What Jobs are available for Administration in Simi Valley?

Job Summary:
Supervises day-to-day operations of information maintenance and distribution by assisting task work and providing directions to team. Leads team workflow by anticipating and offering assistance for business needs that require support independently. Supervises team in event execution by anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events. Provides preliminary leadership for budget management to team by monitoring and recommending improvements to department budget based on timeline, staffing, space, and equipment needs. Manages relationships with vendors by aligning vendor relationships with member and organizational goals and issues. Coaches team on data integrity and reporting by anticipating and assigning operational tasks.
Essential Responsibilities:
+ Recommends developmental opportunities for others; builds collaborative, cross-functional relationships. Solicits and acts on performance feedback; provides team members with feedback; and mentors and coaches to drive performance improvement. Pursues professional growth; provides training and development to talent for growth opportunities; supports execution of performance management guidelines and expectations. Implements, adapts, and stays up to date with organizational change, challenges, feedback, best practices and processes. Fosters open dialogue, supports, mentors, engages, and motivates team members on collaboration. Delegates tasks and decisions as appropriate; provides appropriate support, guidance and scope.
+ Supervises and coordinates daily activities of designated work team or unit by monitoring the execution and completion of tactical action items and work assignments; ensures all policies and procedures are followed. Aligns team efforts and standards, and measures progress in achieving results; determines and carries out processes and methodologies; resolves escalated issues as appropriate. Develops work plans to meet business priorities and deadlines; coordinates, obtains and distributes resources. Removes obstacles that impact performance; identifies and recommends improvement opportunities; influences teams to execute in alignment with operational objectives.
+ Supervises day-to-day operations by: assisting task work and providing directions to team; developing new processes and systems to streamline and facilitate efficiency; developing instructional materials for training on standardized processes for administrative tasks; acting as a point of escalation for team for highly complex or special projects delivered to department head; and partnering with department managers to ensure team administrative support needs are met.
+ Leads team workflow by: anticipating and offering assistance for business needs (e.g., manager email requests) that require support independently; supervising staffing-related deficiencies and reallocating team resources to ensure quality of service; overseeing technical systems support for the department; deciding and negotiating resource allocation for the team, applying policy knowledge to ensure compliance and ensure (e.g., review charges) orders meet budget targets; leading application of strategies for effective resolution of general requests; reviewing and resolving escalated time card issues directly with staff; implementing new staffing onboarding activities with advanced strategies to ensure employee growth and success; and guiding team to leverage the HR information system to proactively maintain knowledge of the contract language, highly complex pay practices (e.g., travel, shift differentials), and changes to job functions, job descriptions, and role goals.
+ Supervises team in coordination and planning of large events by: leading teams to conduct meeting facilitating through monitoring attendance, building the agenda, creating/compiling the presentation for flow, driving meeting participation and discussion, and carrying through follow-up actions/requests; providing supervisory oversight for team to finding and booking meeting rooms appropriate for highly complex audiences and meeting objectives.
+ Supervises team in execution of events by: anticipating, assigning, and coordinating multiple team leads to supervise operational tasks in preparation for events; ensuring adequate resources are allocated to execute high-level events successfully; prioritizing and monitoring key senior employee schedules and deadlines when organizing events for maximum availability; serving as a point of escalation and resolution for delicate high-impact issues during meetings and events; implementing and monitoring criteria for tracking desired event outcomes; and evaluating the agenda, meeting minutes, and meeting summaries, generating and ensuring action-item follow through, and coordinating high-stakes guest presentations in department meetings or large team meetings.
+ Provides preliminary leadership for budget management to team by: monitoring and recommending improvements to department budget based on timeline, staffing, space and equipment needs; guiding staff to ensure the services and processes are cost effective and meet department objectives; supporting development of direction and strategy to ensure cost-effective events that meet budget requirements; reviewing and may be approving simple vendor requests; and directing the allocation of expenses through appropriate accounts.
+ Manages relationships with vendors by: aligning vendor relationships with member and organizational goals and issues; building and maintaining established relationships with strategic leaders, members, and vendors; and coordinates team to organize information in support of complex vendor negotiations (e.g., caterers, hotels) to ensure growth and success.
+ Coaches team on data integrity and reporting by: anticipating and assigning operational tasks; supervising the teams service level data-input and reporting (e.g., productivity, weekly statistics, and statistical reports) in alignment with organizational standards; creating a wide-range of complex reports for overall department budgets; and analyzing problem areas, identifying root causes, resolving data issues, measuring impact of changes, and recommending process improvements and new solutions.
+ Ensures alignment of strategic direction by: cross-referencing projects with organizational objectives, business plans, financial goals, and service quality; leading implementation and supporting development of department direction and strategy, listing efficient events that meet member needs; partnering with department leadership to craft business development opportunities, department policies and procedures, and organizational goals; nd coordinating team efforts to enact set strategic directions.
Minimum Qualifications:
+ Minimum two (2) years of experience in a leadership role (e.g., mentoring or leading a project) with or without direct reports.
+ Bachelors degree in Communications, Business, Health Care or related field, OR Minimum three (3) years of experience in administrative support or related field.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Negotiation; Interpersonal Skills; Project Management; Customer Experience; Computer Literacy; Strategic Alignment; Leverages Technology; Applied Data Analysis; Data Entry; Data Governance; Data Integrity; Vendor Management; Market Knowledge
COMPANY: KAISER
TITLE: Supervisor, Administrative Services - Medical Group Administration
LOCATION: Panorama City, California
REQNUMBER:
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Work from Home Office, Data Entry Remote (Part-Time/Full-Time)About the Position

We are seeking motivated, detail-oriented individuals to join our remote team in Thousand Oaks, California . This entry-level role comes with full training for qualified candidates. Responsibilities may include at-home computer data entry, participating in online market research (such as questionnaires, polls, or discussion panels), assisting with data analysis, and providing feedback to help companies enhance their products and services.

This flexible position allows part-time or full-time work from home while contributing to projects across industries including healthcare, technology, education, and consumer products.

About the Area

Thousand Oaks is a beautiful, suburban community known for its scenic hills, well-maintained parks, and family-friendly neighborhoods. Residents enjoy outdoor recreation, cultural events, and convenient access to shopping and dining. The area combines natural beauty with modern amenities, making it ideal for remote professionals seeking both productivity and quality of life.

About Us

Top Level Promotions partners with leading global brands to provide actionable market research and business insights. We are expanding our remote team and are looking for individuals who can contribute meaningful perspectives while working independently from home.

Industries We Serve

Administration

Aerospace & Aviation

Amazon and Online Retail

Automotive Design & Manufacturing

Beverage & Food Service

Computers & Information Technology

Customer Service & Data Analytics

Education & Training

Film and Media Production

Healthcare & Home Care

Manufacturing & Machinery

Marketing & Research Design

Outdoor Gear & Lifestyle Products

Pet Supplies & Consumer Goods

Travel & Tourism

Toys & Consumer Trends

Qualifications

High-speed internet and a reliable computer with camera and microphone.

Quiet, designated workspace at home.

Ability to handle confidential information responsibly.

Skills

Strong written and verbal communication.

Organized and able to manage time independently.

Detail-oriented and accurate.

Basic computer proficiency (email, spreadsheets, data input).

Self-motivated and comfortable working autonomously.

Job Perks

Fully remote – no commuting required.

Paid training provided; no prior experience necessary.

Flexible scheduling, part-time or full-time.

Participate in group or independent projects.

Opportunities for growth based on contribution and engagement.

Salary

$18.50 – $36.00 per hour , depending on experience and project involvement.

Experience

This is an introductory position , and comprehensive training is provided for all successful candidates.

Application We welcome your application and look forward to reviewing your qualifications. Important: Applications are currently accepted only from candidates located in the USA . Sincerely, Top Level Promotions Human Resources Department

Job Description

Job Description

Job Description: Administrator

Responsibilities:
1. Coordinate office activities and operations to secure efficiency and compliance with company policies.
2. Manage agendas, arrange meetings, appointments, and provide reminders as needed.
3. Manage phone calls and correspondence (e-mail, letters, packages, etc.).
4. Support budgeting and bookkeeping procedures.
5. Create and update records and databases with personnel, financial, and other data.
6. Track stocks of office supplies and place orders when necessary.
7. Submit timely reports and prepare presentations/proposals as assigned.
8. Assist colleagues whenever necessary to ensure operational continuity.

Requirements:
1. Proven experience as an administrator, administrative assistant, or relevant role.
2. Familiarity with office management procedures and basic accounting principles.
3. Excellent knowledge of MS Office and office management software (ERP etc.).
4. Strong communication and interpersonal skills.
5. Organizational and time management skills.
6. Ability to multitask and prioritize daily workload.
7. High school diploma; additional qualifications in Office Administration are a plus.

Compensation:
- Pay rate: Starting at $19 per hour, depending on experience.

(Multiple companies/Different payrates)

Work Schedule:
- Monday to Friday, 8:00 AM to 5:30 PM. (Multiple companies/Different schedules)

Description
As a Front Desk Administrative Support member, you will provide essential front office assistance to the Santa Monica Pediatric Specialty Care clinic. We are looking for an energetic and friendly candidate that will deliver an exceptional first point of contact for our patients and their families. Responsibilities include, but are not limited to:
+ Patient registration and check-in
+ Insurance verification
+ Process co-payments
+ Appointment scheduling
+ Verify referrals and authorizations
+ Triage calls
Salary Range: $ Hourly
Qualifications
Required:
+ Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
+ Excellent organizational skills and ability to prioritize assignments.
+ Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
+ Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center.
Highly Preferred:
+ Knowledge of major medical insurance plans and types of coverage.
+ Knowledge of medical terminology.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Description
Welcome to the Family Health Center in Santa Monica!
In this role you will provide administrative and patient care support to the Family Health Center in the UCLA Department of Family Medicine. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Responsibilities include, but are not limited to:
+ Check-in/out patients
+ Answering Appointment Lines
+ Serve as liaison between outpatients and programs in administrative matters
+ Schedule appointments
+ Verify insurance information
Salary Range: $ HourlyQualifications
Required:
+ Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.
+ Excellent organizational skills and ability to prioritize assignments
+ Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
+ Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health.
Preferred:
+ Knowledge of major medical insurance plans and types of coverage provided
+ Knowledge of medical terminology
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.