83 Administrative Assistant jobs in Nassau County
Administrative Assistant
The Bronx, New York
Citarella - Bronx
Posted today
Job Viewed
Job Description
The Administrative Assistant is responsible for supporting the warehouse by assisting with its administrative tasks. This person will partner with warehouse management, vendors and the Citarella administrative team daily on all relevant warehouse needs. The ideal candidate will have high attention to detail, time management skills and relentless organization acting as a behind the scenes conductor for administrative store flow.
- Audit and enter schedules into ADP following management approval.
- Process and enter store orders and DSD orders in partnership with management.
- Report manifest discrepancies to management.
- Daily log, food log, and checks to ensure complete per company standards, escalating issues to management.
- Compile, review, and distribute daily documents to the warehouse team.
- Printing signs to support the department management.
- Communicate within different warehouse departments.
- Collect and distribute manifests from delivery trucks and distribute them to appropriate departments for review.
- Maintain accurate inventory through daily counts.
- Open tickets after management approval and follow through on their resolution.
- Fill out weekly KPIs and send out recap emails reflecting the patterns of the business.
- Review and print daily newsletter and distribute to department managers.
- Update warehouse communication boards.
- Key turning support for the warehouse team when needed, following company guidelines and policies.
Qualifications and Requirements
- 3-4 years in an operations or administrative role
- Experience in Microsoft Suite
- Strong written and verbal communication skills
- Bilingual (Spanish-English is plus)
- High attention to detail
- Meticulous organization
- Ability to lift up to 30lbs
IN RETURN, WE OFFER!
Competitive Wages, Medical/Dental/Vision /Company sponsored life insurance benefits, Flexible Spending Accounts, Employee Discounts, Paid Time Off, 401k Retirement Savings Plan with Company Match!
Citarella is an Equal Opportunity Employer (EOE)
More detail about Citarella - Bronx part of Citarella, please visit
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0
Administrative Assistant
10538 Larchmont, New York
Thermal Systems Associates, Inc.
Posted today
Job Viewed
Job Description
Job Title: Administrative Assistant
Hours: Full Time Position
Salary Range: Salary based on experience
Location: Larchmont, NY
Work Location: On-site/In Office
Thermal Systems Associates serves the heating/cooling, plumbing and mechanical industries as a leading manufacturer’s representative. We are seeking an individual to assist in the day-to-day activities of our company’s operations. Estimated compensation for this role is based on experience. Benefits offered.
Key Duties and Responsibilities:
- Manage daily administrative tasks, including answering phones, and scheduling
- Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
- Liaise with vendors and clients, providing excellent customer service, maintaining professional communication , and support business operations
- Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
Required Skills and Proficiencies:
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines
- Ability to work with little supervision and the ability to take initiative
- Excellent organizational and time management skills
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Experience writing and delivering communications to other departments
- Strong attention to detail
Preferred Work Related Experiences:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
- Experience in Salesforce is helpful
Preferred Educational Background:
- High school diploma or equivalent; associate or bachelor’s degree preferred.
To apply, please include resume listing your education and work experience. Based on your credentials you will be offered a chance for an in-person interview with our management team.
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1
Administrative Assistant
Brooklyn, New York
Claudio's Kitchen
Posted 16 days ago
Job Viewed
Job Description
Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. Providing administrative support to ensure efficient operation of the bakery/kitchen. Someone who is upbeat and pleasant who would be a good addition to our growing team.
Ideally, we are looking for a responsible long-term employee who can learn and take on more responsibilities over time.
Duties:
Perform general clerical duties, including but not limited to:
- Make sales calls to potential new clients with appropriate follow up;
- Send and follow up on outstanding invoices;
- Filing necessary documents with entities in connection with food licenses, etc.;
- Answering and directing phone calls;
- Take and process new orders;
- Assist with project coordination; and
- Provide excellent customer service to clients and visitors.
Qualifications:
- Some experience as a secretary or administrative assistant;
- Proficient in Apple Software (Pages, Numbers) and other software applications;
- Strong organizational skills with the ability to prioritize tasks effectively;
- Excellent written and verbal communication skills;
- Attention to detail and problem-solving abilities;
- Ability to handle confidential information with discretion; and
- Experience with QuickBooks a plus.
If you are a motivated individual with strong administrative skills, we would love to hear from you.
Job Type: Part-time with flexible hours
Pay: $18.00 - $20.00 per hour
Work Location: In person
More detail about Claudio's Kitchen, please visit
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2
Administrative Assistant
11803 Plainview, New York
Robert Half
Posted today
Job Viewed
Job Description
Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will support daily operations by handling administrative tasks and ensuring efficient workflow within the office. This position offers an opportunity to contribute to a dynamic non-profit organization.
Responsibilities:
- Manage incoming calls, directing them to the appropriate departments and providing clear and effective communication support.
- Perform data entry tasks with a high level of accuracy to maintain organized records.
- Assist with receptionist duties, including greeting visitors and managing front desk activities.
- Utilize Microsoft Excel to create, update, and manage spreadsheets as needed.
- Coordinate office operations, ensuring supplies are stocked and daily activities run smoothly.
- Support administrative office tasks such as filing, scheduling meetings, and preparing reports.
- Collaborate with team members to ensure timely completion of projects and assignments.
- Maintain confidentiality and professionalism in handling sensitive information.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong proficiency in Microsoft Excel and other office software.
- Excellent communication skills, both written and verbal.
- Ability to perform data entry tasks with precision and attention to detail.
- Familiarity with receptionist duties and managing front desk operations.
- Highly organized with the ability to multitask and prioritize effectively.
- Commitment to maintaining confidentiality and a focus on detail.
- Previous experience working in a non-profit environment is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will support daily operations by handling administrative tasks and ensuring efficient workflow within the office. This position offers an opportunity to contribute to a dynamic non-profit organization.
Responsibilities:
- Manage incoming calls, directing them to the appropriate departments and providing clear and effective communication support.
- Perform data entry tasks with a high level of accuracy to maintain organized records.
- Assist with receptionist duties, including greeting visitors and managing front desk activities.
- Utilize Microsoft Excel to create, update, and manage spreadsheets as needed.
- Coordinate office operations, ensuring supplies are stocked and daily activities run smoothly.
- Support administrative office tasks such as filing, scheduling meetings, and preparing reports.
- Collaborate with team members to ensure timely completion of projects and assignments.
- Maintain confidentiality and professionalism in handling sensitive information.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong proficiency in Microsoft Excel and other office software.
- Excellent communication skills, both written and verbal.
- Ability to perform data entry tasks with precision and attention to detail.
- Familiarity with receptionist duties and managing front desk operations.
- Highly organized with the ability to multitask and prioritize effectively.
- Commitment to maintaining confidentiality and a focus on detail.
- Previous experience working in a non-profit environment is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted 1 day ago
Job Viewed
Job Description
Construction Admin Assistant
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
4
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted 1 day ago
Job Viewed
Job Description
Construction Admin Assistant
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
5
Administrative Assistant
11716 Bohemia, New York
Aston Carter
Posted 2 days ago
Job Viewed
Job Description
Administrative Assistant
Job Description
We are seeking a highly organized and customer-focused Administrative Assistant to support our daily operations. The ideal candidate will have hands-on experience with CRM systems-preferably Jobber-and be comfortable managing a variety of administrative tasks in a fast-paced environment.
Responsibilities
+ Answer incoming calls, provide information, and direct inquiries appropriately.
+ Coordinate and schedule appointments using CRM and calendar tools.
+ Handle filing, maintain organized records, and manage insurance certifications.
+ Walk clients through basic troubleshooting steps and ensure a positive service experience.
+ Update and maintain client records, job statuses, and communications in Jobber or similar CRM platforms.
+ Perform basic data entry, tracking, and reporting using Microsoft Excel.
Essential Skills
+ Proven experience in an administrative role.
+ Proficiency with CRM systems (Jobber preferred).
+ Strong communication and interpersonal skills.
+ Basic proficiency in Microsoft Excel.
+ Ability to multitask and prioritize effectively.
+ Detail-oriented with strong organizational skills.
Additional Skills & Qualifications
+ Experience in service-based industries.
+ Familiarity with insurance documentation and client onboarding processes.
Work Environment
You will work in a small office with a team of three. The position will replace someone who is retiring. Initial hours are 7:00 AM to 4:30 PM, Monday through Friday, starting with four days a week for the first two months and transitioning to full-time, five days a week thereafter.
Job Type & Location
This is a Contract to Hire position based out of Bohemia, New York.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bohemia,NY.
Application Deadline
This position is anticipated to close on Oct 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a highly organized and customer-focused Administrative Assistant to support our daily operations. The ideal candidate will have hands-on experience with CRM systems-preferably Jobber-and be comfortable managing a variety of administrative tasks in a fast-paced environment.
Responsibilities
+ Answer incoming calls, provide information, and direct inquiries appropriately.
+ Coordinate and schedule appointments using CRM and calendar tools.
+ Handle filing, maintain organized records, and manage insurance certifications.
+ Walk clients through basic troubleshooting steps and ensure a positive service experience.
+ Update and maintain client records, job statuses, and communications in Jobber or similar CRM platforms.
+ Perform basic data entry, tracking, and reporting using Microsoft Excel.
Essential Skills
+ Proven experience in an administrative role.
+ Proficiency with CRM systems (Jobber preferred).
+ Strong communication and interpersonal skills.
+ Basic proficiency in Microsoft Excel.
+ Ability to multitask and prioritize effectively.
+ Detail-oriented with strong organizational skills.
Additional Skills & Qualifications
+ Experience in service-based industries.
+ Familiarity with insurance documentation and client onboarding processes.
Work Environment
You will work in a small office with a team of three. The position will replace someone who is retiring. Initial hours are 7:00 AM to 4:30 PM, Monday through Friday, starting with four days a week for the first two months and transitioning to full-time, five days a week thereafter.
Job Type & Location
This is a Contract to Hire position based out of Bohemia, New York.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bohemia,NY.
Application Deadline
This position is anticipated to close on Oct 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
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6
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted 2 days ago
Job Viewed
Job Description
Construction Admin Assistant
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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7
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted 2 days ago
Job Viewed
Job Description
Construction Admin Assistant
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a dedicated Construction Admin Assistant with a keen eye for detail and excellent organizational skills to join our team. The ideal candidate will support office operations, manage data entry tasks, and assist in the documentation and tracking of invoice submittals, primarily using QuickBooks.
Responsibilities
+ Enter data from facility management into QuickBooks.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ Perform filing tasks throughout the day.
+ Follow up on multiple tasks and ensure deadlines are met.
+ Arrange and manage electronic files.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively in a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ At least 1 year of office experience, preferably with a construction company.
+ Detail-oriented and able to manage multiple tasks.
+ Strong communication skills and ability to work in a team.
+ Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
+ General computer savvy.
Additional Skills & Qualifications
+ Experience in an administrative role, preferably in the construction industry.
+ QuickBooks experience is a plus, though not required.
+ Customer service experience.
+ Recent high school, college, or vocational school graduates are welcome.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Oct 20, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
8
Administrative Assistant
11355 Flushing, New York
ABM Industries
Posted 2 days ago
Job Viewed
Job Description
**Overview**
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $21.86 per hour.**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Valid driver's license required.**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $21.86 per hour.**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Valid driver's license required.**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
View Now
9