39 Administration jobs in Simi Valley

UCLA Health will give you the opportunity to use your specialized abilities to help improve the lives of our patients, their families, and your fellow UCLA Health team members. You'll provide critical support that makes healing happen. We'd love to have you join us!

In this role, you will obtain required staffing coverage for patient care departments of the UCLA Health System according to staffing standards. You will perform administrative duties in the Staffing Office and work collaboratively with the Director of the Nursing System Float Team, House Supervisors, Unit Directors, Assistant Directors and Charge Nurses to ensure that all departments have adequate staffing to provide excellent patient care.

Salary Range: $29.42-$42.14 Hourly

Required:

• At least one year of staffing experience or equivalent experience
• Skill in operating business office equipment such as multi-line telephone, fax, copier, computer and printer
• Skill in analyzing information, defining problems, and identifying possible solutions

Preferred:

• Proficiency in Microsoft Office products and One Staff Scheduling System
• Kronos/UKG experience
• Ability to read, write, and understand medical terminology
• Previous experience working in an administrative/healthcare setting

• Monitor receivables and follow up with international clients to ensure timely payments.
• Coordinate with internal accounting and sales teams to resolve collection issues.
• Maintain accurate records of collections and payment statuses.
• Assist with the review and entry of contract terms into internal systems.
• Track key contractual obligations and deadlines, such as payment milestones, delivery dates, and rights expirations.
• Provide day-to-day administrative support to the International Sales and Operations teams.
• Maintain organized digital and physical files related to contracts, sales, and financial documents.
• Support the preparation of materials for internal reporting and external audits.

• Strong Excel skills, including an understanding of complex formulas; comfortable working with numbers.
• High attention to detail with excellent organizational abilities.
• Independent, problem-solving, and analytical mindset.
• Excellent written and verbal communication, with the ability to speak precisely and persuasively in positive and negative situations.
• Strong work ethic, ability to prioritize workload with a high sense of urgency as necessary, while maintaining confidentiality.
• Bachelor's degree in Accounting, Finance or Business Administration preferred.
• Foreign language ability is a plus.
• Prior film industry experience a plus.

• Full Coverage - Medical, Vision, and Dental
• Work/Life Balance - generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)

ManTech seeks a motivated, customer-oriented Security Administration/Document Control to join our team in the El Segundo, CA area.

The position manages Document Control and program security administration to include personnel and information security functions as needed and is responsible to the Chief of Security and Program Director.

Responsibilities include but are not limited to:

• Serve as the focal point for receiving, processing, distributing, dispatching, and controlling all classified documentation entering or leaving the facility.
• Maintain and operate the SIMS document control database.
• Manage and maintain inventory logs/records for classified media; handle TS inventory actions for accountable items and assist with reconciliation of missing holdings to include status reports to the customer and security authorities.
• Administer classified destruction program. Prepare, coordinate, and conduct large-scale destruction of classified material.
• Receive packages from outside agencies (UPS, Fed Ex, etc.) and distribute in accordance with facility standard operating procedures Send and receive program documents using SecureFax.
• Check identification of visitors and ensure all are sponsored and properly cleared via JPAS, JADE, or a local database.
• Must be familiar with security policy/manuals and the appropriate ICDs/JAFANs/DOD Manuals and other guiding policy documents.

Minimum Qualifications:

• Bachelor’s degree in related area or 4 additional years of experience may be considered in lieu of degree.
• 2+ years related experience
• SIMS database familiarity or complete training within six months of starting on contract.
• Must complete Joint Access Database Environment (JADE) training within six months of starting on contract.

Clearance Requirements:

• Current Top Secret Clearance with SCI Eligibility
• Eligibility for access to Special Access Program Information
• Willingness to submit to a polygraph.

Physical Requirements:

• Must be able to remain in a stationary position 50%.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Frequently communicates with co-workers, management and customers, which may involve delivering presentations. Must be able to exchange accurate information in these situations.

How You’ll Create:

Administrative

• Manage the day-to-day of two complex calendars and scheduling for COO and CFO, updating calendars on a real time basis, following up to the minute schedule changes, etc.
• Run point on scheduling for multiple executives for high level meetings
• Work with internal and external Executive Assistants and follow up as needed to ensure meetings are scheduled in a timely fashion and upon request
• Keep executives up to date in real time on meeting requests, schedule changes, via email, text, or verbally
• Book conference rooms for meetings as needed
• Alert security of all guests and visitors to the office ahead of their arrival
• Advise COO and CFO of upcoming events, pertaining but not limited to: artist concerts and tours, upcoming award shows, staff engagement activities, etc.
• Arrange business travel for COO and CFO
• Mail and ship materials through mail room as needed
• Organize Team Lunches and Celebrations after obtaining necessary financial approvals
• Pick up and deliver meals/coffee
• Effectively communicate with all levels of the company when interacting, from high-level executives to executive assistants via internal and external emails, texts, calls, and Zoom chats, as well as in person, for day-to-day functionality and workflow
• Assist with personal projects, internal and external events (as needed), and COO and CFO’s civic and industrial commitments as needed upon request

Finances

• Prepare Expense Reports for COO and CFO on a timely basis
• Facilitate Artist Relations submitting ticketing expense receipts and recharges to Finance and ensure that Finance processes them in a timely fashion
• Review and format the full IC Overtime Report, and brief each Department Head on their teams report on a biweekly schedule

Internal Databases

• Update the IGA and Capitol Artist Rosters by department as needed
• Approve all Film & TV Licensing requests and update the FTVL database accordingly (daily
• Collect materials for meetings if needed and organize them in a Box folder

Culture

• Maintain the highest level of discretion and confidentiality
• Embody a professional and pleasant demeanor with all executives, staff, artists and visitors

IT

• Work with and troubleshoot with IT on all tech needs for COO and CFO
• Present materials in meetings while ensuring all technical needs are prepared by coordinating

Management

In addition to the direct personal responsibilities listed above, supervise the daily duties of the Administrative Assistant on Finance/Ops, including but not limited to:

• Managing the schedules for three executives: SVP of Business Development at IGA, SVP of Finance at IGA, and SVP of Finance at Capitol
• Arranging travel needed for those three executives
• Handling personal expenses for those three executives, as well as two ticketing expense reports for the two SVPs of Finance
• Booking and maintaining conference rooms
• Managing the setup of the Monday Planning Meeting by preparing the room, printed materials, and connected Zoom and that all functions are working
• Assisting on many various delegated tasks as directed from supervisor as dictated by volume of workflow

Bring Your Vibe:

• Minimum 10 years of executive assistant experience supporting high level executives
• Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervision
• Proven ability to work effectively with C-Level executives
• Ability to manage highly confidential information and to act calmly and professionally
• Extreme discretion with sensitive information
• Dynamic and assertive personality; professional demeanor
• Adaptable to a variety of situations with numerous personalities
• Excellent follow-through and attention to detail
• Ability to excel in a fast-paced, ever-changing environment
• Strong proficiency and working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Basic knowledge of Canva and Adobe

This is a Part Time position in the field of Episodic Television / Reality Series Production , located in Beverly Hills, CA .

The position pays $55,000.00 $85,000.00 per year .

The employer is Baker Entertainment Group .

Looking for a person to work three days a week to take meetings with a distribution company. Responsibilities include creating lookbooks and sizzle reels for concepts. This is a high-concept venture capital profit-type show featuring a high-profile writer/producer/director/actor currently making films at major studios with an A-list cast. You will be required to work out of Beverly Hills.

Looking for someone who knows their way around the Reality TV and Film Festival worlds.

Copart, Inc. a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, Copart links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, every day and everywhere, driven by our people, processes, and technology.

Under the direction of the General Manager or Assistant General Manager, the Office Manager is responsible for leading the office staff to achieve customer service goals and ensure Copart processes are implemented and followed for the Customer Service, Dispatch, and Title Processing functional units. Through a thorough understanding of Copart practices, the Office Manager will lead their team to facilitate a unique Copart experience for customers by implementing and maintaining Copart best practices that meet company policy, quality and service expectations. Hire, train, develop and motivate staff members. Manage day to day operations of all positions managed. Ensure all office positions meet company standards. Ensure performance is within company standards. Provide direction to team regarding administrative duties and goals. Employee scheduling, time and attendance management. Cash handling to include daily bank deposits. Ability to complete all job tasks for positions supervised. Lead team to meet or exceed facility goals. Monitor office supplies inventory and purchase as needed. Conduct performance reviews according to company schedules. Plan and lead meetings per company standards. Handle employee/customer service issues. Other duties as assigned.

Required Skills & Experience:

• High School Degree (GED), some college preferred
• Three (3) years office management or equivalent experience
• Computer Proficiency (MS Office Suite)Excellent communication skills -- verbal and written
• Excellent customer service skills
• Ability to hire, train and develop employees
• Typing at least 45 Words Per Minute
• Basic 10 Key proficiency
• Ability to multitask in a fast-paced environment
• Ability to manage expenses with basic accounting and inventory management skills
• Ability to work in a fast-paced environment
• Managing multiple processes for employees
• Conflict management skills
• Valid Drivers license
• Ability to travel as needed
• Ability to respond to alarm calls as needed
• Bilingual skill a plus

Job Type

Full-time

Description

Our Best Life Companies is hiring an Assistant Office Manager to join our team!

As an AOM at Our Best Life, you will have the opportunity to work with an amazing team of dental professionals and grow your career. We offer competitive salaries, benefits, and bonus plans!

Responsibilities

• Coordinating employees and practice schedule
• Assisting office manager in daily tasks
• Provide administrative support around office as needed

• High school diploma or equivalent
• Strong interpersonal and administrative skills, attention to detail
• Experience working in a dental office required
• Managerial experience required

• High school diploma or equivalent
• Strong interpersonal and administrative skills, attention to detail
• Experience working in a dental office required
• Managerial experience required

Insight Global is seeking a Medical Office Manager for one of our clients in the San Fernando Valley area. The Medical Office Manager will be responsible for ensuring the smooth operation of a clinical setting by streamlining processes and overseeing various administrative functions. This role includes managing billing, medical and clinical research, and office operations. The manager will also handle answering phones, providing excellent customer service, and scheduling appointments. A successful candidate will possess strong organizational skills, excellent communication abilities, and a commitment to providing outstanding patient care through effective management practices.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to com.

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

Experience using Epic software in a medical/clinical environment
5+ of years experience as an office manager in a clinical setting

Experience scheduling appointments using a medical software

Experience obtaining authorizations from insurance companies