117 Administrative Assistants jobs in Franklin

Our client is seeking an exceptional and highly organized Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This role is pivotal in ensuring the smooth operation of executive functions, managing schedules, coordinating meetings, preparing documents, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication skills, meticulous attention to detail, and the ability to anticipate needs and proactively manage tasks. Discretion and confidentiality are paramount in this position, as you will be handling sensitive information. This is a remote-first position, offering the flexibility to work from any location within the US.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, scheduling internal and external meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Conduct research and compile data for executive projects and initiatives.
• Screen and prioritize incoming communications, responding to inquiries or directing them to the appropriate personnel.
• Organize and maintain electronic and physical filing systems, ensuring easy retrieval of information.
• Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
• Assist with event planning and coordination for team meetings, offsites, and client engagements.
• Handle expense reporting and manage budget tracking for administrative tasks.
• Serve as a liaison between executives and other departments, fostering effective communication and collaboration.
• Manage special projects as assigned by executives.
• Provide a high level of professionalism and proactive support to ensure executives can focus on strategic priorities.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent relevant experience.
• Minimum of 7 years of experience as an Administrative Assistant or Executive Assistant, supporting senior-level management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Superior written and verbal communication skills, with a keen eye for detail and grammar.
• Experience with virtual meeting platforms (Zoom, Microsoft Teams) and calendar management tools.
• Proven ability to handle confidential information with the utmost discretion.
• Proactive problem-solver with a can-do attitude and strong interpersonal skills.
• Ability to work independently with minimal supervision in a remote environment.
• Experience in managing travel arrangements and expense reporting.
• Familiarity with project management tools is a plus.

This role offers a unique opportunity to be an indispensable partner to our client's leadership team, contributing directly to their success from a remote location. If you excel in a support role and thrive on ensuring operational efficiency at the highest levels, we encourage you to apply.

Our client, a prestigious firm in Nashville, is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support. This role is crucial for ensuring the smooth and efficient operation of the executive office, enabling senior leaders to focus on strategic initiatives. You will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing correspondence and reports, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate possesses a polished professional demeanor, exceptional attention to detail, and a proactive approach to problem-solving. A minimum of 5 years of experience supporting C-level executives in a fast-paced environment is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential, along with strong typing skills and the ability to manage multiple priorities effectively. Experience with event planning, budget tracking, and maintaining confidential information is highly desirable. You should possess excellent written and verbal communication skills, strong organizational abilities, and a keen sense of discretion. The ability to anticipate needs, take initiative, and work independently with minimal supervision is paramount. This on-site position requires a commitment to providing high-level support within our client's dynamic office. Responsibilities include:

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and calls.
• Arranging domestic and international travel, including flights, accommodations, and ground transportation.
• Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Serving as a primary point of contact for internal and external stakeholders, providing professional assistance.
• Coordinating meeting logistics, including room bookings, catering, and distribution of materials.
• Assisting with expense report preparation and budget tracking.
• Organizing and maintaining physical and digital filing systems.
• Conducting research and compiling information for executive projects and initiatives.
• Handling confidential information with the utmost discretion and professionalism.
• Proactively identifying and addressing potential issues to ensure seamless workflow.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proven experience providing support to senior-level executives.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently, take initiative, and problem-solve effectively.
• Experience with travel arrangements and expense reporting.
• A proactive and service-oriented attitude.

**_If you are an internal associate, please login to Workday and apply through Jobs Hub._**
**Job Purpose**
**The Sales Administrative Assistant, Sales Support will provide sales-focused administrative tasks for External Wholesalers including, but not limited to, sales-focused CRM reporting, wholesaler correspondence, marketing and fulfillment support, and appointment scheduling assistance. The Sales Administrative Assistant will work closely with multiple departments across the organization including Compliance, Sales Enablement, CRM, and Marketing.**
**Essential Responsibilities**
+ Assists with administrative support including creation and maintenance of sales-focused CRM reporting and dashboards.
+ Optimizes CRM dashboards to provide routine reporting.
+ Streamline lead notifications sourced from marketing campaigns.
+ Sends approved correspondence and documents to advisors for external partners.
+ Schedules and maintains calendar of appointments for external partners using various tools, Outlook, and CRM.
+ Performs research to respond to internal and external inquiries in a timely manner.
+ Coordinates mailings on an as needed basis internally and externally.
+ Provides periodic reports and communications regarding required deadlines and outstanding items.
+ Maintains marketing and promotional supplies and orders new supplies.
+ Establishes, maintains, and updates files and records.
+ Reviews documentation to ensure accuracy and completeness.
**Other Duties**
+ Performs other duties and/or projects as assigned.
**Knowledge, Skills and Abilities**
+ Ability to create and modify CRM platform dashboards and reports at an intermediate level.
+ Intermediate skill level/proficiency with Excel.
+ Ability to be organized, effectively multi-task and complete daily tasks accurately and within deadlines.
+ Ability to prioritize work, maintain flexibility while focusing on quality of work/results in a demanding environment.
+ Continuously seeks to improve processes/identifies efficiencies in work.
+ Ability to analyze complex situations and gather information to identify both standard and alternative solutions.
+ Excellent relationship management and customer service skills with the ability to build effective relationships with internal and external partners.
+ Strong collaboration and influencing skills.
+ Excellent written and verbal communication skills, with an ability to communicate with all levels of the organization.
+ Comprehensive understanding of compliance policies.
+ Ability to work independently or collaboratively in a team-oriented environment.
+ Must have the ability to coordinate multiple administrative functions with little to no supervision.
**Qualifications**
**H.S. Diploma or equivalent required.**
**Associate's Degree preferred.**
**2+ years of experience in an administrative role preferred.**
**Experience with CRM platforms preferred.**
We don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products and our community. Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments.
At Jackson, our employees are empowered to bring a fresh perspective, confront new challenges, and define their own career paths. We value the unique perspectives and innovative ideas that come from our employees' diverse backgrounds.
Jackson is the marketing name for Jackson National Life Insurance Company (Home Office: Lansing, Michigan) and Jackson National Life Insurance Company of New York (Home Office: Purchase, New York). Jackson National Asset Management, LLC (JNAM) located in Chicago, Illinois, is an SEC-registered investment adviser and Jackson subsidiary.
Annuities are distributed by Jackson National Life Distributors LLC, Member FINRA.
Jackson companies offer an outstanding benefits package including competitive pay, bonuses, comprehensive health insurance benefits, a matching 401(k) retirement plan, adoption assistance, education matching gift program and dependent tuition program. Online applications requested. Contact for alternate formats for accommodation.
To learn more about Jackson's financial strength and results, visit jackson.com ( .

Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee critical operational support functions. This position is based in **Nashville, Tennessee, US**, and requires a strong ability to manage multiple administrative processes and support teams. You will be responsible for optimizing office operations, managing administrative staff, streamlining workflows, and ensuring the smooth execution of daily business activities. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a keen eye for detail. This role demands a strategic approach to problem-solving and a commitment to fostering an efficient and productive work environment. This role is strictly on-site.

Key Responsibilities:

• Manage and lead a team of administrative professionals, providing guidance, training, and performance feedback.
• Oversee daily office operations, including facilities management, vendor relations, and supply chain management.
• Develop and implement administrative policies and procedures to improve efficiency and effectiveness.
• Manage budgets for administrative departments and office expenses.
• Coordinate meeting logistics, travel arrangements, and event planning.
• Ensure the accurate and timely preparation of reports, correspondence, and presentations.
• Implement and maintain efficient filing systems and databases.
• Act as a key point of contact for internal and external stakeholders.
• Support executive leadership with administrative tasks and projects.
• Identify opportunities for process improvement and implement solutions.
• Ensure compliance with company policies and regulatory requirements.
• Maintain a high level of professionalism and confidentiality.

This is an excellent opportunity for an experienced administrative leader to make a significant impact on operational efficiency. You will play a vital role in ensuring the seamless functioning of the business. The position is located in **Nashville, Tennessee, US**, and requires consistent on-site presence to effectively manage operations and staff.

Qualifications:

• Bachelor's degree in Business Administration, Management, or a related field; Master's degree preferred.
• Minimum of 7 years of progressive experience in administrative management or office operations.
• Proven experience in leading and developing administrative teams.
• Exceptional organizational and time management skills.
• Strong knowledge of office management principles and best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Excellent written and verbal communication skills.
• Strong problem-solving and decision-making abilities.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Discretion and experience in handling confidential information.
• Experience in budget management and vendor negotiation is a plus.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives in Nashville, Tennessee, US . This role demands exceptional professionalism, impeccable attention to detail, and the ability to manage complex schedules and priorities in a fast-paced environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, and handling confidential information with utmost discretion. The ideal candidate possesses strong communication and interpersonal skills, with a polished demeanor and a proactive approach to problem-solving. Responsibilities include screening calls and correspondence, managing office supplies and vendor relationships, and assisting with special projects as needed. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth day-to-day operations. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are required. Familiarity with various office technologies and a willingness to learn new systems are important. This position is based in our client's office in Nashville and requires a commitment to excellence and discretion in supporting the leadership team.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive C-suite support within a fully remote setting. This position is critical for ensuring the smooth and efficient operation of executive functions. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a high degree of discretion and professionalism. You will be responsible for managing complex schedules, coordinating meetings, preparing reports, and serving as a key liaison between executives and internal/external stakeholders.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling appointments, meetings, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Organize and manage company-wide events and executive meetings, both virtual and in-person (when applicable).
• Screen and prioritize incoming communications, ensuring timely responses and follow-up.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a primary point of contact for internal and external stakeholders.
• Assist with budget tracking and expense report processing.
• Proactively identify and address the needs of the executive team, anticipating potential issues.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience supporting C-level executives in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of attention to detail and accuracy.
• Ability to handle multiple priorities simultaneously and meet deadlines.
• Experience working effectively in a remote environment, demonstrating self-motivation and reliability.
• Discretion and a professional demeanor are paramount.

This role offers a unique opportunity to be an integral part of an executive team, supporting critical business functions from Nashville, Tennessee, US , in a remote-first capacity. Join us in shaping the future of our organization.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in Nashville, Tennessee, US , requires a blend of in-office presence and remote flexibility. The ideal candidate will manage complex calendars, coordinate domestic and international travel arrangements, and prepare meeting materials. Responsibilities include screening and prioritizing communications, drafting correspondence, and handling confidential information with discretion. You will also be responsible for managing expense reports, processing invoices, and assisting with event planning and logistics. A key aspect of this role involves acting as a liaison between executives, employees, and external stakeholders, requiring exceptional interpersonal and communication skills. The Executive Administrative Assistant will proactively anticipate the needs of the executives, offering solutions and ensuring smooth daily operations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management or task-tracking software are essential. The ability to multitask, prioritize effectively, and maintain a high level of attention to detail in a fast-paced environment is critical. We are looking for a polished professional with a strong work ethic, impeccable organizational skills, and a commitment to confidentiality and professionalism. This position offers the opportunity to work closely with top executives, contributing directly to the efficiency and success of the leadership team.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Nashville, Tennessee, US . This role is crucial for ensuring the efficient operation of the executive office and facilitating seamless communication and workflow. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, discretion, and a professional demeanor. This position requires the ability to anticipate needs, manage multiple priorities, and maintain confidentiality.

Responsibilities:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Conduct research and compile information for various projects and reports.
• Handle confidential information with the utmost discretion and professionalism.
• Manage office supplies and equipment for the executive suite.
• Assist with event planning and coordination for executive functions.
• Serve as a primary point of contact for internal and external stakeholders interacting with the executive office.
• Proactively identify and resolve administrative issues and challenges.
• Maintain organized filing systems, both physical and digital.
• Support ad-hoc projects and requests as assigned by executives.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing administrative support to C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• High degree of professionalism, discretion, and integrity.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with travel booking and expense reporting systems.
• Proactive and resourceful problem-solving capabilities.

This is an excellent opportunity to provide critical support at the executive level in Nashville, Tennessee, US . We offer a competitive salary, comprehensive benefits, and a professional work environment.

Our client, a thriving organization known for its dynamic work environment, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role requires a candidate who excels in managing schedules, coordinating meetings, preparing communications, and handling various administrative tasks, with the flexibility to work both in the office and remotely. You will be the gatekeeper for executive activities, ensuring seamless operations and efficient time management for the executives you support. The ideal candidate is discreet, possesses excellent communication skills, and demonstrates a strong ability to anticipate needs and problem-solve effectively.

Responsibilities:

• Manage complex and dynamic calendars, scheduling appointments, meetings, and travel arrangements.
• Coordinate and prepare for executive meetings, including agenda preparation, material distribution, and minute-taking.
• Handle incoming communications, screening calls, emails, and mail, and prioritizing responses.
• Prepare reports, presentations, and correspondence with accuracy and attention to detail.
• Organize and maintain physical and digital filing systems.
• Conduct research and gather information as needed for executive projects.
• Assist with budget tracking and expense report preparation.
• Serve as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Provide general administrative support to the executive office.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work under pressure.
• Discretion and a high level of professionalism when handling confidential information.
• Proactive problem-solving abilities and resourcefulness.
• Experience with travel booking and expense management systems.
• Ability to adapt to a hybrid work environment, collaborating effectively both in-office and remotely.

This hybrid position offers a fantastic opportunity to be an integral part of executive operations, providing essential support in a flexible work setting. Join a respected company that values its administrative professionals.