33 Administrative Assistants jobs in Franklin

**Job Summary**
The Administrative Assistant I provides essential administrative support to ensure the smooth and efficient operation of the department. This role is responsible for performing various clerical tasks, maintaining organized records, and assisting leaders with day-to-day administrative needs. The Administrative Assistant I works under direct supervision and serves as a dependable resource for coordinating schedules, preparing documents, and supporting departmental functions. ***This position is 100% on-site.***
**Essential Functions**
+ Performs general clerical duties, such as data entry, filing, and maintaining accurate and organized records.
+ Assists with scheduling appointments, meetings, and conference calls, coordinating calendars for department staff as needed.
+ Prepares and distributes documents, reports, and correspondence, ensuring accuracy and adherence to departmental standards.
+ Answers and directs phone calls, takes messages, and responds to general inquiries in a professional and courteous manner.
+ Assists with arranging travel and accommodations for department leaders, coordinating itineraries and processing travel-related documents.
+ Manages office supplies, ordering and restocking items as needed to maintain inventory for the department.
+ Supports special projects and assists with event coordination as directed by supervisors.
+ Maintains confidentiality and handles sensitive information in accordance with organizational policies.
+ Coordinates the processing of invoices, expense reports and submission of contracts/purchase orders with the SBO.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ H.S. Diploma or GED required
+ 0-2 years of experience providing administrative or clerical support required
**Knowledge, Skills and Abilities**
+ Basic knowledge of office procedures and clerical functions.
+ Strong organizational skills with attention to detail for maintaining records and schedules.
+ Effective communication skills for interacting with team members, supervisors, and external contacts.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
+ Ability to manage time effectively and complete tasks with minimal errors.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.

**Description**
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Administrative Assistant_ position today!
Click here to learn more about Galen! ( Overview:**
As a _Administrative Assistant_ at Galen College of Nursing, you will support daily activities of campus operations.
**Key Responsibilities:**
1.Greet potential students and answer questions when acting in student facing support role.
2.Contact potential students about upcoming appointments or needed documents.
3.Review documents for accuracy and upload completed documents into Recruit and Ellucian Colleague.
4.Assist potential students with completion of forms as needed.
5.Provide detailed documentation of student contacts in Recruit and Ellucian Colleague.
6.Proctor preadmission testing as assigned.
7.Assist in drafting correspondence and meeting agendas and managing calendars.
8.Assist in quarterly campus orientation, graduation, and other campus events.
9.Attend campus trainings and workshops as necessary.
10.Other duties as assigned.
**Position Requirements:**
+ Education: Minimum high school diploma or GED, some college helpful but not required.
+ Experience: Experience in Microsoft systems such as Word, Excel, and internet browsers.
+ Special Qualifications: Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player.
+ Physical/Mental Demands & Work Environment: Must be able to sit a desk for eight hours at a time.
+ Degree of Supervision: Minimal.
**Benefits**
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. _Submit your application for the opportunity below:_
Administrative Assistant
Galen College of Nursing

**Description**
**Introduction**
*Position will work on-site M-F at the Capitol View office. 1100 Dr. Martin Luther King Jr. Blvd. Nashville, TN 37203*
Do you want to join an organization that invests in you as an **Administrative Assistant** ? At HealthTrust, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
HealthTrust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.
**Job Summary and Qualifications**
As an Administrative Assistant, you are a vital part of the HealthTrust team, providing a full range of administrative and clerical support to assigned leaders and/or department team members.
+ Perform a wide variety of complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
+ Power Point presentation development.
+ Ensures adequacy of office supplies and equipment.
+ Receive, sort and distribute incoming mail.
+ Receive and interact with incoming visitors.
+ Cover the reception desk when required and as needed.
+ Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.
+ Maintain strong interpersonal relationships with employees at all levels of the organization.
+ Proactively anticipates the needs of the team.
+ Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
+ Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
+ Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
+ Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
+ Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
+ Process and submit expense reports for business expenditures.
+ Copy and assembly of agenda, handouts and presentations.
+ Maintaining email distribution lists.
+ Design and maintain spreadsheets and databases specific to the department.
+ Compiles reports from data and existing records.
+ Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.
**Requirements:**
+ Bachelor's degree, preferred
+ 3 to 5 years of experience supporting Executives, preferred. Will consider 7+ years of departmental support.
+ Advanced experience using Microsoft Office: Word, Outlook, Power Point and Excel.
+ Experience managing multiple Outlook calendars for leaders
+ Experienced updating and creating Power Point presentations.
+ Intermediate knowledge of Visio preferred
+ Typing proficiency of at least 50-55 words per minute
+ Knowledge of basic arithmetic to make calculations, balance and reconcile figures and make changes accurately.
+ Experience with Concur expense management system, preferred
+ Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with scrupulous attention to detail.
+ Strong written and verbal communication skills.
+ Demonstrates proactive approaches to problem-solving with strong decision-making capability.
+ Comfortable insisting on getting results they need with diligent follow-up without being confrontational.
+ Self-starter that works effectively without constant and direct supervision or guidance and capable of independent thought and independent action.
+ Accountable, confident and professional.
In today's challenging business environment of cost pressures, supply disruptions, and workforce shortages, it is crucial for providers to efficiently manage expenses and enhance performance. HealthTrust, in collaboration with 1,800 hospitals and health systems, offers a specialized group purchasing organization (GPO) membership model designed to deliver immediate and sustainable cost savings. Their team of experts provides tailored value acceleration engagements to address specific needs, delivering unparalleled benefits. With nationwide purchasing power and a focus on overall spending management, HealthTrust offers unmatched pricing advantages on supplies, along with industry-leading benchmarks and best practices. The dedicated team is committed to guiding and implementing performance enhancements in cost, quality, and outcomes.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years. HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
#HT-AFHP

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role provides high-level administrative support to the SVP of Strategy, Pricing, GTM, and Marketing Operations, as well as at least one additional VP. The Executive Assistant will operate with minimal supervision and a high degree of autonomy, often handling confidential matters and navigating complex organizational dynamics.
We're looking for someone who brings more than just administrative expertise-someone who is:
+ Responsive and adaptable, able to shift gears quickly in a fast-paced, evolving environment.
+ A clear and confident communicator, skilled at coordinating across multiple stakeholders and ensuring alignment.
+ Proactive and detail-oriented, taking full ownership of logistics and planning to keep priorities on track and leaders focused.
**Location**
This is a work from home position within the U.S.
**The Main Responsibilities**
+ Organizes and maintains calendars, arranging, coordinating, and prioritizing scheduling and logistics.
+ Coordinates activities across departments and possibly business units.
+ Utilizes critical thinking skills and thorough knowledge of the business and organization to prioritize advanced-level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high-priority issues.
+ Conducts normal administrative tasks such as scheduling travel schedules, processing expense reports, meal arrangements, etc.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules.
+ Ensures cross-training of other administrative staff for backup support.
+ Other duties as required.
**What We Look For in a Candidate**
+ Bachelor's degree or equivalent.
+ 5+ years of recent experience working with or supporting a senior executive, or equivalent experience.
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency.
+ Effective organizational skills with a focus on confidentiality, accuracy, and attention to detail.
+ Excellent verbal and written communication skills.
+ Ability to anticipate and proactively resolve potential issues, demonstrating sound judgment and decision-making.
+ Demonstrates a positive attitude, resourcefulness, and maintains composure in high-pressure situations.
+ Experience working for a global company and coordinating between various time zones.
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Teams, Zoom, or other collaborative meeting forums.
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours.
+ Availability for occasional travel to offsite meetings.
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
#LI-MB1
Requisition #: 338797
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/19/2025

**About Lumen**
Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up - committed to teamwork, trust and transparency. People power progress.
We're looking for top-tier talent and offer the flexibility you need to thrive and deliver lasting impact. Join us as we digitally connect the world and shape the future.
**The Role**
This role will be supporting Regional Vice Presidents within Mass Markets Engineering, Construction and Field Operations. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, and programs. Typically this level of administrative assistant supports large and complex groups.
**Location and Schedule**
This is a fully remote position open to candidates located anywhere in the United States. The role requires flexibility to support teams and clients across all U.S. time zones, with a primary focus on Pacific, Mountain, and Central time zones.
**The Main Responsibilities**
+ Assembles and analyzes information, prepares reports, presentations, manuals, agendas, correspondences and memoranda.
+ Coordinates activities across departments and possibly business units.
+ Acting on own initiative, this position will perform administrative support for an executive VP team working in a fast-paced, demanding work environment.
+ Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
+ Accurately and professionally handles multiple simultaneous high priority issues.
+ Drives priorities and critical items through task lists and manages short-term and long-term schedules
+ Coordinates activities across departments
+ Ensures cross training of other administrative staff for back up support
+ Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
+ Accurately and professionally handles multiple simultaneous high priority tasks
+ Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
+ Provides professional visitor greeting, telephone and email coverage - accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
+ Other duties as required
**What We Look For in a Candidate**
+ Bachelors' degree or equivalent
+ 5+ years' recent experience working with or supporting a senior executive, or equivalent experience
+ Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
+ Effective organizational skills with focus on confidentiality, accuracy and attention to detail
+ Excellent verbal and written communication skills
+ Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
+ Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
+ Experience working for a global company; coordinating between various time zones
+ Able to provide support to a widely dispersed team
+ Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc.
+ Experience with Zoom, SKYPE and other collaborative meeting forums
+ Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
+ Schedule flexibility to work outside of routine hours
+ Availability for occasional travel to offsite meetings
**Compensation**
This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.
Location Based Pay Ranges:
$48,700 - $5,000 in these states: AL, AR, AZ, FL, GA, IA, ID, IN, KS, KY, LA, ME, MO, MS, MT, ND, NE, NM, OH, OK, PA, SC, SD, TN, UT, VT, WI, WV, and WY.
51,188 - 68,250 in these states: CO, HI, MI, MN, NC, NH, NV, OR, and RI.
53,625 - 71,500 in these states: AK, CA, CT, DC, DE, IL, MA, MD, NJ, NY, TX, VA, and WA.
Lumen offers a comprehensive package featuring a broad range of Health, Life, Voluntary Lifestyle benefits and other perks that enhance your physical, mental, emotional and financial wellbeing. We're able to answer any additional questions you may have about our bonus structure (short-term incentives, long-term incentives and/or sales compensation) as you move through the selection process.
Learn more about Lumen's:
+ Benefits ( Bonus Structure
**What to Expect Next**
#LI-IW1
Requisition #: 338787
**Background Screening**
If you are selected for a position, there will be a background screen, which may include checks for criminal records and/or motor vehicle reports and/or drug screening, depending on the position requirements. For more information on these checks, please refer to the Post Offer section of our FAQ page ( . Job-related concerns identified during the background screening may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
**Equal Employment Opportunities**
We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.
**Disclaimer**
The job responsibilities described above indicate the general nature and level of work performed by employees within this classification. It is not intended to include a comprehensive inventory of all duties and responsibilities for this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Please be advised that Lumen does not require any form of payment from job applicants during the recruitment process. All legitimate job openings will be posted on our official website or communicated through official company email addresses. If you encounter any job offers that request payment in exchange for employment at Lumen, they are not for employment with us, but may relate to another company with a similar name.
**Application Deadline**
07/17/2025

Position: Director of Pharmacy

Location: Maury Regional Medical Center - Columbia, TN

CompleteRx partners with Maury Regional Medical Center, where we are a community dedicated to making every patient's journey a little more uplifting. We have an exciting opportunity for a Director of Pharmacy to provide guidance and strategic direction to our pharmacy team. As the Director of Pharmacy,your leadership will shape the future of our department and enhance patient experience at our 255-bed acute care hospital.

Are you ready to lead a dynamic pharmacy team and make a significant impact on patient care? With a strong focus on patient care and a trusted name in medicine, Maury Regional Medical Center can help you achieve a fulfilling professional career.

Maury Regional Health is one of the nation's top health systems serving its hospitals, clinics, surgery centers, outpatient facilities, and physician practice group.

• 2024 Great Place to Work
• 2024 Best Place for Working Parents

Why Join CompleteRx?

You will have the opportunity to lead a team of 50 employees while having the support from CompleteRx's operations team as a resource.

What You Will Do

Assures safe, appropriate, cost-effective medication therapies for patients according to established
policies, procedures, and protocols under the general direction of the Director of Pharmacy:

• Develops, enforces, and maintains policies and procedures that promote and enhance patient outcomes through safe, effective, cost-efficient, and appropriate medication therapy use.
• Assists in the development and maintenance of a formulary approved by the medical staff.
• Coordinates programs designed to minimize medication errors, adverse drug reactions, and medication misuse through improved reporting, analysis, and follow-up through hospital committees and departments involved in the medication use process.
• Coordinates, facilitates, and promotes education, training, competency assessment, and performance improvement of pharmacists, technicians, and healthcare professionals in the medication use process.
• Serves as principal advisor and/or member of hospital committees involved in medication use (Pharmacy and Therapeutics, Infection Control, Laboratory/Pathology, etc.).
• Coordinates policies and procedures concerning pharmaceutical manufacturer representatives in the hospital.

Contributes to the quality and effective operation of the department:

• Supervises pharmacy personnel as assigned by the Director of Pharmacy.
• Provides for the educational needs of the pharmacy staff.
• Reviews monthly financial statistics and plans expenditures within budget guidelines.
• Monitors and justifies all expenses exceeding budgeted targets.
• Ensures compliance with hospital policies and procedures that apply to pharmacy services.
• Ensures compliance with all applicable Federal, State, and local laws, rules, and regulations.

Integrates the department into the organization's primary functions:

• Develop and implement a strategic plan for the pharmacy that supports the mission and goals of the organization.
• Develops and implements pharmacy services in collaboration with associated department services.
• Develops, implements, and maintains a program that improves the quality of pharmacy services and supports the quality improvement plan of the organization.
• Participates in all committees/functions required by the organization including the Pharmacy and Therapeutics Committee.

Maintains competency required for current job title/position:

• Maintains professional knowledge and skills related to clinical pharmacy through participation in selected pharmacy organization(s).
• Adheres to infection control protocols.
• Document interventions, adverse drug reactions, and medication errors according to established policy and procedures.
• Develops medication usage evaluations biannually or more frequently as deemed necessary by leadership. Collects and analyzes data and generates recommendations based on study results. Presents recommendations to appropriate providers and committees (e.g. P&T Committee). Works with other departments (e.g. nursing, lab, information technology) to implement approved changes to order sets, protocols, and policies in a timely fashion.
• Able to use primary literature together with experience and judgment to assist other healthcare providers with medication-related issues.
• Clinical or operational duties as instructed by leadership which may include but are not limited to:
• Participation in interdisciplinary clinical patient care rounds on medical units (e.g. intensive care unit, antimicrobial stewardship/infectious disease, anticoagulation management, discharge rounds, chemotherapy, pain management, nutrition).
• Responsible for the appropriateness of a medication order, including disease and age-related factors.
• Fosters a team environment by providing orientation and training to new team members.
• Oversee pharmacy technicians assisting with medication distribution functions.
• Maintain accurate patient medication profiles.

What You Will Need

• Bachelor of Science or PharmD degree required.
• Current license to practice pharmacy in the State of Tennessee.
• Completed an ASHP-accredited PGY1 residency and a minimum of 3 years of relevant pharmacy practice experience, or
• Completed an ASHP-accredited PGY1 and PGY2 residencies and a minimum of one year of relevant pharmacy practice experience, or
• Has a minimum of 5 years of relevant pharmacy practice experience if they have not completed an ASHP-accredited residency.
• Board certification is preferred in any BPS specialty.
• Some pharmacy leadership or management experience is required; a minimum of 2 years is preferred.
• Ability to travel to attend conferences, team meetings, etc. Travel is up to 5%.

Compensation & Benefits:

As an employee of CompleteRx, your commitment to learning will be encouraged and supported through ongoing training and professional development. We nurture a collaborative, high-performance culture and offer a challenging career along with a comprehensive benefits package.

Apply Today!

CompleteRx partners with Maury Regional Medical Center.

* Contact our recruiter, Idalia Mendoza at

* Or, apply on our careers page -

CompleteRx is an Equal Opportunity Employer by choice.

Job Description

Position Summary:

The Associate Administrative Officer is part of the finance team for Vanderbilt University's Blair School of Music and the Vanderbilt Divinity School and is a key individual contributor responsible for the day-to-day operations of finance functions serving as a Financial Unit Manager (FUM) in the Oracle Cloud administrative system. This position provides financial unit management, and general guidance and assistance for staff and faculty, often performing in a liaison capacity. Reporting to the Chief Business Officer (CBO) of the schools, the Associate Administrative Officer interacts regularly with the faculty and staff in the Blair School and Divinity School, and with other FUMs across campus. Working closely with the Senior Administrative Officer, Finance (SAO) and Chief Business Officer, this position monitors systems and procedures to ensure compliance with accounting principles, University, State, and Federal regulations, and audit requirements, and serves as a key departmental contact on Vanderbilt policy and process questions.

The Associate Administrative Officer reviews and approves all financial transactions for the Blair School and Divinity School and ensures that all transactions are recorded accurately and are in compliance with applicable university and departmental policies. The Associate Administrative Officer also performs essential operational and project management assignments as assigned.

About the Work Unit:

About the Blair School of Music:

Situated on Vanderbilt Campus in the heart of Nashville, TN, the Blair School of Music is a vibrant and fast-paced school at Vanderbilt University, focused on the personal and professional education of highly talented young musicians who demonstrate exceptional artistic capacity and a motivation to help shape the world through music. The school has approximately 115 full and part-time faculty members and industry professionals who teach an estimated 260 music majors, 65 music minors and second majors, and 800 Blair Academy students (comprised of pre-college and adult students)

Vanderbilt is a private research university in Nashville, Tennessee. It offers more than 70 undergraduate majors and a full range of graduate and professional degrees across 11 schools and colleges, all on a beautiful campus-an accredited arboretum-complete with athletic facilities and state-of-the-art laboratories. Vanderbilt is optimized to inspire and nurture cross-disciplinary research that fosters discoveries that have global impact.

About the Divinity School:

The Divinity School administrators and staff comprise a team committed to excellence in theological education. From different composite areas: admissions, community life, academics, special programming, communications, theological and religious library resources, and development and alumni relations, each person contributes to an innovative and collegial environment. The unit as a whole is committed to the mission of both the University and the Divinity School. We seek to lead the nation in the care, preparation, and professional qualification of our students to the religious and theological professions.

In a global and multi-religious world, the Divinity school seeks to fulfill the following objectives:

• to engage in theological inquiry;
• to help persons prepare for the practice of Christian ministry and public leadership;
• to encourage personal and spiritual formation;
• to prepare agents of social justice; and
• to educate future scholars and teachers, locally and globally.

Key Functions and Expected Performance:

Financial Unit Manager (80%)

• Reviews, approves, and monitors all financial transactions for Blair and Divinity, including procurement requisitions, expense reports, travel reimbursements, and One Card expenses, ensuring compliance with Vanderbilt policies.
• Maintains an extensive understanding of the university's chart of accounts and departmental use of Project Portfolio Management POET structure, including all relevant travel, expense and procurement policies.
• Maintains extensive understanding of institutional and departmental policies.
• Uses excellent professional judgment and integrity to evaluate the appropriateness of expenditures and possesses the maturity and confidence to address questionable transactions either directly or by escalating them, if needed.
• Ensures every component of a requisition or expense report is accurate prior to approval.
• Adopts best practices in the review and management of financial resources, addressing any needed changes or adjustments in a timely manner.
• Maintains big picture perspective, ensuring that all expenditures are evaluated to assess impact on departmental operational needs and financial goals.
• Tracks and reconciles all Blair operating expenditures regularly.
• Serves as the primary point of contact for all Procurement-related inquiries, providing guidance and support to faculty and staff on purchasing processes and policies.
• Assists with contract preparation, routing, and financial tracking for vendor engagements, performance-related agreements, and internal initiatives.
• Provides administrative and financial support for the Blair School's Vanderbilt Opera Theatre to ensure budget, as well as manage, negotiate, and draft all contracts for Vanderbilt Opera Theatre including, but not limited to designer agreements and performance rights.
• Provides administrative and financial oversight for Blair Visiting Artist contracts and travel arrangements to ensure budget and payment processing in accordance with Vanderbilt policy and procedure.
• Reviews and approves ITS Software Store purchases to ensure the required software is available to our faculty and staff and assigned to the appropriate costing and maintains list of all software purchases for Divinity and Blair, whether from Software Store or purchased outside with VUIT collaboration.
• Supports the coordination and review of Non-Standard Business Agreements (NSBAs), working closely with university partners to ensure accuracy and compliance.
• Assigns student awards in the university's tracking system and ensures accurate documentation for audit and reporting purposes.
• Reviews, processes, and tracks all student award disbursements in compliance with institutional guidelines, in coordination with the Office of Student Financial Aid.
• Oversees COA printing and expenses for Blair School faculty, staff, and students to ensure all copy and printing costs are allocated to the correct chart of accounts.
• Manages the One Card activities for Divinity and Blair to ensure all One Card transactions are aligned with the Vanderbilt policies and expenses within the required time limit.
• Assists Senior Administrative Officer, Finance with annual procurement training for faculty, staff, and student requestors to promote compliance and awareness of institutional procedures.
• Assists Senior Administrative Officer, Finance with recurring financial training sessions for faculty and staff on topics such as expense reporting, One Card reconciliation, and travel procedures.
• Develops, updates, and distributes procurement and travel guides, tip sheets, and process reminders to ensure ongoing clarity and adherence to evolving university policies.
• Collaborates with university Travel Services to communicate available travel credits and coordinate their application across departments.
• Reviews and distributes Payment-to-Payment (P2P) reports, identifying and resolving discrepancies to support accurate financial reconciliation.
• Acts as liaison with Blair accompanists, and ensures monthly timesheets are properly reported and payments are processed by Administrative Specialist.
• Attends monthly and quarterly Oracle and Procurement meetings/webinars and distributes information as appropriate.
• Provides training and guidance to student organization leaders on financial protocols, including payment processing, funding requests, and policy compliance.

Operations (20%)

• Oversees day-to-day financial operations, serving as a key resource for troubleshooting issues, addressing policy questions, and implementing process improvements.
• Serves as primary day-to-day point of contact for the Blair School and Divinity School for policy, procedure, and process related to financial topics, elevating issues to the CBO as appropriate.
• Develops and/or updates day-to-day financial processes and internal procedures for Blair and Divinity, in partnership with the Chief Business Officer and Senior Administrative Officer, Finance and communicates them to relevant stakeholders.
• Notifies faculty and staff as needed regarding travel credits from Unused Ticket Report.
• Serves as the key trainer to Blair School and Divinity School faculty, staff, and students on Oracle Cloud systems and processes by creating, implementing, and providing training and ongoing support.
• Coordinates with staff, faculty, and students to deliver training, onboarding, and ongoing support for Oracle Cloud and finance-related platforms.
• Submits and tracks travel approval requests in accordance with institutional policy, maintaining accurate records for audit and reporting purposes.
• Serves as the primary steward of the Finance sections of the Blair and Divinity School websites, ensuring content is accurate, timely, and aligned with current practices.
• Serves as the point of contact for internal grant-related financial processes, following established guidelines and monitoring award usage.
• Approaches questions and concerns from faculty, staff, and students with courtesy and an emphasis on customer service ensuring inquiries are handled quickly, with an emphasis on teaching, and resolution is communicated timely.
• Assists in planning, coordinating, and managing special projects and process initiatives as assigned.

Supervisory Relationships:

• This position does not have supervisory responsibility but does mentor staff and students on VU financial and School policies and procedures. This position reports administratively and functionally to the Chief Business Officer for the Blair School of Music and the Divinity School.

Education and Certifications:

A Bachelor's degree from an accredited institution of higher education is necessary.

Experience and Skills:

• 2-4 years of comparable professional experience is necessary.
• Demonstrated ability to work in an environment requiring strong attention to detail is necessary.
• Demonstrated ability to work both independently and in a highly collaborative setting is necessary.
• Aptitude to solve problems in a timely manner and prioritize responsibilities appropriately is necessary.
• Excellent communication and interpersonal skills are necessary.
• Professionalism, maturity, and experience with the prudent handling of confidential and highly sensitive information is necessary.
• Ability to make administrative/procedural decisions and judgments is necessary.
• Ability to perform complex tasks and to prioritize multiple projects is necessary.
• Ability to provide technical advice and information to staff in area of expertise is necessary.
• Ability to analyze budgetary line items for compliance with budget guidelines is necessary.
• Expert Excel, Word and PowerPoint skills are necessary.
• Experience with Oracle or similar ERP systems, and familiarity with Vanderbilt policies and procedures, is preferred.

About Us

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.