51 Administration jobs in Wheatley Heights

A bit about us:

Growing Premier Law Firm in NY is looking for add an Estate Administration Paralegal to their team to their Long Island office.

Why join us?

• Full Benefits
• Develop staff within
• Senior potential
• Quick hire and interview process

If you would like more details about this position please email a confidential resume to

Job Details

• min 4 years of experience
• must be fully capable of administering an estate / or trust from its inception
• be proficient in preparing and filing court docs including probate, administration, accounting petitions, prep and filing of estate and gift tax returns.
• ideal candidate will have the confidence to work independently and possess strong problem solving and analytical skills

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Job Description

Job Description

Full Service Law Firm seeking a Paralegal to join their team!

QUALIFICATIONS:

• 2+ years experience as a legal assistant or paralegal
• Experience with insurance defense or related highly preferred
• Computer saavy
• FULLY IN OFFICE

Location: Farmingdale, NY Category: Professional Posted On: Fri Apr 4 2025 Job Description:

Farmingdale State College is seeking a dynamic and experienced individual to serve as the Assistant Director for Sponsored Programs Administration. The successful candidate will have both pre- and post-award responsibilities. Reporting directly to the Director of Sponsored Programs Administration, this position works closely with faculty, staff, and external stakeholders to manage and grow the College's portfolio of sponsored research and grant programs.

Key Responsibilities:

Pre-Award:

• Assist faculty and staff in identifying funding opportunities from federal, state, and private sources.

• Provide guidance and support in the development, preparation, and submission of proposals, including budgets, narratives, and ensuring compliance with sponsor and institutional guidelines.

• Collaborate with investigators to ensure adherence to institutional, Research Foundation, and sponsor policies.

• Coordinate internal proposal review processes and manage submission deadlines.

• Review proposals for compliance with agency, governmental, and institutional regulations prior to submission.

• Organize presentations for faculty on sponsor agencies and funding opportunities.

Post-Award:

• Review financial reports and other required documentation.

• Provide training and resources to faculty and staff on best practices for post-award management.

• Resolve issues related to budget modifications, compliance, and grant closeouts.

• Support the Director in preparing the quarterly newsletter.

• Assist the Director in monitoring the financial health of the campus research enterprise, ensuring compliance with all financial and administrative requirements.

• Serve as a backup to the Director in key decision-making processes related to sponsored programs administration.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

• Commitment to diversity and university initiatives supportive of diversity and inclusion.

• Interest in participating in student-centered service activities.

• Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, finance, public administration, or a related field.

• At least 5 years of experience in sponsored programs administration, with hands-on experience in both pre- and post-award activities.

• Strong understanding of federal, state, and private grant processes, including compliance and reporting requirements.

• Experience with research administration software, such as Cayuse or other grants management platforms.

• Excellent organizational, communication, and interpersonal skills.

• Ability to manage multiple projects and deadlines in a fast-paced environment.

PREFERRED QUALIFICATIONS:

• Master's degree in a related field.

• Certification in research administration (e.g., CRA, CPRA).

• Experience with the Research Foundation for SUNY or another large research foundation.

• Knowledge of Oracle.

• Demonstrated success in securing and managing grants.

Additional Information:

This is a full-time UUP position.

• For the first 10 working days, beginning Friday, April 4, 2025, and ending Thursday, April 17, 2025, applications will be limited to UUP Farmingdale.

• CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled

• SALARY: $80,000 + $,400 in downstate location pay = 83,400 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (

Visit our Why Work at FSC ( page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ( or via email at

Job Details

Level
Management

Job Location
99 Quentin Roosevelt Blvd Suite 200, Garden City, NY, 11530 - Garden City, NY

Position Type
Full Time

Education Level
None

Salary Range
$1000.00 - $1000.00 Salary

Travel Percentage
None

Job Shift
Day

Job Category
Nonprofit - Social Services

Join Our Team as a Director of Budgets & Contracts!

Are you passionate about supporting the operation of non-profit organizations? EAC Network, a leading not-for-profit social service agency dedicated to helping over 79,000 people through 120+ impactful programs across Long Island and NYC, is looking for a dedicated full timeDirector of Budgets & Contracts to join the Administration department.

• Salary: 100,000 to 110,000/ annually
• Schedule: Monday-Friday 9AM-5PM with some flexibility to work remote
• Location: Garden City, NY
• Reports to: Chief Finance Officer

What drives the core purpose of this job:

The Director of Budgets and Contracts is a critical leadership role responsible for overseeing the financial management of over 100 programs funded by 60 different funders. This position will ensure the effective preparation, management, and compliance of budgets and contracts to support the agency's mission in delivering social services. The Director will work closely with the CFO, COO, program directors, and funders to maintain financial integrity and transparency.

Measurable Objectives:

• Analyze final contracts to ensure complete execution and optimal spending. Communicate any relevant details to all parties (executive staff, program leaders).
• Monitor expenses against budgets in real-time, generating monthly variance reports. Provide {monthly reports} on budget status to program directors, including percentage of funds utilized and remaining balances.
• Communicate any variances exceeding 10% of the budgeted amount to program directors. In conjunction with program directors, develop plans to address variances.
• Process and submit claims requests within 10 business days of the end of each reporting period.

What are the key Responsibilities:

• Budget Preparation and Management
• Prepare initial budgets on an annual basis for all programs in conjunction with program directors.
• Ensure that all budgets align with organizational/program goals and funder requirements.
• Regularly monitor and analyze program expenses against budgeted amounts to ensure alignment with financial targets.
• Prepare and distribute monthly financial reports, providing transparency on budget utilization, remaining balances, and key budget status indicators.
• Communicate significant variances of budgeted amounts to program directors and collaborate to develop corrective action plans.
• Modify budgets throughout the year in response to changes in spending or funding. Timely submission of budget modifications per contract guidelines.

Claims Management

• Oversee the voucher process for monthly/quarterly claims as per contract guidelines
• Ensure timely and accurate submission of reimbursement requests to funders.

Compliance and Close-Out Procedures

• Develop and implement close-out procedures to comply with funder standards.
• Conduct follow-up on disallowed funding and reimbursements to resolve discrepancies.
• Complete federal reporting and CFR.

Grant Accounting

• Maintain separate accounting records for each contract/program.
• Ensure that all financial records are accurate, up-to-date, and compliant with accounting standards.

Labor Allocations

• Allocate staff time and resources across various grants per contract guidelines.
• Adjust staff budget allocations to maximize efficiency and compliance.

Contract Management

• Review contracts for various programs and services, ensuring alignment with program goals and funder requirements.
• Streamline the contract creation process and maintain consistency across different agreements.
• Collaborate with the CFO, COO, CHRO to ensure all contracts comply with relevant laws, regulations, and organizational policies.
• Regularly review and update existing contracts to reflect changes in organizational needs, funding requirements, or legal regulations.
• Negotiate contract terms with vendors, partners, and funders to secure favorable conditions for the organization while maintaining positive relationships.
• Establish and maintain a centralized contract repository for easy access and management of all contractual documents.
• Develop and implement a contract lifecycle management system to track key dates, milestones, and renewal opportunities.
• Maintain a central electronic repository of all contract documents.
• Handle other duties as assigned.

What key knowledge, skills, and abilities are required to excel in this role:

• Minimum of 5 years of experience in budget management, financial analysis, or contract administration within a nonprofit or social services environment.
• Extensive knowledge of NYS, NYC, County grant management processes and compliance requirements is needed.
• Must have worked on County Grants - Suffolk/Nassau County and understand complexities.
• Excellent analytical skills with attention to detail.
• Proficient in financial software and Microsoft Office Suite.
• Strong leadership skills with the ability to manage cross-functional teams.
• Excellent communication skills, both written and verbal.
• Strategic Thinking: Ability to develop strategies that align with organizational goals.
• Financial Acumen: Strong understanding of financial principles and practices.
• Collaboration: Work effectively with internal teams and external partners.

What We Offer

• Comprehensive Benefits Package:Medical, Dental, and Vision Insurance, 401K with an automatic 3% contributionafter one year of service, 30 days Paid Time Off in your first year, 14 Paid holidays, and more!

• Additional Perks:Short-term and long-term disability coverage, flexible spending accounts, wellness benefits, PlumBenefits, Verizon wireless discounts.

• At EAC Network, you will find more than just a job - you will find a supportivework environment committed to your well-being and growth. We champion equity, justice, and belonging, fostering a workplace where every voice is valued and empowered. We offer many roles with flexible and hybrid schedules to help you maintain a healthy work-life balance, and our generous PTO policy and Summer Fridays ensure you have time to recharge. Our commitment to wellness also earned us the 2024 GoldHealthy Workforce Designation from Cigna. Additionally, EAC employees may be eligible for the Public Service Loan Forgiveness program. At EAC Network, you are part of a team making a difference in our communities across Long Island and New York City, every day.

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Project Management Support / Administration
Job Code: 24439
Job Location: Amityville, NY
Job Schedule: 9/80
Job Description:
L3Harris is seeking a highly motivated and driven Associate Project Manager with strong project management skills and advanced experience with Microsoft Excel, Teams, Word, and PowerPoint. The overall responsibilities include managing and tracking repairs/production while maintaining repairs/production databases for multi-year contracts. The best candidate will be detail-oriented and able to work well both independently and as part of a team.
Essential Functions:
Assist Program Management team with:- Day-to-day program management activities to fulfill contract requirements- Manage In-house and Vendor repairs including maintaining tracking sheets- Manage and track repair condemnations and de-obligations- Enter repair status in Commercial Asset Visibility Air Force (CAVAF) system daily- Review contracts and pull data from contracts- Attend customer status calls and provide updates as needed- Support Collaborative Supplier Planning (CSP) with Government- Support Program Management Reviews (PMR) with Government, off-site (travel required)- Provide monthly close-outs for repair/production status- Assist in sales orders and sales order related issues- Manage and track other various repair metrics- Generate Project Work Authorizations (PWA)/Program Operations Directives (POD)- Support proposal and new business activities- Communicate with customers, vendors, team members, and functional managers via phone, email, and Teams or Zoom
Qualifications:
- Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience
Preferred Additional Skills:
- Ability to work in a fast-paced environment- Strong communication skills, both oral and written- Ability to multi-task and prioritize- Ability to communicate in a thorough, clear, and timely manner which supports information sharing and goal achievement- Excellent interpersonal, written, and verbal skills- Prior government contract experience a plus
In compliance with pay transparency requirements, the salary range for this role is $55,500-$102,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
#LI-CG1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .

**Optum NY, (formerly Optum Tri-State NY) is seeking a Clinical Administration Supervisor to join our team in Lake Success, NY. Optum is a clinician-led care organization that is changing the way clinicians work and live.**
**As a member of the Optum Care Delivery team, you'll be an integral part of our vision to make healthcare better for everyone.**
At Optum, you'll have the clinical resources, data and support of a global organization behind you so you can help your patients live healthier lives. Here, you'll work alongside talented peers in a collaborative environment that is guided by diversity and inclusion while driving towards the Quadruple Aim. We believe you deserve an exceptional career, and will empower you to live your best life at work and at home. Experience the fulfillment of advancing the health of your community with the excitement of contributing new practice ideas and initiatives that could help improve care for millions of patients across the country. Because together, we have the power to make health care better for everyone. Join us and discover how rewarding medicine can be while **Caring. Connecting. Growing together.**
Position in this function is responsible for overseeing and participating in day-to-day clinical care of patients. Employees are involved in direct patient care. This position is responsible for the management of clinical staff. Responsibilities may include overseeing the management of the Nursing and Provider populations. Coordinates, supervises and is accountable for the daily activities of business support, technical or production team or unit. Impact of work is most often at the team level.
**Primary Responsibilities:**
+ Owns output at task level
+ Work is generally limited to own function
+ Sets priorities for the team to ensure task completion
+ Coordinates work activities with other supervisors
+ Develops plans to meet short-term objectives
+ Identifies and resolves operational problems using defined processes, expertise, and judgment
+ Decisions are guided by policies, procedures, and business plan
+ Product, service, or process decisions are most likely to impact individual employees and/or customers (internal or external)
Optum NY/NJ was formed in 2022 by bringing together Riverside Medical Group, CareMount Medical and ProHealth Care. The regional alignment combines resources and services across the care continuum - from preventative medicine to diagnostics to treatment and beyond across New York, New Jersey, and Southern Connecticut. As a Patient Centered Medical Home, Optum NY/NJ can provide patient-focused medical care to the entire family. You will find our team working in local clinics, surgery centers and urgent care centers, within care models focused on managing risk, higher quality outcomes and driving change through collaboration and innovation. Together, we're making health care work better for everyone.
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma/GED
+ 3+ years of supervisory experience
+ 3+ years of clinical patient management experience
+ 3+ years of experience with phlebotomy and EKG
+ Proficient computer skills including MS Office applications
+ Well versed in Electronical Medical Records
+ This is an onsite position. Must be in a commutable distance to the office, 1 Dakota Dr, Lake Success, NY
**Preferred Qualifications:**
+ Experience in managing staff in a clinical setting
+ Cardiology experience with solid Phlebotomy and EKG skills
+ Knowledge of cardiac monitors
The salary range for this role is $49,300 to $96,400 annually based on full-time employment. Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. UnitedHealth Group complies with all minimum wage laws as applicable. In addition to your salary, UnitedHealth Group offers benefits such as a comprehensive benefits package, recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law._
_UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment._

**Key Responsibilities:**
+ Administrative Support
+ Answer phones, respond to emails, and manage customer inquiries professionally.
+ Maintain organized records of customer accounts, service schedules, and work orders.
+ Handle data entry, filing, and document management.
+ Scheduling & Coordination
+ Schedule service appointments and route technicians efficiently.
+ Communicate schedule changes to field staff and customers.
+ Ensure all jobs are logged and completed on time.
+ Customer Service
+ Act as the first point of contact for clients and ensure a high level of customer satisfaction.
+ Address and resolve customer concerns or escalate them as needed.
+ Billing & Payments
+ Create and send invoices to clients.
+ Process payments and follow up on overdue accounts.
+ Work with bookkeeping software (e.g., QuickBooks) to maintain financial records.
+ Inventory & Supplies
+ Track office and field supplies, reorder as necessary.
+ Maintain communication with vendors and suppliers.
**Pay Details:** $25.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

**Hotel:**
Stamford Hilton
1 First Stamford Place
Stamford, CT 06902
Front Office Manager
Full time
**Atrium SPIRIT - where teamwork, passion and appreciation ignite service excellence**
**What's in it for you?**
The **Atrium SPIRIT** is a belief in the power of **_Service_** _,_ **_Perseverance_** _,_ **_Inclusion_** _,_ **_Respect_** _,_ **_Innovation_** , and **_Teamwork_** to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us.
+ **Career Growth & Learning** - 40% of our management hires are internal promotions!
+ **Invest in Your Future** - 401(k) plan with company match.
+ **Comprehensive Health Coverag** **e** - Medical, dental, and vision insurance options.
+ **Paid Time Off & Vacation** - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations
+ **Perks That Fit Your Life** - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services.
+ **Purpose & Impact** - Make a difference through Atrium's community service and volunteer programs.
___
**Primary Purpose:**
The primary purpose of the Front Office Manager is to ensure an exceptional guest experience while ensuring all standard operating procedures pertinent to the Front Office Department (including brand and Atrium specific) are being followed.
**Job Description** *
**Well versed and seasoned hotelier who is looking for an amazing opportunity to share their operations experience with this dynamic team. We are the largest hotel in the area boasting 484 guests rooms and 60,000 square feet of meeting space.**
**Work Performed:**
The Front Office Manager will be tasked with the following duties, responsibilities, and assignments:
+ Manage direct reports by ensuring Associates understand employment practices, recommending employment decisions and corrective action, supporting performance management, and implementing discipline
+ Ensurethat Associates are meeting guest needsand appropriately responding to any guest concernsandescalating as appropriate;
+ Createa best-in-class guest experience by engaging with guests, providing friendlycourteousservice, anticipating guest needs, increasing guest loyalty, and maintaining relationships;
+ Coordinateactivities with other departments to ensure that services are provided in an efficient and timely manner;
+ Ensurefinancial goals of the department and the hotel are being metby managing labor costs; controlling expenses for supplies and equipment, and determining revenue-driving initiatives;
+ Perform or assist with cleaning duties as necessaryensuring the hotel is achievingCleanlinessAssuredStandards;
+ Evaluateand recommendrevenue driving initiativesandmonitorrevenueperformance;
+ Recommendand implement approvedchanges that could improve service and increase operational efficiency;
+ Ability to serve as Manager on Duty;and
+ Any and all other work as required to complete the primary purpose of the position.
**Competitive Salary - Benefits - Bonus - and so much more!**
**Qualifications:**
**Required Prior Experience:**
Minimum 2 years of hospitality, front desk experience,
Minimum 2 years of prior supervisory experience
**Preferred Prior Experience:**
2 years of night audit experience
**Required Education:**
High school diploma or equivalent
**Preferred Education:**
Bachelor's Degree in related field
**Required Technology:**
Basic computer knowledge, including the Microsoft Suite of Word, Excel, PowerPoint Outlook, and Teams
**Physical:**
Able to lift 50lbs occasionally
Able to lift 10lbs regularly
Able to stand/or walk for duration of scheduled shift
**Other:**
Able to work a flexible schedule to include evenings, nights, weekends, holidays, and special events
**Competencies:**
**(65) Managing Vision and Purpose**
Communicates a compelling and inspired vision or sense of core purpose; talks beyond today; talks about possibilities; is optimistic; creates mileposts and symbols to rally support behind the vision; makes the vision sharable by everyone; can inspire and motivate entire units or organizations.
**(15) Customer Focus**
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
**(60) Building Effective Teams**
Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
___
_Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations._
Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
Notice of candidate Privacy Rights: Hospitality is now one of the largest hotel management companies in the United States and we're still growing. As a result of our growth, we are always looking for great talent to join our organization. As owners and managers, we are responsible for the positive experiences of our guests and associates, and we strive to bring to life a culture that promotes the five simple values that drive our business:
**Service**
We deliver the best guest experience possible. We are a home away from home for our guests, and we are charged with making them feel safe and welcome.
**Perseverance**
We will be better today than we were yesterday.
**Inclusion**
We are committed to the equitable treatment of all associates as well as equal access to opportunities and resources for all, at every level of the organization.
**Respect**
We treat others the way we would like to be treated.
**Innovation**
We strive to develop, share and implement new thoughts, ideas and methods that improve our company, our operations and the guest and associate experience.
**Teamwork**
Our associates are our family, and we provide them the resources and support needed to produce the best work environment possible.
In addition to our core values, we believe that being a responsible community partner is a defining characteristic of the Atrium Hospitality culture, including supporting a range of civic and community activities. We pride ourselves on four impactful pillars that support our associates, our communities and our future: Wellness, Embracing those with Disabilities, Sustainability, and Education. When a candidate makes the decision to join Atrium Hospitality, they are entrusting the very engaged and invested leaders of this great organization to support, encourage, coach, develop and inspire excellence in them. This leadership responsibility is a critical one, accepted with the pride and gravity it deserves. We recognize that when we do this well, we reap the rewards of a productive and engaged team; it is key to the success of Atrium Hospitality. The voices and opinions of our associates truly matter. We encourage, welcome, expect and act upon their input to help us make decisions that are in the best interest of our teams and the continued growth and sustainability of the organization.
**Come grow with us!**

Area Office Manager
**Who We Are**
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
+ Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
+ Serving a highly diverse student body (click here ( for more information).
+ Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
+ Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.
Click here ( _for more about Student Affairs._
**Required Qualifications (as evidenced by an attached resume):**
Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of directly related full-time professional experience may be considered. Two (2) years of full-time professional administrative experience. Operations experience. Customer service experience.
**Preferred Qualifications:**
Bachelor's degree (foreign equivalent or higher) in Business, Organizational Management or a related field. Supervisory experience (supervision of students may be considered). Experience working with a diverse student population. Experience with staff training and/or development. Experience utilizing Microsoft Office and/or Google applications. Experience reconciling financial reports and/or tracking expenditures.
**Brief Description of Duties:**
The Area Office Manager reports to an Assistant Director for one of the residential communities on campus comprising approximately 4 - 12 residential buildings (per/area) accommodating over 1,100 - 1,600 students. There is a significant functional relationship with other units, most particularly with the Housing Administration area. The incumbent is accountable for the administrative management and coordination of activities related to the overall operations and services of the Residence Hall(s)/Apartment office(s). This includes, but is not limited to: ensuring and maintaining compliance to Campus Residences' policies and procedures and respective resolution of resident complaints, shared billing responsibility for a $7 million or more annual revenue stream and accurate supervision, utilization and manipulation of various computerized data systems including financial, facilities and student records.This position may supervise Graduate and clerical support staff. The selected candidate will also need previous experience supporting a diverse client/customer population. The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.
**Data Management:**
+ Maintain the integrity of resident data on housing (including all arrivals, departures, and room changes), and judicial databases that interface with university-wide billing, financial aid, and student records systems; data entry and report generation of these and other administrative and facilities management data sources. This forward facing, highly visible point of contact support role will maintain a positive, empathetic, professional attitude towards fielding student requests/complaints/concerns; they will be a central information source, prioritizing and coordinating respective service needs. Decide the appropriate measured response which may include reassigning rooms, coordinating maintenance checks for all room entry/exits (collection/distribution of keys, required fixtures/equipment, entering work requests on facilities management systems, etc.). Manage damage assessments/billing/appeal investigations/responses for area.
**Supervise, hire and train full-time support and part-time student staff:**
+ Coordinate the exchange of information and processing of forms and transactions for area staff, especially student staff. Work in tandem with the Facilities Manager and Custodial Supervisor for the designated area to report, address and follow up on facilities related matters identified by residents and staff. Administer security/access control: Authorize, activate, deactivate and track swipe card access to residential units and common areas. Remove access as appropriate. Maintain an accurate and secure key inventory at all times.
**Reconcile area financial reports:**
+ Track expenditures and monitor allocations for supplies and equipment budget(s). Process supply requisitions for areas in compliance with divisional guidelines. Follow up with the Campus Operations/Residential Operations, Division of Information Technology and Residence Hall Directors to ensure that work requests are completed in a timely fashion.
**Professional Development and Committee Involvement:**
+ Participate in opportunities that promote your learning, growth, and development (i.e. classes, training, committee, webinar, etc.). Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas outside of your individual unit/department (i.e. campus wide traditions, events, programs, etc.). Other duties or projects as assigned as appropriate to rank and departmental mission. Evening and weekend work may be required at times.
**Special Notes:**
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $,400 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
**_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._**
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ( or visit OEA ( .
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**Job Number:** 2404470
**Official Job Title:** : Staff Assistant
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : Campus Residences
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 8:30 a.m. - 5:00 p.m. :
**Posting Start Date** : Jul 8, 2025
**Posting End Date** : Jul 22, 2025, 10:59:00 PM
**Salary:** : 55,000
**Appointment Type:** : Temporary
**Salary Grade:** : SL2
**SBU Area:** : Stony Brook University
**Req ID:** 2404470