21 Administration jobs in Redlands

Job Purpose

Manage the front lobby and answer, transfer, and screen incoming phone calls and provide support to Accounting when needed. Regular and dependable attendance is required.

Hours are 7:30-4PM

Duties and Responsibilities

• Answer/screen incoming phone calls with a professional and pleasant voice and transfer to the appropriate person/department.
• Stamp incoming mail with current date and add postage to outgoing mail using Neopost machine.
• Maintain company employee phone list.
• Generate reports as needed.
• Filing
• Log any incoming packages and inform addressee of delivery.
• Greet visitors and maintain signature book.
• Prepare shipping labels for outgoing FedEx, DHL, and any other shipments.
• Maintain freight logs
• Assist with Accounts Receivable Invoicing
• Assist with Accounts Receivable with Credit Applications
• Assist with booking Travel Arrangements
• Maintain clean and safe work area.
• Other duties assigned by your immediate supervisor and/or management.
• Regular and dependable attendance is required.
• Responsible for understanding and executing Company goals and objectives while actively contributing to the cohesiveness of the team.

Qualifications

• Education
• High school Diploma or equivalent.
• Experience
• Experience commensurate with job responsibilities.
• Experience with accounts receivables preferred
• Skills
• Proficient in Microsoft Office
• Abilities
• Able to clearly communicate with internal and external customers and all levels of management.
• Able to effectively present information and respond to questions from supervisors and managers.
• Demonstrated time management skills.
• Able to apply common sense understanding to carry out instructions furnished in written, verbal, or diagrammatic form.
• Able to deal with problems involving several concrete variables in standardized situations.
• Must be punctual and dependable.
• Must have good communication skills.

American Career College, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.  As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career. At American Career College, you will have the opportunity to share your expertise and passion with the next generation of nurses.

You will make an impact by: 

• Assisting with the academic process for the LVN program that includes direct management and oversight of instruction, student retention and attrition, clinical education, academic advisement, and records administration in accordance with school policies and procedures and all applicable federal, state and accrediting agencies standards and regulations.
• Supervising and training LVN faculty and administrative staff to attain or surpass the program’s student academic goals including but not limited to retention, NCLEX pass rate and placement rate; providing excellent customer service in order to increase student retention in accordance with the mission and purpose of the school.
• Assisting in the development of operational and capital budgets and prepares reports on budgets, staffing, and other activities as required.   

Your Experience Includes:

• Minimum three to five years’ experience in teaching or in an academic setting.
• Three to five years of increasing responsibility and experience in a management level position in an academic environment with a demonstrated record of professional success in curriculum development, educational effectiveness assessment and improvement, faculty development and performance appraisals, student attrition, retention, and graduate outcomes.
• Knowledge of secondary and postsecondary educational programs.
• Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as Title IV, ABHES, BPPE, and other accreditation standards.
• Ability to analyze data, evaluate and analyze program effectiveness and resource utilization.

Education:

• Bachelor degree in higher education, teaching discipline, counseling/student services or related field required that is accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) or an otherwise recognized training entity (e.g., hospital-based program) in the specialty field or subject area in which they teach.
• Master’s degree in higher education, teaching discipline, counseling/student services or related field preferred.

East Campus Hospital: Nursing Administration

Job Summary: The Clinical Nurse C-CCST (Critical Care Specialty Team) practices in a large tertiary academic medical center comprised of multiple hospitals and ambulatory sites with a Level I Trauma Center designation, ST Elevation Myocardial Infarction (STEMI) Receiving Center designation and Comprehensive Stroke Center and Chest Pain Center accreditation. Works under the collaborative direction and leadership of a medical director (board certified anesthesiologist) and a patient care manager and director. Meets qualifications, licensure, certifications and competencies as defined in the department-specific Plan for Providing Care. Utilizes skilled discretion and independent judgment to prioritize, coordinate, provide and document direct and indirect age-specific and developmentally appropriate quality patient-centered care. Serves as a critical responder to trauma activations, rapid responses, hyper-acute stroke activations, STEMI, sepsis alerts, Code Blues and Code Whites and must be able to keep focused in a fast-paced environment and deliver critical level nursing care and management of adult and pediatric populations with complex medical conditions. Demonstrates of high level nursing expertise in procedure related sedation for unstable and fragile patients. In addition, the CCST nurse facilitates patient flow through various methods of transport, maintains patient level of care and expedites diagnostic exams and interventional procedures to obtain patient diagnosis and treatment throughout the organization. Functions in a patient-centered care model of practice and performs the nursing process (assessment, care planning, intervention, evaluation) independently and in accordance with LLUMC's established Professional Practice Model (Duffy's Quality Caring Theory) to achieve proficient individualized physical, psychosocial and spiritual wellness and provide compassionate bereavement support as appropriate. Functions within the expectations of an accomplished professional nurse and meets nursing excellence standards to maintain Magnet Recognition as outlined by the American Nurses Credentialing Center. Engages in opportunities to directly and/or indirectly influence decision-making for bedside clinical practice by supporting and/or participating in professional governance councils, committees, task forces and staff meetings. Applies theoretical concepts to clinical practice and exhibits self-motivation to continually expand knowledge base and clinical skills with a focus in adult and pediatric critical care and emergency nursing, patient transport and procedure related sedation. Inspires and adopts the transformation of evidence into bed-side practice to optimize patient outcomes. Represents nursing as an empowered profession and readily embraces new knowledge, innovations and improvements. Provides a positive influence to facilitate change and optimize patient satisfaction and outcomes. Exhibits refined interpersonal skills that portray professionalism and maximize excellence in customer service and safe patient care. Contributes to a work environment of caring and cooperation among a culturally diverse workforce and patient population. May be requested to serve in Shift Coordinator role upon completion of Shift Coordinator orientation. Performs other duties as needed.

Education and Experience: Bachelor of Science Degree in Nursing (BSN) required. If hired into a Loma Linda University Health position prior to April 1, 2020, an Associate Degree or Diploma Degree in Nursing required. Minimum three years' experience in critical care or emergency nursing required. Experience in a Loma Linda University Health System hospital preferred. External hires into the CN-C position are granted one year to meet CN-C criteria outlined in the Clinical Nurse Ladder handbook. The CN-C CCST is eligible to be promoted into the CN-D classification when criteria outlined in the Clinical Nurse Ladder handbook and job specifications outlined in CN-D job description are met.

Knowledge and Skills: Able to work in confined spaces. Demonstrates advanced competencies in critical care, sedation and patient transport. Skillfully adapts a variety of clinical settings. Ability to apply theoretical concepts to clinical practice and continually expands knowledge base and clinical skills with a focus in area of specialty and population served. Basic knowledge of healthcare regulations and accreditation required. Exhibits professional behavior at all times and works calmly and responds courteously when under pressure. Able to: speak, read and write legibly in English (and Spanish preferred) with professional quality; use computer, printer and software programs necessary to the position, e.g., Word, Excel, Outlook, PowerPoint, electronic medical record, electronic event reporting program; troubleshoot and calibrate patient care equipment; perform technical patient care activities; relate and communicate positively, effectively and professionally with others; be assertive and consistent in following and/or enforcing policies; lead, supervise, teach and collaborate; accept direction; think critically; work independently with minimal supervision; perform basic math functions; manage multiple assignments effectively; organize and prioritize workload; problem solve; recall information with accuracy; pay close attention to detail; distinguish colors and smells as necessary for patient care; discern temperature variances through touch; hear sufficiently for general conversation in person and on the telephone; identify and distinguish various sounds associated with the work place; see adequately to read computer screens, medical records and written documents necessary to position.

Licensures and Certifications: Active California Registered Nurse (RN) license required. Basic Life Support (BLS), Advanced Cardiac Life Support, and Pediatric Advanced Life Support certification issued by the American Heart Association required (one of these three may be completed during introductory period). Trauma Nursing Care Course (TNCC) required within 90 days of hire but may be extended based on class availability. Moderate Sedation certification required and may be obtained during introductory period. Critical Care Registered Nurse certification preferred. Driver's License required.

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.

POSITION CODE: 7597

DEPARTMENT/ADMINISTRATION: Assistant Director of Employee Benefits, Accommodations, and Leave Administration

POSITION : Administrative, Exempt, Full-time (40 Hours)

SALARY RANGE: $68,640-$90,000

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification,

commensurate with candidate's education, experience, skills, and training.

INTRODUCTORY PERIOD: Twelves (12) Months

AVAILABLE: Immediately

BENEFITS OVERVIEW: BROCHURE

POSTING DATE: May 21, 2025

APPLICATION DEADLINE: Open Until Filled, Apply Immediately

Definition of Classification:

The Assistant Director of Benefits, Wellbeing & Leave Administration is a key leadership role within the Human Resources (HR) team, responsible for driving strategic and operational aspects of employee benefits, wellbeing programs and leave administration that align with the University's mission, strategic plan, and HR goals. Reporting to the AVP of Talent, Diversity and Culture & Chief Human Resources Officer, this position provides strategic consultation, guidance and innovation of the university's comprehensive benefits programs serving faculty, administrators and staff in our academic communities. The Assistant Director brings a collaborative perspective, a commitment to excellence in employee experience and forward-thinking approach technology integration that supports the needs of all university employees. Responsible for effective benefit implementation and maintenance programs, management of all leaves of absence, workers' compensation, and employee accommodations.

This role leads a dynamic Benefits, Wellbeing and Leaves concierge approach team ensuring streamlined and employee centered and timely assistance in managing health, retirement, and other benefit plan questions, as well as ensuring compliance with relevant regulations. The Assistant Director plays a key role in delivering effective communication strategies along with administration and compliance for health and wellness, benefits and leave of absence options, and information to employee to support their well-being by providing resources and training. The consultative strategic approach continues through all stages of the employee lifecycle and manages open enrollment, life events, deferred compensation program, tuition remission and exchange program as well as overseeing leave of absence and benefits reconciliation. The Assistant Director partners with senior leaders across campus to deliver inclusive and effective benefits, wellbeing and leave strategies and solutions, with a strong focus on providing information, benefits and resources.

Acting as a strategic thought partner and trusted advisor, the Assistant Director cultivates strong relationships with stakeholders to forecast benefit and wellbeing needs, identify process improvements, and implement strategies to support a healthy environment and employee experience that is committed to fostering a workplace culture that prioritizes employee wellbeing, engagement, and support. This role provides a unique opportunity to enhance the university's benefits and wellness strategies while shaping innovative programs that have a lasting impact on the faculty, administrators and staff community. The Assistant Director of Benefits, Wellbeing and Leave Administration is instrumental in supporting a workforce that reflects the university's values of equity, inclusion, and excellence.

Duties and Responsibilities:

The duties and responsibilities include, but are not limited to, the following:

• In partnership with the AVP Talent, Diversity and Culture & Chief Human Resources Officer, develop and implement a forward-looking benefits strategy that supports the academic mission, institutional goals, and the needs of the university population
• Oversee the university's employee benefit programs and wellbeing strategy, ensuring comprehensive communication, administration, and compliance for health and wellness, retirement, and time-off policies
• Effectively delivers critical information tailored to different audiences and perspective
• Maintains open lines of communication, actively listening to questions, issues and concerns from the Human Resources Leadership Team and other stakeholders
• Builds consensus by resolving conflicts in an open and positive manner
• Oversee all aspects of faculty and staff benefits programs, including healthcare, retirement, wellness, tuition, leave policies, and international assignments
• Lead the full-cycle, company-wide open enrollment process, including planning, employee education, vendor coordination, and execution
• Ensure delivery of an optimal employee experience for benefits related processes and events (e.g. Open enrollment, life events, onboarding etc.) to ensure employee understanding of benefits plan offerings, policies, and key dates.
• Partner with Human Resources Leadership Team in promoting wellness initiatives and innovative programs that anticipate employee needs, and optimizing the employee experience
• Partner with the Payroll team to ensure operational excellence
• Ensure compliance with benefits-related regulations and university policies, stay informed on industry trends and legislative changes
• Manage benefits administration using the university's Human Capital Management System (UKG Pro)to ensure accurate record-keeping and seamless employee support
• Maintain expert knowledge of group medical/dental plan policies and practices to optimize benefits offerings for employees
• Design and execute employee wellbeing initiatives that support physical, mental, and financial wellness.
• Implement and oversee programs such as Employee Assistance Programs (EAP), wellness challenges, financial planning resources, and health screenings
• Oversee the administration of 403(b) remittances, ensuring compliance, accuracy, and seamless coordination with payroll
• Ensure compliance with ERISA, IRS regulations, and internal policies for 403(b) contributions
• Support internal audits, by maintaining compliance documentation, and prepare reports for key stakeholders
• Maintain detailed records of remittances, enrollments, and contribution adjustments
• In partnership with Payroll ensure accurate deduction and timely transmission of employee contributions to the retirement plan provider
• Lead initiatives to educate employees on 403(b) plan options, contribution strategies, and retirement planning
• Partner with Payroll to ensure seamless processing of contributions and compliance with financial regulations
• Build and maintain strong relationships with Offices of Business and Finance and other key stakeholders to understand their needs and ensure their expectations are met
• Manages annual Form 5500 filings, audits and retirement plans
• Drive employee engagement in wellbeing initiatives through effective communication and training.
• Working with stakeholders across campus, identify wellness partnerships and leadership opportunities to enhance employee engagement and wellbeing.
• Oversee the university's leave management programs to ensure compliance with federal, state, and local laws.
• Stay current on industry trends and best practices in leave management, applying insights to improve efficiency and effectiveness.
• Conduct regular audits of leave processes and vendor practices to minimize risk and ensure full compliance federal and state-specific laws and regulations including but not limited to with FMLA, CFRA, ADA, ACA, PFL, SDI and Workers' Compensation
• Provide proactive guidance to internal stakeholders on risk mitigation strategies and leave-related compliance issues
• Serve as the primary liaison between the university and the external leave vendor, ensuring employees receive comprehensive support throughout the leave process
• Continuously refine leave policies to align with best practices, compliance requirements, and organizational goals
• Facilitate effective communication between employees, people leaders, and internal stakeholders to ensure a positive employee experience throughout the leave process
• Provide data analytics and ad hoc reports detailing people measures and metrics, including employee benefits, leaves of absence, workplace injury, and related trends
• Identifies risks and issues with benefits and compliance, escalating and triaging appropriately
• Maintain compliance with federal and state laws and regulations that impacts the employer-employee relationship in relation to employee benefits and leave administration
• Manage benefits vendor relationships and contracts to ensure service excellence and value
• Provide leadership and mentorship to team members to promote professional development and deepen their understanding of benefits and leave management best practices
• Regularly report on leave trends, program performance, and process improvement opportunities to senior leadership
• Drive results that increase employee health and productivity, including metrics related to return-to-work rates, reduced durations and incidences, and improved satisfaction with internal plans and processes
• Supervise and mentor benefits team members, fostering a high-performance, service-oriented culture.

• Lead complex, cross-functional projects by understanding stakeholder requirements and building consensus with creative and collaborative solutions.
• Provide day-to-day leadership and support, fostering a collaborative and results-driven team environment
• Innovate, streamline, and standardize processes to improve the quality and consistency of benefits and leave administration service delivery
• Act as the primary point of contact for escalations and complex coordination issues, resolving them promptly and effectively
• Partner closely with HR core function areas including employee relations, recruitment, compensation, employee engagement, learning, and development to ensure seamless execution of HR initiatives and programs
• Works with HR Leadership Team on process improvement teams to implement best HR practices and deliver continuous improvements in service
• Collaboartes with HR Leadership Team in formulating HR policies, ensuring compliance, and safeguarding sensitive personnel information.
• Partner with HR Leadership Team to develop strategies based on insights that improve employee and organizational outcomes.
• Utilizes HR data and analytics to identify trends, assess situations, and recommend actionable solutions
• Foster an engaging and encouraging environment and work in collaboration across departments, divisions, and schools to provide consistency in HR practices, policies, and procedures

• Ability to function well in a fast-paced environment, meet deadlines, and simultaneously manage multiple projects and priorities
• Promotes accountability at all levels for cultivating a culture that encourages collaboration, innovation, and trust
• Fosters diversity, equity, inclusion, cultural competency, and a positive work and academic environment

• Collaborate with and serve on committees at the local and system-wide level
• Ensure compliance with University HR policies, procedures, and requirements and applicable legal regulations
• Maintain current knowledge of progressive federal and state employment laws, regulations along with best practices and key trends

• Supervise students and/or HR support employees as needed

• Other duties as assigned

Qualification Guidelines

Any combination equivalent to, but not limited to, the following:

Experience/Training/Education:

Required

• Bachelor's degree in human resources management, organizational management, public administration, business administration or related fields is required
• Four plus years in progressive human resources experience with an emphasis in benefits administration with expertise in employee benefits, wellbeing, and leave management
• Advanced knowledge of employment law and HR policies and practices
• Advanced proficiency in MS Office products including Outlook, Excel, Word, PowerPoint, and SharePoint
• A valid California Class C CA drivers' license with a good driving record is required. Note: Out-of-state licenses are valid until appointment. A valid California Class "C" driver's license must be obtained within ten (10) days of appointment (in accordance with CA Vehicle Code 12505c).

Preferred

• Society for Human Resources Management (SHRM) Certified Professional (CP), Professional (PHR) or Senior Professional (SPHR) in Human Resources.
• Bilingual in Spanish, oral and written.

• Human Resources experience in an educational setting is highly desirable.

Knowledge and Skills:

• Solid financial/business acumen with advanced knowledge of benefits, wellbeing and leave administration, and HR policies and practices
• Excellent communication skills and ability to interpret benefits plan options and policy features to a broad audience with variable familiarity of Benefits
• The ability to operationalize business strategies through effective management of people, programs, and activities
• The ability to build and cultivate relationships and work collaboratively in a multi discipline and multi stakeholder environment
• Strong communication and problem-solving skills with a focus on productive outcomes, client service excellence in an inclusive environment
• In-depth abilities in collaboration, facilitation, and strategic thinking
• Excellent written and advanced verbal communication skills (including exceptional listening, mentoring, presentation, and collaboration abilities)
• Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills
• Demonstrates skill in prioritizing competing work assignments, employing political acumen and integrating information to determine appropriate course of action and their implications
• Ability to maintain confidentiality.
• Ability to recognize sensitive information and handle the information with confidentiality and tact
• Demonstrated ability to handle very difficult or volatile situations/individuals effectively
• Aptitude to learn innovative technology, methods, and procedures

• Demonstrated ability to lead HR operational functions, drive efficiency, and implement process improvements
• Proficiency in analyzing HR data to identify trends and recommend improvements
• Shared commitment to creating and fostering an inclusive culture and community
• A collaborative nature and thrive on building relationships to accomplish goals and objectives

• Ability to recommend appropriate courses of action within established guidelines; evaluate and recommend changes to policies, programs, and practices
• Ability to foster strong, positive relationships and align both internal and external resources to achieve university objectives
• Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff

Physical Requirements/Working Conditions:

Working Conditions:

Standard office and field setting. Duties performed are primarily in an office environment while sitting at a desk or computer workstation or in meetings. At least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly sit for long periods; walk short distances on a regular basis; travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 25 pounds.

TO APPLY: A resume/CV and cover letter are required. In compliance with The Americans with Disabilities Act, if selected for the interview process and accommodations are needed, please call ( . If you are unable to complete an application due to a disability, contact us at ( to ask for accommodation or an alternative application process.

HIRING RANGE: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training. The University of Redlands is required to provide a reasonable estimate of the compensation range for this role. This range considers the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position is defined as the Hiring Range . Placement within the Hiring Range is determined by internal equity, and relevant qualifications.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. The University will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current employee who was conditionally offered the position.

DRIVER'S LICENSE CHECK: Possession of a valid Driver's License is required for certain positions. Employees in positions that require a valid Driver's License will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

PHYSICAL AND PSYCHOLOGICAL EXAMS: For certain positions typically in Public Safety, Facilities, Athletics and Information Technology Services departments, employment is contingent upon a candidate passing a pre-employment physical exam with the ability to lift in excess of 50 lbs. Public Safety Officers, in addition to a pre-employment physical exam, will also be required to pass a psychological evaluation.

FOR MORE INFORMATION VISIT

Human Resources (redlands.edu)

SUBMISSION OF A RESUME OR APPLICATION INDICATES AGREEMENT THAT THE UNIVERSITY MAY VERIFY ANY AND ALL INFORMATION CONTAINED THEREIN.

MEMBERS OF UNDERREPRESENTED GROUPS ARE ENCOURAGED TO APPLY.

AN EQUAL OPPORTUNITY EMPLOYER

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Riverside County Office of Education (RCOE) is a service agency supporting the countys 23 school districts that serve nearly 430,000 students. RCOE provides administrative support to districts, leads programs for preschool, special education, pregnant minor, corrections, migrant, and vocational students, and offers professional training, support and resources for teachers, administrators, and staff throughout Riverside County.

Job Summary

POSITION DESCRIPTIONThe job of Senior Accounting Clerk is done for the purpose(s) of performing a variety of difficult and responsible fiscal/financial clerical activities including processing, recording, updating and reconciling fiscal information; providing instructions, recommendations and/or accounting support to other personnel; and to do other job related work as required.

Requirements / Qualifications

REQUIRED EXPERIENCE:Two years of job related experience (financial, statistical, or fiscal record keeping work) or education equivalent of 24 semester units/36 quarter units of coursework in accounting, finance, business or related field from an accredited college/university.REQUIRED EDUCATION:High school diploma or equivalentREQUIRED TESTING:Once this position closes, your application will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing is tentatively scheduled to take place on July 17, 2025.

REQUIRED DOCUMENTS:A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time:

• Copy of Transcript (Optional. Please attach copy of transcript for education in lieu of experience as set forth in Job Description. The transcripts must be from a regionally accredited college/university and demonstrate completion of 24 eligible semester units (or 36 eligible quarter units) of coursework in accounting, finance, or business-related field)
• Letter of Introduction (Letter must be specific to the position for which you are applying)
• Letter(s) of Recommendation (Two Letters of Recommendation are required and must be signed by the author. The signature block must include the authors name and title/relationship to the applicant. Letters must be dated within the last 2 years prior to the position closing date. Letters without a signature, author name and title/relationship to the applicant and letters without a date or dated more than 2 years prior to the position closing date will not be accepted. One letter from a supervisor is preferred.)
• Resume (Employment information on Resume must be current and consistent with the employment information on the EdJoin application/Record of Work Experience)

Comments and Other Information

***RECRUITMENT PROCESS***PLEASE BE AWARE OF THE FOLLOWING:Once this position recruitment closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened for secondary criteria and could include test scores. Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials to your application, please go to EdJoin.org to update your applicant profile attachment library and then attach documents relevant to this position to your application before the recruitment closing date/time to be considered.If you experience difficulties with your application or attaching documents, you must notify Personnel Services at (951) 826-666 prior to the position recruitment closing date/time. All incomplete applications will be removed from further consideration. *Application must be filled out completely (no blank spaces)*Please include a valid e-mail address in your EdJoin profile. All notifications regarding this recruitment will be sent via e-mail. It is recommended that you add edjoin.org as a trusted sender to your e-mail account.These documents are required upon hire: Valid CA Driver's License (if required), physical (if required), proof of immunizations and/or exemptions as required by state regulations (including but not limited to measles, pertussis, and influenza) (if required), proof of required education, TB, Fingerprint clearance, and proof of COVID-19 vaccination may be required as per Public Health Order.Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental.The Riverside County Office of Education prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all basis of discrimination will apply to both education services and employment.For questions or complaints, please contact:Title IX Coordinator: Dion Clark, Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; ; ( ; and Section 504 Coordinator: Randy Covacevich, Administrator, Alternative Education/Special Education, P. O. Box 868, Riverside, CA 92502-0868; ; (951) 826-6389This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the Personnel office. This organization is a drug-free and tobacco-free workplace. Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.

Fringe Benefits: All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental

Length of Work Year

8 hours per day; 40 hours per week; 12 months per year

Employment Type

Full Time

Recruitment Number

25-8065

Location

RCOE Main (Riverside, CA)

Department

Fiscal Services

Division

Administration and Business Services

Hours

Monday-Friday / 8:00 a.m.-5:00 p.m. (Hours Subject to Change)

Not all postings qualify for CalPERS. Informational Only.

• CalPERS Retirement Benefits

#J-18808-Ljbffr

Our client, a thriving creative agency, is seeking an organized, proactive, and highly efficient Office Manager to oversee their bustling operations in Los Angeles, California, US . This essential role is responsible for ensuring the smooth day-to-day functioning of the office, fostering a positive work environment, and providing administrative support to various departments. The ideal candidate will be a meticulous planner, a natural problem-solver, and possess excellent interpersonal skills.

As the Office Manager, you will be the heart of the office, ensuring that everything runs seamlessly. Your responsibilities will range from managing office supplies and vendor relationships to coordinating events and overseeing general administrative functions. This position requires a versatile individual who can juggle multiple tasks, anticipate needs, and maintain a high level of professionalism. Our client values creativity, collaboration, and a vibrant workplace culture, making this an exciting opportunity for someone who enjoys creating an optimal environment for success.

Key Responsibilities:

• Oversee general office operations, ensuring a well-maintained, organized, and efficient workspace.
• Manage office supplies inventory, place orders, and negotiate with vendors to ensure cost-effectiveness.
• Coordinate and schedule meetings, appointments, and company events, including venue booking, catering, and logistics.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately.
• Liaise with building management for maintenance, repairs, and facility-related issues.
• Assist with onboarding new employees, including workstation setup and introductory administrative tasks.
• Maintain accurate office records, files, and databases.
• Support various departments with administrative tasks, such as data entry, document preparation, and travel arrangements.
• Manage and reconcile office budgets, tracking expenses and preparing reports.
• Implement and improve office policies and procedures to enhance efficiency and employee satisfaction.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 3-5 years of experience as an Office Manager or Senior Administrative Assistant, preferably in a dynamic professional services environment.
• Proven experience in managing office operations, vendor relationships, and administrative tasks.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Ability to work independently with minimal supervision and as part of a team.
• A keen eye for detail and a commitment to maintaining high standards.
• Experience with basic accounting or budget tracking is a plus.

Our client offers a competitive salary, comprehensive benefits, and a supportive, creative work environment. Join a team where your organizational skills are essential to our collective success!

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rialto, California. This contract position requires a meticulous individual who can handle sensitive information with a high degree of confidentiality while maintaining a fast-paced and efficient workflow.
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
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Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
+ Bilingual preferred
**Compensation:**
Salary: $17.00/Hr - $19.00/Hr
**Benefits:**
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care) *Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
Postal Code: 91762
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - Ontario
Job Profile ID: F00200
Time Type: Full time
Location Name: Draper Mortuary

ABOUT THE COMPANY JDI Distribution is an industry leading manufacturer, distributor, exporter and wholesaler of premium food brands and consumer products supported by award winning customer support. We provide individuals (B2C) and companies (B2B) with products and services they want. We believe that all of our customers deserve the highest level of service, and we are committed to providing just that.Since 2016, JDI Distribution has built new brands, launched new food products, on-boarded new distribution partners and connected our products with new wholesalers, retailers, distributors, buyers, and sellers - and still searching for more! Collectively, our group of global brands have shipped over 5,000,000+ products worldwide.ABOUT THE JOBWe are seeking a detail-oriented and highly organized Administrative Assistant to support our Finance Department and COO. This entry-level role is perfect for someone eager to learn and grow within a financial setting while gaining valuable administrative and bookkeeping experience. You’ll assist with organizing ledgers, updating spreadsheets, and maintaining financial records. You may also assist with internal purchasing documents and cross-functional communications.This position offers the opportunity to work closely with our Junior Accountant, Staff Accountant, and Purchasing Department, while building foundational skills in finance and office administration.*** This is an ON-SITE position ONLY! NO REMOTE WORK. ***RESPONSIBILITIES:- Assist with general bookkeeping and entry-level accounting tasks- Organize and maintain ledgers, invoices, receipts, and internal finance files- Create, edit, and update Excel spreadsheets for financial tracking- Support the COO with administrative tasks and documentation- Maintain digital and physical files with accuracy and confidentiality- Help with internal purchasing forms and invoice organization- Assist in preparing documents for audits or vendor reporting- Communicate professionally with cross-departmental teams as needed- Perform data entry and record keeping tasks related to finance and operationsRequirements- High school diploma or equivalent required - Associate’s or Bachelor’s degree in Business, Accounting, or related field is a plus- Proficiency in Microsoft Office, especially Excel and Word- Experience or familiarity with QuickBooks is a plus- Strong attention to detail and ability to stay organized- Ability to maintain confidentiality when handling sensitive documents- Excellent verbal and written communication skills- Ability to multitask and manage time efficiently- Self-motivated with a willingness to learn and grow- MUST BE ABLE TO COMMUTE TO REDLANDS, CABenefits- Health Insurance - Dental Insurance- Vision Insurance- Life Insurance- 401K- Holiday Pay