95 Administrative Assistant jobs in Nassau County
Administrative Assistant
11225 Crown Heights, New York
Health Advocates Network
Posted today
Job Viewed
Job Description
Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Brooklyn, NY.** These are _registry_ positions with our company. *$100 Sign-On Bonus*
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ Various
**Job Descriptions:**
The New York State Office of General Services (OGS), on behalf of the New York State Community Commission on Reparations Remedies, is seeking quotes for a person to take, organize, format, and transmit meeting minutes for the NYS Community Commission on Reparations Remedies.
**Qualifications:**
+ Candidate must have previous experience creating meeting minutes for large, business/public meetings.
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ Various
**Job Descriptions:**
The New York State Office of General Services (OGS), on behalf of the New York State Community Commission on Reparations Remedies, is seeking quotes for a person to take, organize, format, and transmit meeting minutes for the NYS Community Commission on Reparations Remedies.
**Qualifications:**
+ Candidate must have previous experience creating meeting minutes for large, business/public meetings.
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
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0
Administrative Assistant
10460 The Bronx, New York
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Assistant
11572 Oceanside, New York
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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2
Administrative Assistant
11040 New Hyde Park, New York
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.
Responsibilities
+ Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and follow up on multiple tasks.
+ Arrange electronic files for easy access and retrieval.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ 1+ year of office/administration experience within the construction industry is required
+ Computer savvy with proficiency in Microsoft Office Suite.
+ QuickBooks experience is preferred
+ Detail-oriented with the ability to understand and meet deadlines.
+ Strong organizational skills and ability to follow up on tasks.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.
Responsibilities
+ Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and follow up on multiple tasks.
+ Arrange electronic files for easy access and retrieval.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ 1+ year of office/administration experience within the construction industry is required
+ Computer savvy with proficiency in Microsoft Office Suite.
+ QuickBooks experience is preferred
+ Detail-oriented with the ability to understand and meet deadlines.
+ Strong organizational skills and ability to follow up on tasks.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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3
Administrative Assistant
11415 Kew Gardens, New York
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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4
Administrative Assistant
11747 Melville, New York
Aston Carter
Posted 3 days ago
Job Viewed
Job Description
Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
View Now
5
Administrative Assistant
11377 Woodside, New York
Robert Half
Posted 7 days ago
Job Viewed
Job Description
Description We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.
Responsibilities:
- Manage daily administrative tasks to ensure smooth office operations.
- Answer incoming phone calls professionally and direct them to the appropriate departments.
- Perform accurate data entry and maintain organized records.
- Handle receptionist duties, including welcoming visitors and managing inquiries.
- Provide support to team members with scheduling, correspondence, and document preparation.
- Coordinate office supplies and ensure all materials are adequately stocked.
- Assist with filing, scanning, and other clerical tasks as needed.
- Collaborate with team members to ensure efficient workflow and task completion. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Strong proficiency in data entry and office software applications.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Skilled in answering inbound calls and managing receptionist duties.
- High level of attention to detail and organizational skills.
- Familiarity with administrative office procedures and practices.
- Strong attention to detail and ability to work as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage daily administrative tasks to ensure smooth office operations.
- Answer incoming phone calls professionally and direct them to the appropriate departments.
- Perform accurate data entry and maintain organized records.
- Handle receptionist duties, including welcoming visitors and managing inquiries.
- Provide support to team members with scheduling, correspondence, and document preparation.
- Coordinate office supplies and ensure all materials are adequately stocked.
- Assist with filing, scanning, and other clerical tasks as needed.
- Collaborate with team members to ensure efficient workflow and task completion. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Strong proficiency in data entry and office software applications.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Skilled in answering inbound calls and managing receptionist duties.
- High level of attention to detail and organizational skills.
- Familiarity with administrative office procedures and practices.
- Strong attention to detail and ability to work as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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About the latest Administrative assistant Jobs in Nassau County !
6
Administrative Assistant
10801 New Rochelle, New York
Health Advocates Network
Posted 11 days ago
Job Viewed
Job Description
Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle, NY.** These are _registry_ positions with our company.
**Pay Rate:** $19 / hour
*W2
**Shift details:**
+ M-F typical hours 9am - 5pm
The minimum qualifications include excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
**Pay Rate:** $19 / hour
*W2
**Shift details:**
+ M-F typical hours 9am - 5pm
The minimum qualifications include excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
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7
Clerical Administrative Assistant
100016 New York
$17 - $23 per hour
Pleio
Posted 12 days ago
Job Viewed
Job Description
Pleio is a mission-driven healthcare support company that partners with pharmaceutical organizations to help patients live healthier, happier lives. Through the power of human connection and smart technology, we improve medication adherence and deliver compassionate support. We’re looking for dedicated individuals to help us support our growing patient programs and administrative functions.
We are seeking a reliable and detail-oriented Clerical Administrative Assistant to join our team. In this entry-level role, you will support various office and administrative functions including document handling, data processing, scheduling, and internal coordination. This is an excellent opportunity for someone who is organized, motivated, and ready to grow within a supportive healthcare-focused environment.
Key Responsibilities:
Perform general clerical duties such as data entry, file organization, scanning, and copying
Prepare and process documents and reports with accuracy and timeliness
Answer phones, route messages, and manage correspondence
Schedule meetings, coordinate calendars, and assist with internal communications
Maintain organized filing systems — both electronic and paper-based
Support other departments with administrative tasks as needed
Ensure compliance with confidentiality and data protection standards (e.g., HIPAA)
Qualifications:
High school diploma or equivalent required
Strong attention to detail, organization, and time management
Basic proficiency with Microsoft Office and Google Workspace tools
Strong communication and interpersonal skills
Ability to work independently and within a remote or collaborative team environment
Dependable and eager to learn new systems and tools
Preferred (Not Required):
Prior administrative, clerical, or office experience (internship or part-time roles welcome)
Familiarity with healthcare, customer service, or pharmaceutical support work
Experience with CRM or document management systems
What Pleio Offers:
Purpose-driven work that directly helps patients
Professional development and mentorship opportunities
Supportive team culture with room for growth
Competitive hourly pay and performance incentives
Flexible remote work options (where applicable)
Company Details
Pleio is a healthcare technology company dedicated to helping patients start and stay on life-saving medications. Through our human-first GoodStart® program and advanced digital tools, we partner with pharmaceutical companies and pharmacies to deliver compassionate, peer-based support that improves medication adherence and health outcomes. Our mission is to empower patients with the guidance, encouragement, and insights they need to confidently manage their treatment journeys.
Apply Now
8
HR Administrative Assistant
11815 Hicksville, New York
Catholic Charities of Long Island
Posted today
Job Viewed
Job Description
Part-Time Hr Administrative Assistant
Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life.
CCLI is looking for a part-time HR Administrative Assistant with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing "care with dignity and life with hope."
Responsibilities:
- Provide administrative support to the Human Resources Director including but not limited to, calendar management, meeting coordination, employee events and expense reports.
- Assist in developing and maintaining a Human Resources Process Manual.
- Work with Marketing Specialist in maintaining employment advertisements, career flyers, and recruitment related social media content
- Maintain Open Positions Tracking spreadsheet and Position Requisition book.
- Generate various reports and tracking mechanisms for candidates, new hires and employees.
- Prepare for and attend agency Job Fairs to speak to prospective candidates to increase flow of viable candidates. Maintain inventory of materials, handouts, CCLI merchandise.
- Participate as member of the Administrative Support Team including front office reception.
- Additional responsibilities as needed.
Qualifications:
- HS diploma/GED.
- 1-3 years of working in an office environment HR experience helpful.
- Demonstrated organizational/time management skills as well as ability with Microsoft Office Suite (Outlook, Excel, Word)
- Excellent interpersonal skills to interact with candidates, staffing managers and team members.
Schedule: part-time up to 14 hours per week
Rate of Pay: $20 - $22 per hour
This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidate's qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position.
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9