104 Administration jobs in Pasadena
CDO Middle Office Deal Administration Manager
Posted 5 days ago
Job Viewed
Job Description
**Job Description**
Leads a trust unit or units within the organization and acts to meet unit and divisional objectives. Develops and maintains unit policies, procedures, and training initiatives. Hires and trains staff, establishes and monitors performance goals, coaches employees, and recognizes and rewards performance results. Prepares and reviews management and exception reports. Serves as an expert resource for complex problem solving. Manages the unit budget by increasing revenue, controlling costs, and reducing expenses.
Basic Qualifications
- Bachelor's degree, or equivalent work experience
- Five or more years of experience in banking operations, sales, compliance/law, accounting, and/or customer service
- Minimum one year of management experience
Preferred Skills/Experience
- Thorough knowledge of the Trust division, its products, processes, and related bank and regulatory regulations
- Ability to effectively manage less complex Trust unit functions in operations, processes, analysis, and compliance
- Strong management skills to include planning, budgeting, and people management
- Excellent written and verbal communication skills
- Sound analytical and problem-solving skills
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $92,820.00 - $109,200.00
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**
SCCM Administration
Posted 2 days ago
Job Viewed
Job Description
About the job SCCM Administration
Job Role / Title: SCCM Administration
Work Location: Houston, Texas
Work Mode: 100% Onsite
Employment Type: C2H for 3months
Pay Rate to candidate : $53-$55/hr C2C
Start Date: Immediate
Client (for your reference only and please do not reach out to candidates who are currently working with this client ): Calpine Corporation
VISAS: GC, GC-EAD and Citizens Only
JOB DETAIL:
TECHNICAL SKILLS
Advanced PowerShell Scripting, Microsoft Operating Systems, System Center Configuration Manager, InTune, Networking, TCP/IP, experience with Identity and access management, Active Directory, Client Services, and Group Policy. Work with databases with SQL queries and PowerBI.
SKILLS
• Information Technology • System Center Configuration Manager • Desktop Management • Hardware maintenance, configuration, integration, installation, and support • Networking Knowledge of networks including: LAN, WAN, wireless. Manage server 2012 R2, server 2016 and server 2019. Ability to support teams in networking and troubleshooting projects. • Troubleshooting Excellent troubleshooting skills working on all Windows products. • Client Service Provides exceptional client services while resolving complex issues.
DUTIES
• Build out custom application and packages in Microsoft Endpoint Manager for deployment to workstations.
• Update 3rd party applications on workstations and servers.
• Maintain SCCM environment by fixing any deployment, distribution point or client issues.
• Create policy sets in Intune to install applications during the Auto Pilot process.
• Support monthly patch management processes to support enterprise
• Build custom task sequences for more complex application requirements and imaging for workstations.
• Create custom reports from data gathered from MECM database
• Create documentation for the monthly patching process for management.
• Complete Service Now tickets escalated to the Systems Management team.
• Setup new distribution points for Power Plant locations
• Assist other IT teams that use SCCM / MECM with any issues they may experience and provide guidance on any tasks they want to accomplish using SCCM
• SCCM administrator responsible for managing client workstations and server patching. Involved creating ADRs, implementing maintenance windows and patching schedules for 80 company locations.
• Create and maintain task sequences for imaging purposes.
• Collaborate with IT security to remediate identified security issues discovered during
• Build virtual machines in VMware vSphere 6.7 Or Windows Virtual Desktops in Azure when requested by developers for ongoing development projects.
• Create custom reports for use with SCCM.
• Run rapid 7 reports on created virtual machines to ensure compliance with security and make sure no vulnerabilities are found.
• Create updated certificate templates on internal Microsoft CA for use with SCCM.
• Create and deploy second management point in SCCM for internet client management.
• Implement co-management and desktop analytics in SCCM current branch.
• Update and maintain Office 365 and Windows 10 versions installations for workstations
• Integrations with ServiceNow CMDB and Automation Workflows
SCCM Administration
Posted today
Job Viewed
Job Description
About the job SCCM Administration
Job Role / Title: SCCM Administration
Work Location: Houston, Texas
Work Mode: 100% Onsite
Employment Type: C2H for 3months
Pay Rate to candidate : $53-$55/hr C2C
Start Date: Immediate
Client (for your reference only and please do not reach out to candidates who are currently working with this client ): Calpine Corporation
VISAS: GC, GC-EAD and Citizens Only
JOB DETAIL:
TECHNICAL SKILLS
Advanced PowerShell Scripting, Microsoft Operating Systems, System Center Configuration Manager, InTune, Networking, TCP/IP, experience with Identity and access management, Active Directory, Client Services, and Group Policy. Work with databases with SQL queries and PowerBI.
SKILLS
•Information Technology •System Center Configuration Manager •Desktop Management •Hardware maintenance, configuration, integration, installation, and support •Networking Knowledge of networks including: LAN, WAN, wireless. Manage server 2012 R2, server 2016 and server 2019. Ability to support teams in networking and troubleshooting projects. •Troubleshooting Excellent troubleshooting skills working on all Windows products. •Client Service Provides exceptional client services while resolving complex issues.
DUTIES
•Build out custom application and packages in Microsoft Endpoint Manager for deployment to workstations.
•Update 3rd party applications on workstations and servers.
•Maintain SCCM environment by fixing any deployment, distribution point or client issues.
•Create policy sets in Intune to install applications during the Auto Pilot process.
•Support monthly patch management processes to support enterprise
•Build custom task sequences for more complex application requirements and imaging for workstations.
•Create custom reports from data gathered from MECM database
•Create documentation for the monthly patching process for management.
•Complete Service Now tickets escalated to the Systems Management team.
•Setup new distribution points for Power Plant locations
•Assist other IT teams that use SCCM / MECM with any issues they may experience and provide guidance on any tasks they want to accomplish using SCCM
•SCCM administrator responsible for managing client workstations and server patching. Involved creating ADRs, implementing maintenance windows and patching schedules for 80 company locations.
•Create and maintain task sequences for imaging purposes.
•Collaborate with IT security to remediate identified security issues discovered during
•Build virtual machines in VMware vSphere 6.7 Or Windows Virtual Desktops in Azure when requested by developers for ongoing development projects.
•Create custom reports for use with SCCM.
•Run rapid 7 reports on created virtual machines to ensure compliance with security and make sure no vulnerabilities are found.
•Create updated certificate templates on internal Microsoft CA for use with SCCM.
•Create and deploy second management point in SCCM for internet client management.
•Implement co-management and desktop analytics in SCCM current branch.
•Update and maintain Office 365 and Windows 10 versions installations for workstations
•Integrations with ServiceNow CMDB and Automation Workflows
Director Benefits Administration
Posted 2 days ago
Job Viewed
Job Description
The Director position responsibilities include overseeing the activities of the department staff, ensuring quality, productivity, functional excellence and efficiency to accomplish strategic and operational objectives. In addition, this position is accountable for employee engagement, adequate staffing levels, budget development and compliance, staffing decisions such as hiring and terminating employment, coaching and counseling employees on work related performance, and developing and implementing policies and procedures to ensure a safe and effective work environment. This position also ensures training, monitoring and operations initiatives are implemented which secure compliance with ethical and legal business practices and accreditation/regulatory/government regulations.
**PEOPLE ESSENTIAL FUNCTIONS**
+ Directs, develops and implements strategic and operational/high level projects and processes either through independent/highly autonomous work or through the facilitation of work teams and collaboration with leaders and peers to enable the effective and efficient completion of objectives.
+ Oversees management of and ensures development for staff to meet overall objectives in terms of quality, service and cost effectiveness. Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem. Directs management responsibilities of selection, scheduling, supervision, retention, and evaluation of employees.
+ Meets or exceeds threshold goal for department turnover and/or system metrics on employee engagement indicators.
+ Provides leadership and communication to maintain a competent and engaged employee group by conducting regular department meetings to review policies and procedures and operational matters, rounding on all employees, completing performance appraisals, conducting new hire feedback sessions, coaching/corrective counseling, and providing recognition/commendations to achieve desired outcomes.
+ Identifies opportunities and takes action to build strategic relationships between one's area and other areas, teams, departments, and units to achieve business goals. Drives the promotion of teamwork within and between departments; participates and/or leads and facilitates department process improvements as needed.
+ Consults with entity HR leaders and business leaders on the alignment of reward programs with business strategies and benefits-related issues. Collaborates with various stakeholders and executive leadership to gain consensus regarding long-term benefit strategy. Prepares executive benefits-related materials for Compensation and Benefits Committee and Board of Directors meetings.
+ Collaborates and builds external relationships that leverage Houston Methodist's ability to receive the best service to our employees as they access our benefit vendors.
**SERVICE ESSENTIAL FUNCTIONS**
+ Oversees department operations, designated projects, schedules and activities as needed to ensure that goals or objectives are accomplished within the prescribed time frame. Sets priorities and functional standards, giving direction to staff as necessary to ensure the best possible delivery of service and high customer/patient satisfaction.
+ Drives department service standards and activities to impact department and/or system score for patient/customer-based satisfaction, through role modeling and fostering accountability. Serves and actively participates on various entity committees as a voice for the department.
+ Manages the system benefits including health, retirement, wellness, welfare and voluntary plan options and provides regular updates and recommendations to the Board, Sr. Leadership and management, as needed. Ensures the benefit plans enhance the ability to attract, motivate, and retain top talent needed to support the maintenance and growth of being an employer of choice.
+ Leads benefit enrollment efforts, to include analysis and reporting on benefit elections and employee participation. Addresses benefits issues to ensure quick, equitable, courteous resolution, to include any needed service recovery.
+ Plans, develops, and/or participates in area and industry surveys. Manages benefits survey selection and appropriate use of market data; drives well-managed local benchmarking efforts, including strategy and methodology, survey selection, special studies, market intelligence, etc.
**QUALITY/SAFETY ESSENTIAL FUNCTIONS**
+ Ensures a safe and effective working environment; monitors and/or revises the department safety plan and/or any specific accreditation/regulatory required safety guidelines. Responsible for staff maintenance of credentials and competencies, per accrediting/ licensing agency and/or department guidelines as applicable.
+ Employs a proactive approach in the optimization of safe outcomes and information systems by monitoring and improving the department workflow and enhancing operations, using peer-to-peer accountability and identifying solutions via collaboration. Implements process improvements utilizing tools such as lean principles. Role models situational awareness, using teachable moments to improve safety.
+ Responsible for employee compliance to policies and procedures and performs associated actions upon non-compliance (i.e., licensure/certification compliance, focal point review requirements, disaster plan, in-services, influenza immunization, wage and hour, standard hours, timely termination submission, timely timecard approval, etc.).
+ Oversees HR Customer Service related to areas of oversight as it related to Benefits and Communications. Responsible for all aspects of HR employee communications. Works collaboratively with internal communication resources to plan and execute communication strategies. Ensures high quality effective communication are used to ensure HR key messages and initiatives are understood and required actions taken.
+ Implements approved new plans or changes to existing plans by drafting written communications and enrollment materials, plan summary documents, and other media for communicating plans to employees. Ensures receipt of documents and process changes with vendors. Advises and guides management and employees on existing benefits.
**FINANCE ESSENTIAL FUNCTIONS**
+ Develops and manages department operational and capital budgets, approvals, and ongoing maintenance of the department(s), ensuring operation in a cost-effective manner. Proactively identifies and plans for capital needs related to current equipment and future department projects. Ensures staffing plans and schedules meet department needs that reflect understanding of the importance of cost-effectiveness.
+ Creates department strategies to achieve financial target and staffing needs, through optimizing productivity, supply/resource efficiency, minimizing incidental overtime and overtime percentage, and other areas according to department specifications.
+ Provides Sr. Leadership with market trend and budget projections to help manage benefit expenses. Leads reward efforts to provide value-add consultative services to business and HR leaders.
+ Evaluates, reviews and maintains the overall competitiveness of the organization's benefits programs for the system. Leads strategic negotiations with third party vendors, including directing the development of proposals. Oversees all aspects of contract compliance for employed physicians including overseeing monthly physician payroll, all bonus and other payments.
+ Analyzes market survey results and develops specific recommendations for review by management. Identifies opportunities to ensure that employee's total reward/benefit experiences are effective, comprehensive and meet the needs of employees.
**GROWTH/INNOVATION ESSENTIAL FUNCTIONS**
+ Identifies and implements innovative solutions for practice or workflow changes to improve department, entity or system operations by leading unit projects and/or other department/ system-directed activities. Proactively leads task forces and committees. May represent HM at assigned community or professional organization meetings.
+ Drives change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures. Partners effectively with stakeholders as appropriate.
+ Ensures own career discussions occur with appropriate management. Completes and updates My Development Plan (MDP) on an on-going basis. Conducts conversations with staff on their development.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
**EDUCATION**
+ Bachelor's degree
+ Master's degree preferred
**WORK EXPERIENCE**
+ Seven years experience in Human Resources (HR) with five years primary focus in benefits and management; may consider HM employee with six years experience in progressive HR leadership which includes four years in benefits
+ Health care experience preferred
**LICENSES AND CERTIFICATIONS - REQUIRED**
+ N/A
**LICENSES AND CERTIFICATIONS - PREFERRED**
+ Human ResourcesPHR - Professional in Human Resources **OR**
+ Human ResourcesSPHR - Senior Professional in Human Resources **OR**
+ Human ResourcesSHRM-CP **OR**
+ Human ResourcesSHRM-SCP **OR**
+ Certified Benefits Professional (CPB) -- through
**KNOWLEDGE, SKILLS, AND ABILITIES**
+ Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
+ Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially about activities impacting patient or employee safety or security
+ Demonstrates the ability to interact with others in a way that gives them confidence in one's intentions and those of the organization
+ Ability to use appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one's own behavior to accommodate tasks, situations and individuals involved
+ Demonstrates leadership qualities and critical thinking through self-direction initiative and effective interpersonal skills and oral/written communication skills
+ Ability to identify and understand issues, problems and opportunities, comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences
+ Extensive knowledge of regulatory agency requirements that impact department; stays abreast of industry changes
+ Demonstrates highly effective communication skills-strong written communications and platform presentation abilities
+ Ability to work effectively in a fast-paced environment
+ Demonstrates flexibility and adaptability in the workplace
+ Capable of leading teams/facilitating groups, building consensus and garnering highest confidence in professionalism and work product by senior leadership
+ Ability to work under pressure and balance many competing priorities; highly responsive and solution/action oriented
+ Proficiency in spreadsheet, word processing, and presentation software
+ Maintains a positive and supportive attitude and demeanor
+ Professional handling of exposure to confidential/sensitive information
+ Ability to build trust at all levels of the organization
+ Demonstrates the ability to guide and direct others toward goal setting
+ Works collaboratively with HR leadership to ensure effective communication to align on consistent strategies, tactics and plans
+ Experience in design and implementation of benefit structures
+ Strong understanding of interdependencies in program and systems design, legal and tax and financial implications of all benefits elements
**SUPPLEMENTAL REQUIREMENTS**
**WORK ATTIRE**
+ Uniform No
+ Scrubs No
+ Business professional Yes
+ Other (department approved) No
**ON-CALL***
_*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below._
+ On Call* Yes
**TRAVEL***
_**Travel specifications may vary by department**_
+ May require travel within the Houston Metropolitan area Yes
+ May require travel outside Houston Metropolitan area Yes
**Company Profile:**
Houston Methodist is one of the nation's leading health systems and academic medical centers. Houston Methodist consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center, and seven community hospitals throughout the greater Houston area. Houston Methodist also includes an academic institute, a comprehensive residency program, a global business division, numerous physician practices and several free-standing emergency rooms and outpatient facilities. Overall, Houston Methodist employs more than 27,000 employees and is supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide high quality patient care.
Houston Methodist is an Equal Opportunity Employer.
DevOps and Server Administration
Posted 2 days ago
Job Viewed
Job Description
DevOps and Server Administration
Job ID #: 30408 Location: TX-HOUSTON
Functional Area: Technology Position Type: Full Time
Experience Required: 5 - 7 Years Relocation Provided: No
Education Required: Bachelors Degree
RC/Department: 0083 -IT TECH SERVS AND DATA MGMT :KMI
Position Description
Essential duties and responsibilities:
The ideal candidate will have the following skill set and commensurate work experience.
DevOps:
Technical and Soft Skills:
-
Experience working with programming/scripting languages such as C# or PowerShell, and a familiarity with relational databases such as Microsoft SQL
-
Experience with IDEs such as Visual Studio, Visual Studio Code, SQL Server Management Studio, and Azure Data Studio
-
Experience with version control utilities such as Git and Azure DevOps
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Cross-team collaboration to establish automation workflows that adhere to best-practices and corporate security guidelines.
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Familiarity with automation systems such as Red Hat Ansible and Microsoft System Center Orchestrator.
-
Familiarity with MVVM architectural pattern and XAML is a plus.
Server Administration:
Technical and Soft Skills:
-
Provide technical support for Hyper-V and VMware environments.
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Familiarity with Windows Server operating system configuration and maintenance utilities such as Windows System Image Manager and Deployment Image Servicing and Management.
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Understanding of TCP/IP networking principles.
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Posses in-depth troubleshooting skills and the ability to relate technical material to management.
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Responsible for engaging and managing support escalations with vendors such as Microsoft, VMware, Dell, and HP.
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Familiar with Windows Server OS 2019-2025 required, LINUX and UNIX Operating Systems knowledge is a plus.
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Understanding of Citrix technologies desired
Other Duties as assigned
-
Collaborate on cross-team and cross-product technical issues by working with resources from other groups as needed to resolve issues
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Collaborates with Tech Leads, Technology Services Manager, and escalation resources when appropriate
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Provide after-hours support and participate in after-hours on-call rotation. During the scheduled interval of performing on-call duties, will be required to stay within the general vicinity of the offices to respond promptly to issues. Will also be required to track and document all incidents; stating the time of the call, the nature of the call, and what actions were taken to resolve the problem or issue.
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Complete special projects and annual objectives as assigned.
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Engage with a variety of individuals with tact, courtesy, mutual respect and professionalism.
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Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
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Maintain a regular, dependable attendance and high level of performance.
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Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
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Occasional travel may be required.
-
Possess good customer relation skills
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Carry a company-provided cell phone and be available to respond during working hours, and occasionally during non-working hours.
Position Requirements
Minimum requirements:
-
A minimum of 5 to 7 years’ of relevant work experience
-
Strong organizational and documentation skills
-
Advanced level knowledge of Hyper-V and VMware virtualization technologies (create and modify VM’s and templates, create snapshots, cloning/exporting of VM’s, HA, replication, dynamic provisioning
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Ability to build and troubleshoot Hyper-V, VMware, and Windows Hosts
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Advanced working knowledge of Windows Operating Systems and related technologies
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Experience in deployment, administration, troubleshooting and maintenance of Virtual and Windows server environments for large and complex sites
-
Must demonstrate excellent English-language skill, good written and verbal communication skill, and ability to learn new technology at a rapid pace and problem solving skill.
-
Ability to work under pressure is required; experience in handling critical situations is preferable
-
Strong analytical skills and logical thought processes, with the ability to identify and resolve complex IT technology issues/problems
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Must be able to successfully manage multiple tasks, and work with minimal direct supervision
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Ability to organize and prioritize daily work, and maintain strict confidentiality
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Ensure Change Control and other processes and procedures are followed
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Ability to identify and establish expectations in an employee/employer (subordinate/manager) relationship
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Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers
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Must be able to work with a team, take directions from manager, adhere to required work schedules, focus attention on details, and follow work rules.
Education:
- B.S. degree in C.S. or E.E. or equivalent experience would be desirable
Experience / specific knowledge:
- Experienced in operating and administering Enterprise Environments
Certifications, licenses, registrations:
-
Azure DevOps Solution Certification
-
Microsoft MCSE certification preferred
Competency, skills, and abilities:
- Excellent troubleshooter, good communication, and excellent time management skills are required
Physical demands:
- Moderate lifting
Working conditions:
- Office
Supervisory responsibility:
- None
*Position may be filled at various levels depending on the experience and job skills of the successful candidate. Kinder Morgan, Inc. offers employees a comprehensive benefits package. Benefits offered for this position may include the following: health care benefits including medical, prescription drug, dental, and vision coverage; Flexible and Health Spending Accounts; Life and Accidental Death and Disability insurance; Supplemental Life and Accidental Death and Disability insurance for employee and dependents; retirement benefits including a 401(k) with employer and employee contributions and a company-funded pension plan; paid time off; paid parental bonding leave; paid holidays; a flexible work schedule and many voluntary benefit plans.
EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Compliance Administrator (Contract Administration)
Posted 9 days ago
Job Viewed
Job Description
Compliance Administrator (Contract Administration)
- Start of Project Documentation for Company, Subcontractors & Suppliers
- Send communications to suppliers & subcontractors
- Request & verify subcontractors & suppliers' insurance
- Respond and email to project owners & their officers
- Check Subcontractors Certified Payroll
- Double check subs and suppliers' paperwork to make sure it's filled out correctly and is accurate
- Updates with the owner's Compliance Officers
- Send out POs & Subcontract Agreements
- Request Insurance & bonds
- Monitor the non-compliant subs
- Check Subcontractors Payroll Deduction Forms
- Explain documentation from LCPtracker & B2G to subs & supplier
- Check subcontractors B2G responses
- Facilitate conversation of language changes in our contracts
- Prepare closeout documentation for projects
- Request retainage from the owner
- Communications with PMs about the projects and its progress
- Project specific weekly requirements (Reytec and Subs)
- Attend EEO Meeting with HR (Quarterly)
- Deviation Requests
- Edit Certified Payroll (when necessary)
- Resolve Payment Discrepancies between Reytec and Subcontractors
- Conduct Audits for City of Houston projects
- Pre-Bid Documentation
- Pay or Play Submission
Senior Grants Administration Specialist
Posted today
Job Viewed
Job Description
Senior Grants Administration Specialist - Houston, TX!The Senior Grants Administration Specialist assists in leading the Funding Resources department's grant administration efforts, focusing on high-level strategy, compliance, and complex funding opportunities. The role requires advanced understanding of grant administration and the ability to work independently while coordinating with various teams to meet administrative requirements and deadlines and mentoring junior staff while managing a comprehensive portfolio of awarded administration projects to support the company's strategic initiatives. Learn about Halff and our 75th Anniversary!What you will do: Lead project implementation from satisfaction of pre-award administrative requirements through the post-award project phases and project close-out to ensure compliance with federal and state grant program regulations. Lead in developing and disseminating appropriate cost, schedule, document, and administrative controls for the management of grant-funded projects. Act as a subject matter expert in project and program management methodology and techniques as they apply to federal and state grant program requirements. Mentor and train staff to work with Project Managers and Clients to obtain all financial and other data needed for reporting. Mentor and train staff to work directly with funding agencies to monitor timelines and adjustments to agreement and schedules for funds dispersal. Maintain relationships with funding agencies and monitor new federal allocations in order to assist Project Managers and Clients with related questions. Maintain certifications and requirements to assure eligibility to administer specific funding programs. Work positively with the wide range of individuals involved in grant program management, including professional service providers (engineers, architects, planners, environmental specialists) from both within and extern to Halff, as well as elected leaders and personnel of client communities, and the management teams and program staff at federal and state funding agencies. Assist in responses for Requests for Qualifications (RFQs) for combined services that include grant administration. Review draft and final deliverable for accuracy, completeness, and consistency. What you will need: 7+ years of experience in grant administration with a successful track record. A Bachelor's of Master's degree in business, public administration, or a related field. Extensive knowledge of grants administration, funding regulations, and compliance. Strong leadership skills, with the ability to manage complex projects and teams. Expertise in project management and post-award compliance. Advanced financial and budget management capabilities. Excellent communication, negotiation, and problem-solving skills. Proficiency with grants management systems and software. Physical Requirements: Prolonged periods of sitting or standing at a desk and working on a computer. Must be able to lift up to 20 pounds. May need to travel to various locations such as Halff offices, client offices, and project sites.Company Overview:Halff is a full-service infrastructure consulting firm planned, designed, engineered, constructedand purposedfor people. Since 1950, we've creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.Our industry-leading professionals collaborate to meet tough challenges in creative ways. You can view Halff's full complement of services here.Halff has more than 30 offices in Texas, Oklahoma, Louisiana, Florida, Arkansas, and Arizona. For a full list of our location, click here.We offer excellent benefits, including but not limited to:Medical, dental, prescription and life insurance Long-term and short-term disability insurancePaid time off (PTO) and 8 company paid holidays (and Veteran's Day for our veterans)Traditional and Roth 401(k) plansEmployee Stock Ownership Plan (ESOP)Health Savings Accounts (HSA)529 College Savings Plan Flexible Spending Accounts (FSA)Employee Assistance Plan (EAP)Click here for a more comprehensive list of Halff's benefitsSalary is competitive and commensurate with experience. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.#IND
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Lease Administration Senior Analyst
Posted 2 days ago
Job Viewed
Job Description
Job ID
225887
Posted
23-Jun-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Property Management
Location(s)
Columbus - Ohio - United States of America, Dallas - Texas - United States of America, Des Moines - Iowa - United States of America, Houston - Texas - United States of America, Indianapolis - Indiana - United States of America, Kansas City - Missouri - United States of America, Louisville - Kentucky - United States of America, Omaha - Nebraska - United States of America, Saint Louis - Missouri - United States of America
**About the Role:**
As a CBRE Lease Administration Senior Analyst, you will be responsible for conducting reconciliations for large clients to ensure operating expenses follow lease terms.
This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.
**What You'll Do:**
+ Compare and evaluate operating expense and tax reconciliation statements received. Verify the expenses charged to clients following lease clauses.
+ Perform full-scope advanced audits for lease administration clients. Request additional information and recommend action for additional audit and recovery.
+ Prepare complex reports of findings and ensure accurate credits and appropriate charges are made and recorded.
+ Prepare CAM reconciliations for accuracy and adherence to business control standards and guidelines.
+ Review high-value contracts to properly identify fees. This includes sharing audit savings, travel reimbursements, etc.
+ Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
+ Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
+ Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
+ Impact the quality of own work and the work of others on the team.
+ Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
+ Explain complex information to others in straightforward situations.
+ Heavy administrative and accounting skills are a plus.
**What You'll Need:**
_To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required._
_Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions._
+ Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
+ Understanding of existing procedures and standards to solve slightly complex problems.
+ Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
+ In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
+ Strong organizational skills with an inquisitive mindset.
**Why CBRE?**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
**Disclaimers**
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Outpatient Health Aide - Towncenter Administration
Posted 1 day ago
Job Viewed
Job Description
Minimum Qualifications:High school or equivalent, and no experience required. Successful completion of on the job training program as an Outpatient Health Aide in a clinical environment within six months of hire.Preferred Qualifications:CNA or PCT experience is preferred.Job Summary:To provide technical and supportive age specific patient care support for assigned clinical area.Job Duties:Assists the health care team by preparing patients, chaperoning during examination/procedures and assists with patient treatments.Assist with patient arrival and discharge.Accurately performs and records tests such as acetest, clinitest, Accu-check, guaiac, protein, pH, hemocult, pregnancy test, tests using labstix, Chemstrip, and intake and output measurements; notifies nurse if difficulties arise in determining test results.Assists patients with activities and care as assigned by the nurse, and as indicated by the patient's plan of care.Collects excretory specimens when directed.Identifies patients according to hospital protocol prior to specimen collection. Provides basic skills necessary for collection of blood samples through the use of skin puncture and venipuncture techniques.Keeps blood drawing trays and equipment clean and well organized. Documents patient care in all assigned patient records.Stocks rooms, carts and cabinets as assigned and/or requested. Reports equipment and supplies that need to be replaced or repaired.Communicates relevant information to appropriate health care provider. Identifies and communicates to nursing staff any patient needs/emergencies and any unusual patient behavior.Performs or assists others with aseptic techniques, isolation procedures and infection control measures.Practices positive customer and peer interactions.Participates in and supports continuous quality improvement activities at the clinic.Maintains patient's privacy and confidentiality of information at all times.Assists in maintaining clean equipment and supplies and a clean and safe working environment.Adheres to internal controls and reporting structure.Salary Range: Actual salary commensurate with experience.Work Schedule:Monday through Friday, 8am to 5pm, and as needed on occasion.Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.