96 Administrative Assistants jobs in Glendale

**Company Description**
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
**Job Description**
**Turner & Townsend** is seeking a detail-oriented and proactive **Project Accountant** to support the expansion of advanced manufacturing facilities for a global high-tech client. This role will be embedded with our Arizona team and will provide comprehensive construction administrative support, overseeing the end-to-end financial and contractual processes for complex capital projects.
The Project Accountant will work closely with internal teams, vendors, and client stakeholders to manage contracts, purchase orders, change orders, and invoices, ensuring accuracy, compliance, and timely execution. This role requires strong organizational skills, a collaborative mindset, and a deep understanding of construction accounting and financial controls.
**Responsibilities:**
+ Review contracts for accuracy and completeness; route for signature and upload to contract repository.
+ Track contracts through approval workflows and ensure timely execution.
+ Generate and manage purchase orders to accompany executed contracts across global regions.
+ Assist vendors in establishing supplier accounts and navigating contract, PO, and invoicing procedures.
+ Validate vendor invoices against contracts, POs, and supporting documentation; check for errors such as duplication, math issues, or missing backup.
+ Resolve invoice and payment issues by coordinating with vendors, project teams, and internal AP departments.
+ Track invoices from submission through payment, ensuring compliance with client processes and timely resolution.
+ Maintain invoice and change order logs, tracking issues, cost savings, and approval status.
+ Collaborate with project controls to ensure sufficient budget is available for commitments and change orders.
+ Validate and reconcile change orders against contracts, POs, and previous changes; ensure accuracy and adherence to terms.
+ Track change orders through full approval lifecycle and report status in daily project controls meetings.
+ Support project close-out activities, including final reporting and documentation.
+ Assist in compiling monthly reports for client review and approval.
+ Provide actual cost data from accounting systems for ad-hoc reporting and analysis.
+ Ensure compliance with financial procedures and support internal and external audits.
+ Maintain documentation of activities and timelines to support transparency and governance.
**Qualifications**
+ Ability to work a hybrid schedule with regular on-site presence in Chandler, AZ.
+ 4+ years of relevant experience in project accounting or construction administration.
+ Strong understanding of procurement, sourcing, and contract management processes.
+ Familiarity with construction accounting practices, including general contractor payment application review.
+ Experience with change order validation and tracking in a construction environment.
+ Proficiency in financial management software, especially SAP Financial & CPM.
+ Experience in reporting and performance analysis.
+ Strong interpersonal and stakeholder management skills.
+ Highly organized and detail-oriented, with strong documentation and QA/QC capabilities.
+ Ability to work independently while collaborating across teams.
+ Customer-centric mindset with a desire to exceed service expectations.
+ Proficiency in Microsoft Office Suite.
**Additional Information**
**_*On-site presence and requirements may change depending on our client's needs._**
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at and your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter ( ( is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time._
_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review._

**Company Description**
From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.
With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.
Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.
**Job Description**
**Turner & Townsend** is seeking a detail-oriented and proactive **Project Accountant** to support the expansion of advanced manufacturing facilities for a global high-tech client in Maricopa County.
This hybrid role will be embedded with our Arizona team and will provide comprehensive **construction administrative support** , overseeing the end-to-end financial and contractual processes for complex capital projects.
The Project Accountant will work closely with internal teams, vendors, and client stakeholders to manage contracts, purchase orders, change orders, and invoices, ensuring accuracy, compliance, and timely execution. This role requires strong organizational skills, a collaborative mindset, and a deep understanding of construction accounting and financial controls.
**Responsibilities:**
+ Review contracts for accuracy and completeness; route for signature and upload to contract repository.
+ Track contracts through approval workflows and ensure timely execution.
+ Generate and manage purchase orders to accompany executed contracts across global regions.
+ Assist vendors in establishing supplier accounts and navigating contract, PO, and invoicing procedures.
+ Validate vendor invoices against contracts, POs, and supporting documentation; check for errors such as duplication, math issues, or missing backup.
+ Resolve invoice and payment issues by coordinating with vendors, project teams, and internal AP departments.
+ Track invoices from submission through payment, ensuring compliance with client processes and timely resolution.
+ Maintain invoice and change order logs, tracking issues, cost savings, and approval status.
+ Collaborate with project controls to ensure sufficient budget is available for commitments and change orders.
+ Validate and reconcile change orders against contracts, POs, and previous changes; ensure accuracy and adherence to terms.
+ Track change orders through full approval lifecycle and report status in daily project controls meetings.
+ Support project close-out activities, including final reporting and documentation.
+ Assist in compiling monthly reports for client review and approval.
+ Provide actual cost data from accounting systems for ad-hoc reporting and analysis.
+ Ensure compliance with financial procedures and support internal and external audits.
+ Maintain documentation of activities and timelines to support transparency and governance.
**Qualifications**
+ Ability to work a hybrid schedule with regular on-site presence in Maricopa County (approx 20 mi from Phoenix).
+ 4+ years of relevant experience in project accounting or construction administration.
+ Strong understanding of procurement, sourcing, and contract management processes.
+ Familiarity with construction accounting practices, including general contractor payment application review.
+ Experience with change order validation and tracking in a construction environment.
+ Proficiency in financial management software, especially SAP Financial & CPM.
+ Experience in reporting and performance analysis.
+ Strong interpersonal and stakeholder management skills.
+ Highly organized and detail-oriented, with strong documentation and QA/QC capabilities.
+ Ability to work independently while collaborating across teams.
+ Customer-centric mindset with a desire to exceed service expectations.
+ Proficiency in Microsoft Office Suite.
**Additional Information**
**_*On-site presence and requirements may change depending on our client's needs._**
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at and your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
Twitter ( ( is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time._
_Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review._

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
COMPENSATION: The Hourly rate for this position is $20.00 to $20.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Description
Transportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within TOM ACES and drive standardization of workflows within TOM and Amazon Transportation Service (ATS). We are looking for people who are able to work autonomously in an ambiguous environment that are passionate about data and writing. The ACES Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The right candidate will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting. The candidate should also have strong analytical skills and a proven track record of being able to successfully identify a solution, prepare a plan and work with stakeholders to execute it with strong results.
Key job responsibilities
- Managing the successful completion of key deliverables throughout project life cycle for ACES
- Consistently reviewing existing projects to identify gaps, streamline and improve results
- Monitor and track intake reporting to communicate tasks to internal and external stakeholders
- Manage multiple work streams simultaneously across both internal and external stakeholder groups
- Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks
Basic Qualifications
- 3+ years of experience within Microsoft Office programs with a focus on Excel
- Proven work experience & strong background as an administrative support or project / data management
- Experience developing, implementing, and/or auditing standard work
- Experience creating content such as standard work or project updates for communication to large organizations and leadership
- Experience with performance metrics and process improvement
Preferred Qualifications
- Bachelor's degree
- Proficiency with query tools (SQL, etc.)
- Experience in operations, supply chain, procurement, logistics, or transportation organizations
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Amentum is seeking highly motivated, self-starting office Administrative Support. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.** *** **Responsibilities:** + Records and file management + Employee in- and out-processing + Assist in managing DOD, DSS, and local office policies and programs + Support the field office chief in scheduling + Correspondence drafting and routing + Travel planning (Defense Travel System (DTS) or MyTravel) + Conference room coordination + Office equipment and supply inventory maintenance + Government timecard program (DAI) management + Receipt and routing of office mail/correspondence + Management of task management (CATMS) system + Assist in execution of office training program + Responsible for inputting and managing data bases as directed + Some locations may require local travel within the U.S. (<5%) + Working with teams and independently required **Requirements:** + Active Secret clearance required + High School Diploma or equivalent + 2 years of administrative experience + Working knowledge of general office procedures + Fluency in English, both oral and written + Strong typing skills + Organizational skills + May be required to lift general office items (20-30lbs) + Expected in office work five days a week with occasional telework that is dependent on the government's needs. + U.S. driver's license and be capable of operating government vehicles. **Preferred:** + Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, PowerPoint, Outlook, and MS Teams + Familiarity with the Defense Travel System and timekeeping management programs a plus. + Knowledge of operating office equipment (fax, copy machine) **Work Environment, Physical Demands, and Mental Demands:** This is an in-office position, with no unusual hazards, occasional lifting up to 20-30 lbs., constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines. Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .

**Duration: 12 Months**
**Location: Phoenix, Client (onsite in a hybrid model)**
**Job Description:**
+ The client is seeking a Post Sales/Order Support Administrative Assistant to support sales and service operations through administrative tasks, order management, and customer relationship management.
+ This role involves maintaining accurate CRM records, preparing reports, generating quotations and billing, and ensuring compliance with business processes.
**Responsibilities:**
+ Maintains direct contact with customers before and/or after the sale.
+ Supports sales team by developing and maintaining positive customer relations (CRM) with clients/customers, which can substantially affect service and/or product revenue(s).
+ Works with various departments to meet maintenance services sales goals.
+ Works with customers and/or distributors to receive accurate account of equipment failures and provides reports to management.
+ Observe and execute the service business processes and procedures, including maintaining accurate records of service activities, reports, and feedback, etc.
+ Follow the defined SOX (Sarbanes-Oxley Act) business processes to collect the billable and contract revenues to achieve the quarterly and yearly targets.
+ Reduce the billable collection cycle time to meet business goals and maintain and update the customer information and installed base in SAP CRM.
+ Concentrate support and work commitment during peak activities, such as at the end of corporate fiscal periods.
+ Provides administrative support to department managers and generate reports for management review.
+ Provide spares backlog reports to key customers and internally to Management showing correct revenue data in a timely manner.
+ Create quotation and generate billing.
+ Ensure exceptional customer service through professional communication.
+ Manage any other projects and tasks that are assigned by business management or by your supervisor.
**Experience (Mandatory):**
+ Min 2-3 years of experience in administrative support, order management or related field.
+ Experience providing post-sales service support to buyers/customers via calls and emails.
+ Experience creating quotations, billing, invoices, etc.
+ Experience in preparing reports.
+ Experience with order management software such as SAP Order Management / SAP CRM, Oracle NetSuite, Microsoft Dynamics 365, Salesforce Order Management, Zoho Inventory / Zoho CRM etc.
+ Experience with CRM (Customer Relationship Management) tools.
+ Proficient in Microsoft office (excel, word, outlook).
+ Ability to work independently and as part of a team in a fast-paced environment.
+ Proactive with strong follow-up skills.
**Education:**
+ High school diploma or equivalent, associate or bachelor's degree preferred.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ( .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

**Description**
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
This is an exciting opportunity to join the "Finance & GSM Technology" organization in American Express Technology. We are looking for an ambitious, energetic team player who can support the "VP of Engineering" while assisting with broader organizational needs. The "Finance & GSM Technology" is a part of "GSG&CT "organization which supports the broader Technology organization.
This provides an ideal opportunity for someone who is looking to learn the strategy and financial technology departments at American Express and ultimately grow their career in the company. This role will provide support to other department staff members traveling to American Express offices around the globe. Additionally, this role will
the opportunity to improve the culture, teamwork, and colleague engagement of the organization, including team
building, community service, learning and social events.
Responsible for providing an exceptional standard of support, the Executive Assistant will work autonomously and efficiently by anticipating their leader's needs and "connecting the dots" behind the scenes. The successful candidate must be highly organized, flexible, and trustworthy, as well as comfortable working in a fast paced, and, at times, high pressure environment, with numerous competing priorities.
* Provide executive administrative support to the VP of Engineering, Finance & GSM technology, while providing overall departmental leadership in collaboration with a team of other executive assistants supporting multiple other vice presidents.
* Manage, organize, and serve as a gatekeeper to a complex and dynamic calendar, coordinating across global time zones with senior level executive offices.
* Manage travel itineraries and arrangements (domestic and international) including air, hotel, transfers, and agendas, coordinating with other travelers where applicable - while adhering to American Express policies, travel allowances, and restrictions.
* Ensure timely preparation and processing of both payroll and expense reports/invoices, including submissions review and monthly processing.
* Organize virtual and in person business meetings/calls, making all necessary arrangements, including booking rooms, arranging for required audio, video, catering and other logistical support/tools as required. Manage cross-time-zone dynamics and arrange for external attendee security clearances, coordinating with remote office contacts as required.
* Assist with inbound/outbound departmental communication and correspondence. To that effect, it is paramount to become involved and knowledgeable in the operation of the department and the business in general.
* Process office supply and equipment orders as required using Ariba buyer along with related inventory management.
* Liase with IT Helpdesk for required departmental technical support.
* Support the onboarding process for department colleagues and contractors, liaising with the Onboarding Concierge Service Team to ensure new hires have all required equipment and access, and can be productive on day one of their employment.
* Assist with special events and initiatives designed to improve the culture, teamwork, and colleague engagement of the organization, including team building, community service, learning and social events.
Please note, Salary increases in case of a lateral move are provided only on an exception basis and in line with compensation guidelines. This position is approved for applicants across all Business Units.
**Minimum Qualifications:**
* 4 years of prior experience as an Executive or Administrative Assistant
supporting a Senior Executive and leadership team.
* Experience supporting large, globally dispersed organizations (300 ) is preferred and a plus.
* Proficiency in all Microsoft Office applications (Outlook, PowerPoint, Excel, Word) as well as other relevant systems, e.g. payroll, expense management, travel, purchasing, and video conferencing; comfortable adopting new technology.
* Highly proficient in calendar, travel, and expense management.
* Ability to work effectively under pressure without losing composure or professionalism.
* Ability to work effectively with minimal supervision; self-motivated and able to prioritize workload independently.
**Qualifications**
Salary Range: $24.05 to $48.10 hourly bonus benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
+ Competitive base salaries
+ Bonus incentives
+ 6% Company Match on retirement savings plan
+ Free financial coaching and financial well-being support
+ Comprehensive medical, dental, vision, life insurance, and disability benefits
+ Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
+ 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
+ Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
+ Free and confidential counseling support through our Healthy Minds program
+ Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
**Job:** Technologies
**Primary Location:** US-Arizona-Phoenix
**Schedule** Full-time
**Req ID:**