27 Administrative Assistant jobs in Kapolei

Description
We are seeking a dependable and detail-oriented Administrative Assistant to support the operations of a well-respected educational organization in Hawaii. This role offers a great opportunity to contribute to a mission-driven environment focused on student success and educational excellence. Due to the nature of the work and the need for close collaboration with onsite staff and faculty, preference will be given to candidates who currently reside in Hawaii. To apply, please call us at .
Key Responsibilities:
+ Provide general administrative support including scheduling, document preparation, and data entry
+ Answer phones, manage email communication, and greet visitors in a professional manner
+ Maintain organized filing systems, both digital and paper
+ Assist with event planning, internal communications, and departmental coordination
+ Support faculty and staff with clerical needs, supply inventory, and special projects
+ Uphold confidentiality and follow organizational protocols and policies
Requirements
Qualifications:
+ High school diploma or equivalent required; Associate's or Bachelor's degree preferred
+ Minimum 2 years of administrative experience, ideally in an educational or nonprofit setting
+ Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
+ Excellent verbal and written communication skills
+ Ability to multitask, stay organized, and manage time effectively
+ Team player with a professional and welcoming demeanor
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are currently seeking a qualified Administrative Assistant to support the day-to-day operations of a respected healthcare organization in Hawaii. This role is ideal for candidates with strong administrative skills and a passion for supporting healthcare teams in delivering quality care. Due to the onsite nature of the work, preference will be given to candidates who currently reside in Hawaii. To apply please call us at .
Key Responsibilities:
+ Perform general administrative tasks such as scheduling, filing, data entry, and document preparation
+ Coordinate meetings, maintain calendars, and arrange travel as needed
+ Support internal teams with correspondence and communication
+ Handle confidential information in accordance with HIPAA and organizational policies
+ Assist with staff onboarding, recordkeeping, and compliance documentation
+ Provide day-to-day administrative support to ensure smooth office operation
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's or Bachelor's degree preferred
+ Minimum 2 years of administrative or office support experience; healthcare experience a plus
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook)
+ Excellent communication and interpersonal skills
+ Strong organizational skills and attention to detail
+ Ability to work independently and adapt in a fast-paced environment
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are partnering with a mission-driven non-profit organization in Hawaii to hire a reliable and proactive Administrative Assistant. This individual will provide essential support to daily operations, helping the organization fulfill its mission to serve the local community. This is an onsite position, and due to the nature of the work, preference will be given to candidates currently living in Hawaii. To apply, please call us at .
?Key Responsibilities:
+ Perform a variety of administrative tasks such as scheduling, filing, and data entry
+ Support communication with clients, staff, and community partners
+ Prepare and organize internal documents, reports, and correspondence
+ Assist in coordinating events, board meetings, and outreach efforts
+ Manage inventory of office supplies and support overall office organization
+ Maintain confidentiality and handle sensitive information appropriately
Requirements
Qualifications:
+ High school diploma or equivalent; some college or administrative training preferred
+ 2+ years of office administrative experience, preferably in a nonprofit or community-focused environment
+ Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
+ Excellent interpersonal and communication skills
+ Ability to prioritize tasks and manage multiple deadlines
+ Strong attention to detail and a collaborative, service-oriented mindset
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Kailua, Hawaii. This Contract to permanent position is ideal for an individual with strong organizational skills who thrives in a fast-paced environment. The role requires excellent communication abilities and proficiency in managing administrative tasks to support daily operations effectively. To apply for this role, please call us at . Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements
Responsibilities:
- Provide exceptional customer service through phone, email, and in-person interactions.
- Perform accurate data entry tasks to maintain and update records.
- Manage email correspondence and respond promptly to inquiries.
- Handle inbound and outbound calls professionally and efficiently.
- Utilize Microsoft Excel, Outlook, and Word for various administrative functions.
- Coordinate and schedule appointments to ensure smooth calendar management.
- Organize and maintain filing systems for easy access to records.
- Perform receptionist duties, including greeting visitors and managing front desk operations.
- Order office supplies and ensure inventory levels are maintained.
- Support team members with additional administrative tasks as needed.
Requirements - Minimum of 2 years of experience in an administrative or similar role.
- Strong customer service skills with a detail-oriented approach.
- Proficiency in data entry and attention to detail.
- Experience with email correspondence and managing inbound/outbound calls.
- Advanced knowledge of Microsoft Excel, Outlook, and Word.
- Ability to schedule appointments and manage calendars effectively.
- Organizational skills for maintaining filing systems and office supplies.
- Excellent communication and interpersonal abilities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

The receptionist position greets callers, appropriately directs them, and performs a variety of general office or administrative duties.
The Administrative Assistant I position is a basic entry-level support services position whose work routine is standardized and follows an established set of procedures. It generally functions under close supervisory direction or guidance.
**Responsibilities**
+ Greets callers and assists them in making contact with the proper person or area.
+ Answers a wide range of inquiries made by the public.
+ Sorts incoming mail for distribution and dispatches outgoing mail. Sorts mail according to destination and type such as a particular site or area.
+ Examines outgoing mail for proper address and postage and seal envelopes. Stamps outgoing mail by hand or postage meter. Weighs mail to determine that postage is correct.
+ Performs such standard office duties such as the production of general office written or electronic correspondence. May type memos, correspondence, reports, and other documents using word processing equipment. Performs variety of general office duties.
+ Provide basic employment information to job applicants. Will distribute, collect, and forward employment application forms. Will assist in the recruitment of applicants for NANA employment.
+ Periodically produce updated phone directories for internal use.
+ Records and distribute phone messages as well as maintain a list of callers' names, time of call, nature of business, and person called upon.
+ Helps others with overflow work or special projects.
+ Other related duties as assigned by supervisor.
**Qualifications**
+ A high school diploma (or GED).
+ Some general office support training or experience that, in the opinion of the hiring supervisor, evidences the potential for future success in this type of position. Hiring preference will be given to those candidates with six months of directly related high public contact experience.
+ Sufficient language skills to read and comprehend simple instructions, short correspondence, and memos, write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees.
+ Sufficient mathematical skills to add and subtract two-digit numbers and to multiply and divide with 10's and 100's using units of American money and weight measurement while handling postage matters.
+ Sufficient reasoning abilities to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. It also requires the ability to deal with problems involving a few concrete variables in standardized situations.
+ Observance of a level of personal hygiene/appearance that meets generally accepted social standards.
+ Background position skill ranking areas: Admin I:
**Language Skills:**
+ Read and comprehend simple instructions, short correspondence, and memos.
+ Write simple correspondence.
+ Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
**Math skills:**
+ Add and subtract two-digit numbers and to multiply and divide with 10's and 100's and to perform these operations using units of American money and weight measurement.
+ Reasoning Abilities.
+ Apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
+ Deal with problems involving a few concrete variables in standardized situations.
+ The employee is regularly required to sit and use hands and fingers to operate a keyboard and telephone console. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds.
+ Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. The work environment is a general office/receptionist setting and is usually quiet.
**Fair Labor Standards Act Status: Nonexempt or hourly**
The above is not intended to list all possible essential functions or requirements as they are subject to change. The employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. All employees are expected to work varying hours of compensated overtime to accomplish various duties. To perform this job successfully, an individual must be able to satisfactorily perform each of the above essential duties and meet the physical demands. Reasonable accommodations may be made to enable individuals with disabilities to meet these conditions.
**Job ID**
2025-17770
**Work Type**
On-Site
**Pay Range**
20.00 - 35.00
**Benefits**
Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
**Company Description**
**Work Where it Matters**
Pegasus Aviation Services, an Akima company, is not just another aviation contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Pegasus, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders** , Pegasus provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers** , Pegasus delivers efficient, flexible, and safe aviation services as it supports domestic and international passenger and freighter airlines.
**As a Pegasus employee** , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).

How would you like to work as an Administrative Assistant? If so, you're in luck because Adecco is currently hiring a temporary Administrative Assistant with a local entertainment company located in Honolulu, HI!
Pay is $17.00 to $1.00/hr DOE
Administrative Assistant job require candidates to support department with scheduling, preparing presentations, and reconciliation. For instant consideration of this Administrative Assistant job, apply now!
Responsibilities for this Administrative Assistant job include:
+ Providing operational support for the department
+ Assist with reconciliation of timecards
+ Assist with preparing trainings and presentations
+ Perform other duties or projects as assigned
Qualifications for an Administrative Assistant include:
+ At least one-year office experience
+ Proficient using MS Office (Word, Excel, and Outlook)
+ Excellent verbal and written communication skills
+ Ability to work independently with minimal supervision
+ Ability to retain information and learn new skills
For instant consideration for this Administrative Assistant job in Honolulu, HI click on Apply Now!
**Pay Details:** 17.00 to 21.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Description
We are offering a contract-to-permanent employment opportunity for a Legal Administrative Assistant in Honolulu, Hawaii. This role is central to operations in the legal industry where you will be expected to provide comprehensive support to attorneys and contribute to the efficient operation of our legal department. The ideal Legal Administrative Assistant candidate will perform a variety of tasks including legal research, drafting documents, managing case files, and communicating with clients and external parties.
Responsibilities:
- Conduct comprehensive legal research and draft various legal documents such as pleadings, motions, briefs, and other related documents.
- Manage, organize, and maintain case files and documents ensuring all paperwork is accurate and current.
- Communicate effectively with clients, witnesses, court personnel, and other external parties to gather information and schedule appointments.
- Coordinate and schedule meetings, hearings, depositions, and other legal proceedings.
- Prepare, manage, and file legal documents with courts, administrative agencies, and other relevant entities.
- Assist in trial preparation tasks such as organizing exhibits, witness lists, and trial binders.
- Maintain the confidentiality of sensitive information and adhere to the ethical standards of the legal profession.
- Provide administrative support to attorneys including managing calendars, answering phone calls, and handling correspondence.
- Stay updated on changes in laws, regulations, and legal procedures relevant to the practice area.
- Perform other duties as assigned to ensure the efficient operation of the legal department.
Requirements
- Possession of basic office skills including filing, scheduling, and documentation.
- Proficiency in drafting legal documents such as contracts, briefs, and pleadings preferred.
- Ability to manage and organize legal files effectively.
- Comprehensive understanding of legal terminology to facilitate effective communication helpful.
- Proficiency in Microsoft Word for document creation, editing, and management.
- Experience with legal documentation, including preparation and review.
- Demonstrated ability in conducting legal research using various resources.
- Solid legal knowledge gained from academic study or practical experience.
- Experience with Ediscovery including electronic data management, retrieval, and analysis.
- Minimum of 5 years of experience in a legal or administrative assistant role or similar.
This is an excellent opportunity to begin or expand your career in the legal industry!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
This Lead Administrative Assistant job might be for you if you love performing higher level Administrative tasks and supporting multiple individuals. Robert Half is hiring a Lead Administrative Assistant, so if you're results-oriented and want to perform various administrative and office support duties for a company in the Non-Profit industry, you should consider this opening. This Lead Administrative Assistant job could be just what you're looking for, if you're passionate about growing your career.
Duties:
+ Serve as liaison between several different parties to include employees, executives, customers, and vendors
+ Compose correspondence, both letter and email, as well as memoranda
+ Travel arrangements, meeting coordination, process expense reports
+ Handle mail and deliveries, order office supplies
+ Cover front desk Reception as needed
+ Other ad hoc projects and Administrative duties as requested
Requirements
Requirements:
+ 5+ years recent, hands-on and in-depth Administrative experience in an office environment performing similar duties
+ Intermediate to advanced proficiency in Microsoft Word, Excel, and Outlook
+ Able to effectively multi-task in a fast-paced environment with daily deadlines
+ Excellent attention to detail and organizational skills, sensitive to confidential information
+ Takes pride and ownership in work product
+ Associate's Degree or higher desired
We are seeking an ambitious individual to come join a growing company. If you are a passionate self-starter that thrives in an innovative environment, we would love to hear from you! This position will be filled very quickly so don't hesitate in contacting us!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Honolulu Company is seeking a contract-to-hire Senior Administrative Assistant. Duties include answering moderate phones on a multi-line phone system, greeting and assisting visitors, acting as concierge, handle incoming and outgoing deliveries (e.g. FedEx), create labels, handle mail and postage, order supplies, provide parking validation stickers and maintain log, data entry, typing and correspondence, opening and closing office, maintain conference rooms and calendar and assist all internal clients with other general administrative tasks (e.g., filing, faxing, copying, scanning, etc.) as needed. Requires positive attitude; excellent phone/people/communication/customer service skills; business-minded; able to multi-task, adapt quickly and thrive in a fast-paced environment; dependable, good memory, strong organizational skills, 3 years+ phone experience, basic Excel and intermediate Word (mail-merge) and understand the big picture of our business. Knowledge of QuickBooks and accounting procedures preferred. If interested in this role, please call Robert Half at ( .
Responsibilities
+ Support senior managers and executives with daily clerical tasks
+ Plan meetings and take detailed minutes
+ Assist with deliveries
+ Answer phone calls, provide information to callers or connect callers to appropriate people
+ Schedule appointments and update calendar
+ Make travel arrangements and reservations for senior managers
+ Compose and type regular correspondence, like invitations and informative material
+ Develop and maintain a filing system
+ Create spreadsheets and presentations
+ Provide statistical and budget reports
+ Greet and provide general support to visitors
+ Develop, implement and improve office policies and procedures
Requirements
Requirements and skills
+ Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant
+ 3 years+ phone experience
+ In-depth understanding of office management and daily operations
+ Hands on experience with Microsoft Office
+ Working knowledge of office equipment, like printers and fax machines
+ Excellent verbal and written communication skills
+ Strong organizational and time-management skills
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .