16 Administrative Assistant jobs in Yulee
Executive Administrative Assistant
32204 Jacksonville, Florida
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a fully remote capacity. This role is essential for ensuring the smooth and efficient operation of executive functions, managing complex schedules, coordinating high-level meetings, and facilitating seamless communication. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities in a fast-paced virtual environment.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Prepare agendas, meeting materials, and minutes for executive meetings.
- Handle confidential information with discretion and maintain strict confidentiality.
- Screen and prioritize incoming communications, including emails, calls, and mail.
- Conduct research and prepare reports, presentations, and other documents as needed.
- Serve as a primary point of contact for internal and external stakeholders.
- Manage expense reports and reconciliation for executives.
- Organize and maintain electronic and physical filing systems.
- Anticipate executive needs and proactively address potential issues.
- Assist with special projects and ad-hoc administrative tasks as assigned.
- Utilize various software and communication tools to facilitate remote collaboration.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives, preferably in a remote or hybrid setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and a professional demeanor.
- Ability to work independently and proactively with minimal supervision.
- Discretion and a high level of professionalism when handling confidential information.
- Experience in event planning and project coordination is a plus.
- Demonstrated ability to adapt to changing priorities and technology.
Apply Now
0
Administrative Assistant
32290 Jacksonville, Florida
LHH
Posted today
Job Viewed
Job Description
LHH Recruitment Solutions has partnered with a company in Jacksonville, Florida to find an Administrative Assistant. This individual will provide administrative and operational support for the office. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.
- Location: Jacksonville, FL
- Schedule: Onsite, Monday – Friday, 8:00am – 5:00pm
- Annual Salary $40,000 - $42,000
Responsibilities:
- Handling incoming calls, directing visitors, and serving as a professional point of contact for the office.
- Creating, organizing, and maintaining both electronic and paper filing systems and databases.
- Supporting Human Resources and Accounting functions.
- Managing information flow, supporting staff, and assisting with bookkeeping.
View Now
1
Administrative Assistant
32232 Jacksonville, Florida
SCI Shared Resources, LLC
Posted 2 days ago
Job Viewed
Job Description
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 32207
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Jacksonville
Job Profile ID: F00216
Time Type: Full time
Location Name: Greenlawn Cemetery
Consider the possibilities of joining a Great Place to Work!
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.
**JOB RESPONSIBILITIES**
+ Prepares death certificates, prayer cards and related documents
+ Completes required permits and or certificates
+ Prepares and processes Veteran's Paperwork
+ Prepares marker monument placement paperwork
+ Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules
+ Prepares and distributes daily schedules, reports, and documents
+ Receives and processes payments and contracts
+ Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers
+ Orders office supplies
+ Oversees the processing of installation orders to grounds and maintenance departments
+ Processes accounts payable transactions
+ Assists with the preparation of obituaries
+ Assists Location Management, Sales, Family Service Counselors and payroll as needed
+ Acts as backup to Receptionist
+ Greets family members and friends
+ Communicates client family's needs promptly and accurately to the appropriate staff member
+ Conveys a sense of concern and empathy with client family members at all times
+ Responds to customer inquiries via telephone, internet and in person
+ Maintains professional and cooperative relationships with county clerk, medical examiner and physicians
**MINIMUM** **REQUIREMENTS**
**Education**
+ High School or equivalent
**Experience**
+ 1 - 2 years of experience in an office clerical or customer service capacity required
+ Experience working in a customer-focused and fast-paced professional environment required
**Knowledge, Skills & Abilities**
+ Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience
+ MS Office Suite experience preferred
+ Basic mathematics skills required
+ Good verbal and written communication skills
+ Strong organizational skills and detail oriented
+ High level of compassion and integrity
+ Ability to maintain confidentiality
Postal Code: 32207
Category (Portal Searching): Administration and Clerical
Job Location: US-FL - Jacksonville
Job Profile ID: F00216
Time Type: Full time
Location Name: Greenlawn Cemetery
View Now
2
Administrative Assistant
Jacksonville, Florida
LHH
Posted today
Job Viewed
Job Description
LHH Recruitment Solutions has partnered with a company in Jacksonville, Florida to find an Administrative Assistant. This individual will provide administrative and operational support for the office. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.
- Location: Jacksonville, FL
- Schedule: Onsite, Monday – Friday, 8:00am – 5:00pm
- Annual Salary $40,000 - $42,000
Responsibilities:
- Handling incoming calls, directing visitors, and serving as a professional point of contact for the office.
- Creating, organizing, and maintaining both electronic and paper filing systems and databases.
- Supporting Human Resources and Accounting functions.
- Managing information flow, supporting staff, and assisting with bookkeeping.
View Now
3
Senior Administrative Assistant
32207 Jacksonville, Florida
$22 Hourly
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to support a dynamic team in **Jacksonville, Florida, US**. This role is pivotal in ensuring the smooth day-to-day operations of the office. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and a professional demeanor. Responsibilities include managing complex calendars, scheduling meetings and appointments, preparing correspondence, reports, and presentations. You will also be responsible for making travel arrangements, processing expense reports, and maintaining organized filing systems, both physical and digital. Maintaining office supplies inventory and coordinating with vendors will also be a key part of the role. Strong communication skills are essential, as you will interact with internal staff at all levels, as well as external clients and visitors. A commitment to confidentiality and discretion is paramount. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, and experience with CRM software is a plus. This position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. The successful candidate will be a self-starter, capable of working independently while also being a strong team player. This is an excellent opportunity to contribute to a growing organization and develop your administrative career. The role demands a high level of professionalism, problem-solving skills, and the ability to adapt to changing priorities. Attention to detail in all tasks, from proofreading documents to managing logistics, is critical.
Qualifications:
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience in an administrative support role, preferably in a corporate environment.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with calendar management and travel coordination.
- Ability to handle sensitive information with discretion.
- Familiarity with office equipment and procedures.
- Proactive attitude and ability to anticipate needs.
Apply Now
4
Administrative Assistant (Jacksonville)
32290 Jacksonville, Florida
LHH
Posted 1 day ago
Job Viewed
Job Description
LHH Recruitment Solutions has partnered with a company in Jacksonville, Florida to find an Administrative Assistant. This individual will provide administrative and operational support for the office. Benefits include medical, dental, vision insurance options, PTO, and paid holidays.
- Location: Jacksonville, FL
- Schedule: Onsite, Monday Friday, 8:00am 5:00pm
- Annual Salary $40,000 - $42,000
Responsibilities:
- Handling incoming calls, directing visitors, and serving as a professional point of contact for the office.
- Creating, organizing, and maintaining both electronic and paper filing systems and databases.
- Supporting Human Resources and Accounting functions.
- Managing information flow, supporting staff, and assisting with bookkeeping.
View Now
5
Junior Administrative Assistant (4679)
32233 Atlantic Beach, Florida
Three Saints Bay
Posted 2 days ago
Job Viewed
Job Description
**Junior Administrative Assistant (4679)**
Location **Mayport, FL**
Job Code **4679**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.**
**Position Responsibilities:**
+ Perform file management responsibilities per DoD & SECNAV policy.
+ Perform Time and Attendance functions for labor and reporting.
+ Maintain updated telephone directories and hurricane recall bills.
+ Control departmental appointment schedule for meetings & events.
+ Receive, procure & distribute Division supplies.
+ Manage/assist in daily mail processing and delivery for both incoming and outgoing mail.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook, Word and Excel.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Location **Mayport, FL**
Job Code **4679**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.**
**Position Responsibilities:**
+ Perform file management responsibilities per DoD & SECNAV policy.
+ Perform Time and Attendance functions for labor and reporting.
+ Maintain updated telephone directories and hurricane recall bills.
+ Control departmental appointment schedule for meetings & events.
+ Receive, procure & distribute Division supplies.
+ Manage/assist in daily mail processing and delivery for both incoming and outgoing mail.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook, Word and Excel.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
View Now
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6
Senior Administrative Assistant (4678)
32233 Atlantic Beach, Florida
Three Saints Bay
Posted 2 days ago
Job Viewed
Job Description
**Senior Administrative Assistant (4678)**
Location **Mayport, FL**
Job Code **4678**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Senior Administrative Assistant** .
**Position Responsibilities:**
+ Process and manage Department of Defense civilian and military administrative records.
+ Perform datacollection & data entry.
+ Monitor, modify & maintain deadlines submitted to Leadership.
+ Distribute information to the Combat Systems Department.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook and Word.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Advanced skills in Microsoft Excel.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
Location **Mayport, FL**
Job Code **4678**
# of Openings **1**
Apply Now ( a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Senior Administrative Assistant** .
**Position Responsibilities:**
+ Process and manage Department of Defense civilian and military administrative records.
+ Perform datacollection & data entry.
+ Monitor, modify & maintain deadlines submitted to Leadership.
+ Distribute information to the Combat Systems Department.
**Position Requirements:**
+ **_US Citizen_**
+ **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._**
+ High School Diploma or Equivalent.
+ A working knowledge of Microsoft Outlook and Word.
+ A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool.
+ Advanced skills in Microsoft Excel.
+ Experience at Regional Maintenance Centers (RMC) is advantageous.
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
View Now
7
Executive Administrative Assistant - C-Suite Support
32201 Jacksonville, Florida
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is a leading organization in the financial services sector, committed to excellence and innovation. We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our C-suite executives in Jacksonville, Florida, US . This role is crucial in ensuring the smooth and efficient operation of the executive office, managing a wide range of administrative and logistical tasks. You will be responsible for complex calendar management, including scheduling meetings, coordinating travel arrangements (domestic and international), and preparing agendas and materials for executive meetings. Effective communication is key, as you will act as a liaison between executives and internal/external stakeholders, handling inquiries and correspondence with professionalism and discretion. Preparing reports, presentations, and other documents, often requiring discretion and accuracy, will be a significant part of your duties. You will also manage expense reporting, maintain confidential files, and support special projects as needed. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with modern office technologies are essential. Discretion and a high level of professionalism are paramount, given the sensitive nature of the information handled. This role offers a valuable opportunity to work closely with top leadership and gain insights into strategic decision-making.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Manage complex and dynamic calendars for C-suite executives.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare meeting agendas, document minutes, and track action items.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Manage expense reports and reimbursements accurately and efficiently.
- Maintain organized and confidential filing systems.
- Act as a primary point of contact for internal and external stakeholders.
- Assist with special projects and events as assigned by executives.
- Provide general administrative support to the executive office.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Excellent interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High level of discretion and confidentiality.
- Proactive approach to problem-solving and task management.
- Ability to multitask and prioritize effectively in a demanding environment.
- Experience in the financial services industry is a plus.
Apply Now
8