25 Administration jobs in Texas City

Administrative Coordinator, Anesthesiology - Administration (Onsite)
**Galveston, Texas, United States**
**New**
Clerical & Administrative Support
UTMB Health
Requisition # 2503597
**Minimum Qualifications:**
Bachelor's degree or equivalent in related field; 2 years related experience.
**Job Description:**
To provide professional guidance, supervision, and coordination in the administrative duties of a department.
**Job Duties:**
+ Executes, with minimal direction, administrative duties, including managing time-critical, sensitive and/or confidential information.
+ Plans, organizes and coordinates administrative duties for the Department of Anesthesiology.
+ Provides administrative support to faculty, and CRNAs in support of the Department's goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.
+ Assists with the recruitment of faculty, CRNAs, and staff as needed.
+ Coordinates and processes employee travel arrangements, reimbursements, as well non-PO vouchers and internal billing requests, and ensures all Departmental bills are paid on time, ensuring compliance with current Departmental and Institutional policies and procedures.
+ Provides back-up administrative support to the Department as needed.
+ Coordinates departmental purchasing of office supplies, and other approved items as needed.
+ Coordinates the credentialing process for all faculty ensuring that their paperwork is completed ahead of the deadlines.
+ Supports and coordinates student/ educational activities within the Department.
+ Collaborates with internal and external entities as needed.
+ Answers phones and responds to correspondence.
+ Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.
+ Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
+ Ensures AMCOM Call Schedules are entered in each month.
+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
+ Supports the Department by performing all other duties as assigned.
+ Adheres to internal controls and reporting structure.
**Preferred Qualifications:**
+ Incumbent must show ability to work with all levels of management, faculty, and staff.
+ Knowledge and experience working with Excel spreadsheets.
+ Familiar with Microsoft Office, PeopleSoft, Kronos Timekeeping System, Epic EMR.
+ Must possess excellent verbal, written, organizational, and interpersonal skills.
+ Ability to multi-task to support diverse areas within the administrative team.
+ Prior administrative support experience.
**Salary Range:**
Commensurate with experience.
**EQUAL EMPLOYMENT OPPORTUNITY:**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Outpatient Health Aide - Towncenter Administration
**Texas City, Texas, United States**
Patient Care
UTMB Health
Requisition # 2503254
**Minimum Qualifications:**
High school or equivalent, and no experience required. Successful completion of on the job training program as an Outpatient Health Aide in a clinical environment within six months of hire.
**Preferred Qualifications:**
CNA or PCT experience is preferred.
**Job Summary:**
To provide technical and supportive age specific patient care support for assigned clinical area.
**Job Duties:**
+ Assists the health care team by preparing patients, chaperoning during examination/procedures and assists with patient treatments.
+ Assist with patient arrival and discharge.
+ Accurately performs and records tests such as acetest, clinitest, Accu-check, guaiac, protein, pH, hemocult, pregnancy test, tests using labstix, Chemstrip, and intake and output measurements; notifies nurse if difficulties arise in determining test results.
+ Assists patients with activities and care as assigned by the nurse, and as indicated by the patient's plan of care.
+ Collects excretory specimens when directed.
+ Identifies patients according to hospital protocol prior to specimen collection.
+ Provides basic skills necessary for collection of blood samples through the use of skin puncture and venipuncture techniques.
+ Keeps blood drawing trays and equipment clean and well organized.
+ Documents patient care in all assigned patient records.
+ Stocks rooms, carts and cabinets as assigned and/or requested.
+ Reports equipment and supplies that need to be replaced or repaired.
+ Communicates relevant information to appropriate health care provider.
+ Identifies and communicates to nursing staff any patient needs/emergencies and any unusual patient behavior.
+ Performs or assists others with aseptic techniques, isolation procedures and infection control measures.
+ Practices positive customer and peer interactions.
+ Participates in and supports continuous quality improvement activities at the clinic.
+ Maintains patient's privacy and confidentiality of information at all times.
+ Assists in maintaining clean equipment and supplies and a clean and safe working environment.
+ Adheres to internal controls and reporting structure.
**Salary Range:** Actual salary commensurate with experience.
**Work Schedule:**
Monday through Friday, 8am to 5pm, and as needed on occasion.
**Equal Employment Opportunity**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Administrative Coordinator - Surgery Administration (Onsite)
**Galveston, Texas, United States**
Clerical & Administrative Support
UTMB Health
Requisition # 2501713
**Minimum Qualifications:**
Bachelor's degree or equivalent in related field; 2 years related experience.
**Job Summary:**
To provide professional guidance, supervision, and coordination in the administrative duties of a department.
**Job Duties:**
+ Executes, with minimal direction, administrative duties, including managing time-critical, sensitive, and/or confidential information.
+ Plans, organizes and coordinates administrative duties for the Department of Surgery - Division(s) of Oncology and Colorectal Surgery
+ Provides administrative support to faculty, and staff in support of the Department's goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.
+ Coordinates and processes employee travel arrangements, reimbursements, as well as non-PO vouchers and internal billing requests, and ensures all Departmental bills are paid on time, ensuring compliance with current Departmental and Institutional policies and procedures.
+ Provides back-up administrative support to the Department as needed.
+ Coordinates departmental purchasing of office supplies, and other approved items as needed.
+ Coordinates the credentialing process for all faculty ensuring that their paperwork is completed ahead of the deadlines.
+ Supports and coordinates educational activities within the Department.
+ Collaborates with internal and external entities as needed.
+ Answers phones and responds to correspondence.
+ Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.
+ Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
+ Ensures AMCOM Call and QGenda Schedules are entered in each month.
+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
+ Supports the Department by performing all other duties as assigned.
+ Adheres to internal controls and reporting structure.
**Preferred Qualifications:**
+ Incumbent must show ability to work with all levels of management, faculty, and staff.
+ Knowledge and experience working with Excel spreadsheets.
+ Familiar with Microsoft Office, PeopleSoft, Kronos Timekeeping System, and Epic EMR.
+ Must possess excellent verbal, written, organizational, and interpersonal skills.
+ Ability to multi-task to support diverse areas within the administrative team.
+ Prior administrative support experience.
**Salary Range:**
Commensurate with experience.
**EQUAL EMPLOYMENT OPPORTUNITY:**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Administrative Coordinator - Surgery Administration (Onsite)
**Galveston, Texas, United States**
Clerical & Administrative Support
UTMB Health
Requisition # 2500603
**Minimum Qualifications:**
Bachelor's degree or equivalent in related field; 2 years related experience.
**Job Summary:**
To provide professional guidance, supervision, and coordination in the administrative duties of a department.
**Job Duties:**
Duties to include, but are not limited to:
+ Executes, with minimal direction, including managing time-critical, sensitive, and/or confidential information, plans, organizes, and coordinates administrative duties for the Department of Surgery, Division of Transplant Surgery.
+ Provides administrative support to faculty, and staff in support of the Department's goals and objectives including but not limited to confidential and daily correspondence, updating faculty curriculum vitae, maintaining office files and records, scheduling meetings, preparing meeting agendas, and coordinating teaching materials as needed.
+ Coordinates and processes employee travel arrangements, reimbursements, as well as non-PO vouchers and internal billing requests, and ensures all Departmental bills are paid on time, ensuring compliance with current Departmental and Institutional policies and procedures.
+ Provides back-up administrative support to the Department as needed.
+ Assists with departmental purchasing of office supplies, and other approved items as needed.
+ Helps with reappointments/ credentialing for all faculty ensuring that their paperwork is completed ahead of the deadlines in order to maintain UTMB privileges.
+ Supports and coordinates educational activities within the Department.
+ Collaborates with internal and external entities as needed.
+ Answers phones and responds to correspondence.
+ Works cooperatively and collaboratively with other leaders and staff members to create a high-functioning team that sets and achieves goals.
+ Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
+ Ensures AMCOM Call and QGenda Schedules are entered in each month.
+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
+ Supports the Department by performing all other duties as assigned.
+ Adheres to internal controls and reporting structure.
**Preferred Qualifications:**
+ Incumbent must show ability to work with all levels of management, faculty, and staff.
+ Knowledge and experience working with Excel spreadsheets.
+ Familiar with Microsoft Office, PeopleSoft, Kronos Timekeeping System, and Epic EMR.
+ Must possess excellent verbal, written, organizational, and interpersonal skills.
+ Ability to multi-task to support diverse areas within the administrative team.
+ Prior administrative support experience.
**Salary Range:**
Commensurate with experience.
**EQUAL EMPLOYMENT OPPORTUNITY:**
_UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities._
Compensation

Administrative Coordinator Internal Medicine-Administration (Galveston)
**Galveston, Texas, United States**
**New**
Clerical & Administrative Support
UTMB Health
Requisition # 2503621
**Minimum Qualifications:**
Bachelor's degree or equivalent in related field; 2 years related experience.
**JOB SUMMARY:**
To provide professional guidance, supervision, and coordination in the administrative duties of a
department.
**MAJOR DUTIES / CRITICAL TASKS:**
? Plans, organizes, and coordinates administrative duties.
? Performs personnel management functions such as recruitment, interviewing, and hiring
for a department.
? Conducts employee performance reviews and makes recommendations for merit
increases, promotions, and demotions.
? Participates in departmental budget planning and development.
? Coordinates procurement of equipment and supplies and manages all phases of
acquisition cycle.
? Interprets rules, regulations, and policies and executes as applicable.
? Assists administrator in establishing and attaining goals and objectives.
? Conducts special projects and reports.
? Manages office staff.
? Adheres to internal controls established for department.
? Performs related duties as required.
**EQUIPMENT:**
Standard office equipment.
**WORKING ENVIRONMENT:**
Standard hospital, clinical and/or office environment.
**Salary Range:**
Actual salary commensurate with experience or range if discussed and approved by hiring authority.Commensurate with experience $53,280 - $66,600.
**EQUAL EMPLOYMENT OPPORTUNITY:**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Trials Coverage Analyst (Research Administration - Galveston)
**Galveston, Texas, United States**
Research Academic & Clinical
UTMB Health
Requisition # 2502481
**EDUCATION & EXPERIENCE**
**Minimum Qualifications:**
Bachelor's degree or equivalent, five years of related experience.
**Preferred Qualifications:**
+ Medical coding
**JOB SUMMARY**
Provides centralized administrative review of clinical trial agreements, study protocols, informed consent documents, and budgets to ensure Principal Investigators and other billing entities comply with federal and state regulations for clinical research billing.
**Scope:** **_NA_**
**ESSENTIAL JOB FUNCTIONS**
**Job Duties:**
+ Determine whether proposed clinical trials qualify as defined in all relevant national coverage decisions.
+ Acts as a resource and assists Principal Investigators, study coordinators, and budget analysts in determining that all costs for clinical studies are included in the study budget and are appropriate and/or accurate.
+ With input from the principal investigators and study coordinators, the proper allocation of items and services between routine and research costs is determined, and methods are set up to bill accordingly. This responsibility includes the following tasks: ensuring budget worksheets identify appropriate billing parties, reviewing financial agreements with UTMB contracts specialists and, if necessary, collaborating entities, and ensuring financial consistency between research agreements and study protocols.
+ Ensures that relevant sections of the informed consent document conform to CMS billing rules.
+ Assists in mandatory training courses for faculty and personnel involved in clinical research when necessary.
+ Coordinates the development of Standard Operating Procedures (SOPs) for all entities involved with clinical research billing.
+ Assists in the development of monitoring plans for billing-related activities.
+ Generates billing grids with applicable CPT and/or other codes in the Institution's Clinical Trial Management System.
+ Remains knowledgeable and up to date with current FDA and Medicare guidelines for clinical trial billing
+ Maintains a complete portfolio of accounts receivable throughout the revenue cycle, including charge review, account work queues, claim edits, and claim submission.
+ Reviews charges in Epic and Epic-generated reports to identify standard-of-care, research-related, or indeterminate services.
+ Follows federal and state regulations to ensure compliance standards are met.
+ Review research patient accounts to ensure research charges are routed appropriately.
+ Communicate with Revenue Cycle teams, payors, and others to resolve account discrepancies or errors.
+ Participates in meetings, as needed, to address potential payor concerns
+ Other duties as assigned
+ Adheres to internal controls and reporting structure.
+ Performs related duties as required.
**Knowledge/Skills/Abilities:**
+ Working knowledge of Epic and OnCore systems
+ Communication skills
+ Problem-solving skills
+ Critical Thinking
**LICENSES, REGISTRATIONS OR CERTIFICATIONS**
**Required:** **NA**
**Preferred:** **NA**
**SUPERVISION**
**_NA_**
**WORKING ENVIRONMENT/EQUIPMENT**
The standard office environment at UTMB's main campus is Galveston.
**Salary Range:**
Commensurate with experience
**Equal Employment Opportunity**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Professor, Tenure Track -Internal Medicine-Administration
**Galveston, Texas, United States**
Faculty
UTMB Health
Requisition # 2202857
**ESSENTIAL JOB FUNCTIONS:**
This position will be part of the CHI at the University of Texas Medical Branch (UTMB), Galveston is a new Center formed in partnership between the School of Medicine and UTMB Health in 2021. CHI has a tri-partite mission of catalyzing rigorous research, helping UTMB to continue to evolve into a learning health system and enhancing population health in South-East Texas. We are recruiting faculty to help build The Center. Competitive candidates will be expected to have a history of independent research funding and a deep commitment to applied research that has impact at the level of the patient, healthcare system, or population. He/she will also have a strong interest in mentoring junior faculty and fellows. Applicants will also be expected to have a demonstrable track record working on multi-disciplinary teams.
**MINIMUM QUALIFICATIONS:**
MD or PhD with 5+ years of experience conducting and leading research in the area of quality improvement, patient safety, health services research, implementation science, or a related discipline
**PREFERRED QUALIFICATIONS:**
Five-or-more years of experience conducting research in an academic health system
**SALARY:**
Commensurate with Experience
**Equal Employment Opportunity**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Administrative Director of Perioperative Services - Clinical Services Administration
**Galveston, Texas, United States**
**New**
Executive - Business Professional
UTMB Health
Requisition # 2503861
**JOB SUMMARY**
**Function:** The Administrative Director, Perioperative Services (AD) is responsible for providing oversight for designated operational and leadership activities in the following areas within the assigned departments: practice, quality, efficiency, operations, budget planning and management, project management, facility interfaces, as well as internal and external communications. The AD assists in the patient care delivery system development and operations across the clinical enterprise, collaborating effectively with staff, physicians, and other members of the health care team. The position provides cohesive management, supervision, and leadership in the assigned areas of services by closely communicating with staff, Medical Directors, and Health System leadership, implementing the visions and directions provided by them, and advising them of plans and initiatives based on clinical experience and knowledge in services and day-to-day observation in the areas.
**Scope:**
The AD has strategic and executive responsibilities for all perioperative operations, including the Angleton Danbury Campus, the Clear Lake Campus, the Galveston Campus, and the League City Campus. Organizationally, the AD is accountable to the Vice President, Perioperative and Procedural Areas for assuring effective use of allocated resources in achieving institutional mission, goals, core values, and strategic initiatives. The AD is charged with structuring and directing operational areas to assure effective service delivery and desired patient outcomes.
**ESSENTIAL JOB FUNCTIONS**
**Administrative Leadership**
+ Ensures that the areas within his/her span of control are meeting and/or exceeding external benchmarks for performance.
+ Implements strategies collaboratively with direct reports to achieve objectives.
+ Analyzes and monitors operational performance of assigned departments.
+ In collaboration with staff, department managers, directors, and Health System leaders, leads, designs, and implements efforts to improve operational performance.
+ Provides project management leadership as needed and assigned.
+ Ensures safe, high-quality of care/service for areas of responsibility.
+ Ensures that the principles of patient and family-centered care are incorporated into the operations and seeks opportunities to bring the voice of the patient into service designs.
+ Enhances operational effectiveness, emphasizing cost containment without jeopardizing patient care priorities, improvement, innovation, or quality of care.
+ Ensures targets for improvements in patient services, productivity, and cost management are met.
+ Assists in new program/service development from an operational perspective.
+ Manages and provides status reports on a regular basis to the Vice President regarding projects being considered or implemented in the areas of responsibility.
+ Participates in the implementation of the annual plan for the Health System.
+ Contributes to the establishment of a learning environment.
+ Provides training and staff development through ongoing in-services.
+ Organizes and maintains a formal course of development in perioperative trainees, technicians and support staff.
+ Gathers data and leads the department's quality assurance and improvement plan to achieve a defined level of quality and appropriateness of quality care services.
+ Maintains knowledge of, observes, and enforces the safety measures in the Environment of Care.
+ Contributes to the institutional knowledge of the latest trends, practices, and state-of-the-art technology as applicable to assigned areas of responsibility.
+ Ensures that areas of responsibility are managed according to industry best practices, regulatory standards, The Joint Commission standards, etc.
+ Maintains a continuous physical presence within the service areas and responds to requests for assistance.
+ Creatively identifies opportunities for improvement in all aspects of the service areas.
+ Facilitates patient flow, communication, and problem resolution.
+ Develops plans and policies for efficient workflow to improve quality and productivity.
+ Develops and implements policies and programs.
+ Serves as a resource person and role model for staff.
+ Encourages participation in all service activities.
+ Develops clinical protocols for procedures in assigned areas of responsibility.
+ Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
+ Participates in the selection and purchase of equipment, monitors the status of equipment repairs and preventative maintenance, and gathers data on equipment malfunction and associated downtime.
+ Promotes teamwork.
+ Demonstrates a high level of productivity and dependability.
+ Adheres to internal controls established for the department.
+ Serves, as requested, on task forces, work groups, or committees.
+ Network with other departments and services to further program development.
+ Works with projects to a timely resolution and completes assignments according to agreed upon deadlines and updates the appropriate persons of the progress of the project(s) as appropriate.
+ Works diligently with other departments on various projects as necessary or as assigned.
+ Assists Medical Directors with accreditation processes.
+ Assists the Medical Directors and the hospital administration in the professional advancement of the services' personnel.
+ Assists the Medical Directors in maintaining quality control of the procedures.
+ Assists the Medical Directors in the implementation of new and advanced techniques for patient care.
+ Represents the department and clinical practice when meeting and working with other components of UTMB.
+ Accepts responsibility for personal professional development and demonstrates a desire for personal growth.
**Financial Management**
+ Works collaboratively with the Vice President, Perioperative and Procedural Areas to project and prepare annual operating budgets.
+ Monitors financial and statistical performance against budgeted targets.
+ Provides direction for department managers, facilitating the development of plans to enhance revenue production while decreasing cost and inefficiencies.
+ Business and Finance leadership to monitor capital expenditures against budget and regularly reconcile areas of responsibility.
+ Participates in the development of a 5-year capital plan for the assigned departments.
**Strategic/Business and Program Planning**
+ Participates in the development and implementation of the long-range goals and objectives of the UTMB Health System.
+ In collaboration with the VP, develops and implements strategic plans for areas of responsibility.
+ Develops and facilitates consensus among clinical and medical staff for strategic and annual operating plans to achieve UTMB goals.
+ Assists in the execution of operationally focused tactics of business plans.
+ Participates, as appropriate, in service line activities in collaboration with other institutional leaders.
+ Develops a process to ensure timely communications to stakeholders about the status of projects being planned or implemented.
+ Monitors the performance of services and departments against plan goals.
**Service Provider**
+ Establishes strong collaborative relationships with members of the Health System Leadership team, peers, School of Medicine leadership, Business and Finance Leadership, and other constituencies throughout the institution.
+ Provides a high standard of customer service to our staff, administration, physicians, and representatives of the external organizations.
**Human Resource Management**
+ Oversees human resource management within areas of responsibility.
+ Mentors staff and objectively evaluates and documents performance, taking corrective action as appropriate.
+ Ensures the completion of employee performance evaluations.
+ Achieves performance outcomes through engagement of the nursing staff.
+ Maintains professional affiliations and enhances professional development to keep current in the latest healthcare trends and developments.
+ Ensures effective staffing and optimal human resource performance.
+ Continuously monitors staffing levels and adjusts as appropriate to meet various patient care and financial objectives.
+ Encourages and supports staff development.
+ Ensures staff participation in all fire safety, infection control, and other mandatory training.
**Communication**
+ Works with a wide variety of internal and external contacts, including all members of the UTMB administration and employees at all levels of the Health System to ensure the efficient operations of the service area.
+ Collaborates with all members of the leadership team as required; provides support for Health System leadership on projects as assigned.
+ Works with the VP to ensure external and internal communications are appropriate, complete, clear, and professional. Assists by drafting routine communications and assisting in the development of various presentations.
+ Adheres to internal controls and reporting structure.
+ Effectively communicates with patients and visitors to resolve inquiries.
+ Communicates regarding environment and security.
+ Identifies and promptly addresses unsafe practices and other safety issues in the service areas.
**Marginal or Periodic Functions:**
+ Coordinates special projects and participates in interdisciplinary committees and task forces as assigned.
+ Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Key knowledge of modern health care administration, principles, and practices of health care planning and management, sufficient to direct and oversee nursing operations.
+ Purposes, organization, and policies of the institution and department, sufficient to interact with health care providers and personnel.
+ UTMB nursing policies and procedures, sufficient to direct its operations and to provide quality, effective patient care.
+ Principles and practices of employee development, sufficient to direct its operations and to ensure organizational productivity.
+ Effective managerial and administrative abilities as applied to the complex environment of an academic health center.
+ Develop and analyze options, recommend solutions, and take effective action.
+ Exercise a high degree of initiative, judgment, discretion, and decision-making to achieve institutional and departmental missions.
+ Identify and resolve problems with minimal direction.
+ Establish and maintain effective working relationships with all levels of institutional personnel, including directors, managers, physicians, employees, patients, and the public.
**EDUCATION & EXPERIENCE**
**Minimum Qualifications:**
+ MSN, MHA, MBA, or master's degree in a related area
+ BSN and 8years of directly related experience in management and administration of perioperative services
**LICENSES, REGISTRATIONS, OR CERTIFICATIONS**
**Required:**
RN license or valid temporary permit to practice in Texas,CNOR, or specialty certification in nursing leadership
**WORKING ENVIRONMENT/EQUIPMENT**
Standard office and clinical environment at UTMB campuses. Must be able to travel to meet role requirements. May be required to be on standby and work extended shifts in situations deemed necessary by the VP.
**Equal Employment Opportunity**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation

Coordinator II Residency Training Program, Surgery-Administration (Onsite)
**Galveston, Texas, United States**
**New**
Clerical & Administrative Support
UTMB Health
Requisition # 2503581
**Minimum Qualifications:**
Associate's degree or equivalent. 3 years related experience.
**Job Description:**
To perform a wide variety of professional duties in the management of all medical and House Staff programs.
**Essential Job Related Duties**
+ Collaborates with the Program Directors to assure that the program meets or exceeds accreditation requirements
+ Knows the current ACGME program requirements
+ Organizes and maintains residency training files
+ Assists with the preparation of documentation required for accreditation (Annual Program Evaluation, Milestones, WebADS updates)
+ Manage and coordinates accreditation site visits
+ Maintain web-based ACGME surveys
+ Maintain ongoing communications with the GME office
+ Maintain evaluations and monitoring of Duty Hours through New Innovations
+ Collaborate with the Program Director and APD on didactics
+ Schedule and compile semi-annual evaluations
+ Compile data for monthly CCC meetings
+ Attend weekly Quality Improvement Conference
+ Maintain Morbidity & Mortality case lists
+ Coordinate M&M presentations
+ Coordinate monthly Well-Being Conferences
+ Assists in the ongoing management of the GME program budget
+ Process travel and oversight of the travel funds
+ Process training voucher orders (FLS, FES)
+ Process reimbursements for program related expenses
+ Oversight of the recruitment budget
+ Maintain the Resident Development Fund which includes processing orders, reimbursements, and monitoring the budget.
+ Coordinates and processes residency staff travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
+ Gather and maintain records for credentialing and reimbursement
+ Assist new residents with the on-boarding process
+ Assist residents with new and renewal visas
+ Collect and gather credentialing data
+ Schedule trainees for credentialing courses (ACLS/BLS/EPIC)
+ Ensure data in New Innovations is accurate
+ Coordinate training schedules
+ Work with the Program Director and Associate Program Director to compile the master training schedule each year.
+ Coordinate rotation schedules with other programs for off-service rotations.
+ Maintain updated schedule through New Innovations
+ Compile call schedules and update in AMCOM
+ ·Organize, manage and schedule program related activities to include conferences, vacations, rotations, mandatory workshops, recruitment, journal clubs, M&M, orientation, retreats, and other residency related conferences and meetings. Coordination and confirmation of the planned activities; distribution of conference material; creation of sign-in sheets for all conferences; entry of attendance into New Innovations database.
+ Coordinate Residency Recruitment and Interviews
+ Manage residency applications through ERAS and work with the PD to screen applicants for interviews
+ Work with PD to schedule interview dates and communicate with applicants to schedule interviews
+ Organize interview days: distribution of applicant files, evening dinners, breakfast, lunch, scheduling interviews, distribute information about hotel options, and escorting applicants.
+ Administrative responsibilities
+ Provide administrative support to the Program Director for GME related activities.
+ Provide administrative support to the residents for patient related activities (patient related calls/faxes).
+ Work with the GME office for on-boarding, scheduling workshops, maintaining current certifications for residents, maintaining licensure documentation.
+ Monitors time and attendance in KRONOS for residency staff.
+ Providing timely training verifications
+ Maintaining resident files
+ Serve as the program liaison with agencies and institutional departments.
+ Works in tandem with other Coordinators in the department filling in and covering other departmental areas as needed.
+ Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner.
+ Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing, and mail distribution.
+ Performs any related duties required to maintain efficient operations of the residency programs.
+ The coordinator may be required to perform other reasonably related duties as related to the Department of Surgery or Surgical Services.
**Preferred Skill/Competency**
+ Knowledge and experience working with Word and Excel spreadsheets
+ Familiar with PeopleSoft financials and Kronos Timekeeping System
+ Strong organizational skills
+ Possess excellent verbal, written, organizational and interpersonal skills
+ Ability to multi-task to support diverse areas within the administrative team
+ Experience working in a team environment
+ Prior residency training program experience
**Salary Range:**
Commensurate with experience.
**EQUAL EMPLOYMENT OPPORTUNITY:**
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.
Compensation