20 Administration jobs in Moreno Valley

Job Purpose

Manage the front lobby and answer, transfer, and screen incoming phone calls and provide support to Accounting when needed. Regular and dependable attendance is required.

Hours are 7:30-4PM

Duties and Responsibilities

• Answer/screen incoming phone calls with a professional and pleasant voice and transfer to the appropriate person/department.
• Stamp incoming mail with current date and add postage to outgoing mail using Neopost machine.
• Maintain company employee phone list.
• Generate reports as needed.
• Filing
• Log any incoming packages and inform addressee of delivery.
• Greet visitors and maintain signature book.
• Prepare shipping labels for outgoing FedEx, DHL, and any other shipments.
• Maintain freight logs
• Assist with Accounts Receivable Invoicing
• Assist with Accounts Receivable with Credit Applications
• Assist with booking Travel Arrangements
• Maintain clean and safe work area.
• Other duties assigned by your immediate supervisor and/or management.
• Regular and dependable attendance is required.
• Responsible for understanding and executing Company goals and objectives while actively contributing to the cohesiveness of the team.

Qualifications

• Education
• High school Diploma or equivalent.
• Experience
• Experience commensurate with job responsibilities.
• Experience with accounts receivables preferred
• Skills
• Proficient in Microsoft Office
• Abilities
• Able to clearly communicate with internal and external customers and all levels of management.
• Able to effectively present information and respond to questions from supervisors and managers.
• Demonstrated time management skills.
• Able to apply common sense understanding to carry out instructions furnished in written, verbal, or diagrammatic form.
• Able to deal with problems involving several concrete variables in standardized situations.
• Must be punctual and dependable.
• Must have good communication skills.

East Campus Hospital: Nursing Administration

Job Summary: The Clinical Nurse C-CCST (Critical Care Specialty Team) practices in a large tertiary academic medical center comprised of multiple hospitals and ambulatory sites with a Level I Trauma Center designation, ST Elevation Myocardial Infarction (STEMI) Receiving Center designation and Comprehensive Stroke Center and Chest Pain Center accreditation. Works under the collaborative direction and leadership of a medical director (board certified anesthesiologist) and a patient care manager and director. Meets qualifications, licensure, certifications and competencies as defined in the department-specific Plan for Providing Care. Utilizes skilled discretion and independent judgment to prioritize, coordinate, provide and document direct and indirect age-specific and developmentally appropriate quality patient-centered care. Serves as a critical responder to trauma activations, rapid responses, hyper-acute stroke activations, STEMI, sepsis alerts, Code Blues and Code Whites and must be able to keep focused in a fast-paced environment and deliver critical level nursing care and management of adult and pediatric populations with complex medical conditions. Demonstrates of high level nursing expertise in procedure related sedation for unstable and fragile patients. In addition, the CCST nurse facilitates patient flow through various methods of transport, maintains patient level of care and expedites diagnostic exams and interventional procedures to obtain patient diagnosis and treatment throughout the organization. Functions in a patient-centered care model of practice and performs the nursing process (assessment, care planning, intervention, evaluation) independently and in accordance with LLUMC's established Professional Practice Model (Duffy's Quality Caring Theory) to achieve proficient individualized physical, psychosocial and spiritual wellness and provide compassionate bereavement support as appropriate. Functions within the expectations of an accomplished professional nurse and meets nursing excellence standards to maintain Magnet Recognition as outlined by the American Nurses Credentialing Center. Engages in opportunities to directly and/or indirectly influence decision-making for bedside clinical practice by supporting and/or participating in professional governance councils, committees, task forces and staff meetings. Applies theoretical concepts to clinical practice and exhibits self-motivation to continually expand knowledge base and clinical skills with a focus in adult and pediatric critical care and emergency nursing, patient transport and procedure related sedation. Inspires and adopts the transformation of evidence into bed-side practice to optimize patient outcomes. Represents nursing as an empowered profession and readily embraces new knowledge, innovations and improvements. Provides a positive influence to facilitate change and optimize patient satisfaction and outcomes. Exhibits refined interpersonal skills that portray professionalism and maximize excellence in customer service and safe patient care. Contributes to a work environment of caring and cooperation among a culturally diverse workforce and patient population. May be requested to serve in Shift Coordinator role upon completion of Shift Coordinator orientation. Performs other duties as needed.

Education and Experience: Bachelor of Science Degree in Nursing (BSN) required. If hired into a Loma Linda University Health position prior to April 1, 2020, an Associate Degree or Diploma Degree in Nursing required. Minimum three years' experience in critical care or emergency nursing required. Experience in a Loma Linda University Health System hospital preferred. External hires into the CN-C position are granted one year to meet CN-C criteria outlined in the Clinical Nurse Ladder handbook. The CN-C CCST is eligible to be promoted into the CN-D classification when criteria outlined in the Clinical Nurse Ladder handbook and job specifications outlined in CN-D job description are met.

Knowledge and Skills: Able to work in confined spaces. Demonstrates advanced competencies in critical care, sedation and patient transport. Skillfully adapts a variety of clinical settings. Ability to apply theoretical concepts to clinical practice and continually expands knowledge base and clinical skills with a focus in area of specialty and population served. Basic knowledge of healthcare regulations and accreditation required. Exhibits professional behavior at all times and works calmly and responds courteously when under pressure. Able to: speak, read and write legibly in English (and Spanish preferred) with professional quality; use computer, printer and software programs necessary to the position, e.g., Word, Excel, Outlook, PowerPoint, electronic medical record, electronic event reporting program; troubleshoot and calibrate patient care equipment; perform technical patient care activities; relate and communicate positively, effectively and professionally with others; be assertive and consistent in following and/or enforcing policies; lead, supervise, teach and collaborate; accept direction; think critically; work independently with minimal supervision; perform basic math functions; manage multiple assignments effectively; organize and prioritize workload; problem solve; recall information with accuracy; pay close attention to detail; distinguish colors and smells as necessary for patient care; discern temperature variances through touch; hear sufficiently for general conversation in person and on the telephone; identify and distinguish various sounds associated with the work place; see adequately to read computer screens, medical records and written documents necessary to position.

Licensures and Certifications: Active California Registered Nurse (RN) license required. Basic Life Support (BLS), Advanced Cardiac Life Support, and Pediatric Advanced Life Support certification issued by the American Heart Association required (one of these three may be completed during introductory period). Trauma Nursing Care Course (TNCC) required within 90 days of hire but may be extended based on class availability. Moderate Sedation certification required and may be obtained during introductory period. Critical Care Registered Nurse certification preferred. Driver's License required.

• In partnership with the AVP Talent, Diversity and Culture & Chief Human Resources Officer, develop and implement a forward-looking benefits strategy that supports the academic mission, institutional goals, and the needs of the university population
• Oversee the university's employee benefit programs and wellbeing strategy, ensuring comprehensive communication, administration, and compliance for health and wellness, retirement, and time-off policies
• Effectively delivers critical information tailored to different audiences and perspective
• Maintains open lines of communication, actively listening to questions, issues and concerns from the Human Resources Leadership Team and other stakeholders
• Builds consensus by resolving conflicts in an open and positive manner
• Oversee all aspects of faculty and staff benefits programs, including healthcare, retirement, wellness, tuition, leave policies, and international assignments
• Lead the full-cycle, company-wide open enrollment process, including planning, employee education, vendor coordination, and execution
• Ensure delivery of an optimal employee experience for benefits related processes and events (e.g. Open enrollment, life events, onboarding etc.) to ensure employee understanding of benefits plan offerings, policies, and key dates.
• Partner with Human Resources Leadership Team in promoting wellness initiatives and innovative programs that anticipate employee needs, and optimizing the employee experience
• Partner with the Payroll team to ensure operational excellence
• Ensure compliance with benefits-related regulations and university policies, stay informed on industry trends and legislative changes
• Manage benefits administration using the university's Human Capital Management System (UKG Pro)to ensure accurate record-keeping and seamless employee support
• Maintain expert knowledge of group medical/dental plan policies and practices to optimize benefits offerings for employees
• Design and execute employee wellbeing initiatives that support physical, mental, and financial wellness.
• Implement and oversee programs such as Employee Assistance Programs (EAP), wellness challenges, financial planning resources, and health screenings
• Oversee the administration of 403(b) remittances, ensuring compliance, accuracy, and seamless coordination with payroll
• Ensure compliance with ERISA, IRS regulations, and internal policies for 403(b) contributions
• Support internal audits, by maintaining compliance documentation, and prepare reports for key stakeholders
• Maintain detailed records of remittances, enrollments, and contribution adjustments
• In partnership with Payroll ensure accurate deduction and timely transmission of employee contributions to the retirement plan provider
• Lead initiatives to educate employees on 403(b) plan options, contribution strategies, and retirement planning
• Partner with Payroll to ensure seamless processing of contributions and compliance with financial regulations
• Build and maintain strong relationships with Offices of Business and Finance and other key stakeholders to understand their needs and ensure their expectations are met
• Manages annual Form 5500 filings, audits and retirement plans
• Drive employee engagement in wellbeing initiatives through effective communication and training.
• Working with stakeholders across campus, identify wellness partnerships and leadership opportunities to enhance employee engagement and wellbeing.
• Oversee the university's leave management programs to ensure compliance with federal, state, and local laws.
• Stay current on industry trends and best practices in leave management, applying insights to improve efficiency and effectiveness.
• Conduct regular audits of leave processes and vendor practices to minimize risk and ensure full compliance federal and state-specific laws and regulations including but not limited to with FMLA, CFRA, ADA, ACA, PFL, SDI and Workers' Compensation
• Provide proactive guidance to internal stakeholders on risk mitigation strategies and leave-related compliance issues
• Serve as the primary liaison between the university and the external leave vendor, ensuring employees receive comprehensive support throughout the leave process
• Continuously refine leave policies to align with best practices, compliance requirements, and organizational goals
• Facilitate effective communication between employees, people leaders, and internal stakeholders to ensure a positive employee experience throughout the leave process
• Provide data analytics and ad hoc reports detailing people measures and metrics, including employee benefits, leaves of absence, workplace injury, and related trends
• Identifies risks and issues with benefits and compliance, escalating and triaging appropriately
• Maintain compliance with federal and state laws and regulations that impacts the employer-employee relationship in relation to employee benefits and leave administration
• Manage benefits vendor relationships and contracts to ensure service excellence and value
• Provide leadership and mentorship to team members to promote professional development and deepen their understanding of benefits and leave management best practices
• Regularly report on leave trends, program performance, and process improvement opportunities to senior leadership
• Drive results that increase employee health and productivity, including metrics related to return-to-work rates, reduced durations and incidences, and improved satisfaction with internal plans and processes
• Supervise and mentor benefits team members, fostering a high-performance, service-oriented culture.

• Lead complex, cross-functional projects by understanding stakeholder requirements and building consensus with creative and collaborative solutions.
• Provide day-to-day leadership and support, fostering a collaborative and results-driven team environment
• Innovate, streamline, and standardize processes to improve the quality and consistency of benefits and leave administration service delivery
• Act as the primary point of contact for escalations and complex coordination issues, resolving them promptly and effectively
• Partner closely with HR core function areas including employee relations, recruitment, compensation, employee engagement, learning, and development to ensure seamless execution of HR initiatives and programs
• Works with HR Leadership Team on process improvement teams to implement best HR practices and deliver continuous improvements in service
• Collaboartes with HR Leadership Team in formulating HR policies, ensuring compliance, and safeguarding sensitive personnel information.
• Partner with HR Leadership Team to develop strategies based on insights that improve employee and organizational outcomes.
• Utilizes HR data and analytics to identify trends, assess situations, and recommend actionable solutions
• Foster an engaging and encouraging environment and work in collaboration across departments, divisions, and schools to provide consistency in HR practices, policies, and procedures

• Ability to function well in a fast-paced environment, meet deadlines, and simultaneously manage multiple projects and priorities
• Promotes accountability at all levels for cultivating a culture that encourages collaboration, innovation, and trust
• Fosters diversity, equity, inclusion, cultural competency, and a positive work and academic environment

• Collaborate with and serve on committees at the local and system-wide level
• Ensure compliance with University HR policies, procedures, and requirements and applicable legal regulations
• Maintain current knowledge of progressive federal and state employment laws, regulations along with best practices and key trends

• Supervise students and/or HR support employees as needed

• Other duties as assigned

• Bachelor's degree in human resources management, organizational management, public administration, business administration or related fields is required
• Four plus years in progressive human resources experience with an emphasis in benefits administration with expertise in employee benefits, wellbeing, and leave management
• Advanced knowledge of employment law and HR policies and practices
• Advanced proficiency in MS Office products including Outlook, Excel, Word, PowerPoint, and SharePoint
• A valid California Class C CA drivers' license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class "C" driver's license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).

• Society for Human Resources Management (SHRM) Certified Professional (CP), Professional (PHR) or Senior Professional (SPHR) in Human Resources.
• Bilingual in Spanish, oral and written.

• Human Resources experience in an educational setting is highly desirable.

• Solid financial/business acumen with advanced knowledge of benefits, wellbeing and leave administration, and HR policies and practices
• Excellent communication skills and ability to interpret benefits plan options and policy features to a broad audience with variable familiarity of Benefits
• The ability to operationalize business strategies through effective management of people, programs, and activities
• The ability to build and cultivate relationships and work collaboratively in a multi discipline and multi stakeholder environment
• Strong communication and problem-solving skills with a focus on productive outcomes, client service excellence in an inclusive environment
• In-depth abilities in collaboration, facilitation, and strategic thinking
• Excellent written and advanced verbal communication skills (including exceptional listening, mentoring, presentation, and collaboration abilities)
• Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills
• Demonstrates skill in prioritizing competing work assignments, employing political acumen and integrating information to determine appropriate course of action and their implications
• Ability to maintain confidentiality.
• Ability to recognize sensitive information and handle the information with confidentiality and tact
• Demonstrated ability to handle very difficult or volatile situations/individuals effectively
• Aptitude to learn innovative technology, methods, and procedures

• Demonstrated ability to lead HR operational functions, drive efficiency, and implement process improvements
• Proficiency in analyzing HR data to identify trends and recommend improvements
• Shared commitment to creating and fostering an inclusive culture and community
• A collaborative nature and thrive on building relationships to accomplish goals and objectives

• Ability to recommend appropriate courses of action within established guidelines; evaluate and recommend changes to policies, programs, and practices
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff

• Oversee general office operations, ensuring a well-maintained, organized, and efficient workspace.
• Manage office supplies inventory, place orders, and negotiate with vendors to ensure cost-effectiveness.
• Coordinate and schedule meetings, appointments, and company events, including venue booking, catering, and logistics.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately.
• Liaise with building management for maintenance, repairs, and facility-related issues.
• Assist with onboarding new employees, including workstation setup and introductory administrative tasks.
• Maintain accurate office records, files, and databases.
• Support various departments with administrative tasks, such as data entry, document preparation, and travel arrangements.
• Manage and reconcile office budgets, tracking expenses and preparing reports.
• Implement and improve office policies and procedures to enhance efficiency and employee satisfaction.

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 3-5 years of experience as an Office Manager or Senior Administrative Assistant, preferably in a dynamic professional services environment.
• Proven experience in managing office operations, vendor relationships, and administrative tasks.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Ability to work independently with minimal supervision and as part of a team.
• A keen eye for detail and a commitment to maintaining high standards.
• Experience with basic accounting or budget tracking is a plus.

Records Administrative Assistant. Salary: $34.2876/hour - $5.9486/hour ( 71,318.21 - 95,573.09 annually) Recruitment Open Until Filled. Initial screening 7/21/25 Summary/ Objective. Under administrative direction, this position assists the City Cle Administrative Assistant, Records, Administrative, Assistant, Operations, Management

1. Organize, file, and maintain paper and digital records in accordance with established systems and retention schedules.
2. Input and update data accurately in records databases or document management systems (Laserfiche).
3. Retrieve, scan, and distribute records and documents.
4. Assist with archiving, record destruction processes, and audits.
5. Monitor incoming and outgoing records to ensure proper handling and tracking.
6. Maintain confidentiality and security of sensitive information.
7. Respond to internal and external records requests in a timely and professional manner.
8. Assist with inventory management of files and records supplies.
9. Support compliance with records management policies, legal, and regulatory requirements.
10. Perform general administrative tasks such as data entry, photocopying, filing, and mail processing.
11. Collaborate with other departments to ensure records are properly categorized and stored.

• Medical Insurance coverage up to 3,000.00/mo for employees and eligible dependents. Rates are age-based
• Dental and Vision Insurance - City pay month premium for employees and eligible dependents
• HRA Medical Reimbursement - City reimburse employees for eligible expenses up to 2,000.00 per fiscal year. If hospitalized, employees are eligible for an additional 2,000.00 per fiscal year
• Life Insurance - City pay up to 100,000.00 based on annual salary
• Accidental Death & Dismemberment - City pay up to 100,000.00 based on annual salary
• Public Employees Retirement System (PERS)
• Vacation Leave - 80 hours accrued annually
• Sick Leave - 96 hours accrued annually
• City contribution to a 401(a) plan up to 2% of employee annual salary.
• 13 paid holidays (11 holidays, 2 floating holidays)
• Credit Union
• Employee Assistance Program
• Tuition Reimbursement for job related degree or course up to 7,500.00 per fiscal year.

• The City does not participate in the Social Security program, except for the mandatory 1.45% Medicare contribution for all regular positions.
• Public Employees Retirement System (PERS) - 2% @ 55 for employees who are considered a "classic " member of Cal PERS or a current member of another California public retirement system who is hired on or after January 1, 2013;
• Public Employees Retirement System (PERS) - 2% @ 62 for an employee who becomes a "new " member of Cal PERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date.)

• High School, GED, or equivalent.
• Training or Certification
• Some College
• Associates
• Bachelors
• Masters or above.

• Yes
• No

• None
• Less than 6 months
• 6 months - 1 year
• 1 - 3 years
• 3 - 5 years
• More than 5 years

• Yes
• No

• Yes
• No