50 Administration jobs in Voorhees

Office Administration Support - Entry-Level (Part-Time or Full-Time)

About the Job Position
This flexible opportunity is open to individuals living in or near Philadelphia, Pennsylvania. Remote options are available, and all responsibilities are completed off-site. This entry-level position is designed for those looking to perform basic administrative duties. Tasks may include organizing data, gathering consumer feedback, updating spreadsheets, managing routine email communication, and providing general office support. You'll enjoy flexible hours and the opportunity to contribute to projects that help brands understand real consumer experiences.

Who We Are
Top Level Promotions is a digital consultancy that collaborates with leading brands to collect honest, actionable consumer feedback. We offer straightforward, task-based assignments that help businesses evaluate how their products and services perform in real-life contexts. As our presence grows in Philadelphia, we are looking for reliable individuals who are self-directed, detail-oriented, and capable of handling basic office support work independently.

Industries We Support:

• Administrative and Clerical Services
• Environmental and Renewable Energy
• Transportation and Logistics
• Online Retail and E-commerce
• Apparel and Lifestyle Goods
• Food and Beverage Industries
• Automotive Services and Parts
• Technology and Digital Communications
• Customer Service and User Experience
• Education and Online Learning
• Media and Digital Publishing
• Healthcare and Wellness
• Manufacturing and Assembly
• Pet and Animal Care
• Outdoor and Sporting Goods
• Travel, Leisure, and Hospitality
• Games, Toys, and Family Products
• Market Research and Consumer Behavior

Philadelphia-Based Projects
Some assignments may focus on Philadelphia's diverse economic sectors, including healthcare, education, biotech, finance, and the arts. As one of the oldest and most culturally rich cities in the United States, Philadelphia blends historic identity with a modern economy. It is home to several major universities, medical research centers, and a thriving food scene. Projects based in this region often explore how urban and suburban consumers interact with products and services, providing brands with regionally specific insights. The city's vibrant mix of cultures and neighborhoods makes it a valuable testing ground for customer-focused strategies.

Qualifications

• Stable high-speed internet connection
• Desktop or laptop computer with webcam and microphone
• Quiet and organized space to complete tasks

Key Skills

• Clear written communication
• Ability to work independently and manage your schedule
• Comfortable using online forms and spreadsheets
• Strong attention to detail and accuracy

Benefits

• Flexible part-time or full-time hours
• Remote options available - complete work from the location that suits you
• Provide feedback on products and services used daily
• No previous experience needed - step-by-step onboarding provided
• Continued project availability for consistent performers
• No office commute needed
• You choose where you work

Compensation
Pay ranges from $18.50 to $36.00 USD per hour based on the type and complexity of the tasks.

Experience
No prior experience is required. Each task includes clear instructions to help you complete your work with confidence.

How to Apply
If you're located in Philadelphia and are looking for a flexible, entry-level role with remote options, we invite you to apply online to begin the process.

Seasonal Donor Administration, Associate ABOUT NATIONAL PHILANTHROPIC TRUST
National Philanthropic Trust is a public charity dedicated to providing philanthropic expertise to donors, foundations, and financial institutions, enabling them to realize their philanthropic aspirations. NPT was founded in 1996. Since then, we have raised more than $73.4 billion in charitable contributions and currently manage $9.2 billion in charitable assets. We have made more than 870,000 grants totaling more than 34.6 billion to charities worldwide. We rank among the largest grantmaking institutions in the United States.

Our mission is to increase philanthropy in society. To that end, our experienced staff of philanthropic professionals are fully prepared to help you establish and administer your donor-advised fund. NPT is led by a Board of Trustees composed of nationally known experts in philanthropy and business.

At National Philanthropic Trust, we foster a welcoming environment for all.People are valued and respected for who they are-with opportunities to bring theirentrepreneurial spirit andtalents to increase giving around the world. We have an inclusive, supportive, collaborative culture that makes National Philanthropic Trust one of the most rewarding places to work.

AN OPPORTUNITY TO JOIN THE NPT TEAM The Seasonal Donor Administration Associate will be responsible for ensuring superior service to donors and their advisors regarding donor-advised funds (DAF) and Supporting Organizations. This position is responsible for the accurate and timely management of the daily activities related to account openings and contribution transactions. Full-time seasonal position: 40 hours per week, Monday through Friday, but NPT will request some flexibility during our busy season of November-December. Options to start in July 23rd or August 20th, and the intended completion date is sometime in January 2026. This position offers a pay rate of 20-23 per hour and is fully remote. Duties/Responsibilities:

• Open new accounts and verify that all data is complete and accurate.
li>Review Contribution Agreements and verify that all necessary data is provided.
• Process account updates, as necessary, in the system of record
• Update / edit / correct critical data in system of record.
• Process cash and security contributions into DAF accounts from donors
• Assist the Donor Administration Director, as needed, with special assignments and projects.
• Other duties as assigned.

The above list is not exhaustive; additional tasks may be assigned as necessary. What You Bring:

• Solid organizational and time management skills
• Capable of multi-tasking and keeping others well-informed
• Excellent verbal, writing, grammar and, proofreading skills
• Skilled problem-solver
• Both a team player and capable of independent work
• Detail oriented, highly organized with the ability to multi-task.
• Must possess unquestioned personal integrity and reliability; keep commitments, admit mistakes, accept responsibility for all departmental output and results, maintain confidentiality when necessary and appropriate, and act in the organization's best interests at all times.
• Experienced with database or processing work.
• Success in meeting deadlines
• Reliable access to the internet

Education and Experience:

• Two-year degree or equivalent experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Job Title: Jr Accountant
Department: Lab-Path Administration
Location: Hospital of the University of Pennsylvania- 3400 Spruce St

Hours: Full Time

Summary:

• This position is primarily accountable for the check request process flow, payroll, assistance in the month-end close, creation and distribution of the physician PDFs, budget support, and other close related journal entries/reports as needed/requested by the Finance Manager. The incumbent will be expected to assist the Finance Manager as needed.

Responsibilities:

• Assist in monthly financial close process, including reviews, analyses, and distribution of internal and external financial information.
• Prepares journal entries.
• Prepares and reviews account analysis.
• Assists in month end close process
• Assists in all audit processes.
• Assists Accountant with clearing and reconciling account to post to cash.
• Processes purchase requests in PennFor and follows up with requestor to close loops.
• Processes invoices to pay vendors, making sure to include all relevant parties from department.
• Assists Administrative Assistants and Staff Assistants in entering reimbursements to XM as needed.
• Works on projects related to data and process improvement.
• Notifies Supervisor in a timely fashion if there are outstanding issues that need resolution.

Credentials:

Education or Equivalent Experience:

• Associate of Arts or Science (Required) and 2+ years of accounting experience. Additional accounting experience may be considered in lieu of a degree.
• Education Specialization: Accounting or Business, or related Equivalent Experience:
• Bachelor of Arts or Science (Preferred) to 0-1 years Accounting experience

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

Contract Administration Specialist – Hybrid USA R0049550 | FCC | CS - Wolters Kluwer Financial Services, Inc.

Job Description

Step up your career in Contract Administration role that allows you to handle essential responsibilities and coordinate various processes. As a Contract Administration Specialist , you will contribute to contract management, ensuring contract compliance and supporting procurement activities. Your contributions will play a key role in our operational success.

Work Arrangement

Hybrid : Eight days a month we come together in the closest office within 50 miles to experience the value of connecting with colleagues. You will report to the Manager, Client Services , and work under the leadership of the Director, Customer Service . This role is a part of FCC | CS - Wolters Kluwer Financial Services, Inc. Please view the site office location directory for potential office preferences nationwide.

Division/BU About Us :

Required Job Qualifications (Min. 10yr experience)

• Contract Analysis: Ability to analyze and understand contract terms.

• Software Proficiency : Salesforce (CRM) and familiarity with advanced contract management software and MS Office tools.

• Negotiation Support : Basic skills to assist in contract negotiations. Drafting and negotiating unique contract clauses, including service-level agreements (SLAs), indemnity, and termination terms

• Compliance Knowledge : Understanding of compliance requirements.

• Data Management : Proficiency in maintaining up-to-date contract data.

Preferred Job Qualifications (Min 10yr experience)

• Communication : Effective communication with stakeholders.

• Attention to Detail : Ensuring accuracy in contract documentation.

• Organization : Structured approach to managing multiple contracts.

• Industry Knowledge: Familiarity with banking, financial services, and compliance and regulatory alignment (FCC).

• Contract Lifecycle Management: Experience overseeing end-to-end contract processes—from initiation and review to execution and renewal—ensuring compliance and timely delivery. | Custom Pricing

Essential Duties and Responsibilities

• Prepare and review contract documents for accuracy and compliance.

• Assist in monitoring contract obligations and deadlines.

• Update and maintain detailed contract records and databases.

• Participate in drafting detailed requests for proposals (RFPs) and ensuring alignment with legal and financial requirements

• Analyze contract requirements and compliance issues.

• • Support the negotiation of contract terms under guidance.

• Communicate contract statuses and updates to stakeholders.

• Prepare amendments, modifications, and extensions to contracts.

• Conduct initial evaluations of proposals and bids.

• Compile and prepare contract performance reports

Additional Information #LI-Hybrid

Wolters Kluwer offers great benefits and programs to help meet your needs and balance your work and personal life, including: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave.

Full details of our benefits are available:

Company Overview

Wolters Kluwer (EURONEXT: WKL) is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, financial and corporate compliance, legal and regulatory, and corporate performance and ESG sectors. We help our customers make important decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2022 annual revenues of €5.5 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 20,000 people worldwide. We are headquartered in Alphen aan den Rijn, the Netherlands.

• Ranked by Forbes Magazine as among America’s Best Large Employers for 2022 - #84

• Wolters Kluwer secures 2nd place in Newsweek's Most Trustworthy Companies List 2023

• WK #1 for gender equality in the workplace in the Netherlands & #47 worldwide for 2023

Disclaimer : The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and requirements. The job description provided is subject to revision and modification at any time.

DE – Wilmington, Orange St

FL – Tampa, West Boy Scout Blvd

GA – Kennesaw, Chastain Meadows Ct NW

IN – Indianapolis, Woodfield Crossing Blvd

KS – Wichita, East Douglas

MO – Clayton, South Central Ave

PA – Philadelphia, Market St

TX – Austin, Brazos St

TX – Austin, Southwest Pkwy

TX – Coppell, Rombauer Rd

TX – Houston, Allen Pkwy

WI – Madison, Junction Rd

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Accounts Payable Specialist needed for our Business Office.

P ermanent full time position.

Classification - unclassified - Salary range $42,000 - based on experience

MAJOR FUNCTION : In accordance with established procedures, perform efficiently and accurately the detailed clerical and secretarial functions to support Business Administration.

ESSENTIAL FUNCTIONS : Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations

• Review all invoices for appropriate documentation and approval prior to payment
• Ensure payments are in agreement with signed contracts
• Process check requests, enter wire transfers
• Audit and process credit card bills
• Match invoices to checks, and distribute checks accordingly
• 1099 maintenance
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing, including run a Cash Requirements Report for a listing of all invoices in for payment
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Issue manual checks and enter information into the system
• Follow up with purchase order originator to obtain necessary authorization for partial or full payment
• Enter invoicing and prepare bi-monthly report for EFT Payment

ADDITIONAL FUNCTIONS : In addition to the foregoing essential job functions, the employee is required to perform the following additional duties, unless such a duty cannot be performed with or without reasonable accommodation.

• Perform other duties as assigned

QUALIFICATIONS: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary.

1. Organization Skill - Must be able to properly categorize, file and track documents in an orderly fashion
2. Communication Skill - Must be able to listen to various concerns, from both internal and external parties, and respond professionally and courteously.
3. Computer Skill - Microsoft Office, document scanners, databases and other computer applications needed. Training will be provided to properly use programs used in the Upper Darby School District, such as eFinancePlus
4. Writing Skill - Must be able to write emails, messages, memoranda and other documents with good understanding of grammar and syntax.
5. Bachelors Degree or minimum of 5 years work experience.

PHYSICAL REQUIREMENTS : The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee is required to maintain a stationary position and move about to access file cabinets, office equipment, etc.
2. The employee is frequently required to communicate, to provide accurate information to others, and to obtain and follow directions.
3. The position requires the employee to constantly operate a computer and other office equipment such as a copy machine, fax, and printer.
4. Ability to lift and/or exert up to 20 lbs. of force to occasionally move objects.
5. This job requires the ability to observe, inspect, identify, and determine accuracy of written documentation and fine details.
6. The position requires meeting deadlines with severe time constraints, interacting with staff and the public, and occasional, irregular, or extended work hours.

INTERESTED APPLICANTS SHOULD APPLY BY VISITING

Services>Human Resources>Employment Opportunities

The Upper Darby School District does not discriminate in its education program, activities, or employment practices, based on race, color, national origin, sex, sexual orientation, disability, age, religion, ancestry, union membership, or any other legally protected category. Announcement of this policy is in accordance with state law, including the Pennsylvania Human Relations Act, and with federal law, including Title VI of the Civil Right Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, and the Americans with Disabilities Act of 1990.

**Description**
In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now!
In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital.
This role can be held remotely from any location in the United States.
Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
**The Role**
+ Enhance your knowledge of all aspects of retirement plan administration
+ Enjoy a well-defined career path with opportunities for growth and advancement
+ Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration
+ Deliver superior, consistent client management and deliverables in support of a Director for assigned clients:
+ Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors
+ Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues
+ Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects
+ Manage a diverse set of pension administration services individually and through team initiatives
+ Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's)
+ Review pension benefit commencement packages
+ Ensure that work of self and team is delivered in accordance with professional and work excellence standards
+ Deliver formal and informal process training to both team members and client contacts
**Qualifications**
**The Requirements**
+ Bachelor's degree or prior benefits administration experience required.
+ 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus
+ Must have experience collaborating with other colleagues in different countries
+ Excellent written and verbal communication skills
+ Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget
+ Experience mentoring and developing junior staff
+ Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients
+ Strong interpersonal and team skills
+ Flexibility and proven ability to diagnose and resolve issues; strong client service orientation
+ Proficient in Microsoft Office Excel
+ Ability to work independently and on client teams in a fast-paced environment
+ Sense of accountability; owning one's work and taking pride in it
+ Self-motivated
+ Ability to travel and work extended hours as needed
This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.
**Compensation and Benefits**
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
**Compensation**
The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year.
The role is also eligible for an annual short-term incentive bonus.
**Company Benefits**
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
+ **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
+ **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off ( **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans.
Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
**EOE, including disability/vets**

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Jr Accountant
Department: Lab-Path Administration
Location: Hospital of the University of Pennsylvania- 3400 Spruce St
Hours: Full Time
Summary:
+ This position is primarily accountable for the check request process flow, payroll, assistance in the month-end close, creation and distribution of the physician PDFs, budget support, and other close related journal entries/reports as needed/requested by the Finance Manager. The incumbent will be expected to assist the Finance Manager as needed.
Responsibilities:
+ Assist in monthly financial close process, including reviews, analyses, and distribution of internal and external financial information.
+ Prepares journal entries.
+ Prepares and reviews account analysis.
+ Assists in month end close process
+ Assists in all audit processes.
+ Assists Accountant with clearing and reconciling account to post to cash.
+ Processes purchase requests in PennFor and follows up with requestor to close loops.
+ Processes invoices to pay vendors, making sure to include all relevant parties from department.
+ Assists Administrative Assistants and Staff Assistants in entering reimbursements to XM as needed.
+ Works on projects related to data and process improvement.
+ Notifies Supervisor in a timely fashion if there are outstanding issues that need resolution.
Credentials:
Education or Equivalent Experience:
+ Associate of Arts or Science (Required) and 2+ years of accounting experience. Additional accounting experience may be considered in lieu of a degree.
+ Education Specialization:Accounting or Business, or relatedEquivalent Experience:
+ Bachelor of Arts or Science (Preferred) to 0-1 years Accounting experience
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276339

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Business Manager, Wharton Finance & Administration
Job Profile Title
Business Manager B
Job Description Summary
Reporting to the Associate Director of Business Units for Wharton Finance & Administration, this position is responsible for managing all aspects of compensation, accounts receivable, travel expense reimbursement processes for Wharton Executive Education. This includes understanding and applying applicable accounting standards and policies; analysis, reporting and research; as well as managing the processing from start to finish.
This position will oversee several critical functions within Workday for Wharton Executive Education. Responsibilities include handling monthly and weekly payroll processing, completing new hire and termination paperwork, and reviewing, reallocating, and analyzing payroll reports. Additionally, this role is responsible for evaluating current compensation and reimbursement processes and proactively identifying opportunities to improve operational efficiency and effectiveness.
This position will collaborate closely with Executive Education Staff and Human Resources to properly identify and facilitate payment for Individual Service Providers and ensure compliance with Worker Classification Standards.
In this role, the incumbent will also serve as the backup Business Administrator, responsible for overseeing payment application and refund processing for Wharton business units, researching and resolving internal and external client inquiries, and reconciling bank statements and accounts receivable reports.
Due to the entrepreneurial nature of Wharton Executive Education's business units, this position requires strong financial acumen, strategic operational oversight, and the ability to effectively collaborate with both internal and external stakeholders.
Job Description
Job Responsibilities
+ Serve as a key resource for compensation and reimbursement related to teaching and consultative services for Wharton Executive Education. Continuously evaluate and enhance existing processes to improve efficiency, accuracy, and effectiveness. Proactively identify and implement process improvements in supported business areas. Provide comprehensive support for the WEE travel reimbursement process, including obtaining and verifying supporting documentation, and preparing and processing reimbursement requests
+ Manage complex arrangements between Wharton and employees/vendors to ensure compliance with Worker Classification standards and university policies. Collaborate closely with WEE Directors and Human Resources to accurately identify service providers and facilitate proper payment procedures. Oversee and resolve the varied and often unique situations that arise in the areas of compensation, travel reimbursement, and cash receipts across Business Units.
+ Leverage strong interpersonal, written, and analytical skills to analyze variances between actual and planned/forecasted expenses related to Business Unit teaching costs and travel reimbursement. Generate and analyze monthly financial reports to ensure accuracy and support data-drive decision making. Develop and maintain historical flux analyses to identify key trends, ensure data integrity, and support more accurate forecasting and future planning.
+ Responsible for the monthly and annual closing processes for teaching expenses, travel expenses, and staff compensation, including the review and approval of journal entries and account reconciliations. Ensure the accuracy and integrity of financial data in alignment with GAAP and University G/L standards. Perform monthly reconciliations of accruals to support compliant and timely financial reporting
+ Serve as a backup for managing the payment application process for Wharton Business Units, including refund processing. Analyze, monitor, and communicate Accounts Receivable status. Conduct in-depth research and analysis of internal and external client inquiries. Reconcile and ensure alignment between bank records, WEE financial systems, and the University's GL.
+ Serve as a backup for procurement-related activities, including purchase orders (PO), non-PO transactions, and procurement card processes. Support the preparation of the 990 report and assist in training Business Unit staff on financial responsibilities and procedures.
+ Serve as a liaison with Penn Central, representing Wharton on matters related to compensation, travel & entertainment (T&E), and procurement workflows. Strategize and evaluate processes to identify efficiencies and implement streamlined solutions. Effectively communicate key information to senior management and promote the sharing of best practices and institutional knowledge across Wharton Business Units.
+ Other duties and responsibilities as assigned
Qualifications
+ Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required.
+ Ability to multi-task and pivot as necessary.
+ Excellent interpersonal and communication skills are essential, including professional email writing skills and the ability to diplomatically but assertively enforce policies and guidelines, including with those at higher levels.
+ Preferred candidate will have experience in working Penn financial systems, including Workday, Concur, BEN Financials, and Business Objects.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$76,000.00 - $83,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Associate Director, Finance and Administration
Job Profile Title
Business Administrator C
Job Description Summary
The Associate Director works closely with the Executive Director to ensure that the department and areas operate efficiently and effectively, keeping the Executive Director apprised of financial and administrative updates. The Associate Director is responsible for implementing financial policies, controls, and systems to ensure that transactions comply with all relevant guidelines, and is expected to provide recommendations to improve business processes and fiscal operations procedures for OSA, Platt, and student groups. The individual will regularly monitor and review financial activity and transactions across various accounts within the organizational structure and assist with the Provost Center process for closing the general ledger on a quarterly/annual basis.
Job Description
Job Responsibilities
+ Oversee departmental and student group financial transactions (such as purchase orders, invoice payments, purchasing cards, journal entries, travel expense management, payroll activity) in Penn Financial and Human Resource systems.
+ Manage and direct the units they support in the payroll process, including the weekly and monthly payroll processes in Workday, such as hiring students and staff, managing onboarding processes, one-time payments, payroll reallocations, costing allocations, and other payroll functions, developing extensive knowledge of the Workday system.
+ Supervise four (4) Financial Services Center Team members - determining workflow and areas of responsibility. Responsible for professional development and adequate staff training.
+ Work closely with student leadership of the Student Activities Council (SAC) to ensure appropriate budget allocation and disbursement of funds to undergraduate student organizations.
+ Assist in creating and communicating financial policy to various stakeholders (students and staff) to ensure appropriate stewardship of University resources.
+ Identify, implement, and review financial training and education for student leadership of student-fee funded organizations.
+ Apply accounting and finance standards with the ability to research and resolve discrepancies and provide guidance as it relates to these areas. Own the accuracy and validity of the financial data within the University General Ledger, including monthly reconciliation, research, and resolution of variances.
+ Research, analyze, and prepare internal and external reporting as requested.
Qualifications
+ A Bachelor's degree and 3-5 years of experience or equivalent combination of education and experience
+ Demonstrated technical skills and experience in Microsoft Excel and financial reporting are required. Penn financial and human resource systems (BEN Financials, Concur, Workday, Business Objects, Power BI, Compass, Smartsheet, Payroll Reallocations Application) or other comparable financial management and accounting software preferred.
+ A high level of organizational and communication skills is needed, as well as an interest in process improvement and the ability to prioritize competing responsibilities and set goals.
+ The individual should possess exceptional attention to detail, be process-oriented, have a strong background in accounting and/or finance, and be able to translate complicated financial information to various stakeholders at different levels.
+ Must be adept at working with individuals at all levels (faculty, staff, and students).
+ Ability to supervise, motivate, and coordinate employees as necessary.
Application Requirement
+ A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV ; multiple documents are allowed.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Student Services
Pay Range
$76,000.00 - $87,930.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
?
To learn more, please visit: University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.