45 Administrative Assistants jobs in Clackamas

Job Description
A wholesale manufacturing company local to Portland is looking for a detail-oriented and organized Administrative Assistant to support daily operations and ensure smooth workflow across the team. This role involves a variety of administrative tasks and requires strong communication, multitasking, and customer service skills.
Key Responsibilities:
Perform general administrative duties including electronic filing, typing, copying, and scanning
Coordinate and schedule administrative projects to meet operational needs
Communicate professionally via phone, email, and mail
Support team organization and communication efforts
Respond to inquiries related to building maintenance and provide relevant information
Monitor and maintain office supply inventory; place and expedite orders as needed
Distribute incoming mail and email; ensure timely mailing of monthly statements
Contribute to team success by completing related tasks as needed
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
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Skills and Requirements
Proven customer service experience
Strong organizational and time management skills
Proficiency in Microsoft Excel
Accurate and efficient data entry skills
Ability to thrive in a fast-paced environment
Problem-solving mindset and attention to detail null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Description
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
Requirements
Experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in Microsoft Office suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Tualatin, Oregon. In this role, you will provide essential administrative support, manage office functions, and ensure organizational efficiency. This position offers the opportunity to contribute to a dynamic workplace through effective communication and organizational skills.
Responsibilities:
- Perform a variety of office tasks, including ordering supplies, maintaining record systems, and handling basic bookkeeping duties.
- Prepare and distribute invoices, reports, memos, letters, and financial statements with accuracy and attention to detail.
- Organize and retrieve corporate documents, records, and reports to support seamless operations.
- Conduct research and respond to information requests promptly and professionally.
- Monitor and manage office communications, acting as the primary point of contact for inquiries.
- Ensure confidentiality and organization when handling sensitive information.
- Utilize computer applications such as Microsoft Word, Excel, and PowerPoint to create and manage documents.
- Assist in coordinating office workflows and maintaining an efficient working environment.
- Support team members with administrative tasks to enhance productivity.
- Scan, photocopy, and distribute documents as needed. Requirements - Strong verbal and written communication skills to effectively interact with team members and stakeholders.
- Proven ability to multitask and prioritize work independently in a fast-paced environment.
- Demonstrated customer service and interpersonal skills to foster positive relationships.
- Familiarity with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience in maintaining confidentiality and keeping information organized.
- High school diploma required; additional education or certifications are a plus.
- Minimum of 2-4 years of administrative experience in a detail-oriented environment.
- Ability to handle clerical duties with precision and reliability.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

PURPOSE AND SCOPE:

Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, sets up the office filing system, and coordinates meetings. 

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature. 
• Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary.
• Sets up and maintains official department filing system, records management, databases.
• Prepares memos, correspondence, agendas, minutes, and policy explanations.
• Collects, compiles and analyzes information as required by manager(s). Assists in department reporting requirements and form completion.
• Assembles budgets and tracking budget expenses and variances. Pays and tracks invoicing.
• Performs standard administrative functions such as screening telephone calls, opening mail, scheduling appointments and maintaining the calendar, and coordinating meetings (internal or external.)
• Organizes travel arrangements and completes expense reports.
• Interfaces with a various levels of management across organizations and with external customers.
• May serve as a point of contact for other departments such as IT, HR, building and facilities, etc.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION:

High School Diploma required, some specialized secretarial training preferred.

 

EXPERIENCE AND REQUIRED SKILLS:  

• Minimum 1 - 2 years of related experience.
• Knowledge of business & technical vocabulary.
• Familiar with standard business concepts, practices & procedures within administrative support.
• Able to employ basic reasoning and analytical skills.
• Proficient in computer software such as Microsoft Office products, spreadsheets, presentations, database programs.
• Proficient in organizational operations & procedures.
• Experience handling incoming phone calls; remains professional at all times; front office etiquette.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

ADDENDUM:

Distribution Centers

• Performs financial support, as needed.
• Works with management to complete financial accruals.

Experience and Required Skills

• Administrative, Human Resources, Finance, Customer Service experience preferred.
• Bilingual (Spanish and English) preferred

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Job Summary:
Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. Facilitates workflow by assisting in the adaptation of relevant solutions and standard requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, independently. Assists with event execution by arranging small-scale and some basic medium-scale events, with limited guidance and general directions from senior colleagues. Starts to apply data maintenance and management by leveraging advanced department data and documentation retention policies.
Essential Responsibilities:
+ Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members. Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members. Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations. Identifies and responds to the needs of others to support the execution of varied work processes.
+ Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks. Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results. Supports the development of work plans to meet established priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities within and across teams.
+ Assists with information dissemination by: drafting integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on an advanced knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, independently and with appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, independently; tilizing software and databases to retrieve required information and independently write reports.
+ Facilitates the work flow of the department by: assisting in the adaptation of relevant solutions standard requests and issues from department managers on an ad-hoc basis; assessing problems or questions to propose resolution, with guidance; operating standard office equipment (e.g., email, fax, xerox), with general instructions; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with advanced knowledge of budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member while mentoring others; inputting and editing varied time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.
+ Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, independently; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, independently; finding and booking meeting rooms appropriate for the audience and meeting objectives, weighing alternatives and selecting the best and most appropriate option.
+ Assists with event execution by: arranging small and some basic medium-scale events, with limited guidance and general directions from senior colleagues; organizing standard travel arrangements for department head and/or staff members, independently; assisting in execution of small group meetings, conferences with general direction; providing on-site coordination for standard issues, independently; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events; and distributing the agenda and taking meeting minutes in meetings.
+ Starts to apply human-resources data maintenance and management by: leveraging advanced department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, independently; and formatting straightforward graphs, spreadsheets, and reports.
Minimum Qualifications:
+ Minimum two (2) years of experience in Communications, Business, Health Care, or a directly related field.
+ High School Diploma or GED, or equivalent AND minimum three (3) years of experience working in a corporate or business office environment OR Minimum four (4) years experience working in a corporate or business office environment.
Additional Requirements:
+ Knowledge, Skills, and Abilities (KSAs): Customer Experience; Computer Literacy; Data Entry; Data Integrity; Interpersonal Skills
COMPANY: KAISER
TITLE: Administrative Coordinator IV
LOCATION: Clackamas, Oregon
REQNUMBER: 1353497
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

**This position will be posted for a minimum of 3 days and will remain open until filled or adjusted based on the volume of applicants.**
**Further your career at Ball, a world leader in manufacturing sustainable aluminum packaging. Achieve extraordinary things when you join our team, and make a difference in your professional development, the community, and around the globe!**
**Ball is thrilled to receive Newsweek's 2023 Top 100 Global Most Loved Workplace award! As a sustainable product leader, we have over 16,000 global team members. From endlessly recyclable aluminum cans, and cups, to aerosol bottles, our goal is to contribute to a better community, society, and world.**
**_Exciting News from Ball Corporation!_**
_Were thrilled to announce that a_ **_brand-new location is coming to Millersburg, OR_** _and with it, some incredible career opportunities!_
_As we begin building our presence in the area, were also kicking off_ **_recruitment efforts to bring top talent on board_** _._
_If youre looking for a fresh opportunity with a company committed to innovation and excellence, nows the time to apply!_
**Primary purpose of the position:**
Provides technical and administrative support to the plant as directed.
**Essential Responsible Areas:**
+ Complies with established job safety practices, policies and procedures as specified in plant and corporate directives for the safe performance of the work environment.
+ Supports and follows the guidelines of the food safety system.
+ Performs administrative duties, such as escorting visitors, distributing mail, originating travel, procuring, replenishing and maintaining supplies, other direct materials, services and equipment, organizing plant business and social activities, answering, directing, screening, and placing telephone calls.
+ May process accounts payable, weekly hourly payroll, garnishments, manual checks, expense reports, petty cash, dunnage receipts, scrap worksheets, and/or metal receipts as required.
+ Handles administrative details associated with recruiting and onboarding employees.
+ Originates and maintains required forms, documents, records, and personnel files on a current basis.
+ Originates records, logs, files and reconciles a variety of reports and information for group and corporate offices and various government agencies under the direction of management.
+ Originates and performs in the development, maintenance, and monitoring of the plant safety program, training materials, library, and visual aids.
+ Proofreads all artwork for accuracy, verifies label revisions, and orders new graphics with group graphics department and engraving companies.
+ Insures the accuracy and maintenance of label data books, color standards and standard books, and performs other administrative duties related to the graphics function.
**Position Requirement, Experience, & Skills:**
+ Broad training in a related field usually acquired through high school or work-related experience
+ Job related experience for 2 year(s) minimum
+ Ability to apply standard evaluation, selection, and substantial adaptation and modification of standard technical and administrative techniques, procedures, and criteria for area of responsibility.
+ Ability to operate and functionally use a computer.
+ Ability to perform basic mathematical calculations.
+ Customer service oriented.
+ Ability to meet schedules and deadlines, to concentrate and pay attention to detail.
+ Ability to provide meticulous attention to detail and accuracy.
+ Must be able to handle sensitive related and proprietary information in a confidential manner.
+ Must maintain professional competence, ethical integrity, knowledge, and skills.
+ Performs such individual assignments as management may direct.
+ Working knowledge of the following areas: Clerical support functions to include typing, filing, data processing, accounting, purchasing, and switchboard operations; word processing and spreadsheet software; office/business procedures, customers needs and requirements; English language, including spelling, grammar, vocabulary, and punctuation; company manufacturing products, practices, nomenclature, and procedures; plant quality standards.
**Other Requirements:**
+ Works in both office and manufacturing environments.
+ This position is exposed to occupational hazards, including but not limited to, high noise levels, physical obstacles, exposure to chemicals, etc.
+ Must wear appropriate safety glasses, hearing protection, clothing, and footwear in appropriate areas and follow safety practices.
**Compensation & Benefits**
+ **Hiring Salary Range:** $ 48,500 - 64,470 (Salary to be determined by the applicants education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.)
+ This role will be eligible to participate in the annual incentive compensation plan.
+ Ball includes a comprehensive benefits structure, Go to our career site and click "Total Rewards" to learn more.
**When submitting your application to Ball, we encourage you to emphasize your skills, experience, and qualifications that align with the role. Under Colorado, California, Connecticut, Minnesota, and Pennsylvania law, you have the right to exclude or redact age-related details such as your date of birth, school attendance dates, or graduation dates from your resume, cover letter, CV, or other supporting documents (e.g., transcripts, certificates).**
**Ball Corporation is proud to be an Equal Opportunity Employer. We actively encourage applications from everybody. All qualified job applicants will receive consideration without regard to race, color, religion, creed, national origin, aboriginality, genetic information, ancestry, marital status, sex, sexual orientation, gender identity or expression, physical or mental disability, pregnancy, veteran status, age, political affiliation or any other non-merit characteristic.**
When you join Ball you belong to a team of over 16,000 members worldwide. Our products range from infinitely recyclable aluminum cans, cups to aerosol bottles that enable our customers to contribute to a better world.
Each of us has a deep commitment to diversity and inclusion which is the foundation of our culture of belonging.
Everyone at Ball is making a difference by doing what we love. Because what we create may change, but what we will always make is a difference.
Please note the advertised job title might vary from the job title on the contract due to local job title structure and global HR systems.
No agencies please.
#LI-WC1

**Administrative Assistant, Ann Sacks**
_Work Mode: Hybrid_
**Location:?** Hybrid (M-Thurs in office with some flexibility) - Portland, OR
**Opportunity**
Do you love design and all things for the home? Curious to learn more about business; from raw materials to beautiful handmade products, to sales? Ann Sacks is seeking a highly organized Administrative Assistant to support our corporate office onsite in North Portland. You'll work with a talented and creative team that elevates gracious living and supports our beautiful showrooms across the nation.
This role performs a variety of confidential administrative functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion.
Communications
+ Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity.
+ Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary.
+ Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.)
+ Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary.
Scheduling
+ Manage Outlook calendar for VP/GM and other key executives, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines.
+ Coordinate and schedule meetings, conferences and departmental activities.
+ Attend top executive team and sales meetings, create and distribute meeting minutes and action items.
+ Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas.
+ Initiate and organize travel arrangements for the VP/GM and other key executives.
Employee Engagement
+ In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives.
+ Provides some support to new hire integration, coordinating general office setup & readiness.
Financial Support
+ Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses.
+ Provide updated financial performance information to leaders, including monthly sales achievement by showroom location.
+ Perform financial administrative tasks, including scanning and sending invoices to
+ Accounts Payable, and gathering and depositing checks monthly.
Office Management
+ Be the welcoming face for visitors, ensuring a professional and friendly environment.
+ Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries.
+ Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service.
+ Maintain office & cleaning supplies, bathroom toiletries, ensuring they are stocked and replenished monthly.
+ Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc.
Special Projects
+ Supports and coordinates annual Ann Sacks Leadership Summit.
+ Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings. Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location.
**Skills/Requirements**
+ Minimum 3 years of administrative support experience required. Preference given to experience supporting a top executive and/or corporate office setting.
+ Education: Coursework in Business Administration or a related field is preferred but not required.
+ Software: Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required.
+ The ideal candidate for this role will be someone who is highly organized, proactive, enthusiastic, and enjoys working on a diverse range of tasks -no two days are the same!
+ This person will be discreet, polished, and place a high value on positive customer service interactions (internal & external).
#LI-Hybrid
#LI-KZ1
**_Applicants must be authorized to work in the US without requiring sponsorship now or in the future._**
_The hourly range for this position is $21.60 - $27.00. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k._
**Why Choose Kohler?**
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.
**About Us**
It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.