126 Administrative Assistant jobs in Jersey City

Description We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York. This is a Contract position offering an excellent opportunity to support daily office operations and enhance organizational efficiency. The ideal candidate will be skilled in administrative tasks, communication, and data management.
Responsibilities:
- Manage and organize office operations, ensuring smooth day-to-day administrative functionality.
- Handle inbound calls professionally, providing accurate information and directing inquiries as needed.
- Perform data entry tasks with precision, maintaining the accuracy and integrity of records.
- Serve as the first point of contact for visitors, managing receptionist duties with a welcoming attitude.
- Assist in scheduling meetings and maintaining calendars for team members.
- Prepare and distribute correspondence, reports, and other important documents.
- Maintain office supplies inventory and coordinate purchases as necessary.
- Support team members in various administrative tasks to improve overall productivity. Requirements - Proven experience in administrative roles, demonstrating strong organizational skills.
- Proficiency in handling phone calls and providing excellent customer service.
- Ability to perform accurate and efficient data entry.
- Familiarity with office equipment and basic receptionist duties.
- Competence with common office software and tools, such as Microsoft Office Suite.
- Strong communication skills, both written and verbal.
- High attention to detail and ability to multitask effectively.
- Flexibility and adaptability to meet changing priorities in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Location
Two Blue Slip - 41 Blue Slip
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Overview:
Performs basic administrative, secretarial, and other support duties including word processing, basic report running and preparation, file maintenance/records control, and telephone reception. Some work may require analysis and use of initiative and independent judgment; however, most assignments are specific, well-defined and supervised. Contacts both inside and outside of company are general in nature, involving a basic and courteous exchange of information with little exposure to information which is regarded as sensitive or confidential. Prepares routine reports or correspondence to support daily operations of the department/business/sector.
+ Provides administrative assistance to department or supervisor and staff to support daily ongoing business needs. May prepare regular recurring reporting needs as well as certain inputs to recurring report requirements to support department/business/sector requests.
+ Creates, edits, and proofreads routine letters and/ or reports as well as other documentation including e-mail, presentations, and spreadsheets.
+ Performs support duties as assigned by supervisor following established workflow and working on multiple tasks and projects as determined by business priority.
+ Maintains routine entries in calendar for supervisor and department/business unit.
+ Prepares common reports such as expense reports and departmental p-card reports. May use corporate accounting system such as SAP, corporate reporting system such as BW.
+ Performs miscellaneous support duties including mailing, faxing, copying, and travel arrangements. Schedules meetings and arranges use of conference rooms and/or outside facilities.
+ In conjunction with immediate supervisor or other department/business unit employees, collaborates with other staff/departments to complete administrative, analytical and ad hoc tasks required of various special projects.
Requirements:
+ This position requires a High School Diploma/GED.
+ 1-2 years of required experience in an administrative role.
+ Required skills for this position include: communication, customer service, interpersonal, close attention to detail, and ability to maintain confidentiality.
Compensation:
Commensurate with Experience
$20.48 - 28.67 per hour
Great Incentives!
+ Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Old Westbury, NY.** These are _registry_ positions with our company.
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ 8:30am to 5:00pm
Duties:
The Temporary Office Assistant will provide short-term administrative support to the SUNY Old Westbury Educational Opportunity Program (EOP) while the department transitions to a permanent administrative hire. This role ensures the smooth day-to-day operation of the office by assisting staff, supporting students, and handling basic clerical tasks.
· Serve as the first point of contact for visitors, students, and callers to the EOP office.
· Answer phones, respond to general emails, and direct inquiries to the appropriate staff member.
· Provide basic support to students, including answering questions about office hours, deadlines, and available resources.
· Schedule appointments and maintain staff calendars as needed.
· Assist in maintaining office organization, including filing documents and updating student records in EOP databases.
· Support preparation of simple communications and materials, such as emails, flyers, or handouts for students.
· Assist with logistical tasks for workshops and small events, such as setting up spaces and preparing sign-in sheets or materials.
· Monitor office supplies and notify staff when replenishment is needed.
· Maintain confidentiality of student records and sensitive information in accordance with campus policies.
· Perform other basic administrative duties as assigned to support the smooth operation of the office.
Qualifications:
· Previous experience in an office, administrative, or customer service role preferred.
· Strong organizational skills and attention to detail.
· Ability to communicate clearly and professionally with students, staff, and campus partners.
· Comfortable using basic computer applications (Microsoft Office, email, and databases).
· Ability to maintain confidentiality and handle sensitive information appropria
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle, NY.** These are _registry_ positions with our company.
**Pay Rate:** $19 / hour
*W2
**Shift details:**
+ M-F typical hours 9am - 5pm
The minimum qualifications include excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Description We are looking for a dedicated Administrative Assistant to join our team in Brooklyn, New York. This long-term contract position offers an excellent opportunity to support the daily operations of a non-profit organization while utilizing your organizational and communication skills. The ideal candidate will be proactive, detail-oriented, and capable of managing various administrative tasks efficiently.
Responsibilities:
- Handle inbound and outbound calls professionally, ensuring clear and courteous communication.
- Respond to customer inquiries and provide exceptional customer service both over the phone and via email.
- Perform accurate data entry tasks to maintain and update organizational records.
- Manage email correspondence, including drafting, replying, and organizing messages.
- Schedule appointments and maintain calendars for staff and organizational activities.
- Use Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create documents, presentations, and reports.
- Assist in coordinating and organizing meetings, including preparing agendas and taking minutes.
- Support the team with various administrative duties as needed, ensuring smooth daily operations.
- Maintain confidentiality and handle sensitive information with discretion. Requirements - Proven experience in administrative roles, preferably in a non-profit environment.
- Strong proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- High level of attention to detail and accuracy in data entry and correspondence.
- Customer service experience with a focus on professionalism and problem-solving.
- Ability to handle inbound and outbound calls with confidence and clarity.
- Strong organizational skills and the ability to schedule and manage appointments effectively. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you'll love from top to bottom - we give you the tools you need to succeed and the autonomy to reach your goals.

EisnerAmper's tax team is seeking a Tax Administrative Assistant to join the Iselin, NJ team. This role is hybrid with a minimum of 3 days per week in office. We are seeking someone who thrives in a growing environment and in providing colleagues and clients with exceptional service.

What it Means to Work for EisnerAmper:

•You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

•You will have the flexibility to manage your days in support of our commitment to work/life balance

•You will join a culture that has received multiple top "Places to Work" awards o We believe that great work is accomplished when cultures, ideas and expe riences come together to create new solutions

o We understand that embracing our differences is what unites us as a team and strengthens our foundation

o Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

What Work You Will be Responsible For:

•Provide partner and colleague support for administrative needs

•Assist with onboarding new clients and coordinating communication with other operational teams for new client setup tasks

•Assist with client project management by coordinating with clients to gather information, responding to inquiries, and tracking return deadlines to ensure timely completion and client satisfaction

•Support the preparation and delivery of engagement letters for clients, ensuring accuracy and proper timelines

•Utilize workflow tools to complete administrative tasks efficiently and improving team productivity

•Maintain accurate and up-to-date client databases and filing systems

•Manage client portal engagement and user management, ensuring seamless access to documents and information for clients and internal stakeholders

•Draft correspondence, and email, and/or send via Firm software

•Assist with tax return processing, including the collation electronic e-filing of various returns and extensions of all types

•Scan of documents

•Perform other duties as assigned

Basic Qualifications:

•High School Diploma; Associate degree preferred

Preferred/Desired Qualifications:

•Proficiency with Microsoft Office and Adobe Suite

•Experience working in a professional service organization and supporting colleagues at the partner level

•Experience with tax return workflow tools such as XCM

•Ability to handle sensitive client data with discretion and professionalism

•Excellent communication skills, both written and verbal, with the ability to interact professionally with colleagues and clients at all levels

•Strong attention to detail

•Strong organizational skills with the ability to prioritize tasks and meet deadlines

•Flexibility and ability to adapt in a fast paced and changing environment

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.

About Our Tax Team:

As the largest service line within the firm, EisnerAmper's Tax Group not only provides trusted and innovative tax solutions to its clients, but it creates new opportunities for employees to grow, both personally and professionally. With a range of specialties based on location and industry, employees have the flexibility to focus on the work they want to do and the autonomy to shape their careers in a fulfilling way.

A hybrid between a general tax practice and a hyper-specialized firm, our culture is based on collaboration, innovation, and transparency. For us, success is defined by working together, sometimes across specialties, to provide the best tax solutions to meet our clients' unique needs.

Tax regulations and procedures are always changing, and so are we. All EisnerAmper tax employees are empowered to challenge the status quo by thinking outside the box and

bringing new ideas to the table. Because when we can identify creative ways to reduce filing turnarounds or streamline compliance work, we're able spend more time conducting impactful business advisory services for our clients

About EisnerAmper:

EisnerAmper is one of the largest accounting, tax, and business advisory firms, with approximately 450 partners and 4,500 employees across the world. We combine responsiveness with a long-range perspective; to help clients meet the pressing issues they face today and position them for success tomorrow.

Our clients are enterprises as diverse as sophisticated financial institutions and start-ups, global public firms, and middle-market companies, as well as high net worth individuals, family offices, not-for-profit organizations, and entrepreneurial ventures across a variety of industries. We are also engaged by the attorneys, financial professionals, bankers, and investors who serve these clients.

Should you need any accommodations to complete this application, please email:

Preferred Location:

Iselin

Radius Global Solutions is looking for a Legal Admin for our Ramsey, NJ office.

*Full-Time Position (Monday-Friday)

*Hourly rate + monthly Commission

*Benefits

Summary :

We are looking for a self motivated Legal assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.

Essential Functions:

• Compile and organize documents for litigation.
• Make phone calls to courts.
• Filing of pleadings in the ePortal system
• Monitor filings for rejections or other alerts
• Review Court progress dockets
• Ensure all proper authorizations have been secured prior to final processing.
• Preparing outgoing mail and notices
• Receiving incoming mail and notices
• All other duties as assigned

Minimum Qualifications:

• 1+ years of legal administrative experience
• Familiarity with law, legal procedures and protocols, and court system
• Working knowledge of case management software
• Proficiency in Microsoft Office Suite programs required.
• Detail orientation, problem solving, accuracy and organizational skills required.
• Ability to work independently and meet deadlines
• Paralegal Certification (preferred)
• Notary a plus

Background check & Drug screen performed.
Equal Opportunity Employer EEO/Veteran/Disabled

Job Description

Job Description

Legal Administrative Assistant

COMPENSATION: Competitive base salary commensurate with experience, plus well-paid overtime, bonus, training classes, generous vacation package and comprehensive benefits package in a noted work environment in a large multinational.

LOCATION: Garden City, New York

KEY RESPONSIBILITIES:

• Provide gatekeeping, administrative and word processing support to Partners and Associates
• Maintain regular communication with foreign clients via email and phone
• Translate foreign language correspondence and documents
• Assist Partner with overseeing and facilitating the day-to-day activities of intern team
• Type and edit pleadings and other documents quickly and accurately, proofreading for content and typographical errors
• Handle general administrative duties such as travel arrangements, calendaring deadlines, deposition coordination, meeting coordination, client service, expense reports and time entry
• Answer telephone calls, taking messages or providing information as appropriate
• Opens and closes files as necessary, promptly handling the filing of legal or other administrative materials

REQUIREMENTS:

• Bachelor’s Degree required
• Must have at least 2+ years of professional services experience
• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure
• Excellent written, oral and interpersonal skills
• Ability to work productively and cooperatively with all levels of staff