70 Administration jobs in Irvine

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Develop the ACBE course schedule and assign classrooms
• Establish timeline for scheduling classes
• Monitor class registration status and alert Associate Dean if additional classes are needed
• Record catalog changes in Curriculog and ensure catalog is accurate and current
• Collect course syllabi from all faculty to ensure inclusion of required content and that all syllabi are uploaded into Chapman's online system
• Coordinate with faculty members to process book orders in a timely manner
• Track all ACBE faculty and provide rosters as needed (i.e., AACSB and Chapman catalogs)

• Use Interfolio to facilitate the recruitment of new full-time faculty
• Manage the faculty search process on behalf of ACBE
• Identify Part-Time Lecture (PTL) needs each term and support recruitment and selection of PTL's
• Review PTL course evaluations and manage database of potential PTL's
• Process contracts for PTL hires and faculty overloads
• Facilitate on-boarding process for all PTL and full-time faculty members
• Monitor course loads, faculty rank, tenure, and sabbatical status for ACBE faculty
• Serve as the liaison between faculty, ACBE administration and the Provost's office regarding faculty assignments and hires.
• Track class evaluations and faculty grade distributions to create reports for the Associate Dean and Dean
• Coordinate the distribution and collection of midterm evaluations for all new faculty including faculty requesting midterm evaluations.

• Coordinate faculty conferences (e.g., Shadow Open Market), seminars and guest lecturers including all logistics
• Schedule rooms using 25Live, book hotels, transportation, and meals
• Processing honorariums and reimbursements.
• Oversee the hiring of approved faculty student assistants and researchers. Post positions, hire, and train students. Approve timesheets and work with manager to reconcile the budget.

• Coordinate and process payments on behalf of ACBE faculty using PeopleSoft/Concur
• Process reimbursement requests and expense reports for ACBE faculty (and staff as needed)
• Monitor and update management on faculty DART accounts and initiate approval process for faculty Concur reports
• Assist with travel course budgets and financials
• Process business contract workflows as needed

• Supports the daily operations of ACBE including events, help desk tickets, financial reports, budgets and purchase requisitions.

• Bachelor's degree or equivalent combination in education and experience.
• Strong oral communication and interpersonal skills with the ability to interact and work with diverse individuals and groups at all organizational levels, both within and outside the University.
• Proven ability to comprehend a process and take a given task from beginning to completion.
• Strong written communication skills with the ability to prepare concise and grammatically correct business correspondence and other documents.
• Proven ability to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions.
• Strong analytical skills to assess situations, obtain appropriate information and make sound judgment and independent decisions appropriate for the position level.
• Supervisory skills to oversee, train and mentor student workers.
• Demonstrated attention to detail.
• Demonstrated tact and diplomacy and ability to maintain confidentiality.
• Ability to work with individual area supervisors in a productive manner to ensure that paperwork is submitted in a timely manner to allow adequate processing time.
• Technical ability to learn and use job-related enterprise software.
• Proven ability to learn, explain and apply policies and procedures.
• Strong organizational skills
• Microsoft Office Suite applications knowledge, including Word, Excel, Powerpoint, and Adobe
• Ability to interpret and apply guidelines and procedures
• Ability to demonstrate initiative without constant supervision
• Ability to carry out duties in a timely manner and to prioritize duties when faced with interruptions, distractions, and fluctuating workload
• Strong commitment to customer service
• Strong commitment to teamwork

• At least 5 years of experience in providing medium to high-level administrative, operational, and financial support to management.
• Budget and operations experience in a higher education setting
• Experience using Concur, PeopleSoft, PeopleAdmin, Cascade, and 25Live software programs
• Knowledge of Argyros College programs, services, and processes

Benefits Administration Client Coordinator 4675 MacArthur Court, Suite 750, Newport Beach, CA 92660 Come join our team! There are many reasons why EPIC Insurance Brokers & Consultants has become one of the fastest-growing firms in the insurance industry. Fueled and driven by capable, committed people who share common beliefs and values and “bring it” every day, EPIC is always looking for people who have “the right stuff” – people who know what they want and aren’t afraid to make it happen. Headquartered in San Francisco and founded in 2007, our company has over 3,000 employees nationwide. With locations spread out across the U.S., our local market knowledge and industry expertise helps support our clients' regional and global needs. We have grown very quickly since our founding, and we continue to see growth and success thanks to our hard-working and growth-minded employees. Our core values are: Owner mindset, Inspire trust, Think big, and Drive results. If these values and growth align with what you're looking for in your next career? Then consider joining our amazing team! JOB OVERVIEW: EPIC is currently seeking a Benefits Administration Client Coordinator to join our team. The Client Coordinator is responsible for supporting benefits administration system implementations, configuring client sites, processing renewals, and evaluating and resolving systems issues. WHAT YOU’LL DO: • Manage client expectations, anticipating possible issues and communicating turnaround times with reasonable delivery dates. • Project manage between the vendor, the client, the EPIC account team and the carriers and manage problem resolution. • Implement client sites, including gathering requirements, importing data and system configuration. • Support clients with annual renewals and other system updates. • Understand employee benefits and configuration rules, including cost calculations. • Assist with ACA processes and data auditing. • Assist with all reporting requests. • Respond to all client inquiries, issues, questions, and requests in a timely manner. • Manage timelines with other implementation staff and clients. • Test and troubleshoot system functionality to ensure accuracy of client system configuration. • Research and resolve client inquiries regarding system and process issues. • Training clients on system and perform system demonstrations for existing clients. WHAT YOU’LL BRING: • Bachelor’s degree (in a related field is preferred) • 2+ years of experience with HR technology solutions preferred • Required knowledge of benefits administration systems including, but not limited to eligibility groups, benefits plan and rate structures and carrier feeds. • bswift experience preferred. • Project management skills to facilitate and support the implementation of new systems and oversight of benefits administration vendors. • Strong written/verbal communication skills and the ability to communicate with both technical and non-technical personnel; ability to listen, clarify and respond well to questions. • Strong analytical skill set and ability to effectively use data for strategy. • Ability to operate and make timely decisions in a fast-paced atmosphere. • Must be able to quickly sort through complex subject material. COMPENSATION: The national average salary for this role is $65 000.00 - $0 000.00 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on your experience, skills, training, certifications and education, while also considering internal equity and market data. WHY EPIC: EPIC has over 60 offices and 3,000 employees nationwide – and we’re growing! It’s a great time to join the team and be a part of this growth. We offer: Generous Paid Time off Managed PTO for salaried/exempt employees (personal time off without accruals or caps); 22 PTO days starting out for hourly/non-exempt employees; 12 company-observed paid holidays; 4 early-close days Generous leave time options: Paid parental leave, pregnancy disability and bonding leave, and organ donor/bone marrow donor leave Generous employee referral bonus program of $1,500 per hired referral Employee recognition programs for demonstrating EPIC’s values plus additional employee recognition awards and programs (and trips!) Employee Resource Groups: Women’s Coalition, EPIC Veterans Group Unique benefits such as Pet Insurance, Cancer Insurance, Identity Theft & Fraud Protection Coverage, Legal Planning, Family Planning, and Menopause & Midlife Support Additional benefits include (but are not limited to): 401(k) matching, medical insurance, dental insurance, vision insurance, and wellness & employee assistance programs 50/50 Work Culture: EPIC fosters a 50/50 culture between producers and the rest of the business, supporting collaboration, teamwork, and an inclusive work environment. It takes both production and service to be EPIC! EPIC Gives Back – Some of our charitable efforts include Donation Connection, Employee Assistance Fund, and People First Foundation We’re in the top 10 of property/casualty agencies according to “Insurance Journal” EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. Interested in building your career at EPIC Brokers? Get future opportunities sent straight to your email. Apply for this job * indicates a required field First Name * Last Name * Email * Phone * Location (City) * Resume/CV * Enter manually Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf LinkedIn Profile Are you 18 years old or older? * Select. Do you now or in the future require sponsorship to legally work in the United States? * Select. SMS Consent: Do you agree to receive mobile (text) messages from us in relation to this job application? Y/N(NOTE: Message frequency varies. Message and data rates may apply. If you respond “Yes” to this question and receive a mobile message from us, you can opt-out at any time by replying “STOP”, or you can reply “HELP” for assistance. View our Privacy & SMS Policy at ) * Select. This question is to opt-in or opt-out of SMS / Text messaging. How did you hear about this job opportunity? * Select. Do you have experience with Employee Navigator and/or bswift? * Select. Voluntary Self-Identification For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in EPIC Brokers’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select. Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at . How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Disability Status Select. 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Overview:

Selution, in partnership with Cordis, specializes in the development of ground-breaking technology and commercialization of advanced drug device combination products for the treatment of coronary and peripheral artery disease. Our mission is to revolutionize healthcare by creating next-generation solutions that address unmet and critical medical needs.

The Sr. Clinical Trial Contracts Specialist will be responsible for the development, negotiation, and management of global clinical trial agreements and site budgets. This role ensures compliance with regulatory requirements, company policies, SOPs and study protocols. This role will support study teams through the generation of new contracts and amendments throughout the clinical study lifecycle. The Sr. Clinical Trial Contracts Specialist will coordinate review/input internally across Legal, Compliance, Finance and Clinical, and they will interact heavily with healthcare professionals and other clinical vendors. Clinical research is the top priority for Cordis, and this role will be directly involved in the success of the organization in improving patient care and coordinating with clinical sites.

• Draft, review, and finalize contract templates including Non-Disclosure Agreements (NDAs), Clinical Trial Agreements (CTAs), including Statements of Work (SOWs), amendments, budgets and related documents
• Negotiate contract terms with external partners e.g. sites, vendors, etc.
• Provide oversight of contract and budget negotiations across all Selution DEB clinical studies
• Facilitate review of contracts and budgets between internal and external parties to address contract questions and ensure alignment for execution
• As needed, consult with multiple parties, including Clinical study teams, Legal, Compliance, Finance for review and input on contract and budgets
• Establish a review process for contracts and budgets and identify stakeholders
• Ensure agreements comply with FDA regulations or country specific regulations, company policies, and ethical standards
• Work closely with Clinical study team and Finance to develop and maintain standardized clinical trial budget templates.
• Create and amend budgets to ensure clinical trial budgets support protocol implementation, and clinical site requirements (i.e. institutional fees, procedure and administrative costs, study team time and effort, etc.).
• Adhere to company defined budget limits and ensure compliance with Fair Market Value (FMV) principals throughout negotiations and escalate as necessary
• Manage communication across all stakeholders and serve as the primary point of contact for contract and budget-related inquiries internally and externally
• Lead cross-functional alignment meetings for high-priority contract negotiations to keep timelines on track and ensure shared expectations
• Act as Subject Matter Expert for clinical contract language and budget justifications during internal audits, external inspections, or regulatory queries
• Maintain accurate and up-to-date files and tracking systems for contracts and budgets
• Create/maintain guidelines, training programs, policies and procedures related to Clinical trial contracts and budgets
• Escalate any identified risks/concerns during clinical trial contract and budget negotiations
• Complete periodic quality reviews with clinical study teams of all study contract documents
• Track contract cycle metrics (e.g., average negotiation turnaround time, revisions per contract, budget escalations, and report quarterly to leadership

Maintain a working knowledge of, and ensure compliance with, applicable ICH Guidelines, Good Clinical Practices, ISO 14155, Regulatory Agency requirements

• Bachelors degree required; scientific discipline preferred.
• Minimum 5 years of clinical study experience
• Minimum 3 years of experience negotiating and managing clinical contracts and budgets globally
• Knowledge of International clinical regulations
• Precise, Rigorous, Detail-Oriented
• Ability to manage and prioritize high-volume workload to meet project-specific deadlines
• Strong project management skills to facilitate review and input across multiple functions
• Ability to take independent decisions, but ensuring a collaborative mindset to interact with internal and external stakeholders
• Strong writing skills and ability to process complex documents
• Capable of working across multiple time zones
• Proven ability and dependability to work remotely

Posting DetailsPosition Information Position Title Gift Administration & Donor Relations Specialist Position Type Regular Job Number SA58624 Full or Part Time full-time 40 hours weekly Fair Labor Standard Act Classification Exempt Anticipated Pay Range $74,000-$76,000 Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.Position Summary Information Job Description Summary Provide high-level administrative and operational support for University Advancement's Donor Relations and Systems teams. Manage projects, maintain data integrity, and draft agreements and correspondence with professionalism, discretion, and attention to detail. Deliver exceptional service to internal and external stakeholders while leveraging research, reporting, and presentation skills to provide insights and training to colleagues across campus. The position requires sound judgment, strong verbal and written communication skills, and a proactive, solutions-oriented approach.Responsibilities Gift Agreements & Gift AdministrationPrepare gift and pledge agreements (utilizing template agreements) and related gift documentation for AVP review. Maintain gift documentation records pursuant to university policies. Correspond with gift officers regarding gifts to ensure accuracy of gift documentation. Maintain agreement tracking database to ensure timely drafting and execution of agreements. Review related metrics and prepare reports for AVP review. Research and report on donor giving histories and gift terms by reviewing internal databases and documentation.Serve as initial point of contact for questions related to gift administration and acceptance. Answer questions from campus colleagues in a timely and professional manner. Communicate with campus partners, including Financial Aid, Financial Services, and Office of Investments, regarding gift accounts and fund usage to ensure funds are utilized in compliance with donor intent and underlying gift documentation.Donor SignageCollaborate with team member(s) to oversee donor signage projects across campus. Work with Campus Planning and other campus partners to ensure timely fabrication and installation of donor signage. Review underlying documentation regarding donor signage, including agreements, to ensure compliance with underlying terms.Department OperationsSupport internal and external audits and reporting by gathering information, entering and analyzing data, and reviewing records. Collaborate with AVP and colleagues to prepare reports responding to audit requests.Prepare professional correspondence, reports, presentations, briefings, and meeting materials.Create and update website giving pages and ecommerce giving pages in collaboration with campus partners. Conduct quarterly review of website pages to ensure accuracy of information and to update pages, as necessary.Assist with business travel needs, including flight and hotel reservations and expense reports.Track and reconcile departmental budgets, manage supply orders, enter expenses, handle event/meeting planning (e.g., room reservations, catering, etc.), and prepare expense report reconciliations.Stay abreast of best practices in gift administration and donor relations practices. Required Qualifications Bachelor's degree or equivalent combination of education and experience.Minimum of three years' experience providing administrative, operational, or financial support to department operations.Meticulous attention to detail.Excellent time management, organizational skills and the ability to prioritize and manage multiple projects simultaneously.Skilled in the area of office and/or project management.Ability to work under pressure in a busy office, experience working in a legal office environment is desired.Strong oral and written skills, including excellent use of grammar and proven ability to prepare, edit, and proofread documents.Strong interpersonal skills to communicate effectively with a wide variety of constituents, including faculty, administrators, staff, donors, volunteers, and campus leadership.Excellent customer service, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the university community.Ability to take and implement direction, exercise initiative and sound judgment, and work with reasonable independence.Skill to coordinate and organize meetings and/or special events; maintain recordkeeping systems and procedures.Basic accounting skills and the ability to monitor budget and expenses.Proficiency in Microsoft Office Suite with advanced knowledge of Outlook, Excel, Word, and PowerPoint.Professionalism with the ability to represent the University to diverse constituents in a positive manner.Technical skills to learn software, systems, and other applications.Ability to maintain a high level of confidentiality and to consistently conduct oneself in a tactful and diplomatic manner. Desired Qualifications Experience drafting and working with contracts.Demonstrated knowledge of Chapman University policies and procedures.Experience in higher education.Experience working in a fundraising organization. Special Instructions to Applicants Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.Minimum Number of ReferencesMaximum Number of References

Position Title: Gift Administration & Donor Relations Specialist Position Type: Regular Job Number: SA58624 Full or Part Time: full-time 40 hours weekly Fair Labor Standard Act Classification: Exempt Anticipated Pay Range: $74,000-$76,000 Pay Range Information: Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage. Job Description Summary: Provide high-level administrative and operational support for University Advancement’s Donor Relations and Systems teams. Manage projects, maintain data integrity, and draft agreements and correspondence with professionalism, discretion, and attention to detail. Deliver exceptional service to internal and external stakeholders while leveraging research, reporting, and presentation skills to provide insights and training to colleagues across campus. The position requires sound judgment, strong verbal and written communication skills, and a proactive, solutions-oriented approach. Responsibilities: Gift Agreements & Gift Administration Prepare gift and pledge agreements (utilizing template agreements) and related gift documentation for AVP review. Maintain gift documentation records pursuant to university policies. Correspond with gift officers regarding gifts to ensure accuracy of gift documentation. Maintain agreement tracking database to ensure timely drafting and execution of agreements. Review related metrics and prepare reports for AVP review. Research and report on donor giving histories and gift terms by reviewing internal databases and documentation. Serve as initial point of contact for questions related to gift administration and acceptance. Answer questions from campus colleagues in a timely and professional manner. Communicate with campus partners, including Financial Aid, Financial Services, and Office of Investments, regarding gift accounts and fund usage to ensure funds are utilized in compliance with donor intent and underlying gift documentation. Donor Signage Collaborate with team member(s) to oversee donor signage projects across campus. Work with Campus Planning and other campus partners to ensure timely fabrication and installation of donor signage. Review underlying documentation regarding donor signage, including agreements, to ensure compliance with underlying terms. Department Operations Support internal and external audits and reporting by gathering information, entering and analyzing data, and reviewing records. Collaborate with AVP and colleagues to prepare reports responding to audit requests. Prepare professional correspondence, reports, presentations, briefings, and meeting materials. Create and update website giving pages and ecommerce giving pages in collaboration with campus partners. Conduct quarterly review of website pages to ensure accuracy of information and to update pages, as necessary. Assist with business travel needs, including flight and hotel reservations and expense reports. Track and reconcile departmental budgets, manage supply orders, enter expenses, handle event/meeting planning (e.g., room reservations, catering, etc.), and prepare expense report reconciliations. Stay abreast of best practices in gift administration and donor relations practices. Required Qualifications: Bachelor’s degree or equivalent combination of education and experience. Minimum of three years’ experience providing administrative, operational, or financial support to department operations. Meticulous attention to detail. Excellent time management, organizational skills and the ability to prioritize and manage multiple projects simultaneously. Skilled in the area of office and/or project management. Ability to work under pressure in a busy office, experience working in a legal office environment is desired. Strong oral and written skills, including excellent use of grammar and proven ability to prepare, edit, and proofread documents. Strong interpersonal skills to communicate effectively with a wide variety of constituents, including faculty, administrators, staff, donors, volunteers, and campus leadership. Excellent customer service, including the ability to foster effective relationships and work with a diverse group of individuals from within and outside the university community. Ability to take and implement direction, exercise initiative and sound judgment, and work with reasonable independence. Skill to coordinate and organize meetings and/or special events; maintain recordkeeping systems and procedures. Basic accounting skills and the ability to monitor budget and expenses. Proficiency in Microsoft Office Suite with advanced knowledge of Outlook, Excel, Word, and PowerPoint. Professionalism with the ability to represent the University to diverse constituents in a positive manner. Technical skills to learn software, systems, and other applications. Ability to maintain a high level of confidentiality and to consistently conduct oneself in a tactful and diplomatic manner. Desired Qualifications: Experience drafting and working with contracts. Demonstrated knowledge of Chapman University policies and procedures. Experience in higher education. Experience working in a fundraising organization. Special Instructions to Applicants: Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate. #J-18808-Ljbffr

• Manage overall AR collections performance to meet business goal
  • Develop a specific methodology for each customer to cater collection approach that is most effective without damaging the business relationship
  • Monitor performance monitoring tools to produce measurable improvements
  • Conduct root cause analysis and resolve delayed payments by working with customers and other departments
  • Produce weekly AR aging from SAP and filter all pending request to back out to produce collectible AR list
  • Provide AR aging monthly base to the Operational team to send the Aging to the customers to maintain awareness and Operations to Customer communications
  • Process AR reversal, Internal CM, Offset request to maintain SAP with accurate AR data
  • Manage internal KPI and payment cycle time measurement to business goals
• Maintain all transaction tracking logs to accurately track collection progress
  • Identify opportunities to conduct process improvement projects
  • Support the customer relationship strengthening activities
  • Maintain Policies and Procedure documents with updates
  • Maintain training materials
  • Provide guidance and operational trainings to the team members
  • Audits
  • Billing and Claims process change documentation
  • Assisting other departments when needed
  • Other duties as Assigned

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short and Long Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

• Excellent written and verbal communication skills Required
• Proficient PC skills Required
• Intermediate-level skills in MS Excel, Word, Power Point Required
• Critical thinking and problem-solving abilities Required
• Experience with MS Access Preferred
• Experience using SAP Preferred

• High School Diploma/G.E.D Required
• Bachelor's Degree Preferred
• 2 Years of Direct Experience in Collection, AR Management, Billing Required
• 3 Years of Direct Experience in Accounting, Logistics, Operations, Process Improvement Preferred

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
• Carry/lift a maximum of 15 pounds

• Typical office environment with low-level noise exposure
• The position is located in the Irvine, CA Office
• Communication with employees and field partners will be primarily conducted via phone and email