8 Administration jobs in Rock Island

**JOB DESCRIPTION**
**Job Summary**
Responsible for the management of the benefits, operations, communication, reporting, and data exchange of the Medicare product in support of strategic and corporate business objectives. Develops infrastructure, standards, and policies and procedures for the Medicare and Dual Eligible Program and participates in the strategic development of its products and services.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Establishes audit controls and measurements to ensure correct processes are established. Develops and performs internal audits/risk assessments, monitoring program for Molina Healthcare departments. Provides post audit findings and recommendations to ensure contractual State and Federal Compliance.
+ Coordinates development of written policies and procedures regarding compliance with local, state and federal guidelines.
+ Establishes member grievance appeals and policies and updates annually or as directed by the Centers for Medicare and Medicaid Services.
+ Establishes non-contracted provider dispute and appeals policies and policies and updates annually or as directed by the Center for Medicare and Medicaid.
+ Responsible for development, implementation, and maintenance of department strategic initiatives.
**JOB QUALIFICATIONS**
**Required Education**
Graduate Degree or equivalent combination of education and experience
**Required Experience**
7-9 years
**Preferred Experience**
10+ years
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $88,453 - $172,981 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Description
We are looking for an experienced Office Manager to oversee our office operations and accounting tasks in the Quad City area. This role is essential for supporting company owners and ensuring the office runs smoothly. If you are detail-oriented, proactive, and skilled in accounting and office management, apply now!
What You Should Know:
+ Manage approximately 10 projects simultaneously, each lasting 3-5 months, with busier seasons in the fall.
+ Be prepared for large-scale paperwork for upcoming DOT projects.
+ Handle detailed billing processes specific to municipal jobs.
What We Need:
+ Strong attention to detail and ability to take initiative.
+ Knowledge of accounting processes like retainage, progress billing, and AP/AR.
+ Experience managing payroll and invoicing in high-volume workflows.
+ Proficiency in QuickBooks Desktop.
+ Clear and proactive communication skills for team, client, and vendor interactions.
If you're organized, self-motivated, and ready to contribute, this position is for you!
Requirements
Key Responsibilities:
+ Accounts Receivable (AR): Manage AR processes, including calculating job percentages and preparing monthly billings using AIA forms. Help improve workflows.
+ Accounts Payable (AP): Process invoices, allocate costs to jobs, and ensure vendors are paid on time.
+ Payroll: Handle weekly payroll using QuickBooks Desktop, including taxes, deductions, and employee benefits. Coordinate annual insurance processes.
+ Office Administration: Manage compliance (e.g., DOT regulations), track payments, improve filing systems, and support general office duties like answering phones and processing mail.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Office Manager Opportunity - Join a Trusted and Longstanding CPA Firm
Are you an organized, detail-oriented professional who thrives in a supportive and traditional work environment? Do you excel at juggling administrative, financial, and HR responsibilities while being the glue that holds an office together? If so, we may have just the right opportunity for you to bring your expertise to a respected and close-knit CPA firm serving Iowa and Illinois for over 50 years.
Our client is a smaller accounting firm known for its reliability and longstanding relationships with small and mid-sized businesses. The firm takes exceptional care of its employees, offering a collaborative team culture and a stable, trusted atmosphere where you can truly make an impact.
What You'll Do
As the Office Manager, you'll wear many hats to ensure smooth operations across the firm. Your key responsibilities will include:
Financial and Payroll Management:
+ Oversee payroll, ensuring accurate tax payments and 401(k) matches.
+ Manage accounts payable twice monthly.
+ Handle month-end accounting processes and bank reconciliations.
+ Assist with quarterly tax reporting and year-end processing (including W-2s).
Human Resources Coordination:
+ Serve as the first point of contact for HR matters, resolving employee concerns and escalating medium to large issues to the partners as needed.
+ Collaborate with leadership on hiring decisions, including participating in candidate interviews.
+ Coordinate employee benefits and health insurance.
Administrative Support and Team Oversight:
+ Provide direct administrative support to Managing Partner(s), ensuring efficient communication and task prioritization.
+ Supervise and guide a team of up to 7 administrative support staff.
+ Organize company events and celebrations.
Building/Property Management:
+ Collect and track rental payments for the building.
+ Manage accounts payable and bank reconciliations for the property.
+ Work closely with the building maintenance manager to address any property needs.
What You'll Love About This Firm
+ A Culture of Trust: Employees describe their workplace as one where every team member feels supported, appreciated, and secure in their role.
+ Stability & Longevity: Joining a firm with five decades of client and employee loyalty means you'll be part of a trusted institution.
+ Room to Shine: Your contributions will make a visible and meaningful impact on the firm's daily operations and long-term success.
How to Apply
If you bring a passion for detail, employee care, and operational excellence, we'd love to hear from you! Take the next step in your career by contributing to an established CPA firm that values its people and its purpose. Connect with our team today by calling us at ( or sharing your resume online.
Requirements
What We're Looking For
The successful candidate will bring the following qualities and strengths to the role:
+ Detail-Oriented & Deadline-Focused: You are meticulous in your work and prioritize meeting schedules and deadlines.
+ Flexible & Adaptable: Agile in adjusting to shifting priorities with a "can-do" attitude.
+ Personable Contributor: You work well with people at all levels, fostering trust and collaboration among staff and leadership.
+ Reliable and Resourceful: You anticipate challenges, are self-directed, and thrive in a role that offers autonomy.
+ Empathy & Insight: An ability to "read the room" and navigate employee dynamics diplomatically, easing tensions and maintaining harmony in the office.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

There are over 7 billion people on this planet. And by 2050, there will be 2 billion more. many moving into urban centers at an unprecedented rate. Making sure there is enough food, fiber and infrastructure for our rapidly growing world is what we're all about at John Deere. And it's why we're investing in our people and our technology like never before! Here the world's brightest minds are tackling the world's biggest challenges. If you believe one person can make the world a better place, we'll put you to work. RIGHT NOW.
_John Deere is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to, among other things, race, religion, color, national origin, sex, age, sexual orientation, gender identity or expression, status as a protected veteran, or status as a qualified individual with disability._
**_Primary Location:_** _United States (US) - Iowa - Davenport_
**_Function:_** _Administrative / Clerical_
**_Title:_** _Office Manager - 114098_
**_Onsite/Remote:_** _Onsite Position_
**Your Responsibilities**
As a **Office Manager** for **John Deere Construction & Forestry** located in **Davenport, IA** , you will:
+ Room / resource scheduling including demo sites
+ Dealer communication including bulletins
+ Office operations
+ Operational Excellence for instructor-led training
**VISA Sponsorship is NOT Available for this position**
**What Skills You Need**
+ Highly motivated
+ Great communicator
+ Good organizational skills
+ Ability to manage multiple projects simultaneously
+ Microsoft Office
**What Makes You Standout**
+ SAP / requisition skills
+ PO management
+ Budget management
**Education**
Ideally you will have a degree or equivalent related work experience in the following:
- 4 year degree or equivalent experience
**What You'll Get**
At John Deere, you are empowered to create a career that will take you to where you want to go while working in an inclusive team environment. Here, you'll enjoy the freedom to explore new projects, the support to think outside the box and the advanced tools and technology that foster innovation and achievement. Additionally, we offer a comprehensive reward package to help you get started on your new career path, including:
+ Flexible work arrangements
+ Highly competitive base pay and performance bonuses
+ Savings & Retirement benefits (401K and Defined Contribution)
+ Healthcare benefits with a generous company contribution in the Health Savings Account
+ Adoption assistance
+ Employee Assistance Programs
+ Tuition assistance
+ Fitness subsidies and on-site gyms at specific Deere locations
+ Charitable contribution match
+ Employee Purchase Plan & numerous discount programs for personal use
$56,688.00 - $85,032.00 + Benefits
Follow this link to learn more about our Total Rewards Package be 18 years of age or older to apply
The information contained herein is not intended to be an exhaustive list of all responsibilities and qualifications required of individuals performing the job. The qualifications detailed in this job description are not considered the minimum requirements necessary to perform the job, but rather as guidelines.
The terms of the applicable benefit plans, and all company actions administering or interpreting these plans, continue to control. Deere & Company reserves the right to suspend, amend, modify, or terminate the Plan(s) in any manner at any time, including the right to modify or eliminate any cost-sharing between the company and participants. Changes, which can be made at any time, are made by action of the company's board of directors, or to the extent authorized by resolution of its board of directors, or by the Deere & Company Compensation Committee. In the event of a conflict between the language of the official Plan Documents and this document, the language of the official Plan Documents will control.
ACA Section 1557 Nondiscrimination Notice
_The John Deere Health Benefit Plans for Salaried Employees and The John Deere Benefit Plan for Wage Employees comply with applicable Federal civil rights laws and do not discriminate on the basis of race, religion, color, national origin, sex, age, sexual orientation, gender identity or expression, status as a protected veteran, or status as a qualified individual with disability._

Description
Join a highly reputable and fast-paced construction company that takes pride in delivering high-quality service to its clients. As a small, tight-knit office, the company is seeking an experienced and self-motivated Office Manager/Bookkeeper to handle critical accounting tasks and oversee day-to-day administrative operations. If you're looking for a role where you can make a significant impact and thrive in a dynamic environment, this is the opportunity for you!
WResponsibilities
As the Office Manager/Bookkeeper, you will:
+ Manage the company's bookkeeping and payroll using QuickBooks, ensuring accuracy and compliance with established practices.
+ Oversee accounts payable (AP) and accounts receivable (AR), including purchase orders and invoicing.
+ Prepare and calculate retainage amounts for construction contracts.
+ Handle monthly AIA (American Institute of Architects) billing for projects.
+ Ensure compliance with DOT regulations and coordinate filing of necessary documentation.
+ Process IFTA payments (International Fuel Tax Agreement) as required.
+ Maintain organized financial records and generate reports as needed.
+ Manage a variety of office functions independently, including scheduling, correspondence, and ensuring an efficient workflow.
+ Support company leaders and collaborate with other team members when needed.
+ Handle month-end close activities, including reconciliation of accounts and financial reporting.
+ Maintain accurate bookkeeping practices to support the company's financial health.
+ Support audits and reviews by providing detailed and accurate financial records.
Requirements
Skills & Qualifications
To succeed in this role, you'll need:
+ A minimum of 3 experience in bookkeeping or construction accounting (prior experience in the construction industry is preferred).
+ Proficiency in QuickBooks, including payroll, AP/AR, and financial reporting.
+ Strong knowledge of AIA billing and retainage calculations- or willingness to learn.
+ Familiarity with DOT regulations and handling IFTA payments would be helpful.
+ Exceptional organizational and multitasking skills, with the ability to work independently.
+ Excellent communication and interpersonal skills to foster a positive work environment.
+ Strong attention to detail and accuracy in financial tasks.
What We Offer
+ Competitive salary based on experience and strong benefits package.
+ Opportunity to work in a dynamic and impactful role within a supportive and small office setting allowing great autonomy.
How to Apply:
If you meet the qualifications and are excited to bring your skills to our team, we want to hear from you! Submit your resume/apply directly today. For a confidential career conversation, reach out to com
Join us in helping our client's construction business continue to thrive and grow!
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Are you highly organized, detail-oriented, and skilled at juggling multiple responsibilities in a dynamic environment? Robert Half has an exciting, full-time Office Manager opportunity at a reputable accounting firm! To support your success, the firm has developed an in-depth, hands-on onboarding process, enabling you to train alongside the outgoing manager for a seamless transition.
Key Responsibilities:
As the Office Manager, you will oversee daily operations and contribute directly to the firm's success by managing the following:
+ Payroll Oversight: Ensure timely payroll processing, tax payments, and 401(k) contributions.
+ Accounts Payable: Oversee bi-monthly accounts payable processes.
+ Human Resources Administration: Coordinate employee benefits, manage health insurance, address HR issues (up to medium complexity), assist in hiring administrative staff, and contribute to making hiring decisions.
+ Executive Support: Provide administrative assistance to the firm's Managing Partner.
+ Team Management: Supervise up to seven support staff, fostering a collaborative and productive environment.
+ Financial Operations: Handle quarterly tax reporting, month-end accounting, and bank reconciliations.
+ Office Event Coordination: Organize the company's annual holiday celebration and "After Tax Party."
+ W-2 Preparation: Ensure W-2s are completed accurately and on time.
+ Building Operations: Manage the holding company, including rent collection, accounts payable, bank reconciliations, and liaising with the Building Maintenance Manager.
This role is on-site, allowing you to work closely with the team and maintain seamless office operations. The initial hours during the training/acclimation period follow a 7:00 a.m. to 3:30/4:00 p.m. schedule, with flexibility to adjust between 7:00 a.m. and 5:00 p.m. post-training.
If this sounds like the right fit, let's chat!
Requirements
Top Skills & Qualities We're Seeking:
+ Detail-Oriented: You have a sharp eye for accuracy and deadlines, ensuring tasks are completed thoroughly and on time.
+ Adaptable: You're skilled at reprioritizing and staying flexible in a fast-paced environment.
+ Interpersonal Skills: You work well with a diverse team, building strong professional relationships.
+ Reliable & Self-Motivated: You take initiative and manage your responsibilities independently.
+ Emotionally Intelligent: You can "read the room" and effectively navigate workplace dynamics.
Ideal Experience:
+ HR Expertise: Experience in human resources is a plus.
+ Accounting Firm Environment: Familiarity with the operational needs of accounting firms is highly preferred.
+ Technical Savvy: Proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, and Outlook), and other accounting-related tools is highly valued.
What Makes This Role Special?
+ Meaningful Contributions: You will play a vital role in maintaining smooth office operations and supporting the firm's leaders and staff.
+ Autonomy & Support: Balance decision-making independence with training and supportive resources to set you up for success.
+ Firm Culture & Legacy: Join a respected firm with a family-oriented team culture and contribute to preserving the excellence of a well-established legacy.
+ Competitive Rewards: Enjoy a competitive salary, comprehensive benefits, and the satisfaction of working with a team that values your impact.
Take the next step in your career with this dynamic and rewarding role! Want to learn more or apply? Don't wait-get in touch with us today! Apply or reach out directly to com for a confidential career conversation!
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We're partnering with John Deere Aviation in Milan, IL to find a highly organized and detail-oriented Part-Time Administrative Assistant to support their dynamic team. This is an excellent opportunity for someone with strong administrative skills, a proactive mindset, and a high level of discretion.
Details:
Location: Onsite - Milan, IL
Duration: Currently approved for one-year contract, possibility for extension
Schedule: Part-time, 20hrs/week
What You'll Do:
+ Support the Aviation Department with a variety of administrative tasks.
+ Manage Accounts Payable functions including invoice reconciliation, purchase order creation, and spreadsheet tracking.
+ Partner with Accounting and Supply Management to ensure supplier data is up to date and payments are processed on time.
+ Submit expense reports, check requests, and airport-related fee payments.
+ Maintain department spreadsheets, order office supplies and promotional items, and coordinate meeting logistics.
+ Assist with travel arrangements and scheduling.
+ Handle confidential information with care and professionalism.
Apply or reach out to our team today at ( - Erin, Christin and Lydia are great points of contact for this role!
Requirements
What We're Looking For:
+ 2+ years of administrative experience (experience within John Deere is a plus).
+ Familiarity with accounts payable systems and processes.
+ Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
+ High attention to detail, excellent communication skills, and the ability to work independently.
+ Associate degree preferred, but not required with strong experience?
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .