49 Administrative Assistant jobs in Louisiana

Description
We are seeking a meticulous Administrative Assistant for our client located in New Orleans, Louisiana. This is a short-term contract to full time position, offering an excellent opportunity for growth within the Human Resources department. The role involves supporting daily operations, maintaining records, and assisting with various HR functions to ensure smooth organizational processes.
Responsibilities:
- Scan, organize, and archive employee training documents into electronic systems.
- Input training completion data into the agency's Payroll/HR system and generate related reports.
- Manage recruitment processes, including pre-employment screenings, interview coordination, and personnel file creation.
- Assist employees with licensing renewals and coordinate related appointments and documentation.
- Prepare reports, correspondence, and forms related to Human Resources matters as needed.
- Maintain inventory of office supplies and equipment, ensuring timely procurement and replenishment.
- Coordinate travel and attendance arrangements for HR staff attending seminars and training sessions.
- Serve as relief for the front desk and assist applicants with job application processes.
- Support the HR Director and HR Supervisor by managing schedules, issuing directives, and organizing meetings.
- Assist with special projects and maintain compliance with administrative standards.
Requirements
- Proficiency in Microsoft Outlook, Excel, and Word.
- Experience with filing and e-filing systems.
- Ability to scan and manage large volumes of documents effectively.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Prior experience in Human Resources or administrative support roles preferred.
- Ability to work independently and exercise sound judgment.
- High attention to detail and accuracy in all tasks.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented Administrative Assistant for our client located in New Orleans, Louisiana. This is a short-term contract to full time position, offering an excellent opportunity to demonstrate your skills and transition into a long-term role. The ideal candidate will have experience supporting legal teams, managing administrative tasks, and handling data analysis in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to legal teams, including clerical and organizational tasks.
- Assist in the preparation and filing of court documents while ensuring accuracy and compliance.
- Manage and analyze public records and litigation-related data using spreadsheets and other tools.
- Handle investigative tasks typically associated with paralegal work, such as research and case analysis.
- Maintain accurate records and organize legal files to streamline case management.
- Collaborate with paralegals and attorneys to alleviate workload pressures and enhance efficiency.
- Utilize legal software to support case management and document preparation.
- Perform general office tasks, including calendaring, correspondence, and client communication.
- Adapt to flexible work hours when required and contribute to project-driven deadlines.
- Support remote work opportunities during holidays or special circumstances as needed.
Requirements
- High School Diploma or equivalent; a BA degree is preferred.
- Minimum of 3 years of clerical or administrative experience, preferably in a legal setting.
- Proficiency in legal software, such as Aderant, LexisNexis, or Westlaw.
- Strong ability to manage data analysis and create detailed spreadsheets.
- Familiarity with court filing procedures and public record management.
- Exceptional organizational skills with keen attention to detail.
- Ability to work collaboratively with legal professionals and adapt to dynamic priorities.
- Excellent communication skills, both written and verbal.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Posting End Date:**
**Work Place Flexibility:** Onsite
*** This position may be filled as an Administrative Assistant I, II or III based on qualifications and experience of the selected candidate. ***
**Job Summary/Purpose:**
This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include scheduling appointments, coordinating incoming mail, maintaining the calendar, making travel arrangements, arranging meetings, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.
**Job Duties/Responsibilities:**
+ Provide secretarial and administrative support to General Managers, Sr Managers and Directors.
+ Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls.
+ Manage correspondence and routine documents and presentations given minimal direction. Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
+ Manage administrative affairs of the department including invoice processing, supply equipment procurement, training records, etc.
+ Handle multiple assignments, work within deadlines, and maintain confidentiality of departmental issues.
+ Be proactive in forwarding work issues to the appropriate managers/supervisors.
**Minimum Requirements:**
**Minimum education required of the position:**
+ Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
**Minimum experience required of the position:**
+ Administrative Assistant I: at least 2 years
+ Administrative Assistant II: at least 3 years
+ Administrative Assistant III: at least 4 years
**Minimum knowledge, skills, and abilities required of the position:**
+ Must have typing ability.
+ Must be proficient in MS office tools - Word, Excel and PowerPoint, etc.
+ Requires good customer services experience.
+ Requires the ability to maintain confidentiality.
+ **Preferred** :
+ Strong organizational skills that reflect ability to perform and prioritize task with strong attention to detail.
+ Very strong interpersonal skills and the ability to build relationships with all members across the organization.
+ Expert level of written and verbal communication skills.
+ Requires strong computer and internet research skills specifically PowerPoint and excel.
+ Ability to handle confidential information with discretion, be adaptable to various competing demands.
+ Demonstrate ability to achieve high performance goals and meet deadline in a rapidly changing environment.
+ Experience with SharePoint a plus.
**Any certificates, licenses, etc. required of the position:**
+ Must be EEI **SASS** Test Recommended.
+ Candidates selected to take the **SASS** Test will be invited via e-mail. ***MONITOR YOU SPAM/JUNK EMAIL FOLDER** **.**
+ Please note on your resume if you are SASS recommended.
**Primary Location:** Arkansas-Little Rock Arkansas : Little Rock
**Job Function** : Professional
**FLSA Status** : Nonexempt
**Relocation Option:** No Relocation Offered
**Union description/code** : NON BARGAINING UNIT-NBU
**Number of Openings** : 1
**Req ID:** 119962
**Travel Percentage** :Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here ( to view the EEO page, or see statements below.
**EEO Statement:** The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
**Accessibility:** Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click **here ( ?subject=Accessibility)** and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
**Additional Responsibilities:** As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
**Entergy Pay Transparency Policy Statement:** The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information. 41 CFR 60-1.35(c). **Equal Opportunity ( and Pay Transparency ( .
**Pay Transparency Notice:**
Pay Transparency Nondiscrimination Provision (dol.gov) ( non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact to schedule a time to review the affirmative action plan during regular office hours.
**EEI Testing:**
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through pre-employment testing. If this position does require an EEI test, the type of test will be located under the qualifications section of the job posting. If you are invited to a test session, we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and number of questions. Also, keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website, , Logon ID: entergy, password: practice test (2 words). Travel expenses incurred in connection with EEI testing are non-reimbursable.
In addition to EEI testing there is also Fit-for-Duty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require Fit-for-Duty testing, the type of test will be located under the qualifications section of the job posting.
**WORKING CONDITIONS:**
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
**Please note:** Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
**Job Segment:** Testing, Secretary, Administrative Assistant, Internet Research, Procurement, Technology, Administrative, Research, Operations

Administrative Assistant
Requisition ID: 14154
Location:
Rayville, LA, US, 71269
Pay Type: Hourly
**Company Overview**
**COMPANY OVERVIEW**
Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.
As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market.
Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition.
**ABOUT THE ROLE**
The Administrative Assistant is a key team member who supports all administrative functions for the project, employees, and management.
This position is being hired for our Rayville, LA project.
**WHAT YOU'LL ACCOMPLISH**
+ Consistently demonstrate a strong commitment to safety by communicating, improving, and adhering to all safety policies across all work environments.
+ Ensure all work activities are conducted in full compliance with established administrative policies and procedures.
+ Deliver exceptional customer service to employees, external clients, vendors, and visitors, consistently exceeding expectations.
+ Maintain high standards of quality control by producing clear and error-free documents, contributing to a credible and professional image in all written and electronic communications.
+ Effectively prioritize tasks to ensure the Manager receives accurate and timely business information necessary for positive business impact.
+ Ensure strict adherence to all safety, compliance, and environmental regulations within the department.
+ Perform clerical duties such as typing memos, editing, and proofreading various documents, managing correspondence and reports (including copying, routing, distribution, filing, and retrieval), and maintaining records and management systems.
+ Gather and compile relevant data as directed to meet required deadlines.
+ Manage telephone communications, screen calls, and handle meeting and appointment scheduling. This may also include opening and distributing mail.
+ Undertake general office duties such as ordering supplies, processing purchase orders, and updating departmental phone lists. Provide assistance with overflow work from other administrative staff and temporary coverage for the office receptionist as needed.
+ Arrange travel logistics based on general guidelines, while consulting with the manager for significant changes.
+ Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.
**WHAT WE'RE LOOKING FOR**
+ High School diploma/GED
+ 3 years related work experience
+ Ability to muli-task
+ Works well in a team environment
+ Strong analytical and problem-solving skills
+ Organized self-starter
+ Action orientated
+ Time management
+ Effective communication skills
**Additional Requirements:**
+ Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.
**WHAT WE OFFER**
+ Competitive salary
+ Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings
+ Medical, Dental, Disability and Life Insurance
+ Holistic Health & Well-being programs
+ Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care
+ Vision and other Voluntary benefits and discounts
+ Paid time off & paid holidays
+ Paid Parental Leave (maternity & paternity)
+ Educational Assistance Program
+ Dress for your day
**BUILDING INCLUSIVE WORKSPACES**
At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition!
Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.
While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.
**Nearest Major Market:** Monroe

• Greets all visitors and answer inquiries
• Answers and routes all incoming phone calls
• Tracks Admissions phone leads
• Inputs new leads in CampusVue
• Gathers and track documents required for student files
• Assists Admission Representatives in file preparation
• Assists with ordering of office supplies
• Sorts incoming mail
• Assist in taking pictures to produce student and faculty/staff identification badges
• Maintains confidentiality of all business records and information
• Provides assistance to other managers as appropriate
• Handles day-to-day care of current students
• Refunds money for vending machine errors
• Assists in book and supply distribution to students
• Other duties as assigned

•Basic reading, writing, and arithmetic skills
•Knowledge of Microsoft Office
•Professional verbal and written communication skills; telephone protocol
•Ability to type 50 wpm

MG+M The Law Firm ("MG+M") has an immediate opening for a Legal Administrative Assistant in our New Orleans office.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Primary Responsibilities:

• Formatting briefs, pleadings, correspondences and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery and trial documents.
• Filing of legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Updating and maintaining client files in a timely manner.
• Review legal calendar for accuracy and upcoming deadlines.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks and client intake forms.
• Prepare for trial by assisting paralegals and attorneys.

Personal Attributes:

• Possesses a strong understanding and abides by the policies and procedures of the firm
• Flexible and willing to pitch in wherever needed.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Able to work in highly-stress situations with a very demanding case load.
• Presents written communications that are concise and accurate.
• Exhibits confident and professional verbal communication skills.
• Effectively communicates with clients and vendors.
• Answers questions clearly and thoroughly.
• Is a problem solver.

Skills and Abilities:

• Lexis Nexis/File & Serve Express, Pacer, File Site or other comparable document management system, Word, Outlook, PowerPoint, DropBox, Sharefile and Excel. (Aderant and File Site knowledge is a plus.)
• Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
• Communication: Possesses excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Teamwork: Contribute to building a positive team spirit and support everyone's efforts to succeed.
• Technical Skills: Possess advanced PC skills; ability to use MS Teams phone system, copier, scanner, fax, and printer.

Minimum Qualifications

• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of three years of experience as a litigation secretary.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to apply.

Salary: $49,889.00 Annually
Location : New Orleans, LA
Job Type: Probationary
Job Number: 11153/7029
Department: City Wide
Opening Date: 09/05/2024
Closing Date: Continuous

Kind of Work

Important and independent administrative support work in performing a wide variety of complex and confidential technical and supervisory support tasks in support of attorneys. Work includes performing a variety of paralegal and secretarial duties in support of a major legal administrator. Incumbents in this classification are expected to work at a high level of independence, requiring the frequent use of discretion, initiative and independent judgment; and related duties as required.
Minimum Qualifications

1. A Bachelor's Degree from an accredited college or university*.Original college diploma or official college transcript must be presented within two (2) weeks of filing an application.

2. Two (2) years of legal assistant experience.

*Additional legal assistance experience with responsibility for providing assistance to an attorney may be substituted for the Bachelor's Degree on a year for year basis at the rate of (1) year of experience equals thirty (30) semester hours.
Kind of Examination

A qualifying computerized keyboarding test with a minimum of 35 words per minute after the deduction of errors, a qualifying written examination and a rating of training and experience, weighted 100%. Credit will only be given for experience gained within the last ten (10) years.

This is an original entrance examination.
General Information
THE CITY OF NEW ORLEANS IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, PHYSICAL OR MENTAL DISABILITY, SEXUAL ORIENTATION, CREED, CULTURE, OR ANCESTRY. REQUESTS FOR ALTERNATE FORMAT OR ACCOMMODATIONS SHOULD BE DIRECTED TO SHANA PARKER AT ( OR TTY/VOICE AT ( or ( .

DOMICILE REQUIREMENTS FOR EMPLOYMENT : Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013 must be domiciled in Orleans Parish within 180 days of hire. Airport and public safety employees are excluded from this provision.

Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.

DOMICILE REQUIREMENTS FOR EMPLOYMENT (SEWERAGE AND WATER BOARD) :

Domicile requirements are currently waived for the purpose of application**. Residency requirements are waived for all Sewerage and Water Board of New Orleans positions vacant and advertised for at least 90 days. Employees hired under this waiver remain exempt from the city's residency requirement for the duration of their employment at the Sewerage and Water Board. (La R.S. 33:4076). **Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.

BACKGROUND CHECK: The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.

APPLICATIONS: Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement.

DELAY IN THE MAIL: The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes. The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law.

WORKING TEST PERIOD: Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year.

SUBSTANCE ABUSE TESTING: The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and/or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9.

A MEDICAL EXAMINATION is required for all original entrance probationary appointments to ACTIVE classifications, and may be required for re-employment, promotions and/or transfers.

A MEDICAL SCREENING , which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications.

GOOD MORAL CHARACTER is required of all applicants. Any applicant may be disqualified if his/her character or past employment record is found to be unsatisfactory as determined by the Department of City Civil Service. Forgery, misrepresentation of facts, or cheating on examinations is punishable by disqualification, fine and other penalties.

IMPORTANT : Applicants who are licensed to drive should have a current license on their person for purposes of identification during all phases of an examination. In lieu of such license, the Department of City Civil Service may require that applicants have some form of picture identification.

VETERANS PREFERENCE: On original entrance examinations, veterans (as defined in Article X, Section 10(2) of the Constitution of the State of Louisiana), disabled veterans, certain spouses and parents of veterans shall receive additional credit if claimed as provided on the Veterans Preference claim form which can be obtained in this office. To obtain credit, this form must be submitted with the required proof (at the minimum, a DD214) before the final filing date.

HIGH SCHOOL DIPLOMA AND GENERAL EQUIVALENCY DIPLOMA (GED) must be issued by a state Department of Education or an institution recognized by a state Department of Education. Certificates of completion, high school diplomas and GED from institutions not recognized by a state Department of Education are not acceptable. High School diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (

ACCREDITED COLLEGES AND UNIVERSITIES: An accredited college or university is an institution that is accredited as a college or university by an organization that is recognized by the USDE (United States Department of Education). College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (

EXPERIENCE: Applicants will not receive credit for unpaid work unless specified on the job announcement. Partial credit only will be given for related part time employment. Civil Service reserves the right to determine which degrees, education, or other credentials are related or closely related. Experience credit will be granted for related provisional appointments (internal applicants).

PROFESSIONAL ADMINISTRATIVE EXPERIENCE: The Civil Service Department defines this experience as experience gained in a position that required a Bachelor's Degree upon entrance.

OFFERS OF EMPLOYMENT OR PROMOTION: Prior to appointment, the hiring agency is required to verify education, driver's license, and/or professional licenses/certifications claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Offers of employment or promotion are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process.

Revised 1/91, 4/03, 7/05, 2/07, 8/10, 2/12, 8/15, 6/16, 1/17, 1/19, 2/23, 8/23, 3/24, 6/24, 2/25.
Employment with the City of New Orleans brings many great benefits.

Want work-life balance?

• 14 paid holidays in 2025.
• 13 paid vacation days per year including during your first year of employment. Additional bonus vacation days the longer you are employed.
• 13 paid sick days per year including during your first year of employment. Additional bonus sick days the longer you are employed.
• Use or lose your days, off? Not here! You can roll an unlimited number of unused sick days and up to 45 unused vacation days to the next year.
• We pay you for unused vacation and sick days when you leave City government.
• Depending on your job, your department may also offer remote work, flexible schedules, and/or shift work.

Thinking of starting a family or adding to your family?

• We offer 12 weeks of paid time off for bonding with a newborn, adopted, or fostered child. This is in addition to your sick and vacation leave. Full-time employees with one year of service qualify for this program.

Need insurance for you and/or your family?

• We offer healthcare plans as low as $0.31 biweekly for individual employees. Our plan covers medical, prescription drugs, dental, and vision. Hate going to the doctor's office? It also includes access to telemedicine. Plan members can also opt to cover their children, spouses and same or opposite sex registered domestic partners.
• We also offer a Flexible Spending Account that can reduce taxes for employees by allowing for pre-tax contributions for healthcare, childcare, and commuter costs.
• A completely free 25,000 life insurance policy is also available for all full-time employees.

Have student loan debt?

• The City of New Orleans is a qualified employer under the federal Public Service Loan Forgiveness Program (PSLF).

Are you part of the FIRE (Financially Independent/Retire Early) movement? Don't want to work forever? We have options to help.

• Pension, Pension, Pension! Depending on your job you can participate in one of several pension systems and enjoy this great benefit.
• You can also participate in a Deferred Compensation Plan (457b) which allows you to defer up to 23,500 of your pretax income each year to supplement your retirement savings.

Let's talk pay

• We offer competitive pay including pay increases based on the length of your employment. We also offer special pays for educational advancement, professional certifications and specialized work assignments.

Love to learn?

• Our Employee Growth and Development Division offers free courses in over 50 topics including Leadership, Personal Finance, Conflict Management, Excel, Managing Stress, and Business Writing.

We take care of our employees during emergencies

• Employees who work during declared emergencies receive extra pay.
• Employees who can't work due to emergency related workplace closures continue to receive their normal pay.

Want to make a difference?

• We need you! Make an impact on our community through your work in City government!

These benefits apply to employees of the City of New Orleans. Employees of Sewerage and Water Board enjoy many of these same benefits, but some benefits offered may vary. A listing of benefits available to Sewerage and Water Board employees can be found

This description of benefits is intended to be informational and does not create a contractual entitlement to any listed benefit. The employee welfare and pension plan documents and applicable law govern the eligibility, vesting, and schedule of benefits, and the above description does not alter or interpret the plan documents or applicable law.
01

The supplemental questions are a very important first step in our screening process. Therefore, you are required to complete these questions so that we may initially determine your eligibility for this position. A lack of detail and explanation in the supplemental questions and in your application may result in disqualification for this position. This means you will be ineligible for further consideration in this recruitment process. Please check "yes" to show that you have read and understand this statement.

• Yes
• No

02

Do you have a Bachelor's Degree from an accredited college or university?

• Yes
• No

03

If you have a Bachelor's Degree from an accredited college or university, you must provide the following information:a. the name of the institute that issued the degree,b. your college major, and c. date of graduation (month and year).Failure to provide this information will result in the disqualification of your application for this position.If you do not have a Bachelor's Degree type N/A.
04

How many college credit hours have you successfully completed?

• 0-14 credit hours
• 15-29 credit hours
• 30-44 credit hours
• 45-59 credit hours
• 60-74 credit hours
• 75-89 credit hours
• 90-104 credit hours
• 105-119 credit hours
• 120 credit hours or more

05

College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website ( check "yes" to show that you have read and understand this statement.

• Yes
• No

06

The New Orleans Civil Service Department must verify all educational credentials. If you have not previously submitted your OFFICIAL college transcript or original college diploma to New Orleans Civil Service, you must submit this documentation to the Civil Service Department within two (2) weeks of filing your application. We do not accept transcripts that have been uploaded to your application. You have three options for submitting OFFICIAL college transcripts or original college diploma documents to our office: 1. If you are local, bring in your official college transcript (it must be in a sealed envelope from your college or university) or original college diploma to the New Orleans Civil Service Department, Attn: Recruitment--Eric Martinez. Our office is located at: New Orleans Civil Service 1340 Poydras St., Suite 900 New Orleans, LA 70112 2. If your University or College has an E-Scrip system, your institution may e-mail your transcript directly to 3. You may request that your institution send an official transcript via US Mail to: New Orleans Civil Service Attn: Recruitment -Eric Martinez1340 Poydras St., Suite 900 New Orleans, LA 70112 Failure to submit your education credentials within two (2) weeks of application will result in the rejection of your application. Please check "yes" to show that you have read and understand this statement.

• Yes
• No

07

How many months and/or years of verifiable full-time work experience do you have as a legal assistant?

• None
• Less than 6 months
• 6 months to less than 12 months
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years to less than 6 years
• 6 years to less than 7 years
• 7 years to less than 8 years
• 8 years to less than 9 years
• 9 years to less than 10 years
• 10 years or more

08

Describe all your full-time, paid work experience as a legal assistant. Your description must include where this experience was obtained, the dates the work was performed (MM/YYY - MM/YYY), and a brief description of the work performed. Failure to describe your experience in detail could result in disqualification for this position. If you do not have this type of experience, type in "None".
09

If you were referred by a City of New Orleans employee, please list his or her name. Please list one name only.If you were NOT referred by a City of New Orleans employee, please type "N/A."
Required Question

**PURPOSE** **AND** **SCOPE:**
_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:
+ Answering telephone & routing calls to the appropriate person
+ Professionally greet all patients and guests.
+ Maintain a professional environment at all times. Monitors the reception and waiting areas.
+ Distributing incoming mail.
+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.
+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes
**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Monthly insurance card scanning
**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Maintaining inventory of the necessary office supplies
+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
+ Assemble,fileandmaintainpatientmedicalrecords
+ Printpatientscheduleandpullpatientchartsdaily.
+ Arrangeforpackagepickupanddelivery.
+ Assists with month-end reporting requirements.
+ Participate in collaboration sessions such as center/team huddles and staff meetings.
+ Attend education and training sessions as appropriate and apply key learnings.
**SKILLS:**
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications
+ Ability to adapt to supporting software applications.
+ Professional attitude and appearance
+ Solid written and verbal communication skills
+ Ability to be resourceful and proactive when issues arise
+ Strong organizational skills
+ Multitasking and time-management skills, with the ability to prioritize tasks
+ Customer service attitude
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
**SUPERVISION:**
+ None
**EDUCATION** :
+ HighSchoolDiploma or GED required
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 6 months relevant experience without a degree.
+ 1-2 years related experience preferred.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasanttelephonemanner.
**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**

**PURPOSE** **AND** **SCOPE:**
_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:
+ Answering telephone & routing calls to the appropriate person
+ Professionally greet all patients and guests.
+ Maintain a professional environment at all times. Monitors the reception and waiting areas.
+ Distributing incoming mail.
+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.
+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes
**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Monthly insurance card scanning
**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Maintaining inventory of the necessary office supplies
+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
+ Assemble,fileandmaintainpatientmedicalrecords
+ Printpatientscheduleandpullpatientchartsdaily.
+ Arrangeforpackagepickupanddelivery.
+ Assists with month-end reporting requirements.
+ Participate in collaboration sessions such as center/team huddles and staff meetings.
+ Attend education and training sessions as appropriate and apply key learnings.
**SKILLS:**
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications
+ Ability to adapt to supporting software applications.
+ Professional attitude and appearance
+ Solid written and verbal communication skills
+ Ability to be resourceful and proactive when issues arise
+ Strong organizational skills
+ Multitasking and time-management skills, with the ability to prioritize tasks
+ Customer service attitude
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
**SUPERVISION:**
+ None
**EDUCATION** :
+ HighSchoolDiploma or GED required
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 6 months relevant experience without a degree.
+ 1-2 years related experience preferred.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasanttelephonemanner.
**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**