302 Administrative Assistant jobs in Norwalk

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle, NY.** These are _registry_ positions with our company.
**Pay Rate:** $19 / hour
*W2
**Shift details:**
+ M-F typical hours 9am - 5pm
The minimum qualifications include excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Facility is in a nursing home.
Prior healthcare experience is helpful but not required.
Must be able to multitask, calm under pressure, have strong organizational skills, be adaptable and approachable.
Career advancement opportunities' available
(5) 8-hour shifts weekly, with (2) Saturdays per month required.
**PURPOSE AND SCOPE:**
Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings.
**PRINCIPAL DUTIES AND RESPONSIBILITIES:**
+ Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature.
+ Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
+ Sets up and maintains official department filing system, records management, databases.
+ Prepares memos, correspondence, agendas, minutes, and policy explanations.
+ Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
+ Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
+ Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
+ Organizes travel arrangements and completes expense reports.
+ Interfaces with a various levels of management across organizations and with external customers.
+ May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
+ Assist with various projects as assigned by direct supervisor.
+ Other duties as assigned.
**_Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions._**
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**SUPERVISION:**
+ None
**EDUCATION** **:**
+ High School Diploma required,some specialized secretarial training preferred.
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 1 - 2 years of related experience.
+ Knowledge of business & technical vocabulary.
+ Familiar with standard business concepts, practices & procedures within administrative support.
+ Able to employ basic reasoning and analytical skills.
+ Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
+ Proficient in organizational operations & procedures.
+ Experience handling incoming phone calls; remains professional at all times; front office etiquette.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $17.00 - $28.00
**EOE, disability/veterans**

Facility is in a nursing home.

Prior healthcare experience is helpful but not required.

Must be able to multitask, calm under pressure, have strong organizational skills, be adaptable and approachable.  

Career advancement opportunities' available

(5) 8-hour shifts weekly, with (2) Saturdays per month required.

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. 

• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISION:

• None

EDUCATION :

• High School Diploma required, some specialized secretarial training preferred.

EXPERIENCE AND REQUIRED SKILLS :  

• Minimum 1 – 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.
 
Hourly Rate: $17.00 - $28.00

EOE, disability/veterans

**Unlock Your Career Potential: Support at ADP.** Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.
**ADP is hiring Senior Administrative Support professional.** In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.
We strive for every interaction to be driven by our **CORE** values: **Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.**
**RESPONSIBILITIES:**
+ Perform clerical, administrative and general office duties of a responsible and confidential nature
+ Route and answer correspondence
+ Independently establish, organize and maintain documents and initiate follow up as needed
+ Compile, analyze and summarize statistics and information in presentation formats
+ Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
+ Create formulas/formats of moderate complexity and determine hardware/software requirements
+ May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
+ May coordinate and track training activities of internal associates
+ Maintain database as required
+ May assist in workforce scheduling of internal associates
+ Provide support to other members of management and department as requested
**QUALIFICATIONS REQUIRED:**
+ A college degree is great but not required. What's more important is having the skills to do the job. If you don't have a college degree, other acceptable experience could include:
+ Three+ years of relevant experience
+ Military experience - skills including teamwork, resilience, negotiation, trust-building, and a "never lose" mentality will help you build team and client relationships, identify solutions, and achieve success
Preference will be given to candidates who have the following:
+ Excellent communication skills both verbal and written
+ Superb organization skills
+ Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
+ Proven ability to work effectively both independently and in a team-based environmentAbility to handle confidential matters
+ Substantial knowledge of the department's operation and company procedures
+ Proven ability in assembling, compiling, analyzing and summarizing data
+ Demonstrated analytical ability in preparing reports and gathering statistical data
+ Ability to work independently on projects and anticipate and address issues in the executive's absence
+ Must be assertive, creative and innovative, with proven decision-making skills
+ Experience working with senior management **#LI-SB1**
Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is $15.00 - $28.94 / Hour*
**A little about ADP:** We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition ( .
**Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:** ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
**Ethics at ADP:** ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click to learn more about ADP's culture and our full set of values.

**Unlock Your Career Potential: Support at ADP.** Every day, thousands of organizations around the world rely on ADP. As a worldwide leader in business outsourcing solutions with 60+ years of experience and over half a million customers, our products and services enable companies large and small to do business. As part of ADP's support team, you play a shared role in our success -- you'll work alongside a team of talented and highly motivated individuals at one of the most innovative companies in the world. Here, you'll find the tools and flexibility you need to create your own path, supported by comprehensive training and support to improve your skills and knowledge.
**ADP is hiring Senior Administrative Support professional.** In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes in support of one or more executives.
We strive for every interaction to be driven by our **CORE** values: **Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.**
**RESPONSIBILITIES:**
+ Perform clerical, administrative and general office duties of a responsible and confidential nature
+ Route and answer correspondence
+ Independently establish, organize and maintain documents and initiate follow up as needed
+ Compile, analyze and summarize statistics and information in presentation formats
+ Communicate new policies and procedure to the department and coordinate the gathering of information as directed,
+ Create formulas/formats of moderate complexity and determine hardware/software requirements
+ May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
+ May coordinate and track training activities of internal associates
+ Maintain database as required
+ May assist in workforce scheduling of internal associates
+ Provide support to other members of management and department as requested
**QUALIFICATIONS REQUIRED:**
+ 3+ years of administrative support experience in a similar environment
+ High School diploma with 3+ years of experience or equivalent education will be considered
Preference will be given to candidates who have the following:
+ Some college courses/specialized secretarial training
+ Excellent communication skills both verbal and written
+ Superb organization skills
+ Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
+ Proven ability to work effectively both independently and in a team-based environmentAbility to handle confidential matters
+ Substantial knowledge of the department's operation and company procedures
+ Proven ability in assembling, compiling, analyzing and summarizing data
+ Demonstrated analytical ability in preparing reports and gathering statistical data
+ Ability to work independently on projects and anticipate and address issues in the executive's absence
+ Must be assertive, creative and innovative, with proven decision-making skills
+ Experience working with senior managemen
+ **#LI-SB1**
Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is $0.00 - $0.00 / Hour*
**A little about ADP:** We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition ( .
**Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP:** ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP's operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
**Ethics at ADP:** ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click to learn more about ADP's culture and our full set of values.

Psychiatry Research Administrative Assistant
**Required Qualifications (as evidenced by an attached resume):**
Associate degree (foreign equivalent or higher). Two (2) years of full-time administrative experience and/or research administration experience.
**Preferred Qualifications:**
Bachelor's degree (foreign equivalent or higher). Three (3) or more years of full-time administrative experience and/or research administration experience. Experience working with SBU research management applications (i.e. myResearch, Report Center, Wolfmart).
**Brief Description of Duties:**
The Research Administrative Assistant will work directly with the Department of Psychiatry Research Manager to assist researchers displaying utmost confidentiality. The successful incumbent will assist research faculty in post-award activities including, travel arrangements via the Concur system, ordering supplies, and expenditure tracking ensuring expenditures meet all University and sponsor requirements. The Research Administrative Assistant should have a high level of proficiency with a broad range of general and specialized software tools for project management. They should have experience in state and federal grants with emphasis on development of team participants from multiple public/private institutions. They will communicate with the School of Medicine Dean's Office, Office of Sponsored Programs and Office of Grants management as needed to ensure appropriate funding allocations/expenditures. The successful incumbent must be able to multi-task with attention to detail and organization, work independently, problem-solve, and thrive in a deadline-driven environment.
**Duties:**
**Communication & Coordination**
+ Assist Research Manager with day-to-day operations of the Psychiatry research enterprise.
+ Maintain confidential research department related files and records in the Box Share Drive.
+ Coordinate and organize research safety and other training to ensure compliance.
+ Schedule training, create sign-in sheets and handle meeting logistics.
+ Track and follow-up with Managers regarding training course attendance.
+ Act as a Departmental liaison with other departments and outside agencies.
+ Assist in the preparation of presentations for research-related meetings and events.
+ Maintaining records and monitoring award expenditures in compliance with Research
+ Foundation and Sponsor requirements.
**Department Procurement Coordination**
+ Submit requisitions via SBU Procurement for IFR, SBF, IDC and RF Funded items.
+ Submit requisitions for catering, paper requisitions for SBF and other funds, tack quotes/invoices, and P-card administration/reconciliation.
+ Submit travel reimbursements **.**
+ Preparing and managing purchase requisitions, bank reconciliations and cash advances.
**Other duties as assigned.**
**Special Notes:**
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
**_Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws._**
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ( or visit OEA ( .
_In accordance with the Title II Crime Awareness and Security Act_ a _copy of our crime statistics can be viewed_ here ( _._
Visit our WHY WORK HERE ( page to learn about the **total rewards** we offer.
SUNY Research Foundation: A Great Place to Work. ( starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.**
**Job Number:** 2502462
**Official Job Title:** : Administrative Assistant II
**Job Field** : Administrative & Professional (non-Clinical)
**Primary Location** : US-NY-Stony Brook
**Department/Hiring Area:** : 67007700- Psychiatry and Behavioral Health
**Schedule** : Full-time
**Shift** : Day Shift **Shift Hours:** : 9:00am-5:00pm :
**Posting Start Date** : Jul 9, 2025
**Posting End Date** : Jul 23, 2025, 11:59:00 PM
**Salary:** : $45,000-$58,000
**Appointment Type:** : Regular
**Salary Grade:** : N7
**SBU Area:** : The Research Foundation for The State University of New York at Stony Brook
**Req ID:** 2502462

Job Details

Job Location
TSS Greenwich - Greenwich, CT

Description

ABOUT THE SHADE STORE®
At The Shade Store, we have handcrafted the finest Shades, Blinds, and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate individuals to join our team and deliver the finest custom window treatment experience. Our team is expanding, and there has never been a more exciting time to be a part of it.

POSITION SUMMARY: Showroom Administrative Assistant
At The Shade Store, we simplify the custom design experience for our customers. As a Showroom Administrative Assistant, you'll play a key role in supporting Design Consultants by managing appointments, maintaining showroom standards, and ensuring excellent customer follow-up. This position is ideal for those who are organized, proactive, and passionate about project management, customer service and design.

WORK ACTIVITIES AND TASKS

Customer Engagement:

• Support Design Consultants with customers by gathering project details and relaying information to the assigned Design Consultant.

• Respond to customer inquiries via various channels and provide timely responses.

• Engage with customers to provide them with product collateral and materials.

• Confirm customer's appointment details to ensure the customer is clear on what to expect during their appointment.

• Engage with the customer to define and provide clarity to the project process, current state and next steps.

• Set up and manage appointments for design consultations, ensuring accurate scheduling and timely follow-ups.
• Additional responsibilities may be assigned to support the end-to-end customer experience or broader market needs.

Administrative Support:

• Coordinate Consultations (SR + Virtual) as well as support In Home Visits to ensure proper showroom coverage.

• Follow up on rough/final quotes to customers to ensure quotes are opened and any outstanding questions answered

• Collaborate with Design Consultants on their sales pipeline to identify the support needed.

• Monitor the status of orders placed to ensure the product is on site for installation.

• Support market events/training as a project coordinator.

• Available as a resource for the Area Sales Manager to collect and collate information.
• Additional responsibilities may be assigned to support administrative tasks or shifting priorities within the market.

Showroom Operations:

• Collaborate with the Area Sales manager to ensure schedules align with business needs.

• Support daily showroom operations by maintaining a clean, welcoming environment.

• Play an active role in merchandising updates, product launches, and showroom design enhancements.

• Ensure all showroom displays are fully operational and effectively showcase products.

• Provide flexible support for showroom coverage as needed across the market.

• Monitor and maintain stock levels of swatches, showroom materials and marketing collateral.

• Maintain open communication with the team to support operational efficiencies and ensure seamless showroom operations.
• Additional responsibilities may be assigned that support the market based on specific areas of concern that fall within the scope of an administrative assistant.

CORE SKILLS

• Team Oriented: Collaborating effectively with colleagues to achieve common goals and maintain a positive, supportive team environment.

• Effective Communication: Clearly conveying information to ensure understanding and foster collaboration.

• Customer Service: Going above and beyond to understand and exceed customer expectations at every touchpoint.

• Project Management: Organizing and executing tasks efficiently to meet deadlines and deliver successful outcomes.

• Prioritization: Identifying and focusing on the most important tasks to maximize productivity and impact.

• Attention to Detail: Managing multiple tasks with accuracy, ensuring customer information, appointments, and orders are handled meticulously.

• Time Management: Effectively balancing tasks such as administrative duties, customer follow-ups, and showroom operations to meet deadlines.

• Adaptability: Adjusting quickly to changing priorities, customer needs, and showroom dynamics.

• Problem-Solving: Identifying challenges and proactively finding solutions to ensure smooth processes and customer satisfaction.

MINIMUM QUALIFICATIONS

• Experience: 1-3 years in retail, sales, project management or customer service with a focus on a high-end experience.

• Skills: Proficiency in Microsoft Outlook, Teams, and CRM systems (Salesforce, NetSuite, etc.) is preferred.

• Education: Associate's Degree in a related field preferred or equivalent experience.

WHY WORK AT THE SHADE STORE®

We aim to create a company culture that is rewarding, enjoyable, and offers continuous opportunities for growth. If you are dedicated, use good judgment, and have a positive attitude, the sky is the limit. We offer numerous perks and benefits, including:

• Highly competitive salary

• Medical Benefits

• 401k Availability

• $100k Life Insurance & Short-Term Disability Coverage provided at no charge

• Participation in various charities and local events

THE SHADE STORE offer is contingent upon:

• Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date

The hourly non-exempt range for this position is $7- 30/hour, commensurate with experience.

The Shade Store provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ABOUT US: Visit our website at The Shade Store Careers to learn more about The Shade Store and our career opportunities.

**Description**
To provide the highest level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs. As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´ high regard for our employees.
**This role is based on-site at our Ridgefield, CT location with hybrid flexibility of 2-3 days per week on-site.**
**Compensation Data**
This position offers a base salary typically between ($75K) and ($122K)? The position may be eligible for a role specific variable or performance-based bonus and or other compensation elements. ?For an overview of our benefits please click here. ( & Responsibilities**
+ Utilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.
+ Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, Input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support.
+ Responsible for organizing and coordinating meetings and events (local, U.S. and international), including logistics, hotel arrangements, and other details for senior management.
+ Contacts are frequent with individuals outside the company and / or members of senior management within BI. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Monitors progress against expectations and addresses performance gaps in a timely manner. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department.
+ Demonstrates comprehensive knowledge of Boehringer mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results.
+ Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company excellent reputation within the medical and pharmaceutical community.
**Requirements**
+ Business School certification, or Associates degree from an accredited institution, or equivalent work experience.
+ Minimum of eight to ten (8-10) years of administrative, customer service and/or relevant business experience.
+ Five-plus (5+) years of previous administrative experience with BIPI preferred.
+ Applies an advanced level of knowledge / skills to a wide range of interdepartmental responsibilities and serves as a resource to others.
+ Satisfactory performance record.
+ Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria.
+ Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required.
+ Demonstrated ability to take ownership and proactively identify business process improvements.
All qualified applicants will receive consideration for employment without regard to a person's actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.

**Job Title: Senior Administrative Assistant**
**Location: Tarry Town, NY 10591**
**Duration: 06 to 12 months Contract**
**Job Summary:**
The Administrative Assistant will be responsible for providing high-level administrative support to the Director, Vice-Chief of Clinical and manage the directors schedule and appointments
Supports high-level executive secretary of skills, proficient computer skills including Excel and PowerPoint
Provide support in purchasing supplies and equipment, scheduling research related programs, related donor projects and assist with rotator ships and observer ship programs
Provide support with all conferences and additional projects for the Chief
Support with ordering office and medical supplies
Proficient secretarial and administrative skills including PowerPoint and Excel
**Education:**
**Bachelors degree.**
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.