13 Administration jobs in New Orleans

1. Maintain Financial Records: Accurately record all day-to-day financial transactions.
2. Accounts Receivable: Issue invoices to customers, track payments received, and manage outstanding accounts.
3. Accounts Payable: Process incoming bills, schedule payments, and manage vendor relationships.
4. Financial Reporting: Prepare monthly, quarterly, and annual financial statements, including balance sheets and income statements.
5. Expense Reconciliation: Review and verify expense reports, ensuring compliance with company policies.
6. Estimate Drafting: Prepare initial job estimates for internal review.
7. Budget Oversight: Assist in preparing and monitoring budgets in collaboration with department heads.
8. Tax Preparation: Assist in compiling necessary documents for tax filing and work with external tax professionals as required.

1. Administrative Support: Provide general administrative support to all staff members, including but not limited to document preparation and filing.
2. Office Supplies Inventory: Manage the procurement and inventory of office supplies, equipment, and services.
3. Meeting Coordination: Schedule and coordinate staff meetings, manage meeting rooms, and prepare materials as needed.
4. Answering Phone Calls: Act as the first point of contact for incoming calls, directing them to appropriate departments or staff.
5. Customer Interaction: Engage with customers and potential customers through various channels including in-person, phone, and email, providing a professional and friendly interface for the company. Track communication within the organization's designated CRM system.
6. Initial Inquiry Take-In: Field initial inquiries from potential customers or partners, gathering necessary information and directing them to the appropriate personnel for follow-up.
7. Facilities Management: Ensure that the office environment is clean, safe, and well-maintained.
8. Safety Compliance: Monitor and maintain office policies and procedures to comply with company and industry safety standards.

1. Education: Associate's degree in Accounting, Finance, Business Administration, or a related field, with substantial industry experience also considered.
2. Experience: Minimum of 3-5 years of experience in bookkeeping. At least 2 years of experience in office management or administrative role.
3. Certifications: Certification in bookkeeping or accounting (such as Certified Bookkeeper or equivalent) is highly desirable.

1. Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field.
2. Experience: Experience working within the manufacturing industry or bookkeeping experience with inventory accounting. Previous experience in a customer-facing role.

Where Canal Street meets Bourbon Street, the Astor Crowne Plaza New Orleans provides luxury accommodations amid the beating heart of the legendary French Quarter. Discover a rich diversity of elegant comforts and conveniences, including free Wi-Fi, flat screen HD TVs, a sparkling outdoor seasonal swimming pool, an acclaimed on-site restaurant and state-of-the-art fitness facility. Just outside, you'll enjoy a whirlwind of enchanting festivals, theater, music, cultural exhibits and culinary delights. At the Astor Crowne Plaza, associates are family not just employees. We offer complimentary uniforms, meals and 24/7 discounted downtown parking. Apply now so we can learn more about you!

Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!

We value U.S. military experience and invite all qualified military candidates to apply.

Overview

Essential Duties and Responsibilities

• Ensure efficient guest registration, checkout, guest service, and telephone service, while ensuring all brand standards are being applied.
• Implement company and franchise programs.
• Prepare forecasts and reports and assist in the development of the Rooms Division budget.
• Monitor and maintain the front office systems and equipment to ensure their optimum performance.
• Track guest satisfaction surveys and maximize usage of the guest response tracking system.
• Provide training for entry level associates and supervisors.
• Develop and implement controls for expense management.
• Utilize labor management tools to schedule and control labor costs.
• Interview, hire, train, develop, resolve problems, provide open communication, and recommend discipline and/or termination when appropriate of staff members. Ensure timely completion of performance appraisals.
• Communicate both verbally and in writing to provide clear direction to staff.
• Interact positively with customers and take action to resolve problems to maintain a high level of customer satisfaction and quality.
• Ensure compliance of front office, guest service, and PBX standard operating procedures and policies. Ensure all Front Office Quality Standards are complied with and are consistently applied.
• Coordinate activities with other hotel departments in order to facilitate increased levels of communication and guest satisfaction.
• Assist in the daily maintenance of room inventory status to achieve optimal levels of revenues while maintaining high levels of guest expectations.
• Maintain all front desk related equipment and a par stock of supplies.
• Resolve customer complaints; anticipate potential problems by reviewing and monitoring complaints, operational issues, business flow and associate performance to ensure high levels of customer satisfaction and quality.
• Develop strong relations with the sales team to discuss and implement sales strategies to continually improve occupancy levels and revenues.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

Qualifications and Skills

Education and Experience:

• Minimum 1 year of front desk experience.
• High School diploma or equivalent required.
• Hotel experience preferred.

Knowledge, Skills and Abilities

• Proficient with PMS system and computer literacy a must.
• Advanced knowledge of brand's reward program.
• Able to handle cash and credit transactions.
• Maintain a professional appearance and manner at all times.
• Must possess thorough knowledge of all front office operations and individual job requirements.
• Able to effectively deal with internal and external customers, some of whom will require high level of patience, tact, and diplomacy to defuse anger and collect accurate information and resolve conflicts.
• Able to manage multiple tasks at all times and have excellent organizational skills.
• General knowledge of local area attractions and transportation.
• Must be able to stand up for 4 or more hours at a time with or without reasonable accommodation.
• Able to observe and detect signs of emergency situations.
• Able to establish and maintain effective working relationships with associates and customers.
• Able to remain calm and alert during emergency situations and/or heavy hotel activity, serving as a role model for clerks and other associates.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Compensation

Tipped/Service Charge Eligible? No

Discretionary Performance Bonus Eligible? No

Benefits

HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

• 14 paid holidays in 2025.
• 13 paid vacation days per year including during your first year of employment. Additional bonus vacation days the longer you are employed.
• 13 paid sick days per year including during your first year of employment. Additional bonus sick days the longer you are employed.
• Use or lose your days, off? Not here! You can roll an unlimited number of unused sick days and up to 45 unused vacation days to the next year.
• We pay you for unused vacation and sick days when you leave City government.
• Depending on your job, your department may also offer remote work, flexible schedules, and/or shift work.

• We offer 12 weeks of paid time off for bonding with a newborn, adopted, or fostered child. This is in addition to your sick and vacation leave. Full-time employees with one year of service qualify for this program.

• We offer healthcare plans as low as $0.31 biweekly for individual employees. Our plan covers medical, prescription drugs, dental, and vision. Hate going to the doctor's office? It also includes access to telemedicine. Plan members can also opt to cover their children, spouses and same or opposite sex registered domestic partners.
• We also offer a Flexible Spending Account that can reduce taxes for employees by allowing for pre-tax contributions for healthcare, childcare, and commuter costs.
• A completely free 25,000 life insurance policy is also available for all full-time employees.

• The City of New Orleans is a qualified employer under the federal Public Service Loan Forgiveness Program (PSLF).

• Pension, Pension, Pension! Depending on your job you can participate in one of several pension systems and enjoy this great benefit.
• You can also participate in a Deferred Compensation Plan (457b) which allows you to defer up to 23,500 of your pretax income each year to supplement your retirement savings.

• We offer competitive pay including pay increases based on the length of your employment. We also offer special pays for educational advancement, professional certifications and specialized work assignments.

• Our Employee Growth and Development Division offers free courses in over 50 topics including Leadership, Personal Finance, Conflict Management, Excel, Managing Stress, and Business Writing.

• Employees who work during declared emergencies receive extra pay.
• Employees who can't work due to emergency related workplace closures continue to receive their normal pay.

• We need you! Make an impact on our community through your work in City government!

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• No

• Yes
• No

• 0-14 credit hours
• 15-29 credit hours
• 30-44 credit hours
• 45-59 credit hours
• 60-74 credit hours
• 75-89 credit hours
• 90-104 credit hours
• 105-119 credit hours
• 120 credit hours or more

• Yes
• No

• Yes
• No

• None
• Less than 6 months
• 6 months to less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Careers Aviation Project Manager / Office Leader Location: New Orleans, Louisiana Garver's growing Louisiana Aviation team is seeking an Aviation Project Manager / Office Leader responsible for a wide range of aviation-related business development, design, planning, project administration, and client management services for commercial service and general aviation airports. Responsibilities include: Market research and business development to create and expand industry relationships, pursuing and winning engineering and planning projects at airports in Louisiana and the Gulf Coast. Managing projects and clients for both horizontal and vertical design projects at airports. Providing design and construction oversight for multiple clients. Collaborating with design teams comprising engineers, planners, and technicians. Coordinating with clients and funding agencies. Minimum Requirements: Bachelor's degree in civil engineering from an ABET-accredited program. 10-20+ years of total experience. 6-8+ years of civil engineering experience with airport clients. Licensed Professional Engineer in Louisiana. Excellent communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams). Knowledge of AutoCAD and Civil 3D software. Ability to travel, including occasional overnight stays. Preferred Skills: Experience managing multi-disciplinary teams on airport projects. Established relationships and experience in the Louisiana aviation market. Licensed pilot or related aviation experience. Why Join Us? Garver offers professional development programs, competitive salaries, attractive benefits, and a focus on work-life balance. We are committed to diversity and equal employment opportunities. Learn more at GarverUSA.com. #J-18808-Ljbffr