19 Administration jobs in Santa Clarita
Manager, Casting Administration (DET)
Posted today
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The Manager, Casting Administration for Disney Entertainment Television plays a vital role in overseeing performer agreements, contract negotiations, and compliance with SAG-AFTRA regulations. This position involves managing direct reports, drafting contract riders, collaborating with industry representatives, and ensuring efficient processes related to casting administration. The role requires discretion in handling confidential information, problem-solving expertise, and a deep understanding of union and studio practices.
**Primary Responsibilities:**
+ Manage activities of direct reports who prepare and process contracts for performers. employed in prime time, basic cable and streaming pilots and series
+ Draft riders and negotiate mid- to high-level guest cast agreements with agents and lawyers.
+ Review and direct necessary revisions to deal memos, contracts and Actors Daily Time Reports (Ex. G).
+ Sign contracts and authorize pay vouchers on behalf of our production companies.
+ Negotiate, contract and authorize payment for clip reuse.
+ Respond promptly to research requests from Business Affairs, Production, Labor and the Casting department, ensuring accurate and efficient communication.
+ Learn and become proficient with applicable union requirements and studio practice in order to advise, troubleshoot and resolve issues.
+ Generate, manage, and submit SAG-AFTRA reports, including Project Notices (Signatory Set Up) and Taft-Hartley Reports.
+ Ensure all performer contracts are signed before artists appear on camera.
+ Serves as the primary point of contact between casting directors, studio executives, and production staff, ensuring compliance with SAG-AFTRA and other actor union regulations for performers in assigned television projects.
+ Reconcile, analyze and approve performers payments for residual reporting.
+ Assist Legal in approving content for marketing with regards to the performers.
**Basic Qualifications:**
+ Minimum of 3 years in Casting Administration or relevant experience
+ Minimum of 2 years of administrative experience in entertainment or production
+ Strong ability to identify, prioritize, and manage critical incoming projects.
+ Understanding of SAG-AFTRA agreements.
+ Management experience.
+ Exceptional attention to detail and accuracy in contract processing.
+ Understanding of business administration.
+ Excellent written and verbal communication skills.
+ Strong interpersonal skills with a professional and collaborative demeanor.
**Preferred Qualifications:**
+ 4 years+ of Casting Administration or relevant experience
**Required Education:**
+ Bachelor's degree in business administration or related, or equivalent work experience.
The hiring range for this position in Burbank, CA is $78,200.00 to $104,800.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
**Job ID:** 10125701
**Location:** Burbank,California
**Job Posting Company:** Disney Entertainment Television
The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
Sr Associate, Logistics Administration
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L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Sr. Associate, Logistics
Job Code: 25453
Job Location: Canoga Park, CA
Job Schedule: 9/80: Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off
Job Description:
L3Harris Technologies is seeking an entry level administrative support Logistics professional to join our highly motivated , self-directed team, providing logistics services at the Aerojet Rocketdyne segment's Space Propulsion & Power Systems sector in Canoga Park, CA. The Senior Associate, Logistics, supports both space and defense and will be responsible for inventory accuracy and the control of space critical hardware and equipment.
Essential Functions:
+ Key point of contact to ensure timely and accurate processing of material.
+ Identify, track and close receipt and warehouse constraints.
+ Provide guidance and instruction in all areas related to inventory processes, procedures and transactions including material transfers, inter-org transfers, domestic and international receipts.
+ Provide document support and participate in internal, external and government audits relating to warehouse, shipping and receiving.
+ Interpret purchase orders, packing list and freight documentation.
+ Support inventory accuracy by ensuring all stocking & kitting transactions are correctly documented and authorized.
+ Procurement focal for Logistics purchases, payments and control of operating supplies and equipment.
Qualifications:
Bachelor's Degree and a minimum of 2 years of prior related experience. Graduate Degree or equivalent with 0 to 2 years of prior related experience. In lieu of a degree, minimum of 6 years of prior related experience.
Preferred Additional Skills:
+ Ability to work both independently and in a warehouse, manufacturing team environment.
+ Strong written and verbal communication skills.
+ Experience with MRP/ERP systems (Oracle preferred), Microsoft Office including Word, PowerPoint and Excel.
+ DOT 49 CFR/IATA certification.
+ Capable of using information and reports to improve department processes, services and efficiency.
+ Extensive experience in creating and manipulating Excel spreadsheets
+ Previous experience working in an aerospace manufacturing environment
+ Experience with customer service.
In compliance with pay transparency requirements, the salary range for this role in California is $56,500 - $105,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .
Security Administration and Document Control
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ManTech seeks a motivated, customer-oriented Security Administration/Document Control to join our team in the El Segundo, CA area.
The position manages Document Control and program security administration to include personnel and information security functions as needed and is responsible to the Chief of Security and Program Director.
Responsibilities include but are not limited to:
- Serve as the focal point for receiving, processing, distributing, dispatching, and controlling all classified documentation entering or leaving the facility.
- Maintain and operate the SIMS document control database.
- Manage and maintain inventory logs/records for classified media; handle TS inventory actions for accountable items and assist with reconciliation of missing holdings to include status reports to the customer and security authorities.
- Administer classified destruction program. Prepare, coordinate, and conduct large-scale destruction of classified material.
- Receive packages from outside agencies (UPS, Fed Ex, etc.) and distribute in accordance with facility standard operating procedures Send and receive program documents using SecureFax.
- Check identification of visitors and ensure all are sponsored and properly cleared via JPAS, JADE, or a local database.
- Must be familiar with security policy/manuals and the appropriate ICDs/JAFANs/DOD Manuals and other guiding policy documents.
Minimum Qualifications:
- Bachelor’s degree in related area or 4 additional years of experience may be considered in lieu of degree.
- 2+ years related experience
- SIMS database familiarity or complete training within six months of starting on contract.
- Must complete Joint Access Database Environment (JADE) training within six months of starting on contract.
Clearance Requirements:
- Current Top Secret Clearance with SCI Eligibility
- Eligibility for access to Special Access Program Information
- Willingness to submit to a polygraph.
Physical Requirements:
- Must be able to remain in a stationary position 50%.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
- Frequently communicates with co-workers, management and customers, which may involve delivering presentations. Must be able to exchange accurate information in these situations.
Fund Accountant - Fund Administration Associate
Posted 16 days ago
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ASSOCIATE ACCOUNTANT - (FUND ADMINISTRATION)
JOB DESCRIPTION AND FUNCTIONS
As Associate Accountant, you will be responsible for such duties and responsibilities that are normally associated with your position, which include, but are not limited to the activities enumerated below:
Middle and Back Office Functions:
- Gathers all information required (i.e. external statements, i.e., prime broker reports and custodian statements, supporting documents for recurring expenses including legal fees, audit fee, admin fees, tax fees, directors fee, etc.);
- For Geneva clients, performs pricing of funds investments using prices from external sources;
- Uploads daily trade transactions from the prime brokers FTP sites or trade blotter including the daily dividends, interest, corporate actions, and cash activities and record them in the companies portfolio accounting;
- Prepares daily equity reconciliation for each fund and if required by the engagement, also prepares position and cash reconciliation. Investigates any trade breaks and reconciling items on the reconciliation;
- Based on downloaded reports and other calculations, prepares and/or updates the financial reports (trial balance, income statement, balance sheet, statement of changes in capital accounts, investors monthly and YTD allocations, capital letters, summary of expenses, schedule of management fees, etc.);
- Ensures that the monthly partners allocation is allocating the correct profit and loss based on the straight capital ratios or commitment ratios, whichever is the case maybe;
- Ensures that management fees and performance fees are allocating according to the limited partnership agreements;
- Ensures that all expenses are accrued and all income and expense items are recognized in the appropriate tabs in the allocation file;
- Ensures that all income and expenses are classified in the right income and expense character for income tax purposes;
- Ensures the correctness of the monthly, quarterly and year to date gross and net returns for each limited partners;
- Ensures that all working papers are appropriately labeled and with proper notations and/or cell comments;
- Prepares the reporting package for next level review;
- Prepares all accounting related entries for Geneva clients, ensuring that all transactions have appropriate support;
- Monitors client mailboxes/distribution lists and saves all necessary emails and supports on a timely manner;
- Prepares ad hoc requests received from client, including but not limited to, distributions, drawdowns, etc.;
- Prepares wire entries in the treasury portal for engagements with Cash Control services;
- Performs peer review of Investor statements, as needed.
- Assists in coordinating annual audits of clients financial statements:
- Prepares working papers in a way that ensures that all audit requirements are handy for the auditors;
- Prepares year-end schedules for independent auditors including cost roll forward, cash reconciliation, statement of cash flows, and financial highlights and other working papers supporting the balances and disclosures in the financial statements;
- Prepares each funds financial statements and works closely with the respective funds auditors for note disclosures;
- Prepares and submits draft financial statements on a timely basis for next level review;
- Organizes own work, setting priorities and meeting critical deadlines.
In addition to the above functions, employee may also be expected, from time to time, to assist in other non-operations work, as the need arises, and as determined by the Senior Associate, Associate Director or Director supervising them.
Job Specifications:
? Graduate of Bachelors degree in Accountancy;
? Preferably a Certified Public Accountant (CPA) or Chartered Accountant (CA);
? Preferably with at least 1 year of experience in financial accounting or equivalent;
? A team player; must be able to work individually and as part of a team;
? Has a good business understanding of financial concepts and procedures;
? Analytical and very detail-oriented;
? Flexibility to expand work hours as necessary and support business needs.
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#J-18808-LjbffrVice President, Legal / Business Affairs Administration
Posted 3 days ago
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Job Type
Full-time
Description
Position Title: VP, Film Business & Legal Affairs
Location: Burbank, CA
Reporting To: Head of Film Business & Legal Affairs
Legendary Entertainment is a leading media company with film (Legendary Pictures), television and digital (Legendary Television and Digital Media) and comics (Legendary Comics) divisions dedicated to owning, producing, and delivering content to worldwide audiences. Legendary has built a library of marquee media properties and has established itself as a trusted brand which consistently delivers high-quality, commercial entertainment including some of the world's most popular intellectual property. In aggregate, Legendary Pictures-associated productions have realized grosses of more than $20 billion worldwide at the box office. To learn more visit: .
Summary
Legendary Entertainment is seeking an experienced Vice President, Film Business & Legal Affairs to join our team. Reporting to the Head of Film Business & Legal Affairs, this role will provide critical business and legal affairs support across the lifecycle of our feature film projects, including development, production, and distribution. The ideal candidate will be a skilled negotiator with a deep understanding of the film industry and a strong track record of structuring and executing complex deals.
What You Will Do:
- Negotiate and structure key agreements across film development, production, and distribution, including talent, financing, co-financing, and distribution deals.
- Draft and finalize contracts to align with the studio's creative and financial objectives.
- Provide strategic legal and business affairs guidance, ensuring deals are structured effectively to support company goals.
- Collaborate with internal teams, including creative, production, marketing, finance, and distribution, to address legal and business issues and drive successful project execution.
- Analyze legal risks, ensure compliance with industry regulations, and develop solutions to mitigate potential challenges.
- Partner with external stakeholders, including talent representatives, studios, and financiers, to facilitate deal execution.
- Support the Business & Legal Affairs team by contributing to overall strategy and deal efficiency.
- JD from a top-tier law school is strongly preferred; admission to the California Bar is required.
- At least 10 years of experience in business and legal affairs within a film studio, major indie production company, or entertainment law firm.
- Extensive experience negotiating and closing deals related to development, production, talent, financing, and distribution.
- Strong understanding of intellectual property, copyright, and trademark matters in the entertainment industry.
- Exceptional drafting, analytical, and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong collaboration and communication skills, with a demonstrated ability to work cross-functionally and build key industry relationships.
- A results-driven mindset with a focus on delivering high-quality business and legal affairs support to the studio.
More Information
Legendary Entertainment is an equal opportunity employer. Legendary Entertainment makes all employment decisions without regard to race, religion, color, national origin, ancestry, citizenship, sex, pregnancy, age, creed, physical or mental disability, medical condition, genetic characteristic, marital status, veteran status, gender identity/expression, sexual orientation or any other characteristic or classification protected by law, except as may be permitted by law.
The anticipated annual base salary for this position is $80,000 to 230,000. This range does not include any other compensation components or other benefits that an individual may be eligible for. Total rewards may include annual discretionary bonuses, short- and long-term incentives, and program-specific awards. Legendary Entertainment also provides a variety of benefits to employees, including health insurance coverage, employee wellness programs, life and disability insurance, a retirement savings plan, year-round paid holidays, and paid time off (PTO).
The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, market demands and indicators, specific and unique skills or training, level of education attained, certifications or other professional licenses held, and if applicable, the geographic location in which the applicant lives and/or from which they will be performing the job. The hiring salary range (amount) for this position applies to New York City and California.
Salary Description
180K - 230K
Office Manager
Posted 5 days ago
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Job Description
Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology.
Under the direction of the General Manager or Assistant General Manager, the Office Manager is responsible for leading the office staff to achieve customer service goals and ensure Copart processes are implemented and followed for the Customer Service, Dispatch, and Title Processing functional units. Through a thorough understanding of Copart practices, the Office Manager will lead their team to facilitate a unique Copart experience for customers by implementing and maintaining Copart best practices that meet company policy, quality and service expectations. Hire, train, develop and motivate staff members. Manage day to day operations of all positions managed. Ensure all office positions meet company standards. Ensure performance is within company standards. Provide direction to team regarding administrative duties and goals. Employee scheduling, time and attendance management. Cash handling to include daily bank deposits. Ability to complete all job tasks for positions supervised. Lead team to meet or exceed facility goals. Monitor office supplies inventory and purchase as needed. Conduct performance reviews according to company schedules. Plan and lead meetings per company standards. Handle employee/customer service issues. Other duties as assigned.
Required Skills & Experience:
- High School Degree (GED), some college preferred
- Three (3) years office management or equivalent experience
- Computer Proficiency (MS Office Suite)Excellent communication skills -- verbal and written
- Excellent customer service skills
- Ability to hire, train and develop employees
- Typing at least 45 Words Per Minute
- Basic 10 Key proficiency
- Ability to multitask in a fast-paced environment
- Ability to manage expenses with basic accounting and inventory management skills
- Ability to work in a fast-paced environment
- Managing multiple processes for employees
- Conflict management skills
- Valid Drivers license
- Ability to travel as needed
- Ability to respond to alarm calls as needed
- Bilingual skill a plus
Pay $66,336 - $74,648 annually
Benefits Summary:
• Medical/Dental/Vision
• 401k plus a company match
• ESPP - Employee Stock Purchase Plan
• EAP - Employee Assistance Program (no cost to you)
• Vacation & Sick pay
• Paid Company Holidays
• Life and AD&D Insurance
• Discounts
Along with many other employee benefits.
At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. By embracing diverse perspectives, we open doors to innovation and unleash the full potential of our team. We are dedicated to fostering a workplace where everyone feels appreciated, included, and inspired to grow and contribute meaningfully.
Office Manager
Posted 17 days ago
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Job Description
The Office Manager in a Helzberg Diamonds retail store manages the daily operations of the office by providing guidance and leadership necessary to assist the store in achieving sales and profit goals.
Key responsibilities include:
- Procedural compliance to ensure that all transactions are handled in accordance with company policies and procedures
- Successful implementation of company programs and initiatives (including extended warranty sales, in-store signage, pricing and merchandising tagging)
- Providing the direction, leadership, and motivation necessary to assist the store in achieving sales and profit goals
- Achieving personal sales and extended warranty goals by working on the sales floor
- Assist Store Manager in recruiting, interviewing and hiring top talent
- High school diploma or equivalent
- One to three years of retail office experiences
- Previous supervisory experience
- Ability to sell in a commission environment
- Experience using a PC or POS system or other computer keyboard is required
- Strong communication and organizational skills required
- Must be available to work a flexible schedule, including evenings, weekends and holidays
This information is posted pursuant to California Pay Transparency Law to provide California applicants with information about the compensation they might be eligible to receive. Individual pay decisions will depend on job-related factors such as experience, education, skill, performance, and geographic location where work will be performed.
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Office Manager
Posted today
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Responsibilities:
+ Administrative Management
+ Office Coordination
+ Financial Administration
+ Human Resources Support
+ Communication and Support
Requirements:
+ Bachelor's degree in Business Administration, Management, or a related field preferred.
+ Minimum of 3-5 years of experience in office management or administrative roles.
+ Proven experience in managing office operations and facilities.
+ Strong organizational and time management skills.
+ Excellent written and verbal communication abilities.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
+ Ability to multitask and prioritize tasks effectively.
+ Problem-solving skills and a proactive approach to challenges.
+ Discretion and confidentiality in handling sensitive information.
+ Detail-oriented and highly organized.
+ Strong interpersonal skills and the ability to work well with diverse teams.
+ Adaptability and flexibility in a dynamic work environment.
+ Positive attitude and a detail oriented demeanor.
TalentMatch®
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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Medical Office Manager
Posted 2 days ago
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Job Description
Insight Global is seeking a Medical Office Manager for one of our clients in the San Fernando Valley area. The Medical Office Manager will be responsible for ensuring the smooth operation of a clinical setting by streamlining processes and overseeing various administrative functions. This role includes managing billing, medical and clinical research, and office operations. The manager will also handle answering phones, providing excellent customer service, and scheduling appointments. A successful candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing outstanding patient care through effective management practices.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com.
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Experience using Epic software in a medical/clinical environment
5+ of years experience as an office manager in a clinical setting
Experience scheduling appointments using a medical software
Experience obtaining authorizations from insurance companies
Assistant Office Manager
Posted 17 days ago
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Job Description
Job Type
Full-time
Description
Our Best Life Companies is hiring an Assistant Office Manager to join our team!
As an AOM at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. We offer competitive salaries, benefits, and bonus plans!
Responsibilities
- Coordinating employees and practice schedule
- Assisting office manager in daily tasks
- Provide administrative support around office as needed
- High school diploma or equivalent
- Strong interpersonal and administrative skills, attention to detail
- Experience working in a dental office required
- Managerial experience required
Requirements
- High school diploma or equivalent
- Strong interpersonal and administrative skills, attention to detail
- Experience working in a dental office required
- Managerial experience required