4 Administration jobs in Lafayette

**Administrative Assistant**
**Category:** Administration
**Main location:** United States, Louisiana, Lafayette
**Position ID:** J0525-2288
**Employment Type:** Full Time
**Position Description:**
CGI is looking for an Administrative Assistant/Receptionist for the Lafayette, LA office. CGI offers more than a job. We offer limitless opportunities to make a difference for the clients and communities we serve. This is a great working environment with many great benefits offered by CGI focused on ownership, listening, recognition, health and well-being.
**Your future duties and responsibilities:**
- Greet employees and guests in a friendly and professional manner.
- Assist with event coordination.
- Assess and address all inquires/requests and forward appropriately.
- Answer phone in a professional and courteous manner and use proper phone greeting techniques. Address callers' requests and/or takes appropriate messages.
- Maintain accurate and complete sign in/out procedures for visitors and/or vendors.
- Establish and monitor effective tracking of cubicle and office master keys.
- Coordinate Meetings, to include conference room set up, ordering of meals; printing of meeting material, ensuring AV equipment is set up and working properly.
- Track and approve conference room requests for meetings; maintain master calendar of events for common area space.
- Effectively manage the procurement and inventory of all office supplies to ensure availability of CGI Partner use.
- Accept and deliver all incoming packages from USPS or carrier mail. (Fed Ex, UPS, DHL, etc.)
- Prepare outgoing packages for pick-up; mail and/or fax documents as requested.
- Operate and troubleshoot office equipment including coordination of vendor support as needed. (E.g. Xerox)
- Ensure lobby area, kitchen/office stations, and conference rooms are neat and clean. Direct, coordinate and when needed supervise all relevant trade people for cleaning, repairs and maintenance to ensure a consistently clean and well maintained office. Escort facility service vendors.
- Address member facility complaints or issues in a timely manner.
- Determine when new procedures should be implemented, collaborate approval and implement alternative solutions to ensure a productive work environment with minimal errors/flaws.
- Log and manage facility related issues and complaints.
- Work closely with Workplace Resource Management as it relates to facility issues and concerns.
- Act as the liaison between our facility and building management.
- Other administrative duties as assigned by manager.
**Required qualifications to be successful in this role:**
- 3 to 5 years' experience as a receptionist/office support team member with a minimum of 2 years' experience as an office receptionist.
- A basic knowledge of facilities/building operations is a great asset. Ability to communicate requirements and schedules for vendor services to members in a timely manner is a necessity. While core hours are normal business hours additional support may be required for occasional business meetings, repairs, maintenance and deliver/installs that require vendor access off hours and weekends.
- Exceptional interpersonal and guest service skills to build solid working relationships.
- Focused on customer service and the ability to maintain a high level of professionalism at all times.
- Strong communication skills, both oral and written.
- Excellent typing skills with high proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
- Strong attention to detail and accuracy, displays flexibility to meet changing requirements, ability to professionally navigate through stressful situations and ability to manage multiple tasks simultaneously with confidence.
- Demonstrated experience managing confidential and sensitive information and conversations with diplomacy, tact, and professionalism.
- Great organizational skills.
- Effective time management skills, ability to prioritize and meet deadlines.
- Motivated with a consistent high energy level.
- Ability to work independently and a strong desire to take initiative and follow through on tasks.
- Creative and adaptable to introduction of new ideas and approaches.
- Ability to lift 50 lbs.
- High School Diploma or equivalent/ Degree in Business Administration desired but not required.
Other Information:
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $36,800.00 - $82,600.00.
CGI's benefits are offered to eligible professionals on their first day of employment to include:
- Competitive compensation
- Comprehensive insurance options
- Matching contributions through the 401(k) plan and the share purchase plan
- Paid time off for vacation, holidays, and sick time
- Paid parental leave
-Learning opportunities and tuition assistance
- Wellness and Well-being programs
#LI-AR2
**Skills:**
+ Detail-oriented
+ Logistics & Maintenance
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.