155 Administrative Assistant jobs in Yulee

Job Title: Engineering Administrative Assistant
Job Description
We are seeking a meticulous and skilled Engineering Administrative Assistant to assist with contract data extraction and cross-functional coordination. The role involves reviewing a substantial number of contract files, extracting key data points, and ensuring data accuracy and completeness.
Responsibilities
+ Review approximately 2000 contract files to extract key data attributes into the Contract Inventory Tracker Excel file.
+ Extract data points such as file location, file name, document number/name, customer legal entity, effective date, contract start date, and contract termination date.
+ Identify and document any referenced documents, including appendices, exhibits, and attachments.
+ Coordinate with Customer Program Managers to review challenges and questions from the data extraction work.
+ Verify the completeness of files and track any missing contracts.
+ Determine which customer programs are associated with which contractual documents.
+ Deliver a completed Contract Inventory Tracker Excel file with the highest possible accuracy.
+ Prepare a project summary detailing data integrity risks, assumptions, and other relevant information.
Essential Skills
+ Proficiency in Microsoft Office Suite, especially Excel.
+ Strong attention to detail and accuracy.
+ Ability to work independently and efficiently.
+ Excellent communication skills to convey challenges and propose solutions.
+ Experience in administrative support, data entry, and project coordination.
Additional Skills & Qualifications
+ High school diploma or equivalent; associate's or bachelor's degree preferred.
+ Proven experience in an administrative or document management role.
+ Familiarity with contract terminology and document handling best practices.
+ Strong organizational and time-management skills.
+ Ability to handle sensitive information with discretion.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position is anticipated to close on Jul 23, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

**Senior Administrative Assistant (4678)**
Location
**Mayport, FL**
Job Code
**4678**
# of Openings
**1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Senior Administrative Assistant** .
**Position Responsibilities:**
+ Process and manage Department of Defense civilian and military administrative records.
+ Perform datacollection & data entry.
+ Monitor, modify & maintain deadlines submitted to Leadership.
+ Distribute information to the Combat Systems Department.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook and Word.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Advanced skills in Microsoft Excel.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

**Junior Administrative Assistant (4679)**
Location
**Mayport, FL**
Job Code
**4679**
# of Openings
**1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.**
**Position Responsibilities:**
+ Perform file management responsibilities per DoD & SECNAV policy.
+ Perform Time and Attendance functions for labor and reporting.
+ Maintain updated telephone directories and hurricane recall bills.
+ Control departmental appointment schedule for meetings & events.
+ Receive, procure & distribute Division supplies.
+ Manage/assist in daily mail processing and delivery for both incoming and outgoing mail.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook, Word and Excel.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Chartwells K12
+ We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
+ Location: Duval County Public Schools - 2924 Knights Lane East, Building 5, Jacksonville, FL 32216. Note: online applications accepted only.
+ Schedule: Full time schedule. Monday through Friday, hours may vary; more details upon interview.
+ Requirement: Previous administrative experience and computer experience are required.
+ Pay Rate: $20.00 per hour .
*Internal Employee Referral Bonus Available
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1441219.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Chartwells K12's goal is to make sure students leave the cafeteria happier and healthier than they came in, by serving food kids love to eat and creating custom dining programs. With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. For more information, visit .
Job Summary
Summary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Essential Duties and Responsibilities:
+ Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
+ Assists in managing calendars and tracking PTO.
+ Handles incoming calls and correspondence and responds independently as directed.
+ Maintains office supply inventory and order supplies.
+ Prepares memorandums outlining and explaining administrative procedures and policies.
+ Arranges programs, events, or conferences including booking facilities and caterer as needed.
+ Directs preparation of records such as agendas, notices, and minutes.
+ Monitors company credit card transactions and prepares expense reports.
+ Books travel plans and itineraries and compiles documents for travel-related meetings.
+ Performs other duties as assigned.
Qualifications:
+ Three years of related administrative assistance experience in a fast-paced organization is required.
+ Proficient computer skills.
Associates at Chartwells K-12 are offered many fantastic benefits.
Both full-time and part-time positions offer the following benefits to associates:
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells K-12 maintains a drug-free workplace.

The Administrative Assistant will be extremely knowledgeable about our company culture, and philosophy, and be knowledgeable in our AEA curriculum and STEAM exhibits. He or she will be responsible, along with other management personnel for conducting tours, communicating in an attractive and highly informative fashion, to gain enrollment from prospective families. In addition, the Administrative Enrollment Specialist will maintain ongoing communication with families not enrolled to ensure successful performance metrics and updated information in our tech platform. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties.

Responsibilities:
-Works with Director to establish sales strategies and developing enrollment presentation materials

-Ensures all visitors and tour information is input into the AEA APP with all proper and accurate information

-Manages and schedules tour appointments in the AEA APP and updates accordingly

-Runs the tour data report (excel format) from the AEA APP to conduct follow up calls and emails on all previous tours

-Keeps the Director informed of any prospective families and enrollment changes

-Ensures there are enough enrollment packets ready for tours

-Showcases the school and classroom offerings and conducts tours of the center in absence of Director

-Ensures enough promotional materials are available for distribution to prospective families

-Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately

-Answers telephone and provides information to callers or routes call to appropriate individual and places outgoing calls

-Demonstrates an awareness of cultural sensitivity in communicating and working with families

-Demonstrates an awareness of community resources for additional support for families

-Opens or Closes the school as needed if the Assistant Director or Director is not available to do so

-Community Involvement; helps to create partnerships within the community to create brand awareness

-Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director or Academy Director

-Assists with data entry and various projects as assigned

-Files correspondence and other records

-Enters new family and child enrollment information into AEA APP and/or other administrative system

-Ensures allergy, shot, and physical information is entered into AEA APP and/or other administrative system

-Gives out applications to perspective employees (with directive from Management)

-Bathroom or lunch breaks for teachers as needed

-Responsible for the children's files and follow up with families on any missing or expired items

-Reviews transportation binders ensuring all required forms and signatures are present

-Assists management in tracking of credentials and CPR/FA expiration dates, enters into AEA APP

-Helps organize and track teacher in-service hours binder (with directive from management)

-Responsible for daily cleaning duties which include sweeping, mopping, disposing of trash

-Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed
Qualifications:
-Must meet state licensing requirements for this position

-Must meet all standards and requirements relating to background checks, fingerprinting, education and experience as set by the state and accreditation agent

-Florida Staff Credential (CDA) or state equivalent required

-High school diploma required

-Must have experience in a Preschool setting or in an administrative position.

-Must be able to communicate, both verbally and in writing, in the English language

-Must meet Company driving standards where applicableMust be proficient in Microsoft office including, Microsoft Word, Excel, PowerPoint and Procare

-Must demonstrate an understanding of all current state and local regulation

-Must be able to move quickly, bend, stoop, climb ladders and lift/carry up to 50 pounds on a regular and continuing basis

-Able to stand for long periods of time (95% of shift)

Job Type: Full-time

Pay: $35,000.00 - $40,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

**Why Mayo Clinic**
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans ( - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
**Benefits Highlights**
+ Medical: Multiple plan options.
+ Dental: Delta Dental or reimbursement account for flexible coverage.
+ Vision: Affordable plan with national network.
+ Pre-Tax Savings: HSA and FSAs for eligible expenses.
+ Retirement: Competitive retirement package to secure your future.
**Responsibilities**
The Medical Administrative Assistant is a multifaceted professional role responsible for the coordination and management of complex clinical, technical and administrative functions. Work is performed under general supervision and is completed independently, providing current status or outcome to the appropriate personnel. A primary component of this position will be the exercise of independent judgment and discretion. Must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed, and the ability to adapt to rapidly changing priorities. Looks for innovative ways to improve work procedures and methods that result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Supports the daily operations and activity flow of the patient care area by performing administrative functions and acting as a central source of information for staff, physicians, patients, and families. Consistently demonstrates strong organizational, communication and time management skills that help to facilitate a smooth functioning of the unit. Supports multiple health care providers and team members within the medical practice. Clinical duties include obtaining and importing patient related material, slides, images and information into the patient's electronic health record. Manages and coordinates numerous provider calendars to ensure optimal performance and appropriate patient access objectives are consistent with institutional strategies. Triages a high volume of patient calls, electronic messages, faxes and received mail, with related follow through. Acts as a referring physician liaison with the coordination of complex appointments, ancillary testing, and procedures. Partners with Office of Access Management colleagues for the coordination of patient appointments when scheduling conflicts arise. Coordinates departmental/administrative meetings, event planning, national and international travel and processes expenses for providers and guests. Creates and/or manages departmental web pages. Generates databases/spreadsheets, agendas, minutes, reports, and presentations. Compose letters and statements independently requiring interpretation and application of departmental policies. Responsible for the timely processing of professional licensing, dues, annual fees and expenses. Coordinates and assists with physician recruitment, visiting professorships, and rotations from different Mayo locations. Purchases and manages inventory of office supplies and equipment. Supports administrative and project needs of department/division Operations Administrator and Operations Manager. Maintains routine records, and files in an efficient manner.
**Qualifications**
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years. None required.
**Exemption Status**
Nonexempt
**Compensation Detail**
Compensation range is $21.13 - $29.63 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.
**Benefits Eligible**
Yes
**Schedule**
Full Time
**Hours/Pay Period**
80
**Schedule Details**
Monday - Friday, primarily days shifts between 8am - 5pm.
**Weekend Schedule**
N/A
**International Assignment**
No
**Site Description**
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. ( Opportunity**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" ( . Mayo Clinic participates in E-Verify ( and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
**Recruiter**
Briana Priniski
**Equal opportunity**
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Morrison Healthcare
Salary: $58,000.00 - 68,000.00
Pay Grade: ((payGrade_obj))
Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 hospitals and healthcare systems. Morrison's hospital kitchens, restaurants, and cafés feature socially responsible practices and exceptional guest experiences. The company's comprehensive Mindful Choices® wellness and sustainability platform includes the latest in healthful eating and an understanding of behavioral change in food consumption. Morrison's alignment with Partnership for a Healthier America's (PHA) Hospital Healthy Food Initiative positively impacts up to 41 million patients and 500 million hospital meals annually. Morrison has been named one of Modern Healthcare's "Top 100 Best Places to Work in Healthcare" for the past five years, and Training Magazine's Top 125 organizations for the past six consecutive years. The company is a division of Compass Group and has more than 1,200 registered dietitians, 300 executive chefs, and 17,000 professional food service team members.
Job Summary
Summary: As a Sr. Executive Administrative Assistant, you will be responsible for providing high-level, confidential administrative support to the Division President by conducting research, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities:
+ Responsible for supporting Division President, and additional regions as needed.
+ Manages and maintains executive's schedules.
+ Prepares invoices, reports, memos, letters, financial statements and other documents, using word processor, spreadsheets, database, and/or presentation software.
+ Conserves executive's time by reading and analyzing incoming memos, submissions, and reports to determine their significance and plan their distribution.
+ Opens, sorts and distributes incoming correspondence, including faxes, phone calls, and emails.
+ Files and retrieves corporate documents, records, and reports.
+ Prepares responses to correspondence containing routine inquiries.
+ Performs general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping work.
+ Prepares agendas and make arrangements for meetings.
+ Manages all travel arrangements for executive.
+ Performs other duties as assigned.
Qualifications:
+ 5 years of executive to senior level executive administrative support experience.
+ Excellent calendar management skills, including the coordination of complex executive meetings and scheduling travel arrangements for management.
+ Advanced computer skills and experience with MS Office products including Word, Excel, PowerPoint, Outlook, and Access skills.
+ Associate's degree is preferred.
Apply to Morrison Healthcare today!
Morrison Healthcare is a member of Compass Group USA
Click here to Learn More about the Compass Story ( at Morrison Healthcare are offered many fantastic benefits.
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Flexible Time Off
+ Paid Parental Leave
+ Holiday Time Off (varies by site/state)
+ Personal Leave
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis.
Morrison Healthcare maintains a drug-free workplace.
Req ID: 1438621
Morrison Healthcare
Joshua Ryan Keith
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