91 Administrative Assistant jobs in Houston
Data Entry/Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
Company seeks Administrative Assistance.To provide Administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner maintain good communication with clients, customer service skills, and phone support
seeks hard working individual for the position of Administrative assistant to support and ensure that municipal operations are maintained in an effective, up to date and accurate manner good communication with clients, phone support. Expecting trusworthyness leadership and good quality support to insure that you may be the perfect canidate for this position
seeking for people that are willing to work
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States.
We have an exciting opportunity for an **Administrative Assistant** to join the Energy and Space Simulation team!
The **Administrative Assistant** will:
+ Report to the Energy and Space Simulation Group Manager.
+ Provide daily support to the Section Managers, Staff, and Group employees.
+ Act as Training Coordinator, consisting of the maintenance of training documentation and records, scheduling training classes, general report generation, non-compliance reporting, etc.
+ Utilize Microsoft Outlook, Word, PowerPoint and Excel to create, maintain, and edit a variety of presentations, spreadsheets, and documents for audiences of all levels.
+ Utilize Microsoft SharePoint to maintain, revise and create sites as needed.
+ Utilize skills to copy I scan / email and fax.
+ Apply in-depth understanding of role to be able to listen to requests for assistance and follow-through with little to no supervision to obtain desired end product.
+ Maintain office supplies from ordering through distribution.
+ Possess knowledge and understanding of contract/company policies and procedures to direct employee questions appropriately.
+ Act as Move Coordinator, following move coordinator responsibilities as outlined in applicable policies and procedures.
+ Act as Travel Coordinator, being knowledgeable of travel policies and procedures, assisting personnel in travel authorizations, bookings, and expense report submissions.
+ Maintain high level of discretion and confidentiality when handling issues such as personal, disciplinary, terminations, reductions, and all other areas of sensitivity.
+ Use experience and good judgment to generate and disseminate information across the group, utilizing distribution lists with little or no review required.
+ Regularly status appropriate employee action(s) to ensure timely completion needed by any department (training, travel, credit card, HR requests, etc.).
+ Professionally represent the Group and contract when communicating with internal and external customers (i.e. phone messages, greeting guests, reach back, etc.).
+ Perform other duties as required.
**Requisition Qualifications:**
This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.
+ Requires a HS diploma or its equivalent and a minimum of 4 years of experience in the field or in a related area.
+ Must possess intermediate to advanced level computer skills in Outlook, Excel, PowerPoint, and Word in order to:
+ Transform handwritten outlines/rough drafts into presentations or assemble base presentations with little to no direction or input.
+ Develop and maintain spreadsheets.
+ Must possess intermediate to advanced level computer skills in SharePoint to create, revise, and maintain SharePoint sites.
+ Basic copy/scan/email/fax operations.
+ Must demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
+ Requires excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
**Requisition Preferences:**
+ Six (6) plus years of relevant experience in a administratively responsible position, or a combination of relevant experience and specialized training.
+ Requires demonstrated office management, general administrative, and good oral and written communication skills.
+ Experience in working for contractors or government, supporting the United States Space Program in general and Johnson Space Center specifically.
**Why Join Our Team?**
Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you!
See What We Do
Aerospace Solutions Overview
(Please view in Chrome or Microsoft Edge)
In addition to exciting career opportunities, we also have:
+ Excellent personal and professional career growth
+ 9/80 work schedule (every other Friday off), when applicable
+ Onsite cafeteria (breakfast & lunch)
+ Much, much more!
For more information on our partnership with NASA at Johnson Space Center (JSC), please visit Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position .
+ Must be able to complete a U.S. government background investigation.
+ Management has the prerogative to select at any level for which the position is advertised.
**Essential Functions**
**Work Environment**
Generally, an office environment, but can involve inside or outside work depending on task.
**Physical Requirements**
Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).
**Equipment and Machines**
Standard office equipment (PC, telephone, printer, etc.).
**Attendance**
Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
**Other Essential Functions**
Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
#JETS #JETSII
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Administrative Assistant_ position today!
Click here to learn more about Galen! ( Goal:** To provide general administrative and clerical support to Admissions Department, involving all aspects of recruitment and placement assistance as needed. Assisting Admissions in reaching quarterly enrollment goals, as well as institutional 90% placement goal.
**Position Responsibilities**
+ Enter lead information into Recruit.
+ Assist in scheduling prospective students to meet with Admission Representatives, making follow-up calls as needed.
+ Schedule applicants for PAX testing, making follow-up and reminder calls, proctoring if needed.
+ Completing prospective student files and entering information into Recruit. Making follow-up and reminder calls regarding file completion.
+ Assist in completing and preparing student files for Admissions Committee.
+ Provide campus tours as needed.
+ Assist with updating and maintaining student placement records, including contacting graduates to obtain employment information.
+ Assist with coordinating and hosting Career Fairs as well as any other placement activities.
+ Clerical functions as needed by Admissions staff.
+ Participate as a team member of all campus departments in support of Galen values and efficient departmental functioning.
+ Maintain positive work environment to supports quality programming in the achievement of program outcomes.
+ Other duties as assigned.
**Position Requirements**
**Education:** Associate degree in business management or related field, preferred.
**Experience:** Minimum of two years' experience in business or education environment.
**Special Qualifications:** Ability to secure state required agent licensing, as needed. Computer proficient with Microsoft Word, Excel, and PowerPoint. Recruit experience helpful. Able to maintain a customer-friendly demeanor. Able to work flexible hours, including weekends and evenings, as needed.
**Physical/Mental Demands & Work Environment:** Must be able to sit at a desk for eight (8) hours at a time.
**Degree of Supervision:** Minimal.
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:
Administrative Assistant
Galen College of Nursing
Administrative Assistant
Posted 15 days ago
Job Viewed
Job Description
We are looking for a proactive and resourceful individual who thrives in a collaborative setting and is eager to contribute to a thriving business. This role offers an excellent opportunity to be an integral part of a professional team and grow within the real estate industry.
Key Responsibilities:
- Manage incoming calls, greet visitors, and direct inquiries to the appropriate personnel.
- Handle general office correspondence, including drafting emails, letters, and memos.
- Maintain and organize physical and electronic filing systems, ensuring document accessibility and security.
- Schedule and coordinate meetings, appointments, and conference calls, including room setup and catering arrangements.
- Prepare presentations, reports, and other documents using Microsoft Office Suite.
- Process incoming and outgoing mail and packages.
- Order and maintain office supplies, ensuring adequate stock levels.
- Assist with data entry and maintain databases with accuracy.
- Support accounting functions by processing invoices, expense reports, and petty cash.
- Coordinate travel arrangements for staff as needed.
- Assist with special projects and events as assigned.
- Ensure the reception area and common spaces are tidy and presentable.
- Liaise with vendors and service providers to ensure office equipment is functioning properly.
- Handle confidential information with discretion.
Qualifications:
- High school diploma or equivalent; Associate's degree or higher preferred.
- Minimum of 2-3 years of administrative assistant experience in a professional office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities, with meticulous attention to detail.
- Ability to multitask, prioritize, and manage deadlines effectively in a fast-paced environment.
- Professional and friendly demeanor with strong interpersonal skills.
- Ability to work independently with minimal supervision and as part of a team.
- Problem-solving skills and a proactive approach to tasks.
- Familiarity with office equipment (printers, scanners, projectors).
- Experience in the real estate or construction industry is a plus.
- Bilingual (English/Spanish) is a plus for serving the diverse Houston community.
Our client offers a competitive salary, comprehensive benefits package, and a supportive work environment where your contributions are valued. Join a team that's building the future of Houston 's landscape.
Administrative Assistant, Marketing
Posted 1 day ago
Job Viewed
Job Description
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to Administrative Assistant, Marketing Coordinator, Marketing Manager, Marketing, Administrative, Assistant, Business Services
Compliance Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
Why work with us?
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.
Benefits of joining Impact Fire Services
When you join Impact Fire you will receive:
-
Competitive compensation
-
Pay is on a weekly cycle, every Friday
-
Career Advancement Opportunities
-
Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
-
Company paid short and long-term disability
-
Immediately vested in our 401(k) company match
-
Exceptional guidance and support from our managers
-
Collaborative culture & environment
-
Robust training opportunities with company reimbursement upon achieving required licensing
-
Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
-
Opportunity to work alongside some of the best talent in the fire protection industry
This position is located in Houston, Texas.
As a part of the Compliance Dept, you will be working closely with the Project Managers, Design Team, Field Superintendents, and customers to provide the necessary administrative support to keep the flow of projects moving from start to finish. This includes, but is not limited to:
-
Manage a comprehensive asset utilization plan
-
Proactively manage the vehicle registration and licensing program to ensure compliance on assets
-
Provide equipment analysis
-
Prepare and report regularly the status of Fleet metrics and initiatives
-
Manage Warranties, Recalls and Campaigns for completeness
-
Manage Telematics System (Geotab)
-
Support MVR (Motor Vehicle Records) process
-
Assist with fleet integrations for acquired companies
-
Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy
-
Provide support, as needed, to the Fleet Manager
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Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable
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Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy
-
Maintain and support current Company Business Licensing, as well as acquired companies
-
Maintain Certificates of Insurance, as needed
-
Coordinate Sub-Contractor approvals and provide compliance support
-
Perform other duties or manage projects as assigned or necessary
REQUIREMENTS :
-
High School diploma or equivalent
-
2 years Fleet experience, preferred, including experience with auto insurance & claims coordination
-
Current use of MS Office Suite (Word, Excel) in a proficient manner
-
Experience with Geotab, Mobileye 8 and Samba Safety, preferred
-
Experience with business and industry licensing, as well as trade certification requirements
-
Proactive with the ability to work independently under general direction
-
Professional conduct, effective verbal & written communication skills with all areas of the organization.
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Demonstrate integrity and discretion while maintaining confidentiality
-
Superior organization skills and dedication to completing projects in a timely manner.
PREFERRED EXPERIENCE:
-
Fire protection experience
-
Compliance experience
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
Job Details
Pay Type Hourly
Clinic Administrative Assistant
Posted today
Job Viewed
Job Description
_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:
+ Answering telephone & routing calls to the appropriate person
+ Professionally greet all patients and guests.
+ Maintain a professional environment at all times. Monitors the reception and waiting areas.
+ Distributing incoming mail.
+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.
+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes
**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Monthly insurance card scanning
**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Maintaining inventory of the necessary office supplies
+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
+ Assemble,fileandmaintainpatientmedicalrecords
+ Printpatientscheduleandpullpatientchartsdaily.
+ Arrangeforpackagepickupanddelivery.
+ Assists with month-end reporting requirements.
+ Participate in collaboration sessions such as center/team huddles and staff meetings.
+ Attend education and training sessions as appropriate and apply key learnings.
**SKILLS:**
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications
+ Ability to adapt to supporting software applications.
+ Professional attitude and appearance
+ Solid written and verbal communication skills
+ Ability to be resourceful and proactive when issues arise
+ Strong organizational skills
+ Multitasking and time-management skills, with the ability to prioritize tasks
+ Customer service attitude
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
**SUPERVISION:**
+ None
**EDUCATION** :
+ HighSchoolDiploma or GED required
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 6 months relevant experience without a degree.
+ 1-2 years related experience preferred.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasanttelephonemanner.
**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**
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Administrative Assistant, Marketing
Posted today
Job Viewed
Job Description
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Houston, TX.
**Responsibilities**
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Texas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
+ Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
+ Prepare expense reports and book travel
+ Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
+ Support conference and event planning efforts
+ Assist with production of proposals, leave behinds, reports, etc. as needed
+ Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
+ Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
+ Print and bind large, technical documents
+ Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
+ Coordinate conference rooms/meetings/staff calendars
+ Coordinate and arrange FedEx and courier delivery services
+ Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
+ Additional duties as assigned
**Qualifications**
**Basic Qualifications:**
+ Minimum of 2 years' experience in a professional office environment
+ Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
+ Detail-oriented
+ Strong organizational skills and multi-tasking abilities
+ Ability to work under tight deadlines and handle multiple assignments concurrently
+ Positive attitude/support mentality
+ Team player
**Desired Qualifications:**
+ A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
Share this job with a friend ( on social media
_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _2 days ago_ _(7/14/2025 5:11 PM)_
**_ID_** _2025-19057_
**_Education_** _None_
**_Discipline/Focus_** _Marketing_
Compliance Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
**This position is located in Houston, Texas.**
As a part of the Compliance Dept, you will be working closely with the Project Managers, Design Team, Field Superintendents, and customers to provide the necessary administrative support to keep the flow of projects moving from start to finish. This includes, but is not limited to:
+ Manage a comprehensive asset utilization plan
+ Proactively manage the vehicle registration and licensing program to ensure compliance on assets
+ Provide equipment analysis
+ Prepare and report regularly the status of Fleet metrics and initiatives
+ Manage Warranties, Recalls and Campaigns for completeness
+ Manage Telematics System (Geotab)
+ Support MVR (Motor Vehicle Records) process
+ Assist with fleet integrations for acquired companies
+ Coach and advise employees authorized to drive a vehicle on Company business with regards to safe operation of the vehicle, traffic laws and driver safety rules as well as complying with the Fleet and Driver Policy
+ Provide support, as needed, to the Fleet Manager
+ Maintain and update, as needed, Trade and State licensing; complete & track licensing applications, as applicable
+ Complete individual trade licensure renewals, applications, and terminations, ensuring timeliness & accuracy
+ Maintain and support current Company Business Licensing, as well as acquired companies
+ Maintain Certificates of Insurance, as needed
+ Coordinate Sub-Contractor approvals and provide compliance support
+ Perform other duties or manage projects as assigned or necessary
**REQUIREMENTS** :
+ High School diploma or equivalent
+ 2 years Fleet experience, preferred, including experience with auto insurance & claims coordination
+ Current use of MS Office Suite (Word, Excel) in a proficient manner
+ Experience with Geotab, Mobileye 8 and Samba Safety, preferred
+ Experience with business and industry licensing, as well as trade certification requirements
+ Proactive with the ability to work independently under general direction
+ Professional conduct, effective verbal & written communication skills with all areas of the organization.
+ Demonstrate integrity and discretion while maintaining confidentiality
+ Superior organization skills and dedication to completing projects in a timely manner.
**PREFERRED EXPERIENCE:**
+ Fire protection experience
+ Compliance experience
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**