23 Administration jobs in Wauwatosa
Office Administration Support - Entry-Level (Part-Time or Full-Time)
53244 Milwaukee, Wisconsin
Top Level Promotions
Posted 15 days ago
Job Viewed
Job Description
Office Administration Support - Entry-Level (Part-Time or Full-Time)
About the Job Position
This entry-level remote opportunity is designed for individuals living in Milwaukee, Wisconsin , and comes with full training. Depending on your skills and interests, tasks may include online data entry, product feedback, or reviewing consumer trends. You'll have a flexible schedule and can complete projects from your own home, helping shape insights that impact both national and Midwestern market research .
About Us
Top Level Promotions is a remote-first research and consulting firm that partners with leading brands across a range of industries. We specialize in collecting meaningful consumer feedback through product testing, service evaluations, and digital insight projects. As we expand in the Midwest, we're growing a Milwaukee-based remote team of motivated, detail-oriented individuals who value independence and consistency in their work.
Industries We Serve Include:
Some assignments may center around Milwaukee's economic profile and consumer culture , helping brands better serve communities across Southeastern Wisconsin.
Milwaukee is a city with a strong industrial heritage and a growing reputation for its food scene, cultural events, and revitalized neighborhoods. Its blend of tradition and innovation offers valuable insight to companies looking to grow their presence in the Midwest.
Qualifications
Pay ranges from $18.50 to $36.00 USD per hour , depending on the type and scope of each project.
Experience
No previous experience is needed. We provide comprehensive onboarding and continuous support to help you succeed in the role.
How to Apply
If you're located in Milwaukee and looking for flexible, independent remote work, we'd love to hear from you. Please submit your application online to get started.
About the Job Position
This entry-level remote opportunity is designed for individuals living in Milwaukee, Wisconsin , and comes with full training. Depending on your skills and interests, tasks may include online data entry, product feedback, or reviewing consumer trends. You'll have a flexible schedule and can complete projects from your own home, helping shape insights that impact both national and Midwestern market research .
About Us
Top Level Promotions is a remote-first research and consulting firm that partners with leading brands across a range of industries. We specialize in collecting meaningful consumer feedback through product testing, service evaluations, and digital insight projects. As we expand in the Midwest, we're growing a Milwaukee-based remote team of motivated, detail-oriented individuals who value independence and consistency in their work.
Industries We Serve Include:
- Administrative Services
- Energy & Environmental Sciences
- Airlines & Transportation
- E-commerce & Online Retail
- Apparel/Textiles
- Automotive
- Food & Beverage
- Technology & Digital Communications
- Customer Service & Support
- Data Entry & Analysis
- Education
- Media & Entertainment
- Health Care
- Manufacturing
- Marketing Research
- Outdoor Gear & Recreation
- Pet Products
- Hospitality & Food Service
- Travel & Tourism
- Toy & Game Industry
Some assignments may center around Milwaukee's economic profile and consumer culture , helping brands better serve communities across Southeastern Wisconsin.
Milwaukee is a city with a strong industrial heritage and a growing reputation for its food scene, cultural events, and revitalized neighborhoods. Its blend of tradition and innovation offers valuable insight to companies looking to grow their presence in the Midwest.
Qualifications
- Stable internet connection
- Desktop or laptop with webcam and microphone
- A quiet, private space for completing remote tasks
- Clear written and verbal communication
- Self-motivated and reliable
- Comfortable with basic digital tools and platforms
- Strong attention to detail and respect for confidentiality
- Remote role - no need to commute
- Full training provided - no experience required
- Choose your own hours - part-time or full-time
- Give real feedback on well-known products and services
- Continued opportunities based on performance
Pay ranges from $18.50 to $36.00 USD per hour , depending on the type and scope of each project.
Experience
No previous experience is needed. We provide comprehensive onboarding and continuous support to help you succeed in the role.
How to Apply
If you're located in Milwaukee and looking for flexible, independent remote work, we'd love to hear from you. Please submit your application online to get started.
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0
Facilities Contract Administration Specialist
53244 Milwaukee, Wisconsin
Milwaukee Area Technical College
Posted today
Job Viewed
Job Description
Under the general supervision of the Director, Facilities Planning, Construction and Sustainability, to assist in the coordination and support of new construction, remodeling, and renovation in accordance with contract drawings and specifications for the district's existing and new structures. Work is generally diversified requiring judgment, analysis and decision-making according to established practices and procedures. Supervision received is general. Collaboration and teamwork is needed with the Construction Manager and other involved personnel. Daily responsibilities are completed independently using established policies and general objectives with interaction with supervisor limited to problems or unusual conditions.
Characteristics and Duties:
- Assists with the development and review of the front end bidding documents.
- Schedules and conducts contract bid openings.
- Prequalifies contractors for bidding purposes and maintains database.
- Prepares and processes construction contracts.
- Provides support of development and review of professional agreements including major maintenance repair service.
- Processes change orders and contractor payment applications and checks for compliance.
- Continuously adjusts general condition language to align with the project management process.
- Provides support for contract claims.
- Provides overall coordination of the contractor prequalification process.
- Interprets construction contract and professional agreement terms and conditions.
- Serves as a liaison with compliance agencies and coordinates Minority Business Enterprise and Women Business Enterprise (MBE/WBE/ DBE) Program.
- Educates contractors on college and state contractual requirements to ensure established goals are met.
- Leads outreach initiatives with the construction community in order to maintain relationships with and solicit feedback from contractors, suppliers, and vendors.
- Administers the contractor evaluation process.
- Reviews policies and documents to ensure consistency with evolving industry standards and practices.
- Supports requisition, invoice review and processing.
- Other related duties as assigned.
Qualifications:
Required Education:
- Bachelor's degree in Architecture or Engineering or related field.
- Three (3) years of related work experience in construction renovation and maintenance projects.
- Preferred Experience: Five (5) years of experience in related activities.
- Certified Construction Contract Administration (CCCA) certification is desirable, or ability to obtain within 12 months
- Thorough knowledge of building, safety, and related codes, ordinances, and regulations.
- Thorough knowledge of owner-A/E and owner-contractor agreements and AIA standard forms.
- Understanding of standard project forms, particularly conditions of the contract and the underlying principles of contract law.
- Working knowledge of construction materials, construction trades, means and methods, and the relationships between subcontractors, suppliers, and manufacturers.
- Knowledge of the codes and regulations that govern the project.
- Knowledge and ability to use computers applications including Microsoft Office Suite software.
- Deadline and detail-oriented, with strong organizational, analytical, and planning skills.
- Strong written communication skills; ability to write clear, structured, articulate communications.
- Strong self-motivation and ability to work as a team member.
- Ability to establish and maintain effective working relationships with staff, faculty, students, representatives from outside agencies and the general public.
- Ability to understand, interpret and explain rules, regulations, procedures, and written and oral instructions.
- Ability to effectively represent MATC's interests as that of the construction owner.
- Ability to be open-minded, fair, and responsive.
- Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.
- Ability to lift up to 50 lbs., carry, and push up to 20 lbs. and ability pull up to 50 lbs.
- Ability to climb stairs and a ladder and maintain balance.
- Ability to stoop, kneel, crouch, reach, hear and speak.
- Sitting/Standing/Walking: 75% of time spent sitting, 20% of time standing, and 5% of time walking.
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1
Senior Specialist, Provider Network Administration
53208 Milwaukee, Wisconsin
Molina Healthcare
Posted today
Job Viewed
Job Description
**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $45,390 - $88,511.46 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $45,390 - $88,511.46 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
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2
Director, Medicare Administration (Regulatory SME) - REMOTE
53208 Milwaukee, Wisconsin
Molina Healthcare
Posted 8 days ago
Job Viewed
Job Description
**JOB DESCRIPTION**
**Job Summary**
Responsible for the management of the benefits, operations, communication, reporting, and data exchange of the Medicare product in support of strategic and corporate business objectives. Develops infrastructure, standards, and policies and procedures for the Medicare and Dual Eligible Program and participates in the strategic development of its products and services.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Establishes audit controls and measurements to ensure correct processes are established. Develops and performs internal audits/risk assessments, monitoring program for Molina Healthcare departments. Provides post audit findings and recommendations to ensure contractual State and Federal Compliance.
+ Coordinates development of written policies and procedures regarding compliance with local, state and federal guidelines.
+ Establishes member grievance appeals and policies and updates annually or as directed by the Centers for Medicare and Medicaid Services.
+ Establishes non-contracted provider dispute and appeals policies and policies and updates annually or as directed by the Center for Medicare and Medicaid.
+ Responsible for development, implementation, and maintenance of department strategic initiatives.
**JOB QUALIFICATIONS**
**Required Education**
Graduate Degree or equivalent combination of education and experience
**Required Experience**
7-9 years
**Preferred Experience**
10+ years
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $88,453 - $172,981 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
**Job Summary**
Responsible for the management of the benefits, operations, communication, reporting, and data exchange of the Medicare product in support of strategic and corporate business objectives. Develops infrastructure, standards, and policies and procedures for the Medicare and Dual Eligible Program and participates in the strategic development of its products and services.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Establishes audit controls and measurements to ensure correct processes are established. Develops and performs internal audits/risk assessments, monitoring program for Molina Healthcare departments. Provides post audit findings and recommendations to ensure contractual State and Federal Compliance.
+ Coordinates development of written policies and procedures regarding compliance with local, state and federal guidelines.
+ Establishes member grievance appeals and policies and updates annually or as directed by the Centers for Medicare and Medicaid Services.
+ Establishes non-contracted provider dispute and appeals policies and policies and updates annually or as directed by the Center for Medicare and Medicaid.
+ Responsible for development, implementation, and maintenance of department strategic initiatives.
**JOB QUALIFICATIONS**
**Required Education**
Graduate Degree or equivalent combination of education and experience
**Required Experience**
7-9 years
**Preferred Experience**
10+ years
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $88,453 - $172,981 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
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3
Manager, CRM System Administration - DB&T
53208 Milwaukee, Wisconsin
Veolia North America
Posted 14 days ago
Job Viewed
Job Description
**Company Description**
**About Veolia North America**
A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website Description**
**BENEFITS**
Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
**Position Purpose:**
The CRM Systems Administrator Manager is a certified Salesforce.com expert who directly manages and actively performs day-to-day CRM system administration tasks. This hands-on role involves personally implementing system changes, troubleshooting issues, and executing CRM initiatives, while also overseeing and guiding a small team of CRM and DevOps professionals. The manager will spend the majority of their time performing technical work, including system configuration, low code development, data management, and process automation, in addition to supervising staff, documenting initiatives, and reporting to upper management. This position requires a strong balance of technical expertise, practical problem-solving skills, and the ability to lead by example in a fast-paced, hands-on CRM environment.
**Primary Duties/Responsibilities:**
Technical Responsibilities:
+ Design, develop, configure, and maintain CRM systems.
+ Implement system changes, troubleshoot issues, and execute CRM initiatives, including low-code application development.
+ Perform system analysis, testing, and optimization to ensure efficient use of CRM resources.
+ Manage database policies, develop and enforce standards and procedures.
+ Lead logical and physical CRM design processes.
+ Maintain CRM security and implement new programs.
Management and Leadership:
+ Oversee and guide a small team of CRM professionals.
+ Distribute assignments, monitor projects, and resolve disputes among team members.
+ Conduct performance evaluations and provide mentorship to staff.
+ Manage CRM policies and operations.
Strategic Planning and Problem-Solving:
+ Monitor CRM system performance and recommend improvements.
+ Research and evaluate emerging CRM technologies and process applications.
+ Plan for system capacity, expansion, and integration of related systems.
+ Identify, select, and integrate new CRM applications.
Client Interaction and Support:
+ Consult with users and managers to determine software or system functional specifications.
+ Provide user support, addressing problems and complaints from various stakeholders.
+ Recommend service upgrades and improvements based on user needs and system performance.
Documentation and Reporting:
+ Document all CRM initiatives and system changes.
+ Prepare reports for management on system performance, capacity, and strategic recommendations.
+ Write specifications for CRM applications and ensure proper installation
**Qualifications**
**Education/Experience/Background:**
+ Bachelor's degree in Computer Science, Information Technology, or related field.
+ 7+ years of experience in CRM administration, preferably with Salesforce with 3+ years in a leadership or management role within IT or CRM teams.
+ Track record of successful CRM system implementations or major upgrades.
+ Experience in managing CRM projects from conception to completion.
**Knowledge/Skills/Abilities:**
+ Proficiency in Salesforce configuration, customization, and maintenance.
+ Experience with Salesforce declarative tools (Flow, Lightning App Builder, etc.).
+ Basic understanding of Apex and Lightning Web Components.
+ Familiarity with data management and integration tools.
+ Strong leadership and team management abilities.
+ Excellent problem-solving and analytical skills.
+ Effective communication skills (both written and verbal).
+ Ability to manage multiple projects simultaneously.
+ Understanding of CRM best practices and trends.
+ Ability to translate business requirements into technical solutions.
+ Proficiency in data analysis and reporting.
**Required Certification/Licenses/Training:**
+ Salesforce Certified Administrator
+ Salesforce Certified Advanced Administrator
+ Salesforce Certified Platform App Builder
+ Additional Salesforce certifications preferred (e.g., Sales Cloud Consultant, Service Cloud Consultant).
**Physical Requirements:**
+ Office Environment.
+ Some travel required.
**Additional Information**
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
**About Veolia North America**
A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website Description**
**BENEFITS**
Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
**Position Purpose:**
The CRM Systems Administrator Manager is a certified Salesforce.com expert who directly manages and actively performs day-to-day CRM system administration tasks. This hands-on role involves personally implementing system changes, troubleshooting issues, and executing CRM initiatives, while also overseeing and guiding a small team of CRM and DevOps professionals. The manager will spend the majority of their time performing technical work, including system configuration, low code development, data management, and process automation, in addition to supervising staff, documenting initiatives, and reporting to upper management. This position requires a strong balance of technical expertise, practical problem-solving skills, and the ability to lead by example in a fast-paced, hands-on CRM environment.
**Primary Duties/Responsibilities:**
Technical Responsibilities:
+ Design, develop, configure, and maintain CRM systems.
+ Implement system changes, troubleshoot issues, and execute CRM initiatives, including low-code application development.
+ Perform system analysis, testing, and optimization to ensure efficient use of CRM resources.
+ Manage database policies, develop and enforce standards and procedures.
+ Lead logical and physical CRM design processes.
+ Maintain CRM security and implement new programs.
Management and Leadership:
+ Oversee and guide a small team of CRM professionals.
+ Distribute assignments, monitor projects, and resolve disputes among team members.
+ Conduct performance evaluations and provide mentorship to staff.
+ Manage CRM policies and operations.
Strategic Planning and Problem-Solving:
+ Monitor CRM system performance and recommend improvements.
+ Research and evaluate emerging CRM technologies and process applications.
+ Plan for system capacity, expansion, and integration of related systems.
+ Identify, select, and integrate new CRM applications.
Client Interaction and Support:
+ Consult with users and managers to determine software or system functional specifications.
+ Provide user support, addressing problems and complaints from various stakeholders.
+ Recommend service upgrades and improvements based on user needs and system performance.
Documentation and Reporting:
+ Document all CRM initiatives and system changes.
+ Prepare reports for management on system performance, capacity, and strategic recommendations.
+ Write specifications for CRM applications and ensure proper installation
**Qualifications**
**Education/Experience/Background:**
+ Bachelor's degree in Computer Science, Information Technology, or related field.
+ 7+ years of experience in CRM administration, preferably with Salesforce with 3+ years in a leadership or management role within IT or CRM teams.
+ Track record of successful CRM system implementations or major upgrades.
+ Experience in managing CRM projects from conception to completion.
**Knowledge/Skills/Abilities:**
+ Proficiency in Salesforce configuration, customization, and maintenance.
+ Experience with Salesforce declarative tools (Flow, Lightning App Builder, etc.).
+ Basic understanding of Apex and Lightning Web Components.
+ Familiarity with data management and integration tools.
+ Strong leadership and team management abilities.
+ Excellent problem-solving and analytical skills.
+ Effective communication skills (both written and verbal).
+ Ability to manage multiple projects simultaneously.
+ Understanding of CRM best practices and trends.
+ Ability to translate business requirements into technical solutions.
+ Proficiency in data analysis and reporting.
**Required Certification/Licenses/Training:**
+ Salesforce Certified Administrator
+ Salesforce Certified Advanced Administrator
+ Salesforce Certified Platform App Builder
+ Additional Salesforce certifications preferred (e.g., Sales Cloud Consultant, Service Cloud Consultant).
**Physical Requirements:**
+ Office Environment.
+ Some travel required.
**Additional Information**
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
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4
Senior Product Manager - Accounting, Administration and Transfer Agency
53208 Milwaukee, Wisconsin
U.S. Bank
Posted 6 days ago
Job Viewed
Job Description
At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.
**Job Description**
Product Managers at U.S. Bank are customer obsessed in driving product visioning, planning and development to deliver on our human + digital product strategy and staying one step ahead of evolving economic, technological, and customer needs. As a Product Manager, you will:
+ Identify, analyze and interpret business data using various kinds of techniques to meet business needs and requirements.
+ Activate the connective tissue between U.S. Bank, customer experience, digital, technology, and business line strategy to identify and prioritize product / portfolio opportunities, and establish the product vision, charter and roadmap.
+ Defines product outcomes and Objectives and Key Results (OKRs) to prioritize Features/Epics and breaks down work into actionable steps to facilitate product discovery, design, development and delivery.
+ Manages the end-to-end product lifecycle and drives the product roadmap leveraging OKRs (Objectives and Key Results).
+ Creates the product in conjunction with agile, experience design, technology and risk partners to achieve business and customer outcomes.
+ In the case of technical products, understands and cares for the technical features, debt reduction and modernization of the technical product with expertise in the technology required of the product
**Basic Qualifications**
+ Product Management experience
**Preferred Skills/Experience**
+ Expertise on the critical interdependencies among product model system elements that help and hinder performance; ability to plan and design solutions that synchronize resources to achieve business results using business metrics, key performance indicators, design systems, service blueprints, and reusability
+ Ability to anticipate shifting market priorities, internal and external customer needs in a manner that consistently adds value
+ Strong customer centricity to implement strategies and techniques used to ensure that customers have a positive experience with the organization's products and services at every touch point
+ Knowledge of technical aspects of software products; ability to design, configure and integrate technical aspects of software products
+ Knowledge of Agile ways of working, knowledge of processes, tools and techniques for assessing and controlling an organization's exposure to risks of various kinds; ability to apply knowledge of risk management appropriately to diverse situations
+ Preferred skills: product PnL, product strategy, vision and planning, product discovery, product development, channel alignment and management, adoption, customer experience research, insight and execution, agile ways of working, go to market and sales channels, performance measurement and optimization, marketing and analytics, customer centricity
+ Bachelor's degree. MBA or advanced degree a plus
+ 15+ years of experience in the financial services industry and/or product management sector
+ Deep understanding of fund servicing - accounting, administration, transfer agency, e.g. asset servicing and related functions
+ Proven track record of successfully managing and launching new products
+ Self-starter, ability to work independently and lead project teams to achieve milestones
+ Strong written and verbal communication skills, with an ability to communicate effectively at an executive level
+ Knowledge of the competitive landscape, regulatory environment and operations
**About the team/product(s):**
The U.S. Bank Chief Product Office is seeking an experienced product manager to serve as the senior product manager for accounting, administration and transfer agency supporting our Wealth, Corporate, Commercial and Institutional Banking (WCIB) division.
The senior product manager - accounting, administration and transfer agency covers all aspects of product management for the U.S. Bank registered fund offering globally and will work closely with the senior product manager covering exchange-traded funds (ETFs).
This person will oversee U.S. Bank's accounting, administration and transfer agency services and technology within the Global Fund Services business. S/he will work directly and through operations, technology, digital, risk, compliance and project management teams to advance the offering.
In conjunction with the relevant stakeholders, this person will be responsible for the identification, strategy and recommendation of product improvements, enhancements or new products. In addition, the ongoing management and development of the product in support of business growth goals. S/he oversees the evaluation of accounting, administration and transfer agency vis a vis competitor, vendor, client, regulatory and other market trends and works with stakeholders to prioritize based on the aforementioned factors.
This person assists the business development teams to create and maintain updated marketing material, sell sheets and digital and thought leadership content.
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $170,255.00 - $200,300.00
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**
**Job Description**
Product Managers at U.S. Bank are customer obsessed in driving product visioning, planning and development to deliver on our human + digital product strategy and staying one step ahead of evolving economic, technological, and customer needs. As a Product Manager, you will:
+ Identify, analyze and interpret business data using various kinds of techniques to meet business needs and requirements.
+ Activate the connective tissue between U.S. Bank, customer experience, digital, technology, and business line strategy to identify and prioritize product / portfolio opportunities, and establish the product vision, charter and roadmap.
+ Defines product outcomes and Objectives and Key Results (OKRs) to prioritize Features/Epics and breaks down work into actionable steps to facilitate product discovery, design, development and delivery.
+ Manages the end-to-end product lifecycle and drives the product roadmap leveraging OKRs (Objectives and Key Results).
+ Creates the product in conjunction with agile, experience design, technology and risk partners to achieve business and customer outcomes.
+ In the case of technical products, understands and cares for the technical features, debt reduction and modernization of the technical product with expertise in the technology required of the product
**Basic Qualifications**
+ Product Management experience
**Preferred Skills/Experience**
+ Expertise on the critical interdependencies among product model system elements that help and hinder performance; ability to plan and design solutions that synchronize resources to achieve business results using business metrics, key performance indicators, design systems, service blueprints, and reusability
+ Ability to anticipate shifting market priorities, internal and external customer needs in a manner that consistently adds value
+ Strong customer centricity to implement strategies and techniques used to ensure that customers have a positive experience with the organization's products and services at every touch point
+ Knowledge of technical aspects of software products; ability to design, configure and integrate technical aspects of software products
+ Knowledge of Agile ways of working, knowledge of processes, tools and techniques for assessing and controlling an organization's exposure to risks of various kinds; ability to apply knowledge of risk management appropriately to diverse situations
+ Preferred skills: product PnL, product strategy, vision and planning, product discovery, product development, channel alignment and management, adoption, customer experience research, insight and execution, agile ways of working, go to market and sales channels, performance measurement and optimization, marketing and analytics, customer centricity
+ Bachelor's degree. MBA or advanced degree a plus
+ 15+ years of experience in the financial services industry and/or product management sector
+ Deep understanding of fund servicing - accounting, administration, transfer agency, e.g. asset servicing and related functions
+ Proven track record of successfully managing and launching new products
+ Self-starter, ability to work independently and lead project teams to achieve milestones
+ Strong written and verbal communication skills, with an ability to communicate effectively at an executive level
+ Knowledge of the competitive landscape, regulatory environment and operations
**About the team/product(s):**
The U.S. Bank Chief Product Office is seeking an experienced product manager to serve as the senior product manager for accounting, administration and transfer agency supporting our Wealth, Corporate, Commercial and Institutional Banking (WCIB) division.
The senior product manager - accounting, administration and transfer agency covers all aspects of product management for the U.S. Bank registered fund offering globally and will work closely with the senior product manager covering exchange-traded funds (ETFs).
This person will oversee U.S. Bank's accounting, administration and transfer agency services and technology within the Global Fund Services business. S/he will work directly and through operations, technology, digital, risk, compliance and project management teams to advance the offering.
In conjunction with the relevant stakeholders, this person will be responsible for the identification, strategy and recommendation of product improvements, enhancements or new products. In addition, the ongoing management and development of the product in support of business growth goals. S/he oversees the evaluation of accounting, administration and transfer agency vis a vis competitor, vendor, client, regulatory and other market trends and works with stakeholders to prioritize based on the aforementioned factors.
This person assists the business development teams to create and maintain updated marketing material, sell sheets and digital and thought leadership content.
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $170,255.00 - $200,300.00
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**
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5
Physician / Administration / Wisconsin / Permanent / Medical Director Opportunity, Milwaukee, WI Job
53244 Milwaukee, Wisconsin
Concentra
Posted 7 days ago
Job Viewed
Job Description
Concentra Medical Center is searching for a Leader. We are seeking a BC/BE physician who has an unrestricted license, an active DEA, and someone who is eligible to treat Medicare patients. The Center Medical Director (CMD) will lead our Milwaukee location, Monday through Friday 8A - 5P, no call and no weekends.Our Center Medical Directors are a vital part of a dedicated team of clinicians committed to exceptional patient care. Additionally, they facilitate efficient and effective center operations by balancing the dynamics of patient care and leadership within a clinical environment. This is an extraordinary opportunity for you to make a difference as you watch your direct leadership impact the health of Americas workforce.
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6
Administrative Assistant
53208 Milwaukee, Wisconsin
Lockheed Martin
Posted 2 days ago
Job Viewed
Job Description
**Description:** **WHAT WE'RE DOING**
**Dedicated. Committed. State of the Art.**
For more than 40 years, Derco, A Lockheed Martin Company, has provided logistics and technical support for fixed-wing and rotary aircraft. We are an industry leader, offering a suite of fleet management solutions, including spares distribution, logistics solutions, repair and overhaul services and technical solutions.
**THE WORK**
We are seeking a highly skilled and organized Administrative Assistant to support our organization. As a key member of our team, you will play a vital role in ensuring the smooth and efficient daily operations of our facility. If you are a detail-oriented and tech-savvy individual with excellent communication skills, we want to hear from you!
This position will perform a variety of administrative, office management, protocol, and communication duties in support of the Derco organization and leadership team. The position is responsible for being first impression of the organization for phone calls and visitors.
The selected candidate will support customer relations and interface including:
- Management of visitors to facility: coordination with visit host, setup of meetings including catering coordination for food / refreshments, coordination with Lockheed Martin Security, room management (including reservations, video conferencing, TEAMS, other IT as necessary), and other related activities
- Managing calendars, scheduling appointments, and arranging meetings and conferences
- Composing reports, correspondence, and memorandums using standard software and technologies
- Being responsible for calendar management, include scheduling staff meetings, appointments and preparing presentation materials
- Order / maintain inventory, organize mail, as well as other general support for the organization
**WHO WE ARE**
Founded in 1979, Derco is a world leader in providing aircraft spares, services, and solutions to customers around the globe. Through solid relationships with premier original equipment manufacturers (OEMs), Derco maintains one of the largest and most diversified aircraft spares inventories in the world. Today, Derco is a full-service logistics and solutions provider, supporting military and commercial fleets in more than 65 countries. Derco is owned by Lockheed Martin Corporation (NYSE: LMT) of Bethesda, MD, a Fortune 100 company.
Learn More About Derco Here ( out our state of the art facility
**WHO YOU ARE**
Being detail oriented and managing time well to handle multiple requests and tasks is extremely important. This role may require overtime and flexible work hours.
An excellent candidate will have proven ability to proactively plan and prioritize administrative requirements and will strive to anticipate needs in order to best manage the office.
**WHY JOIN US**
Derco is a forward-thinking, employee-oriented company that promotes personal development and a work life balance. Derco offers a generous compensation package including competitive pay, health, dental, 401K with company match, 4x10 work week and continuing education incentives.
Learn more about Lockheed Martin's Comprehensive Benefits Package ( Qualifications:**
- Excellent communication and interpersonal skills: strong communication and interpersonal skills are essential for effectively interact with colleagues, management, and clients.
- Experience with administrative support; including managing travel, calendar, expense reports, meetings, visits, supplies, etc.
- Proficiency in Microsoft Office Suite: including Word, Excel, PowerPoint, Teams and Outlook
- Experienced in creating documents, correspondence, presentations
- Ability to work well independently and within a team environment
- Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities
- Exceptional communication skills, verbal and written
**Desired Skills:**
- Attention to detail
- Proficient writing skills
- Employee engagement event planning and coordination
- Demonstrated ability to proactively solve problems
- Experience coordinating travel and processing expense reports for executive level employees including international travel/currency
- Familiarity with AI-powered tools and automation software can help streamline tasks and improve efficiency
- Experience handling sensitive information
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Marketing
**Type:** Full-Time
**Shift:** First
**Dedicated. Committed. State of the Art.**
For more than 40 years, Derco, A Lockheed Martin Company, has provided logistics and technical support for fixed-wing and rotary aircraft. We are an industry leader, offering a suite of fleet management solutions, including spares distribution, logistics solutions, repair and overhaul services and technical solutions.
**THE WORK**
We are seeking a highly skilled and organized Administrative Assistant to support our organization. As a key member of our team, you will play a vital role in ensuring the smooth and efficient daily operations of our facility. If you are a detail-oriented and tech-savvy individual with excellent communication skills, we want to hear from you!
This position will perform a variety of administrative, office management, protocol, and communication duties in support of the Derco organization and leadership team. The position is responsible for being first impression of the organization for phone calls and visitors.
The selected candidate will support customer relations and interface including:
- Management of visitors to facility: coordination with visit host, setup of meetings including catering coordination for food / refreshments, coordination with Lockheed Martin Security, room management (including reservations, video conferencing, TEAMS, other IT as necessary), and other related activities
- Managing calendars, scheduling appointments, and arranging meetings and conferences
- Composing reports, correspondence, and memorandums using standard software and technologies
- Being responsible for calendar management, include scheduling staff meetings, appointments and preparing presentation materials
- Order / maintain inventory, organize mail, as well as other general support for the organization
**WHO WE ARE**
Founded in 1979, Derco is a world leader in providing aircraft spares, services, and solutions to customers around the globe. Through solid relationships with premier original equipment manufacturers (OEMs), Derco maintains one of the largest and most diversified aircraft spares inventories in the world. Today, Derco is a full-service logistics and solutions provider, supporting military and commercial fleets in more than 65 countries. Derco is owned by Lockheed Martin Corporation (NYSE: LMT) of Bethesda, MD, a Fortune 100 company.
Learn More About Derco Here ( out our state of the art facility
**WHO YOU ARE**
Being detail oriented and managing time well to handle multiple requests and tasks is extremely important. This role may require overtime and flexible work hours.
An excellent candidate will have proven ability to proactively plan and prioritize administrative requirements and will strive to anticipate needs in order to best manage the office.
**WHY JOIN US**
Derco is a forward-thinking, employee-oriented company that promotes personal development and a work life balance. Derco offers a generous compensation package including competitive pay, health, dental, 401K with company match, 4x10 work week and continuing education incentives.
Learn more about Lockheed Martin's Comprehensive Benefits Package ( Qualifications:**
- Excellent communication and interpersonal skills: strong communication and interpersonal skills are essential for effectively interact with colleagues, management, and clients.
- Experience with administrative support; including managing travel, calendar, expense reports, meetings, visits, supplies, etc.
- Proficiency in Microsoft Office Suite: including Word, Excel, PowerPoint, Teams and Outlook
- Experienced in creating documents, correspondence, presentations
- Ability to work well independently and within a team environment
- Ability to manage multiple tasks simultaneously, and quickly adjust to changing priorities
- Exceptional communication skills, verbal and written
**Desired Skills:**
- Attention to detail
- Proficient writing skills
- Employee engagement event planning and coordination
- Demonstrated ability to proactively solve problems
- Experience coordinating travel and processing expense reports for executive level employees including international travel/currency
- Familiarity with AI-powered tools and automation software can help streamline tasks and improve efficiency
- Experience handling sensitive information
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Marketing
**Type:** Full-Time
**Shift:** First
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7
Administrative Assistant
53008 Brookfield, Wisconsin
Robert Half
Posted 14 days ago
Job Viewed
Job Description
Description
Robert Half is assisting Brookfield area client in the recruiting for a Client Service Associate to join their growing team. This role involves supporting the company's operations by managing administrative tasks and ensuring smooth client interactions. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills.
This a permanent placement opportunity offering health insurance, 401k, paid time off.
Responsibilities:
- Perform a variety of clerical and administrative tasks to support daily business operations.
- Manage data entry tasks with accuracy and efficiency.
- Generate and prepare reports for client meetings to assist advisors.
- Process and prepare paperwork related to account openings and new account documentation.
- Handle incoming checks and ensure timely processing.
- Respond to client inquiries and follow up on requests promptly.
- Maintain and implement organized filing systems to ensure easy access to documents.
- Assist in opening new accounts and verifying necessary documentation.
- Provide consistent administrative support to advisors and team members.
Requirements - Proven experience in administrative or clerical roles.
- Strong organizational skills with attention to detail.
- Proficiency in data entry and report generation.
- Ability to communicate effectively with clients and team members.
- Familiarity with account processing and related documentation.
- Capable of managing multiple tasks and prioritizing under deadlines.
- Experience with maintaining filing systems or similar organizational processes.
- Knowledge of investment or financial services is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is assisting Brookfield area client in the recruiting for a Client Service Associate to join their growing team. This role involves supporting the company's operations by managing administrative tasks and ensuring smooth client interactions. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills.
This a permanent placement opportunity offering health insurance, 401k, paid time off.
Responsibilities:
- Perform a variety of clerical and administrative tasks to support daily business operations.
- Manage data entry tasks with accuracy and efficiency.
- Generate and prepare reports for client meetings to assist advisors.
- Process and prepare paperwork related to account openings and new account documentation.
- Handle incoming checks and ensure timely processing.
- Respond to client inquiries and follow up on requests promptly.
- Maintain and implement organized filing systems to ensure easy access to documents.
- Assist in opening new accounts and verifying necessary documentation.
- Provide consistent administrative support to advisors and team members.
Requirements - Proven experience in administrative or clerical roles.
- Strong organizational skills with attention to detail.
- Proficiency in data entry and report generation.
- Ability to communicate effectively with clients and team members.
- Familiarity with account processing and related documentation.
- Capable of managing multiple tasks and prioritizing under deadlines.
- Experience with maintaining filing systems or similar organizational processes.
- Knowledge of investment or financial services is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
53186 Waukesha, Wisconsin
Professional Service Industries Inc
Posted 26 days ago
Job Viewed
Job Description
Administrative Assistant - Waukesha, WI
This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.
Preferred Requirements & Qualifications:
Intertek: Total Quality. Assured.
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team in Waukesha, WI . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Administrative Assistant is responsible for completing administrative tasks by utilizing Microsoft Office software, performing various general office duties and scheduling / dispatching field staff.
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you'll do:
- Answer and direct client calls to appropriate staff
- Research a wide variety of information requests to determine next steps
- May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
- Understand and use effective research methodologies to identify and qualify potential clients
- Monitor and maintain information on research made and possible leads and communicates to Operations Management
- Prepare invoices, follow up with clients and conduct accounts receivable
This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.
Minimum Requirements & Qualifications:
- High School Diploma or GED equivalent
- 1 year experience as an administrative assistant
- Experience is Microsoft Word and Excel
- Ability to type quickly and accurately
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
Preferred Requirements & Qualifications:
- Experience as an administrative assistant in the Construction Materials Testing industry
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call 1- (option #5) to speak with a member of the HR Department.
#LI-HB1 CA-HB
*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
Apply Now
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