89 Administrative Assistant jobs in Mahwah

Scion Staffing has been engaged to conduct a search for an Administrative Assistant for our client in New York City, NY . This is a full-time, onsite, temporary position.

POSITION OVERVIEW

We are looking for a proactive and organized Administrative Assistant that provides front desk coverage and general administrative support to ensure smooth office operations. The role also involves translating written materials between Spanish and English as needed. Overall, this position supports daily office functions and fosters a professional and welcoming environment.

RESPONSIBILITIES

• Provide front desk coverage and general administrative assistance
• Welcome and assist guests and clients upon arrival
• Manage incoming mail and maintain office documentation
• Translate written materials between Spanish and English
• Support day-to-day office operations and facilitate internal communication

QUALIFICATIONS :

• Fluent in Spanish and English, with strong speaking, reading, and writing skills
• Professional and courteous phone demeanor
• Prior administrative experience preferred
• Basic knowledge of Microsoft Office applications
• Familiarity with the 8x8 communication system is a plus (training available)
• Willingness to learn internal mail systems and office procedures

COMPENSATION

This position offers an hourly rate of $25/hour!

ABOUT OUR SEARCH FIRM

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team-building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

About C2 Education

At C2 Education, we believe in our students and their potential for greatness. We work hard every day to help students achieve their academic goals so they may attend the college of their dreams. We assist with multiple educational needs such as College Test Prep, AP Exam, College Essay, and College Admissions. In addition, we offer tutoring for K-12 and AP/Summer Boot Camps.

Job Purpose:

To coordinate and facilitate scheduling, events, and activities working full-time. This role involves supporting the smooth operation of educational services, ensuring a positive learning environment, and acting as a liaison between students, instructors, and the organization.

Key Responsibilities:

• Coordinate logistics for classes, workshops, and other educational events, including scheduling, room bookings, and material preparation.
• Communicate effectively with students, instructors, and other stakeholders regarding program details, schedules, and any changes, or other relevant information.
• Provide support to students, addressing their inquiries, concerns, and academic needs.
• Maintain accurate records of student enrollment, attendance, progress and other relevant data.
• Monitor and evaluate program effectiveness and make recommendations for improvement.
• Collaborate with other team members to ensure the successful delivery of educational programs.
• Maintain a positive and supportive learning environment for all students.
• Build and maintain positive relationships with students, instructors, parents, and other stakeholders.
• Provide administrative support to instructors, such as preparing materials, managing correspondence, and assisting with technology setup.
• Assist with student inquiries and provide general information about C2 Educational Systems Inc.'s programs and services.
• Perform other related duties as assigned.

Schedule:

• Sessions are conducted after school hours to accommodate students and are typically Monday – Thursday 1:00 p.m. - 9:00 p.m. and Saturdays 9:00 a.m. - 5:00 p.m. Each location may vary.

This full-time role offers excellent benefits, including:

• Competitive medical, vision, and dental plans. All benefits are subject to applicable plan documents and policies.
• 401(k) plus a dollar for dollar match up to 4% contribution after three months of employment.
• Flexible Time Off (FTO) without a wait period.
• Free Short-term disability, Long-term disability, Basic Life and AD&D coverage.
• Employee discounts through PerkSpot.
• Employer referral program.
• Discounted tutoring hours.

Qualifications

Preferred Experience, Skills, and Abilities:

• Minimum of 2 years’ experience in educational program coordination.
• Experience working in a classroom or educational setting.
• Experience with administrative duties.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite or similar software.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Ability to work effectively with diverse populations.
• Strong problem-solving and decision-making skills.
• Passion for education and commitment to student success.
• Ability to adapt to changing circumstances and needs.

Required Qualifications:

• Eligible to work in the United States without sponsorship.

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties.

Located in Midtown Manhattan, in office Monday-Friday

Key Responsibilities:

• Provide administrative support to executives, portfolio managers, and other team members.
• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, edit, and format documents, reports, and presentations.
• Handle confidential and sensitive information with discretion.
• Serve as the primary point of contact for internal and external communications, including emails and phone calls.
• Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes.
• Maintain organized filing systems for records, documents, and correspondence.
• Coordinate office operations, including supply inventory, vendor relationships, and facilities management.
• Support financial administration tasks such as expense reports and invoice processing.
• Assist with special projects and ad hoc administrative tasks as needed.

Qualifications & Skills:

• Bachelor’s degree preferred
• 4+ years of experience in an administrative role, preferably within the finance or asset management industry.
• Experience planning internal and external events.
• Experience with calendar management and travel coordination, domestic and international.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work independently and as part of a team.
• #43347

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

 Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $17-28

Non-Bonus Eligible Positions: include language below. 

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave. 

Bonus Eligible Positions – include language below. 

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance. 

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

Pleio is a mission-driven healthcare support company that partners with pharmaceutical organizations to help patients live healthier, happier lives. Through the power of human connection and smart technology, we improve medication adherence and deliver compassionate support. We’re looking for dedicated individuals to help us support our growing patient programs and administrative functions.

We are seeking a reliable and detail-oriented Clerical Administrative Assistant to join our team. In this entry-level role, you will support various office and administrative functions including document handling, data processing, scheduling, and internal coordination. This is an excellent opportunity for someone who is organized, motivated, and ready to grow within a supportive healthcare-focused environment.

Key Responsibilities:

Perform general clerical duties such as data entry, file organization, scanning, and copying

Prepare and process documents and reports with accuracy and timeliness

Answer phones, route messages, and manage correspondence

Schedule meetings, coordinate calendars, and assist with internal communications

Maintain organized filing systems — both electronic and paper-based

Support other departments with administrative tasks as needed

Ensure compliance with confidentiality and data protection standards (e.g., HIPAA)

Qualifications:

High school diploma or equivalent required

Strong attention to detail, organization, and time management

Basic proficiency with Microsoft Office and Google Workspace tools

Strong communication and interpersonal skills

Ability to work independently and within a remote or collaborative team environment

Dependable and eager to learn new systems and tools

Preferred (Not Required):

Prior administrative, clerical, or office experience (internship or part-time roles welcome)

Familiarity with healthcare, customer service, or pharmaceutical support work

Experience with CRM or document management systems

What Pleio Offers:

Purpose-driven work that directly helps patients

Professional development and mentorship opportunities

Supportive team culture with room for growth

Competitive hourly pay and performance incentives

Flexible remote work options (where applicable)

Radius Global Solutions is looking for a Legal Admin for our Ramsey, NJ office.

*Full-Time Position (Monday-Friday)

*Hourly rate + monthly Commission

*Benefits

Summary :

We are looking for a self motivated Legal assistant to ensure smooth running of the office and effective case management. You will provide a broad spectrum of legal services under the supervision of an attorney.

Essential Functions:

• Compile and organize documents for litigation.
• Make phone calls to courts.
• Filing of pleadings in the ePortal system
• Monitor filings for rejections or other alerts
• Review Court progress dockets
• Ensure all proper authorizations have been secured prior to final processing.
• Preparing outgoing mail and notices
• Receiving incoming mail and notices
• All other duties as assigned

• 1+ years of legal administrative experience
• Familiarity with law, legal procedures and protocols, and court system
• Working knowledge of case management software
• Proficiency in Microsoft Office Suite programs required.
• Detail orientation, problem solving, accuracy and organizational skills required.
• Ability to work independently and meet deadlines
• Paralegal Certification (preferred)
• Notary a plus