53 Administrative Assistants jobs in Elk Grove

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Sacramento, CA. This role focuses on providing comprehensive administrative support while maintaining high standards of organization and professionalism. The position will involve interacting with both office and warehouse environments, making adaptability and strong communication skills essential. This is a long-term contract opportunity ideal for someone who thrives in a dynamic and fast-paced setting.
Responsibilities:
- Perform clerical tasks efficiently by adhering to established procedures and organizational guidelines.
- Accurately compile, verify, and manage information in reports, presentations, databases, and spreadsheets.
- Resolve scheduling conflicts and communicate effectively with internal and external stakeholders to ensure smooth operations.
- Coordinate logistics for meetings and events, including venue selection, menu planning, travel arrangements, and audio/visual setup.
- Review and approve standard expenditures to ensure compliance with budgetary constraints.
- Actively participate in team meetings and relay concerns or feedback to management.
- Maintain confidentiality while managing sensitive information and documents.
- Support various administrative tasks as needed, including warehouse interactions and file organization.
- Monitor daily operations and provide proactive solutions to streamline processes.
Requirements - Exceptional attention to detail and ability to maintain confidentiality.
- Proven experience in supporting multiple functions within a fast-paced, customer-facing environment.
- Strong interpersonal skills to interact professionally with individuals inside and outside the organization.
- Ability to prioritize tasks effectively and meet deadlines, especially under time-sensitive conditions.
- Proficiency in Microsoft Office Suite, including Teams, Outlook, Word, Excel, and PowerPoint.
- Self-motivated with excellent organizational and communication skills.
- Associate degree or higher preferred, though not required.
- Ability to lift and organize files and wear steel-toe shoes when entering warehouse areas. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Job Title: Administrative Assistant
Location: Sacramento, CA 95828
Pay Rate: $20.45 per hour
Job Type: 6-Month Contract (Potential to convert to full-time)
Experience Level: 0-3 years
Robert Half is currently seeking a detail-oriented and organized Administrative Assistant for a 6-month contract role with the potential to go full-time. This is an excellent opportunity for someone looking to gain professional administrative experience in a dynamic and fast-paced environment.
Key Responsibilities:
+ Perform routine clerical support such as answering phones, copying documents, and distributing mail/email
+ Enter and verify data in reports, forms, presentations, databases, and spreadsheets
+ Maintain and organize files, records, and standard documentation
+ Schedule meetings and coordinate logistics including travel, room bookings, and equipment setup
+ Resolve scheduling conflicts and communicate effectively with internal and external stakeholders
+ Monitor standard office expenditures to ensure adherence to budget guidelines
+ Assist in planning internal meetings and special events
+ Support multiple functions across departments as needed
+ Maintain confidentiality and manage sensitive information with discretion
+ Perform other administrative tasks as assigned
Requirements
Qualifications:
+ High school diploma or equivalent required; Associate degree preferred
+ 0-3 years of administrative or clerical experience
+ Proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
+ Strong attention to detail and time management skills
+ Excellent verbal and written communication skills
+ Ability to prioritize, multitask, and meet deadlines
+ Self-motivated and capable of working independently
+ Professional, positive, and team-oriented attitude
+ Previous experience in a customer-facing or fast-paced environment is a plus
This position offers a great chance to build your career within a reputable organization. If you thrive in an administrative support role and enjoy staying organized while managing multiple priorities, we encourage you to apply.
Apply now to be considered for this opportunity.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Pay Rate**
$19.00 per hour
**Telecommute Status**
Hybrid
**How many days a week at a regular work location?**
2 days onsite
**Announcement**
PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:
**Job Description**
**PRIDE Industries**
**Job Description**
**?**
**Job:** Administrative Assistant
**Job Code:** AA044-PR-Admin Assistant
**HR Title Group:** Administrative
**Salary Grade:** N16
**FLSA Status:** Non-Exempt
**Approval Date:** July 2024
**SUPERVISES:**
There are no direct reports with this position.
**POSITION SUMMARY:**
Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from data base systems, and apply specialized procedures.
**TYPICAL DUTIES:**
1. *Organizes and coordinates office workflow.
2. *Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.
3. *Composes correspondence, completes forms, and prepares documents.
4. *Sets-up and maintains files and records including those that are necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports and spreadsheets.
5. *Participates in meetings to share information and to maintain current knowledge of areas supported.
6. *Schedules meetings, produces agendas and materials, and arranges for facilities and services.
7. *Coordinates Company sponsored events and special programs at the site or department level, which may require working with other departments, outside entities and customers.
8. *Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests and mailing overnight packages.
9. Performs other duties and special projects as assigned.
*** DenotesEssential Job Function
**MINIMUM QUALIFICATIONS:**
-High School Diploma or G.E.D.;
-One of more years of experience providing skilled administrative and clerical support;
-Computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
-Skills to enter or upload data and format a variety of documents, including memos, spreadsheets and reports;
-Strong organizational skills and familiarity with standard administrative processes and systems;
-Flexibility for responding to competing demands and continually changing work priorities in a fast-paced environment;
-Ability to communicate effectively and respond to questions and requests from team, customers and others;
-Effective written communication skills using appropriate business English;
-Human relations skills to maintain effective working relationships with team;
-Effective customer service skills;
-Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
-Basic mathematical ability including addition, subtraction, multiplication, and division;
-Demonstrated customer service, problem solving and common sense skills.
**EDUCATION REQUIREMENTS:**
High School Diploma or GED
**CERTIFICATES REQUIRED:?**
The following licenses or certificates may berequired depending on local, state and/or contract requirements:
Not Applicable
**?**
**PHYSICAL REQUIREMENTS:**
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:
-Viewing computer screen/monitor
-Keyboarding
-Answering phone/making calls
**?**
**WORK ENVIRONMENT:**
Work is performed in a normal office environment with limited privacy and some exposure to background noise.
**?**
**DISCLAIMER:**
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
**_At PRIDE, we make a difference in the lives of many, one job at a time._**
**How to Apply**
If you are interested in working for this unique organization that blends business with a social mission, please apply online at ? our website to learn more!
PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.
Thank you
**Pay Rate** _$19.00 per hour_
**Job ID** _2025-19202_
**Type** _Full Time Regular_
**Location** _US-CA-Roseville_
**Additional Information** _By applying for this job, you acknowledge that the position may require access to, or involvement with, defense-related articles, services, and technical data subject to the International Traffic in Arms Regulations (ITAR). You understand that compliance with ITAR regulations is a condition of employment and that you may be required to obtain the necessary authorization for access to ITAR-controlled information. Proof of U.S. citizenship or legal permanent residency may be required. Any offer of employment is contingent upon satisfactory completion of security background checks and compliance with ITAR regulations. If you have questions or concerns about ITAR compliance, please feel free to contact us for more information._
Our commitment to an inclusive workplace
PRIDE Industries is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We embrace the unique differences of our employees because that is what drives innovation and the success of our business. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations.

**Pay Rate**
$19.00 per hour
**Telecommute Status**
Hybrid
**How many days a week at a regular work location?**
2 days onsite
**Announcement**
PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:
**Job Description**
**PRIDE Industries**
**Job Description**
**?**
**Job:** Administrative Assistant
**Job Code:** AA044-PR-Admin Assistant
**HR Title Group:** Administrative
**Salary Grade:** N16
**FLSA Status:** Non-Exempt
**Approval Date:** July 2024
**SUPERVISES:**
There are no direct reports with this position.
**POSITION SUMMARY:**
Under limited supervision the Administrative Assistant performs a variety of administrative and clerical duties in support of Site or Department Management, or a specialized business process. Employees in this job class implement workflows, process transactions, administer maintenance and service contracts and coordinate human resources processes. This job requires general knowledge of the site or department supported, advanced administrative and organizational skills, the ability to coordinate work processes, design and format reports from data base systems, and apply specialized procedures.
**TYPICAL DUTIES:**
1. *Organizes and coordinates office workflow.
2. *Communicates procedural information and releases data, ensuring appropriate consideration of confidential issues.
3. *Composes correspondence, completes forms, and prepares documents.
4. *Sets-up and maintains files and records including those that are necessary for regulatory or audit purposes. Maintains and updates logs, forms, reports and spreadsheets.
5. *Participates in meetings to share information and to maintain current knowledge of areas supported.
6. *Schedules meetings, produces agendas and materials, and arranges for facilities and services.
7. *Coordinates Company sponsored events and special programs at the site or department level, which may require working with other departments, outside entities and customers.
8. *Provides general administrative support such as ordering and maintaining levels of office supplies, completing purchase orders/check requests and mailing overnight packages.
9. Performs other duties and special projects as assigned.
*** DenotesEssential Job Function
**MINIMUM QUALIFICATIONS:**
-High School Diploma or G.E.D.;
-One of more years of experience providing skilled administrative and clerical support;
-Computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
-Skills to enter or upload data and format a variety of documents, including memos, spreadsheets and reports;
-Strong organizational skills and familiarity with standard administrative processes and systems;
-Flexibility for responding to competing demands and continually changing work priorities in a fast-paced environment;
-Ability to communicate effectively and respond to questions and requests from team, customers and others;
-Effective written communication skills using appropriate business English;
-Human relations skills to maintain effective working relationships with team;
-Effective customer service skills;
-Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
-Basic mathematical ability including addition, subtraction, multiplication, and division;
-Demonstrated customer service, problem solving and common sense skills.
**EDUCATION REQUIREMENTS:**
High School Diploma or GED
**CERTIFICATES REQUIRED:?**
The following licenses or certificates may berequired depending on local, state and/or contract requirements:
Not Applicable
**?**
**PHYSICAL REQUIREMENTS:**
Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:
-Viewing computer screen/monitor
-Keyboarding
-Answering phone/making calls
**?**
**WORK ENVIRONMENT:**
Work is performed in a normal office environment with limited privacy and some exposure to background noise.
**?**
**DISCLAIMER:**
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.
**_At PRIDE, we make a difference in the lives of many, one job at a time._**
**How to Apply**
If you are interested in working for this unique organization that blends business with a social mission, please apply online at ? our website to learn more!
PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.
Thank you
**Pay Rate** _$19.00 per hour_
**Job ID** _2025-19120_
**Type** _Full Time Regular_
**Location** _US-CA-Roseville_
**Additional Information** _By applying for this job, you acknowledge that the position may require access to, or involvement with, defense-related articles, services, and technical data subject to the International Traffic in Arms Regulations (ITAR). You understand that compliance with ITAR regulations is a condition of employment and that you may be required to obtain the necessary authorization for access to ITAR-controlled information. Proof of U.S. citizenship or legal permanent residency may be required. Any offer of employment is contingent upon satisfactory completion of security background checks and compliance with ITAR regulations. If you have questions or concerns about ITAR compliance, please feel free to contact us for more information._
Our commitment to an inclusive workplace
PRIDE Industries is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We embrace the unique differences of our employees because that is what drives innovation and the success of our business. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations.

In support of the Board's mandate, the SSMI will plan, direct and organize the activities of the administration, licensing and probation programs, including formulating and recommending policy, implementing regulations and managing program operations. In all job functions, employees are responsible for creating an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Employees are expected to provide all members of the public equitable services and treatment, collaborate with underserved communities and tribal governments, and work toward improving outcomes for all Californians.

In all job functions, employees are responsible for creating an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Employees are expected to provide all members of the public equitable services and treatment, collaborate with underserved communities and tribal governments, and work toward improving outcomes for all Californians.

Please let us know how you heard about our position by taking this brief survey.



CalCareers Exams: Once you find the job you want, we need to learn more about you. We will evaluate your education, experience, abilities, and knowledge through an assessment. The assessment process can take many forms, including an interview or exam, depending on the job.

You will find additional information about the job in the Duty Statement .

Working Conditions
The Administration Manager is a Work Week Group E employee and is expected to work an average of 40 hours per week each year and may be required to work specified hours based on the business needs of the office. The Administration Manager works in an office setting, with artificial light and temperature control. Daily access to and use of a personal computer and smart phone are essential. Sitting and standing requirements are consistent with office work. The Administration Manager is required to travel throughout the state of California by various methods of transportation to attend quarterly Board meetings.
This position has access to and routinely works with confidential or sensitive issues, information, and/or materials regarding applicants, licensees, and consumers of RCB services, and/or RCB program matters. The Administration Manager is expected to maintain the privacy and confidentiality of documents and topics pertaining to individuals or to sensitive program matters at all times.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-483867

Position #(s):
-001
-XXX

Working Title:
ADMINISTRATIVE MANAGER

Classification:
STAFF SERVICES MANAGER I $6,963.00 - $8,650.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:
Multiple

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Facility:
Respiratory Care Board

Department Information
The Department of Consumer Affairs (DCA) protects and serves California consumers while ensuring a competent and fair marketplace. DCA educates consumers and protects professionals from unfair competition by unlicensed practitioners.

DCA is a unique and dynamic department consisting of 36 different boards, bureaus, a commission, and a program that license and regulate more than 3.4 million licensees in more than 280 license types including certificates, registrations, and permits. DCA has many exciting career opportunities available and is dedicated to hiring and retaining qualified employees.

The Respiratory Care Board of California (Board) licenses and regulates Respiratory Care Practitioners (RCPs). RCPs work under the direction of a physician and specialize in evaluating and treating patients who have breathing difficulties as a result of heart and lung disorders. They also provide diagnostic, educational, and rehabilitation services. The Board protects and serves consumers by administering and enforcing the Respiratory Care Practice Act.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Criminal Offender Record Information:
Title 11, section 703(d) of the California Code of Regulations requires criminal record checks of all personnel who have access to Criminal Offender Record Information (CORI). Pursuant to this requirement, applicants for this position will be required to submit fingerprints to the Department of Justice and be cleared before hiring. In accordance with DCA's (CORI) procedures, clearance shall be maintained while employed in a CORI-designated position. Additionally, the incumbent routinely works with sensitive and confidential issues and/or materials and is expected to maintain the privacy and confidentiality of documents and topics pertaining to individuals or to sensitive program matters at all times.

Conflict of Interest:
This position is subject to Title 16, section 3830 of the California Code of Regulations, the Department of Consumer Affairs' Conflict of Interest Regulations. The incumbent is required to submit a Statement of Economic Interests (Form 700) within 30 days of assuming office, annually by April 1st, and within 30 days of leaving office.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 7/17/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Consumer Affairs
Office of Human Resources
Attn: Recruitment Technician, JC 483867, GP
1625 North Market Blvd., Suite N-321

Sacramento , CA 95834

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Consumer Affairs
Office of Human Resources
Recruitment Technician, JC 483867, GP
1625 North Market Blvd., Suite N-321

Sacramento , CA 95834
Please note: The drop off location may be non-operational on weekends and holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) must be submitted with your application. The Statement of Qualifications will serve as documentation of your ability to present written information clearly and concisely. The SOQ must be typed, single spaced, in Arial 12 pt. font, and be no longer than one page in length. Please notate "Statement of Qualifications"and your name in the upper right corner. A resume will not be accepted as an alternative to the SOQ.When completing your SOQ, include all relevant experience, education, and training for each prompt. Incomplete or missing responses to the information requested may negatively impact the assessment of your qualifications. If knowledge and experience was gained from State employment, please include the civil service title and beginning and ending dates in your description of qualifications.Applications submitted without an SOQ will not be considered.Your SOQ must address the following:1.Please describe your knowledge and experience as a manager, supervisor or lead person.2.Please describe your experience in working with a diverse staff in a fast-paced environment.3.Please describe your experience in the staff services functions (human resources,business administration, facilities, budgets, etc.).4.Describe your ability to manage multiple and changing priorities and timelines.5.Please describe your experience in dealing with conflict resolution.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The SSMI must possess effective verbal and written communication skills and the ability to: use good judgment in decision making; exercise creativity in problem identification and resolution; be flexible under changing priorities and deadlines; manage time and resources efficiently; work collaboratively with RCB and DCA staff, external agencies, stakeholders, applicants, licensees, and the public; maintain consistent, regular, and punctual attendance; and be responsive to the needs of the Board, the Executive Officer, and DCA.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Christine Molina
(


Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(

California Relay Service: 1- (TTY), 1- (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Instructions

If you are using education to meet the minimum qualifications, as specified in the classification specification ( please include a copy of your degree or unofficial transcripts with your application package. Please be aware that if you are selected for the position, you will be required to submit official sealed transcripts.

Using the online application system as specified in the announcement is the preferred method for applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Do not include confidential information such as social security numbers, date of birth, marital status, equal employment opportunity data, examination scores, and LEAP information.

Applicants who wish to submit hard copy applications shall use the most current version of the State application (STD. 678).

Applicants who fail to submit the most current version of the STD. 678 may be disqualified.

Multiple positions may become available.

Electronic Submission:

Application and any applicable required documents may be submitted electronically through CalCareers account. The application packages must be received electronically by 11:59 p.m. on the final filing date as state on the job vacancy announcement.

U.S Postal Service Mail:

Application and any applicable required documents may be submitted by mail. The envelope must be postmarked before or on the final filing date as stated on the job vacancy announcement.

Hand Delivery:

Application and any applicable required documents may be hand delivered by 5:00 p.m. on the final filing date as stated on the job vacancy announcement. Application packages postmarked, personally delivered, or received via interagency mail after 5:00 p.m. on the final filing date will not be accepted for any reason. Do not submit applications to the California Department of Human Resources (CalHR). Drop off location may be non-operational on weekends and holidays.

Please note the CalCareer system will not allow you to make changes to your application information once it is submitted. If you have updates to your online application after you have submitted it, please contact For all other questions, regarding your CalHR CalCareer account, you may contact the CalCareer unit at ( .

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

DO YOU HAVE GREAT ADMINISTRATIVE SKILLS?

LOOKING TO STEP INTO THE LEGAL FIELD?

NO EVENINGS!

NO WEEKENDS!

JOB SUMMARY as a Legal Administrative Assistant, you will be responsible for performing a variety of tasks including, but not limited to:

• Document account/file activity in accordance with the Firm and client policies into the Firm's system of record.
• Generate pleadings and other legal documents for attorney review.
• File documents with the courts via the traditional and electronic filings methods.
• Perform general clerical duties including data entry, scanning, photocopying, collating, and faxing.
• All other duties as assigned.

QUALIFICATIONS AND SKILLS

• Responsible individual who can work both, independently and in a team environment.
• Ability to communicate in an effective and professional manner
• Competency in Microsoft applications including Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Experience with basic office hardware such as scanners, fax machine, copiers, etc.
• Ability to multi-task in a fast-paced environment.
• Superior problem-solving skills.
• Demonstrate a strong work ethic and dependability.

COMPETENCIES

• Accountability 20%
• Team Work 20%
• Job Knowledge 20%
• Organizational Skills 20%
• Work Quality Assessment 20%

TRAVEL - This position requires up to 0-5% travel. Travel excludes local commute.

COMPENSATION AND BENEFITS

• Medical, Dental, Vision, STD, LTD, Life, 401k and Profit Sharing.
• Paid Time Off (PTO)/ Paid Holidays

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GET TO KNOW US
Gurstel Law Firm, P.C. (hereinafter "the Firm") is a multi-state litigation law firm representing creditors in all aspects of the legal collection process. The Firm is headquartered in Minnesota with offices in Arizona, California, Iowa, Nebraska, Nevada, Utah, Wisconsin, & Wyoming. Its practice is focused on the development of attorneys' litigation skills, strategies, and industry knowledge.

CULTURE
At Gurstel, we operate on our Core Values of Doing Right, Achieving Results, and Maintaining our Integrity. We champion diversity and are a very fast-paced, enthusiastic group of people! Success is celebrated and we are looking for people who share those same values with the drive to exceed expectations and think outside the box! Our culture is what makes our Firm a fun and rewarding place to work.

We are looking for individuals who share our Core Values: Do Right, Achieve Results, and Maintain Integrity.

EOE

If you are based in California, you can read information for California residents linked here

Notice To Third Party Agencies :

Gurstel Law Firm, P.C. ( hereinafter "Gurstel") does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of Gurstel and Gurstel will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Description
The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:
Responsibilities Include:
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
- Own and manage conference room coordination and room calendar management
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
- Typing meeting notes, creating conference agendas and minor content curriculum creation
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
- Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
- Run work-related errands as needed
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively
- Compile team goals, track and help drive completion of key deliverables.
- Management of complex calendars and scheduling with diplomacy and discretion
- Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
- Serve as representative on department team-building activities and peer recognition
Basic Qualifications
- 1+ years of working with computers and Microsoft Office products and applications experience
- Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, and be able to frequently push, pull, squat, bend, and reach
- High school or equivalent
- Work 40 hours/week, and overtime as required
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays
- Are 18 years of age or older
- 2+ years administrative support experience at an executive level
- 1+ year experience with event planning or project management
Preferred Qualifications
- Ability to create graphs in MS Office products
- Associate's or Bachelor's Degree
- Strong analytical skills
- Excellent written and verbal communication skills
- Ability to learn organizational structure and the objectives of the team
- Strong organizational and communication skills and problem solving skills
- Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $42,000/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.