excellent analytical skills with attention to detail.
• Proficient in financial software and Microsoft Office Suite.
• Strong leadership skills with the ability to manage cross-functional teams.
• Excellent communication skills, both written and verbal.
• Strategic Thinking: Ability to develop strategies that align with organizational goals.
• Financial Acumen: Strong understanding of financial principles and practices.
• Collaboration: Work effectively with internal teams and external partners.

• Comprehensive Benefits Package:Medical, Dental, and Vision Insurance, 401K with an automatic 3% contributionafter one year of service, 30 days Paid Time Off in your first year, 14 Paid holidays, and more!

• Additional Perks:Short-term and long-term disability coverage, flexible spending accounts, wellness benefits, PlumBenefits, Verizon wireless discounts.

• At EAC Network, you will find more than just a job - you will find a supportivework environment committed to your well-being and growth. We champion equity, justice, and belonging, fostering a workplace where every voice is valued and empowered. We offer many roles with flexible and hybrid schedules to help you maintain a healthy work-life balance, and our generous PTO policy and Summer Fridays ensure you have time to recharge. Our commitment to wellness also earned us the 2024 GoldHealthy Workforce Designation from Cigna. Additionally, EAC employees may be eligible for the Public Service Loan Forgiveness program. At EAC Network, you are part of a team making a difference in our communities across Long Island and New York City, every day.

Build your career while building NYC schools!Contract Administration administers the solicitation process of construction, non-construction and personal services contracts. The Division also ensures the timely ordering and installation of all furniture and equipment required at new and existing schools and process all SCA purchase orders. Within Contact Administration is the Prequalification Unit that vets all firms wishing to do business with the SCA for credit-worthiness, financial stability, integrity, and licensing.Job Description SummaryBuild your career while helping support the building of NYC schools! The New York City School Construction Authority ("SCA"), the organization responsible for design and construction of New York City Public Schools. The Contract Negotiator (Contract Administration) reports to the Senior Manager, Operations and is responsible for negotiating consultant and vendor contracts that support the Authority mission.Job DescriptionResponsibilities include:Recommends contract provisions and procedures.Coordinates required contract terms and conditions with consultants and Project Officers.Responsible for the initial review of RFP documents.Responsible for coordinating with the User Department and other SCA Internal Departments to finalize RFP documents.Responsible for publishing RFP, receiving proposals, coordinating and conducting Selection Committee meetings.Drafts contract documents that include all mandated requirements.Evaluates requests for additional work and negotiates supplemental agreements with consultants and contractors.Negotiates contract costs in accordance with established Authority policies.Provides appropriate documentation for all contract negotiations.Supports audit efforts.Lead procurement document development with quality control to ensure thorough review.Manage solicitation timelines for efficient execution.Direct vendor evaluations through due diligence, reference checks, and performance analysis.Oversee contract material preparation and maintain comprehensive records.Prepares and updates reports.Performs related tasks.Preferred Experience/Skills:Experience in contract administration, cost and price analyses or negotiations or a satisfactory combination of education and experience.Ability to effectively interact with co-workers within different levels of the organization and within different departments.Strong organizational skills, exceptional attention to detail, proficient in record keeping.Strong analytical skills.Excellent verbal and written communication skills.Proficiency with Microsoft Office.Required Qualifications:Baccalaureate degreePOSTING CLOSING DATE: 07/16/25Civil Service Classification: Non-CompetitiveSalary Range:$62,226.00 - $95,000.00EducationBaccalaureateCertifications (if required)Work ExperienceIt is the policy of the New York City School Construction Authority (NYCSCA) to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the NYCSCA will provide reasonable accommodations for qualified individuals.We offer excellent benefits including:* Medical (100% employer paid for basic coverage available)* Prescription drug option* Dental and Vision coverage* NYC Qualified Pension Plan* Optional Retirement Savings Plans including 401K, 457 and IRA options* Transit Check Program* Public Loan Forgiveness Program* Competitive paid time off (PTO) benefitsThe SCA is interested in qualified candidates who are eligible to work in the United States. The SCA is not able to sponsor or take over sponsorship of an employment Visa at this time. We participate in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:

Location: Farmingdale, NY Category: Professional Posted On: Fri Apr 4 2025 Job Description:

Farmingdale State College is seeking a dynamic and experienced individual to serve as the Assistant Director for Sponsored Programs Administration. The successful candidate will have both pre- and post-award responsibilities. Reporting directly to the Director of Sponsored Programs Administration, this position works closely with faculty, staff, and external stakeholders to manage and grow the College's portfolio of sponsored research and grant programs.

Key Responsibilities:

Pre-Award:

• Assist faculty and staff in identifying funding opportunities from federal, state, and private sources.

• Provide guidance and support in the development, preparation, and submission of proposals, including budgets, narratives, and ensuring compliance with sponsor and institutional guidelines.

• Collaborate with investigators to ensure adherence to institutional, Research Foundation, and sponsor policies.

• Coordinate internal proposal review processes and manage submission deadlines.

• Review proposals for compliance with agency, governmental, and institutional regulations prior to submission.

• Organize presentations for faculty on sponsor agencies and funding opportunities.

Post-Award:

• Review financial reports and other required documentation.

• Provide training and resources to faculty and staff on best practices for post-award management.

• Resolve issues related to budget modifications, compliance, and grant closeouts.

• Support the Director in preparing the quarterly newsletter.

• Assist the Director in monitoring the financial health of the campus research enterprise, ensuring compliance with all financial and administrative requirements.

• Serve as a backup to the Director in key decision-making processes related to sponsored programs administration.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.

• Interest in participating in student-centered service activities.

• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, finance, public administration, or a related field.

• At least 5 years of experience in sponsored programs administration, with hands-on experience in both pre- and post-award activities.

• Strong understanding of federal, state, and private grant processes, including compliance and reporting requirements.

• Experience with research administration software, such as Cayuse or other grants management platforms.

• Excellent organizational, communication, and interpersonal skills.

• Ability to manage multiple projects and deadlines in a fast-paced environment.

PREFERRED QUALIFICATIONS:

• Master's degree in a related field.

• Certification in research administration (e.g., CRA, CPRA).

• Experience with the Research Foundation for SUNY or another large research foundation.

• Knowledge of Oracle.

• Demonstrated success in securing and managing grants.

Additional Information:

This is a full-time UUP position.

• For the first 10 working days, beginning Friday, April 4, 2025, and ending Thursday, April 17, 2025, applications will be limited to UUP Farmingdale.

• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled

• SALARY: $80,000 + $,400 in downstate location pay = 83,400 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (

Visit our Why Work at FSC ( page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ( or via email at