Office Administrative Assistant

60089 Buffalo Grove, Illinois Wabtec Corporation

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It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
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Administrative Assistant

60303 Oak Park, Illinois Robert Half

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Description
We are looking for a dedicated Part Time Administrative Assistant to join our team in Oak Park, Illinois. This is a long-term contract position offering part-time hours (25-30 hours per week) and the opportunity to support meaningful initiatives within a vibrant organization. The role involves assisting with administrative tasks and event coordination while fostering positive relationships with members and stakeholders.
Responsibilities:
- Open and distribute incoming mail while monitoring and responding to emails daily.
- Coordinate Member Monday Lunch events, including managing reservations, processing payments, and handling on-site tasks during the event.
- Support planning and execution of Monday Enrichment Programs held between October and May.
- Assist with fundraising efforts by collaborating with the Gala and Scholarship Committees to organize events.
- Process cash receipts for donations and parking lot tenants, as well as manage new memberships and renewals by invoicing, recording payments, and updating the member website.
- Provide administrative support to members and the Board by completing tasks as requested.
- Maintain an inventory of office supplies and ensure timely reordering as needed.
- Schedule appointments and manage calendars to ensure smooth operations.
- Handle email correspondence and inbound/outbound calls professionally.
- Ensure accurate data entry and maintain organized records.
Requirements - Associate degree or equivalent experience in an office environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint; familiarity with Zoom Webinar is a plus.
- Previous experience working in a non-profit organization is preferred.
- Excellent customer service skills with a friendly and approachable demeanor.
- Strong organizational abilities, attention to detail, and goal-oriented mindset.
- Clear and effective communication skills, both written and verbal.
- Capability to work independently while collaborating effectively within a team.
- Reliable, punctual, and adaptable to changing priorities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

60181 Villa Park, Illinois Robert Half

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Description We are looking for a bilingual Floor Supervisor to join a dynamic team in Villa Park, Illinois. This is a Contract to permanent position that offers the opportunity to grow within a supportive and fast-paced environment. The ideal candidate will bring strong organizational skills, excellent customer service abilities, and fluency in both Spanish and English to ensure seamless communication across all responsibilities. Job Title: Bilingual Floor Supervisor (Contract-to-permanent) Location: Villa Park, IL (On-site) Schedule: Wednesday-Friday: 12:00 PM - 7:00 PM Saturday-Sunday: 10:00 AM - 6:00 PM Overview: Our client, a vibrant retail marketplace located in Villa Park, is seeking a reliable, detail oriented, and customer-focused Floor Supervisor to join their team on a contract-to-permanent basis. This is a fully on-site position with weekend and evening availability required. The ideal candidate will be fluent in both English and Spanish, possess strong interpersonal skills, and be comfortable managing a dynamic retail environment. Key Responsibilities: Provide excellent customer service by assisting customers with shopping inquiries and general store questions. Support and communicate with 75-100 in-store vendors regarding their merchandise, display areas, and general needs. Conduct regular walkthroughs of the store to ensure organization, tidiness, and appropriate customer behavior. Serve as the main point of contact for both customers and vendors during open hours. Open and close the store, ensuring proper setup and secure shutdown procedures are followed. Assist with minor troubleshooting, conflict resolution, and reporting any operational issues to management. Requirements: Fluent in Spanish and English (both written and verbal). Previous experience in a retail or customer-facing supervisory role preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Comfortable working independently and taking initiative. Ability to walk and stand for extended periods. Compensation: Hourly pay, with the opportunity to transition into a permanent role based on performance. This is an excellent opportunity to join a community-oriented retail space with a high level of vendor and customer interaction. If you enjoy working in a lively environment and are looking to grow into a long-term position, we encourage you to apply! Requirements - Fluency in both Spanish and English, with the ability to communicate effectively in writing and conversation. - At least 1 year of experience in customer service, supervisor, or related fields. - Strong organizational skills and attention to detail to maintain orderly records and workflows. - Proficiency in Microsoft Outlook and Word for managing documentation and correspondence. - Reliability and punctuality, with the ability to adhere to a fixed schedule. - All candidates are required to undergo a check to verify eligibility for the role. - Comfort working in a small-business setting that requires adaptability and multitasking. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

60684 Chicago, Illinois Robert Half

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Description
On behalf of our client, a leading financial services firm located in downtown Chicago, we are seeking a highly organized and proactive Administrative Assistant to join a dynamic and fast-paced office environment.
In this role, you will provide essential support to ensure the smooth operation of office activities and administrative functions. This position requires excellent organizational skills, professionalism, and the ability to handle multiple tasks in a dynamic environment.
Compensation: $65k-$73k + Bonus
Benefits: Medical, Dental, Vision, 401k
Monday-Friday - Onsite
8:30am-5:00pm
Responsibilities:
- Welcome visitors
- Manage scheduling, setup, and cleanup for conference rooms, ensuring they are always prepared for use.
- Oversee the ordering and restocking office supplies
- Preparation of meeting materials as needed.
- Provide administrative support to team members, including maintaining calendars, scheduling meetings, and prioritizing tasks.
- Organize travel arrangements
- Prepare and submit expense reports
Requirements
-Experience working in the Financial Services industry preferred.
-Expense system experience preferred. Concur travel and expense or similar systems highly desired.
-Knowledge of Salesforce or other CRM highly desirable.
-Notary a plus.
Required Education
High school graduate.
Preferred Education
-Bachelor's Degree or higher education is a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant

60684 Chicago, Illinois Brookfield Properties

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Location
Brookfield Chicago - 350 N Orleans Street, Suite 300
Business
At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
The Administrative Assistant will provide comprehensive administrative support to attorneys and paralegals within Brookfield Properties' Legal department. This role is responsible for assisting with document preparation, scheduling, file management, and other essential administrative functions to ensure efficient workflow and high-quality legal services. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced legal environment.
Responsibilities
+ Manage digital and, when necessary, physical filing systems, including data entry, document upload, retrieval, and status monitoring.
+ Draft transmittal letters and assemble packages of documents for delivery.
+ Support transaction closings by compiling and completing deliverables at the direction of attorneys and paralegals.
+ Assist with the creation and compilation of information for new matters to engage outside counsel through the Company's online legal billing platform.
+ Process and track payments of legal invoices to ensure timely and accurate billing.
+ Participate in and, when appropriate, initiate special projects within the Legal department as assigned.
+ Other duties as assigned.
Qualifications
+ High School Diploma or GED Required.
+ Minimum of 2 years of experience in an administrative support role.
+ Collaborative and dependable professional with a strong work ethic, consistently demonstrating accountability, integrity, and sound judgment.
+ Proficient in Microsoft Office Suite with the ability to quickly learn and adapt to new software applications.
+ Experience with document management systems such as Net Documents is preferred.
+ Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, and adapt to evolving circumstances.
+ Highly organized and project-focused professional with strong decision-making abilities.
+ Excellent business writing and verbal communication skills.
Compensation
Salary type: Non-Exempt?
Pay Frequency: Bi-weekly
Annual Base Salary Range: $26- $31
Annual Bonus: 4%
Benefit Information
+ Competitive compensation
+ Medical, Dental and Vision beginning day 1
+ 401(k) Company matching
+ 401(k) Vests on Day 1
+ Career development programs
+ Charitable donation matching
+ Generous paid time off (i.e., vacation, personal holidays, paid sick time)
+ Paid Volunteer Hours
+ Paid Parental Leave
+ Family planning assistance including IVF, surrogacy, and adoption options
+ Wellness and mental health resources
+ Pet insurance offering
+ Childcare Assistance
+ Commuter benefits
+ A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPR
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
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Administrative Assistant

60139 Glendale Heights, Illinois Aston Carter

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Work EnvironmentYou will work onsite five days a week, Monday through Friday, from 8 AM to 5 PM. The workplace is currently undergoing renovations but offers a collaborative team environment with regular onsite celebrations of milestones. Qualifications:
+ 2+ years of administrative and/or data entry experience.
+ Proficiency in computer applications such as Word, Outlook, and Excel.
+ Experience in documentation review and administrative support.
Additional Skills & Qualifications
+ Experience with D365 system and Service Now.
+ Skills in scanning, typing, filing, and uploading.
+ Independent worker with a positive and bubbly personality.
+ Detail-oriented and able to work collaboratively.
Job Description
We are seeking an Administrative Support Assistant to provide essential data management services during an ongoing automation process. The role involves transferring data from our system to the customer system, including part numbers, SKUs, order numbers, serial numbers, and hardware details. You will use Excel daily for basic spreadsheet tasks such as filtering and sorting. The position requires a high attention to detail and effective communication with customers via email.
Responsibilities
+ Transfer data and information from our system to the customer's system.
+ Handle data including part numbers, SKUs, order numbers, serial numbers, and hardware details.
+ Utilize Excel daily for spreadsheet tasks such as filtering and sorting.
+ Communicate with customers via email with a high attention to detail.
+ Enter, review, and upload documents.
+ Sort through paperwork and perform data entry.
+ Possibly provide reporting based on data entry.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Glendale Heights,IL.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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Administrative Assistant

60684 Chicago, Illinois Aspen Dental

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The Aspen Group (TAG) is one of the largest and most trusted retail healthcare business support organizations in the U.S. and has supported over 20,000 healthcare professionals and team members with close to 1,500 health and wellness offices across 50 states in four distinct categories: dental care, urgent care, medical aesthetics, and animal health. Working in partnership with independent practice owners and clinicians, the team is united by a single purpose: to prove that healthcare can be better and smarter for everyone. TAG provides a comprehensive suite of centralized business support services that power the impact of five consumer-facing businesses: Aspen Dental, ClearChoice Dental Implant Centers, WellNow Urgent Care, Chapter Aesthetic Studio, and AZPetVet. Each brand has access to a deep community of experts, tools and resources to grow their practices, and an unwavering commitment to delivering high-quality consumer healthcare experiences at scale?
**Job Summary:**
The Aspen Group (TAG) is seeking a highly organized and customer-focused Administrative Assistant to serve as the first point of contact for visitors and team members at our corporate headquarters. Located in our office, this role is integral to maintaining a professional and welcoming office environment. You will be responsible for managing day-to-day office operations, assisting with various administrative tasks, and ensuring a seamless and positive experience for all visitors and staff.
In addition to supporting the Chicago office, this role will also provide occasional support for tasks at other Practice Support Center (PSC) locations, including sites in Syracuse, NY; Greenwood Village, CO; and Glendale, AZ. This cross-location support will be coordinated in partnership with the Facilities team and ensures consistency in operational processes across all TAG facilities.
The ideal candidate will demonstrate exceptional attention to detail, be resourceful in addressing office challenges, and proactively anticipate the needs of the team. This role will report to the TAG Facilities Manager.
**Essential Responsibilities:**
+ Welcome and Assist Visitors: Greet team members and visitors warmly and professionally. Ensure all visitors are checked in according to company policy, issued visitor passes, and assisted with parking arrangements as needed. Maintain accurate records of visitors, escort them to the appropriate locations, and serve as the primary point of contact for any questions related to office access. Provide directions and general assistance to ensure a positive visitor experience.
+ Manage Front Desk Operations: Maintain a clean and organized reception area to create a welcoming environment for employees and visitors. Ensure that all incoming calls, emails, and inquiries are directed to the appropriate department or individual in a timely manner.
+ Coordinate New Hire/Offboard Processing: Assist with onboarding and offboarding employees, including coordinating seating arrangements, and access credentials for new hires.
+ Manage Office Supplies: Oversee the ordering and inventory of office supplies, break room essentials, and coffee supplies.
+ Handle Desk and Equipment Troubleshooting: Provide basic troubleshooting assistance for desk and office equipment.
+ Building Access Management: Manage employee access to office systems such as RISE and OpenPath, ensuring invitations and offboarding updates are completed efficiently. Troubleshoot any access issues and collaborate with HR and Facilities to resolve them.
+ Organize Nameplates: Take full ownership of managing and updating nameplates for employees, including for new hires, promotions, and offboarding staff. Ensure accurate placement and timely updates to reflect role changes.
+ Support Office Events: Assist with organizing and coordinating small office events or team activities, including setup, logistics, and catering if needed.
+ Assist in Email Communications: In partnership with the Communication team, draft internal communications or email campaigns, ensuring clarity and consistency with the organization's tone and messaging.
+ Mail & Package Handling: Oversee the distribution of incoming mail and packages, ensuring proper sorting and delivery to relevant departments. Assist with shipping labels and package deliveries for various teams.
+ Physical and Work Requirements: This role is based on-site Monday through Friday. Must be able to lift packages and assist with various tasks around the office as needed.
+ Facilities Support: Assist with a range of facilities-related responsibilities, including on-site parking management, HVAC system adjustments, coordination with the on-site cleaning team, contractor scheduling and oversight, space planning, and liaising with building management, engineers, and security personnel.
**Requirements & Qualifications:**
+ Education: Bachelor's degree in business administration, communications, or a related field preferred.
+ Experience: 2+ years of experience in a receptionist or administrative support role, ideally in a corporate environment.
+ Technical Skills: Proficiency in Microsoft Office Suite, office management software, and collaboration tools such as Microsoft Teams.
+ Organizational Skills: Strong multitasking and organizational abilities, with a keen eye for detail and the ability to prioritize tasks effectively.
+ Communication Skills: Exceptional written and verbal communication skills, with the ability to interact professionally with staff, visitors, and vendors.
+ Discretion: Ability to handle sensitive and confidential information with discretion and professionalism.
+ Physical Requirements: Must be able to lift and carry packages up to 25 pounds and be on-site Monday to Friday during regular office hours.
Compensation Range: $28.00/hr. ~ $32.00/hr. DOE
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Administrative Assistant

60684 Chicago, Illinois Ascension Health

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**Details**
+ **Department:** Office Operations
+ **Schedule:** Full Time, Day
+ **Facility:** Resurrection Life Center
+ **Location:** Chicago, IL
+ **Salary:** $18.72 tp 25.33 per hour
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer._
**Responsibilities**
Provide administrative support for assigned area(s) or program.
**Responsibilities:**
+ Prepare and distribute correspondence, forms, reports, presentation materials and other writtencommunications as required.
+ Schedule and support preparation for meetings, conferences, programs and/or special events.
+ May compile and enter information from a variety of sources into computer database(s), verify data, identify issues and research or correct as appropriate.
+ Receive and screen visitors and telephone calls, and handle general inquiries.
+ Establish and maintain filing systems.
+ Order and stock supplies.
**Requirements**
**Education:**
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Why Join Our Team**
Ascension Living is a nationally recognized non-profit senior living provider offering rewarding career opportunities in numerous locations across 11 states and Washington D.C. As part of our Independent Living, Assisted Living, Short-term Rehabilitation, Memory Support or Long-term Care teams, you will be empowered to provide compassionate, personalized care and develop lasting relationships with our residents and their loved ones.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
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Administrative Assistant

60532 Lisle, Illinois Molex

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Permanent
Your Job

The Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient operation of the business segments they support. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Our Team

Molex is a leading provider of electronic solutions, committed to innovation and excellence. Our team is dedicated to delivering high-quality products and services to our customers worldwide. Join us and be part of a dynamic and forward-thinking organization.

What You Will Do

  • Serve as the primary point of contact for internal and external communications on behalf of the executive.
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Plan and execute on-site and off-site meetings, events, and team activities.
  • Track and reconcile expense reports and purchase orders.
  • Support shipment of sample requests, organize, track, and maintain connector test vehicles.
  • Support special project coordination and follow-up on action items.
  • Screen and prioritize incoming communications and requests.

Who You Are (Basic Qualifications)

  • 3-5+ years proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).

What Will Put You Ahead

  • Associate's or Bachelor's degree preferred.
  • Excellent time management and multitasking abilities. Strong sense of urgency.
  • High level of discretion and professionalism.
  • Experience supporting executives in a manufacturing, engineering, or technology environment.
  • Familiarity with tools like Power BI and Coupa for reporting and procurement.
  • Event planning experience for both internal and external audiences.

For this role, we anticipate paying $65,000 - $95,000 per year. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aquí , or tu ).

#LI-MS6

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Legal Administrative Assistant

60290 Chicago, Illinois Kaplan Law Firm

Posted 2 days ago

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Job Description

Job Description

Job Description

Job Title: Legal Administrative Assistant – High-Volume Legal Practice

Location: Chicago, IL (In-Office)

Salary Range: $50,000 – $65,000/year (commensurate with experience)

Contact: Rae Kaplan –

Kaplan Law Firm, a fast-paced legal practice focused on student loan and debt relief, is seeking a skilled Legal Administrative Assistant to join our growing team. We are looking for someone who is organized, professional, and thrives in a high-volume environment.

Key Responsibilities

  • Coordinate attorney and client schedules
  • Follow up with prospective and existing clients to complete intake or retain services
  • Manage billing processes and ensure timely invoicing
  • Maintain accurate records and track follow-ups
  • Assist with document collection and case file updates
  • Liaise with legal and administrative staff to ensure smooth workflow

Requirements:

  • At least 2 years of administrative legal assistant experience (law firm or client-focused business strongly preferred)
  • Excellent communication and follow-up skills (written and verbal)
  • Proven ability to handle a high caseload with accuracy and professionalism
  • Experience with billing and payment processing systems
  • Strong organizational skills and attention to detail
  • Proficient in Microsoft Office and comfortable learning new legal CRM software

Bonus Skills (Not Required):

  • Experience with student loan law, bankruptcy, or consumer finance
  • Bilingual (Spanish/English)

To apply, please send your resume and a brief cover note to Rae Kaplan at

Company Description

Kaplan Law Firm is a nationally recognized leader in student-loan law, dedicated to helping borrowers navigate the complexities of student debt. With a focus on student loans, bankruptcy, and innovative solutions for loan discharge, both within and outside of bankruptcy, our firm has successfully provided relief to thousands of borrowers across Chicago and nationwide.
As a high-volume practice, we operate in a fast-paced environment, supported by an experienced, well-trained, and friendly team. We pride ourselves on staying at the forefront of student-loan law, offering cutting-edge legal strategies to help our clients achieve financial freedom. If you are passionate about making a real impact in the lives of borrowers and thrive in a dynamic legal setting, Kaplan Law Firm is the place for you.

Company Description

Kaplan Law Firm is a nationally recognized leader in student-loan law, dedicated to helping borrowers navigate the complexities of student debt. With a focus on student loans, bankruptcy, and innovative solutions for loan discharge, both within and outside of bankruptcy, our firm has successfully provided relief to thousands of borrowers across Chicago and nationwide.
As a high-volume practice, we operate in a fast-paced environment, supported by an experienced, well-trained, and friendly team. We pride ourselves on staying at the forefront of student-loan law, offering cutting-edge legal strategies to help our clients achieve financial freedom. If you are passionate about making a real impact in the lives of borrowers and thrive in a dynamic legal setting, Kaplan Law Firm is the place for you.

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