132 Administrative Assistant jobs in Valley Stream

Description We are looking for a highly organized and customer-focused Administrative Assistant to support housing programs in Newark, New Jersey. This long-term contract position is ideal for someone with strong mathematical skills, expertise in Microsoft Excel, and a passion for delivering excellent service. The role involves assisting tenants and applicants while maintaining accurate records and collaborating with team members to optimize processes.
Responsibilities:
- Review and process housing applications to ensure all details are accurate and fully completed.
- Perform rent calculations for various housing programs, adhering to established policies and guidelines.
- Deliver exceptional customer service by addressing inquiries from tenants and applicants regarding applications, payments, and program details.
- Utilize Microsoft Excel and other software tools to update databases, generate reports, and maintain records.
- Work closely with team members and other departments to ensure seamless communication and efficient workflows.
- Educate tenants, applicants, and stakeholders about housing program policies and procedures.
- Stay current on industry trends, regulations, and training to ensure compliance and quality service.
- Assist in scheduling appointments and managing administrative tasks related to housing applications.
- Maintain a high level of accuracy when handling financial and program-related data. Requirements - Proficiency in Microsoft Excel, including the ability to create and manage spreadsheets.
- Strong mathematical skills with experience in rent calculations or similar tasks.
- Demonstrated customer service skills with the ability to handle inquiries professionally.
- Familiarity with HUD and Low-Income Tax Credit Housing (LITCH) programs is preferred.
- Experience in administrative assistance, including scheduling and record-keeping.
- Ability to collaborate effectively with team members and other departments.
- Strong organizational skills with attention to detail.
- Knowledge of housing application processes and related regulations is an advantage. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Brooklyn, NY.** These are _registry_ positions with our company. *$100 Sign-On Bonus*
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ Various
**Job Descriptions:**
The New York State Office of General Services (OGS), on behalf of the New York State Community Commission on Reparations Remedies, is seeking quotes for a person to take, organize, format, and transmit meeting minutes for the NYS Community Commission on Reparations Remedies.
**Qualifications:**
+ Candidate must have previous experience creating meeting minutes for large, business/public meetings.
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Administrative Assistant
Job Description
We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.
Responsibilities
+ Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and follow up on multiple tasks.
+ Arrange electronic files for easy access and retrieval.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ 1+ year of office/administration experience within the construction industry is required
+ Computer savvy with proficiency in Microsoft Office Suite.
+ QuickBooks experience is preferred
+ Detail-oriented with the ability to understand and meet deadlines.
+ Strong organizational skills and ability to follow up on tasks.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Description We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.
Responsibilities:
- Manage daily administrative tasks to ensure smooth office operations.
- Answer incoming phone calls professionally and direct them to the appropriate departments.
- Perform accurate data entry and maintain organized records.
- Handle receptionist duties, including welcoming visitors and managing inquiries.
- Provide support to team members with scheduling, correspondence, and document preparation.
- Coordinate office supplies and ensure all materials are adequately stocked.
- Assist with filing, scanning, and other clerical tasks as needed.
- Collaborate with team members to ensure efficient workflow and task completion. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Strong proficiency in data entry and office software applications.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Skilled in answering inbound calls and managing receptionist duties.
- High level of attention to detail and organizational skills.
- Familiarity with administrative office procedures and practices.
- Strong attention to detail and ability to work as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Title: Administrative & Accounting Assistant**
**Location:** Syosset, NY (Onsite)
**Schedule:** 3-4 days per week - _flexible days & hours_
**Pay:** $24.00 - $28.00/hour
**Looking for Work-Life Balance Without Losing Career Momentum?**
Join a **fast-moving, friendly real estate team** where your organizational and accounting skills make a real impact- **without the 9-to-5 grind.**
We're hiring a **Administrative & Accounting Assistant** who thrives in a multitasking environment and enjoys being the steady hand behind smooth operations. With flexible scheduling (you pick your hours!), this is a great role for professionals balancing school, family, or other commitments.
**What You'll Be Doing**
+ Keep the office humming with solid admin support-answering phones, managing emails, coordinating schedules, and keeping files organized
+ Communicate with tenants, vendors, and clients-professionally and proactively
+ Support our real estate transactions with document prep and coordination
+ Assist our bookkeeper with day-to-day accounting tasks-data entry, invoice tracking, bill payment, and bank reconciliations using **QuickBooks**
+ Help maintain accurate financial records and generate basic reports
+ Pitch in on various projects to keep the team organized and on-track
**What You Bring**
+ **QuickBooks experience is a plus** (online or desktop-either works)
+ A background in admin support, bookkeeping, or accounting
+ Strong attention to detail and a proactive, "let me take care of that" attitude
+ Great communication skills and comfort juggling multiple tasks
+ Proficiency in Microsoft Office (Word, Excel, Outlook)
+ Bonus points if you have real estate or property management experience
**Why You'll Love It Here**
+ **Flexible schedule** - You set the hours that work for your life
+ Small, supportive team with a can-do, no-drama culture
+ Opportunity to gain hands-on experience across both office operations and accounting
+ Great role for someone who enjoys variety and values autonomy
**Apply Now!**
If you're dependable, organized, and ready to make an impact-on your terms-we'd love to connect.
Send your resume to ** ** for immediate consideration.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer.
Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.