84 Administrative Assistant jobs in Houston

Description
Administrative Assistant (Contract) - Houston, TX
We are seeking an organized and detail-oriented Administrative Assistant to join our client on a contract basis in Houston, Texas. This role is a key part of ensuring smooth office operations, accurate recordkeeping, and effective communication across the organization. The ideal candidate is proactive, adaptable, and thrives in a fast-paced environment.
Responsibilities:
+ Manage incoming calls, providing courteous and efficient assistance, and directing inquiries to the appropriate departments.
+ Perform accurate data entry and maintain up-to-date records.
+ Handle receptionist duties including greeting visitors and managing front desk operations.
+ Organize and maintain office files, ensuring easy accessibility for team members.
+ Support administrative tasks such as scheduling meetings, coordinating calendars, and preparing documentation.
+ Communicate effectively with internal and external stakeholders to relay information and address inquiries.
+ Monitor and order office supplies to ensure availability of necessary resources.
+ Help maintain a clean and organized workspace in coordination with relevant personnel.
+ Collaborate with team members to ensure timely completion of assigned tasks.
Requirements
Qualifications:
+ Previous experience in administrative roles, including receptionist or data entry tasks.
+ Strong ability to answer inbound calls professionally and efficiently.
+ Proficiency in administrative office operations and procedures.
+ Excellent attention to detail and organizational skills.
+ Familiarity with basic computer software and data entry systems.
+ Effective communication skills, both written and verbal.
+ Ability to multitask and prioritize workload in a fast-paced environment.
+ High level of reliability and professionalism in handling sensitive information.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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**21817BR**
**Job Title:**
Administrative Assistant
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. Checks quality of own work.
5. May assist in coordinating meeting arrangements and catering services for department functions.
6. May order project or department supplies and maintain supply cabinet.
7. May publish and distribute department bulletins throughout project office and field.
8. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices.
10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities.
11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines.
12. May assist in producing logs and reports relevant to assigned area of responsibility.
13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.
Project Specific Duties:
1. performs functions for the BEO Scaffolding and Formwork Business Lines, including procurement, receipt, and tracking of scaffolding and formwork material to support Bechtel Projects globally.
2.Identify and submit requisitions for any material needed as well as receive the material into inventory management database.
3.Provide updates including reports on a regular basis to track receipt of outstanding purchase orders.
4.Prepare Material Requisitions (FMR) for inventory replenishment.
5.Continually audits procurement data for accuracy and timeliness & provide updates to reconcile accountings "Invoice Hold Report."
6.Ensures documentation to record unsatisfactory over, short, and damage conditions of material received; ensures that corrective action is expeditiously completed and that formal Unsatisfactory, Over, Short & Damaged Reports are prepared for permanent record.
**Auto req ID:**
21817BR
**Required Skills:**
Microsoft Office
Attention to Detail
Strong Excel Skills
**Project Name:**
Corporate/BEO
**Location:**
South Houston, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.

**21901BR**
**Job Title:**
Administrative Assistant
**Job Description:**
1. Must work in a confidential manner to ensure confidentiality of project files.
2. Performs administrative and field support duties and may assist in composing routine correspondence and coordinating activities.
3. Assists in filing, copying, scanning and faxing documents.
4. Checks quality of own work.
5. May assist in coordinating meeting arrangements and catering services for department functions.
6. May order project or department supplies and maintain supply cabinet.
7. May publish and distribute department bulletins throughout project office and field.
8. Assists in distribution of incoming and outgoing documents throughout the office, including the field.
9. Keeps abreast of project departmental systems, services relevant to area of responsibility, and project process improvements, procedures, and practices.
10. May assist in preparing routine or preformatted documents, using standard word processing, spreadsheets, or other project databases, as needed, for field support work activities.
11. Processes a variety of procedural steps in accordance with well-defined procedures and guidelines.
12. May assist in producing logs and reports relevant to assigned area of responsibility.
13. May assist in gathering information for project field supervisor(s), departments and or project field personnel as requested.
**Auto req ID:**
21901BR
**Project Name:**
Corporate/BEO
**Location:**
South Houston, Texas
**Shift:**
Day Shift
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.
Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to or call for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.

JOB SUMMARY
The position is responsible for providing administrative/secretarial support to department officer or leader.
RESPONSIBILITIES
+ Provide administrative support to the department as required.
+ Establish and maintain complete and accurate filing systems as needed. This will include, but not be limed to attendance records/ transfers, expense reports, customer complaints/ requests, vendor/ supplier contract information, purchase orders, projects, budgets, travel schedules, etc.
+ Create and distribute correspondence (memos, letters, presentations, etc.).
+ Arrange travel accommodations.
+ Answer telephone calls and take messages.
+ Open and distribute incoming mail.
+ Copy and fax as needed.
+ Prepare express mail as needed.
+ Other administrative/ secretarial duties as required.
QUALIFICATIONS
Education
+ High school diploma required.
Experience
+ Minimum 3 years of professional secretarial experience is required.
Certificates, Licenses, and Registrations
+ Certified Professional Secretary (CPS) certification preferred, but not required.
Professional Skills
+ Ability to read and comprehend instructions, correspondence, and memos.
+ Able to write correspondence.
+ Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
+ Must have strong communication skills, both verbal and written.
+ Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals.
+ Compute rate, ratio, and percent and to draw and interpret bar graphs.
+ Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
+ Deal with problems involving several discrete variables in standardized situations.
+ Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project).
+ Knowledge with tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
+ Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proof reading skills.
+ Strong organization, analytical, attention to detail and follow up skills.
+ Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
+ Will communicate with all levels (Presidents, Senior Vice Presidents, Vice Presidents and Directors of all Sysco operating companies and staff levels). Profit plan preparation as required.
+ Strong sense of urgency and work ethic.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
+ Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear.
+ Frequently is required to sit.
+ Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl.
+ The employee must occasionally lift and/ or move up to 25 pounds.
+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. An individual should contact his or her supervisor or the human resources department if he or she believes that an accommodation is needed.
+ Able to work flexible hours as required.
+ The job may require possible travel.
+ The noise level in the work environment is usually moderate.
Organizational Relationships
+ Corporate office staff, operating company staff, suppliers and customers.
#LI-CYS4
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.

**Job Title: Administrative Assistant**
**Location: Houston, TX 77060**
**Job Type:** Full-Time | On-Site
**Salary:** $18 hr
**Industry** **:** Legal
**Position Summary:**
The **Administrative Assistant s** erves as a liaison between clients, internal departments, and external agents, supporting the efficient processing of legal document requests. This position requires strong attention to detail, excellent problem-solving skills, and the ability to manage multiple tasks in a fast-paced environment.
**Key Responsibilities:**
+ Assist Customer Service Specialists (CSS) with client communications and documentation.
+ Contact clients regarding action items such as fees, breakdowns, authorizations, and missing or no records.
+ Manage incoming invoices, correspondence, and email communications.
+ Support field agents with location research and problem resolution.
+ Make follow-up calls for status updates, rush requests, and problem locations.
+ Handle CSR inbox and respond to all emails in a timely manner.
+ Back-up CSR duties when team members are on PTO.
+ Maintain and update task manager entries.
+ Research, track, and process custodian invoices ensuring compliance with fee limits.
+ Pay invoices using check or credit card and log payments appropriately.
+ Respond to facility correspondence and requests for additional documentation.
+ Schedule record pickups and coordinate notary appointments as needed.
+ Prepare and send cancellation and status letters.
+ Address escalated issues and assist with problem records and missing items.
**Required Qualifications:**
+ High school diploma or equivalent.
+ Minimum 1 year of experience in a customer service-related role.
**Key Skills & Competencies:**
+ Excellent verbal and written communication.
+ Strong organizational and multitasking abilities.
+ High attention to detail and accuracy.
+ Problem-solving mindset with a proactive approach.
+ Dependable and able to meet deadlines under pressure.
+ Proficient with computers and office software (e.g., Outlook, Microsoft Office Suite).
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

One of our major oil and gas clients is seeking a Administrative Assistant IV to work on a 12-month assignment in their facilities in Houston, TX.

Summary:

As the first level of senior administration, this job independently provides a broad range of basic to complex level administrative and/or specialized support services to a to a Vice President and a team or teams of senior managerial staff. This includes, but is not limited to the provision of: Broadly defined generalist administrative duties in support of a VP and his/her team; acting as the VPs representative with

the company's
s

taff, communicating work priority direction, and following up on deliverables; and collation, analysis and reporting of business metrics in support of Business Unit goals and objectives.

Responsibilities:

• Anticipating and initiating appropriate actions to conserve the VPs time, e.g., manage his/her schedule, manage access, screen and respond to routine and non-routine e-mails and correspondence
• Consolidating, coordinating and variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, financial tables, operating cost summaries, timesheet and vacation reporting, coding
• Interacting with leaders peers, ELT and high profile external stakeholders, to provide professional support services
• Coordinating corporate governance and diligence compliance files/matters on behalf of the department(s), e.g., annual Statement on Business Conduct acknowledgements, SOX/CSOX audit requirements, etc.
• Coordinating complicated meetings, conferences and functions including development of detailed agendas and itineraries
• Coordination and booking of travel arrangements for VP and managerial team?
• Providing area-specific knowledge and technical depth
• Organizing and maintaining team specific documentation processes through data input, verification and filing in hard copy and electronic team and central databases
• Drafting complex correspondence, presentations, spreadsheets, etc.
• Leading or participating on cross business unit administrative committees or task forces
• Providing formal or informal supervision to a team of admin staff and/or temporary staff/contractors (5 to 10% of the time).
• Independently provides administrative services, anticipating and managing a wide range of administrative tasks and requests.
• Impacts are typically confined to a medium sized work area or business unit and may have implications beyond the business unit.
• Decision making is guided by past practice although the position modifies standard practices and adapts approaches.
• Provides administrative support services to a Vice President and a small to medium sized senior management team.
• Acts as the Vice Presidents representative with senior staff both internally and externally.
• Verbal communication involves the relay of sensitive information, or communicating with senior level internal or external contacts.
• Written communication is primarily determined by past practice, however, the accuracy, timeliness or tact in which a message is delivered may have significant consequence

Requirements:

• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
• 5 years of directly related experience.
• Advanced knowledge of Microsoft Office Suite of tools, applicable software, company databases, enterprise structure and standard operating procedures.
• Ability to manage relationships at all levels of the enterprise, including direct or indirect supervision of staff and/or contractors.
• Requires a high level of discretion, tact and diplomacy in dealing with senior level internal and external contacts, and highly confidential or sensitive information.
• Proficient in Microsoft Sharepoint and Teams platforms.

Working Conditions:

Grasping, kneeling, light - moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.

About the job Remote Administrative Assistant

The Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.Responsibilities

• Initiating and compiling requests to support meetings, tasks, departments, etc.
• Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impacts related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You'll NeedEducation:

• High School Diploma or equivalent combination of education and experience in a related field.

Skills

• Business acumen; expert customer service; skill at multi-tasking; high degree of confidentiality and professionalism; ability to prioritize; background in managing single or multiple budgets; basic to advanced analytical skills

Communication

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences

Experience

• 1+ years of experience

Education

• High school diploma or equivalent combination of education and experience Communication: Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences

**Description**
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Administrative Assistant_ position today!
Click here to learn more about Galen! ( Goal:** To provide general administrative and clerical support to Admissions Department, involving all aspects of recruitment and placement assistance as needed. Assisting Admissions in reaching quarterly enrollment goals, as well as institutional 90% placement goal.
**Position Responsibilities**
+ Enter lead information into Recruit.
+ Assist in scheduling prospective students to meet with Admission Representatives, making follow-up calls as needed.
+ Schedule applicants for PAX testing, making follow-up and reminder calls, proctoring if needed.
+ Completing prospective student files and entering information into Recruit. Making follow-up and reminder calls regarding file completion.
+ Assist in completing and preparing student files for Admissions Committee.
+ Provide campus tours as needed.
+ Assist with updating and maintaining student placement records, including contacting graduates to obtain employment information.
+ Assist with coordinating and hosting Career Fairs as well as any other placement activities.
+ Clerical functions as needed by Admissions staff.
+ Participate as a team member of all campus departments in support of Galen values and efficient departmental functioning.
+ Maintain positive work environment to supports quality programming in the achievement of program outcomes.
+ Other duties as assigned.
**Position Requirements**
**Education:** Associate degree in business management or related field, preferred.
**Experience:** Minimum of two years' experience in business or education environment.
**Special Qualifications:** Ability to secure state required agent licensing, as needed. Computer proficient with Microsoft Word, Excel, and PowerPoint. Recruit experience helpful. Able to maintain a customer-friendly demeanor. Able to work flexible hours, including weekends and evenings, as needed.
**Physical/Mental Demands & Work Environment:** Must be able to sit at a desk for eight (8) hours at a time.
**Degree of Supervision:** Minimal.
**Benefits**
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:
Administrative Assistant
Galen College of Nursing