83 Administrative Assistants jobs in Harleysville

Company Summary Statement
PPL Electric Utilities delivers safe, reliable and affordable electricity to more than 1.4 million homes and businesses throughout its 29-county service territory in eastern and central Pennsylvania. Through smart investments and innovation, it has built one of the most advanced electric grids in the United States. And, with over a century of expertise, PPL Electric remains focused on continuing to build the utility of the future, today. Regularly ranking among the country's best utility companies for reliability and customer satisfaction, PPL Electric has won numerous awards, including 30 J.D. Power Awards for providing top-quality service to residential and business customers. PPL Electric is a major employer and an active supporter of the communities it serves. Empowering employees, community members and initiatives across its service territory through volunteerism and investments in organizations that support education, sustainability, and wellbeing.
Overview
**This is a temporary union position within PPL. The successful candidate will become a member of IBEW Local 1600. The hourly rate for this position is $24.488. This is a temporary position lasting up to 9 months. This position will report out of PPL's Lehigh Service Center.**
Responsibilities
This position may perform any number of the following activities as assigned to provide an efficient, organized and business-like environment in support of the department's objectives:
1. Type memos, correspondence, forms, reports, charts, etc.
2. Prepare various records and reports.
3. Create and maintain files and records management systems.
4. Receive, review and direct incoming correspondence.
5. Answer phones and relay messages.
6. Operate various office service machines.
7. Take training on automated office equipment.
8. Perform other related duties as assigned or as necessary.
Qualifications
**Candidate Qualifications**
Candidates must meet the basic qualifications and pass all required tests or assessments to receive consideration. In compliance with federal law, all persons hired will be required to verify identitiy and eligibility to work in the United States and to complete the required employment eligibility form upon hire.
**Basic Qualifications**
1. Successful completion of Clerical Job Family 2 Test and Typing Test.
2. Ability to follow instructions and learn methods.
3. Ability to write legibly.
4. Neatness in appearance.
#INDPPL
**Candidate Qualifications**
Candidates must meet the basic qualifications and pass all required tests or assessments to receive consideration. In compliance with federal law, all persons hired will be required to verify identitiy and eligibility to work in the United States and to complete the required employment eligibility form upon hire.
**Basic Qualifications**
1. Successful completion of Clerical Job Family 2 Test and Typing Test.
2. Ability to follow instructions and learn methods.
3. Ability to write legibly.
4. Neatness in appearance.
#INDPPL
This position may perform any number of the following activities as assigned to provide an efficient, organized and business-like environment in support of the department's objectives:
1. Type memos, correspondence, forms, reports, charts, etc.
2. Prepare various records and reports.
3. Create and maintain files and records management systems.
4. Receive, review and direct incoming correspondence.
5. Answer phones and relay messages.
6. Operate various office service machines.
7. Take training on automated office equipment.
8. Perform other related duties as assigned or as necessary.
Remote Work
The company reserves the right to determine if this position will be assigned to work on-site, remotely, or a combination of both. Assigned work location may change. In the case of remote work, physical presence in the office/on-site may be required to engage in face-to-face interaction and coordination of work among direct reports and co-workers.
Equal Employment Opportunity
Our company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, protected veteran status, sexual orientation, gender identify, genetic information, disability status, or any other protected characteristic.

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.

Job DutiesThe office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus. Typical duties include, but are not limited to:

• Front desk coverage

• Greeting visitors

• Answering the phone and managing office communications

• Scheduling appointments

• Assist with managing ACS office calendars

• Multi-tasking between on-going office projects and receptionist responsibilities

• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.

• Microsoft Teams and Outlook experience preferred.

• This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.

• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.

Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.

Typical duties include, but are not limited to:

• Front desk coverage
• Greeting visitors
• Answering the phone and managing office communications
• Scheduling appointments
• Assist with managing ACS office calendars
• Multi-tasking between on-going office projects and receptionist responsibilities
• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
• Microsoft Teams and Outlook experience preferred.
• This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Philadelphia, Pennsylvania, US**. This role requires exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities with discretion and efficiency. The ideal candidate will be a master of logistics, anticipating needs and ensuring the smooth operation of daily administrative functions.

Responsibilities:

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Coordinate domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion and integrity.
• Organize and manage executive filing systems, both physical and digital.
• Prepare meeting agendas, take minutes, and track action items.
• Assist with event planning and coordination for team meetings, off-sites, and company gatherings.
• Manage expense reports and budget tracking for assigned executives.
• Act as a liaison between executives and internal/external stakeholders.
• Perform general administrative duties, such as answering phones, managing mail, and ordering supplies.
• Provide a high level of professional service and support, often anticipating needs before they arise.
• Handle ad-hoc projects and tasks as assigned by the executive team.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience supporting C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Discretion and experience handling sensitive and confidential information.
• Ability to multitask, prioritize, and adapt to changing demands in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Professional demeanor and strong interpersonal skills.
• Experience with travel booking and expense management systems.

If you are a detail-oriented professional seeking to support a distinguished leadership team in **Philadelphia, Pennsylvania, US**, we encourage you to apply. This role offers a competitive salary and benefits package.

Our client in **Philadelphia, Pennsylvania, US**, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is pivotal in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating efficient communication across departments. The ideal candidate will demonstrate exceptional professionalism, discretion, and a keen eye for detail, coupled with strong interpersonal and multitasking abilities.

Responsibilities:

• Manage and maintain complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation, ensuring cost-effectiveness and adherence to company policy.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and manage internal and external meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, acting as a gatekeeper and liaison.
• Assist with expense report preparation and submission, ensuring timely and accurate processing.
• Maintain confidential files and records, ensuring their organization and accessibility.
• Conduct research and compile information for various projects and executive requests.
• Provide general administrative support, such as managing office supplies, ordering catering, and coordinating event logistics.
• Anticipate the needs of executives and proactively address potential issues.
• Maintain a high level of professionalism and discretion at all times, handling sensitive information with confidentiality.
• Support the onboarding process for new team members as needed.
• Assist with any ad-hoc projects as assigned by senior leadership.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience supporting C-suite executives or senior management in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Discretion and a proven track record of handling confidential information.
• Adaptability and a proactive approach to problem-solving.
• Ability to work independently and collaboratively in a hybrid work environment.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is essential.

This is a fantastic opportunity to be an integral part of a forward-thinking organization and contribute to the success of its leadership team.

**Kelly Services** is looking for an **administrative assistant** in **Eagleville, PA!**
The Administrative Assistant provides support to the executive team-including the President, VP of Sales, and VP of Distribution-as well as to the inside sales, channels, marketing teams, and remote regional sales staff as needed.
**Essential Job Duties and Responsibilities:**
+ Provides administrative support to the President, VP of Sales and VP of Distribution and sales and marketing teams as needed.
+ Acts as main point of contact for sales and outside visitors making travel arrangements including booking flights, cars, hotel and restaurant reservations.
+ Plans, organizes, and schedules all sales meetings and events in the office, off-site and via video conference.
+ Plans, coordinates and organizes Streamlight University.
+ Coordinates, tracks and assists in scheduling in-person and/or virtual sales team training.
+ Creates standardized and customized Excel reports and PowerPoint presentations.
+ Assists with compiling, analyzing and reporting sales or other related marketing data.
+ Assists with sales & marketing projects when assigned.
+ Miscellaneous administrative tasks and duties as assigned.
**Knowledge, Skills, Experience and Education Requirements:**
+ Associate degree in business or related field preferred.
+ Three+ years of administrative experience, preferably in a sales support role.
+ Must be tech savvy and proficient in the use of Microsoft Word, Excel (pivot tables, intermediate formulas, etc.) and PowerPoint.
+ Knowledge of Salesforce or related CRM platforms helpful.
+ Ability to prioritize, multi-task and manage multiple projects while meeting tight deadlines.
+ Exceptional organizational, written and verbal communication skills with strong attention to details.
+ Must be professional with a Team attitude
+ Must be a self-starter and exhibit a high degree of motivation, creativity and initiative.
For consideration or to request more details, please send updated resumes to
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

**Additional Information**
**Job Number**
**Job Category** Administrative
**Location** Philadelphia Marriott Downtown, 1201 Market Street, Philadelphia, Pennsylvania, United States, 19107VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

We have an outstanding career opportunity for anAdministrative Assistantto join a leading Company located in theAllentown, PA surrounding area.
The Administrative Assistant is responsible for providing administrative support for the Senior Property Manager and the property management team. Responsibilities include general administrative duties, providing support to the building operations team, tenant relations, and maintaining a high level of customer service.
Job Responsibilities:
+ Answers all incoming calls, takes messages, answers general questions, and directs calls to the appropriate person.
+ Provides customer service to visiting clients, vendors, and visitors.
+ Receives, sorts, and distributes the daily mail. Coordinates the outbound mail services.
+ Builds and maintains tenant relations by communicating with tenants regularly to preserve the highest level of tenant satisfaction.
+ Maintains filing systems, scans documents, and archives files.
+ Maintains records of work order requests and codes invoices for approval.
+ Orders and maintains inventory of all office supplies.
+ Prepares documents, correspondence, purchase orders, agreements, contracts, reports, and presentations.
+ Updates various project status reports and assembles various reports and documents, and routes to the appropriate groups.
+ Request documents, approvals, signatures, and other time-sensitive documents from other groups and follow up on receipt.
+ Tracks tenant and vendor insurance to ensure compliance.
+ Other duties and projects as assigned.
Basic Hiring Criteria:
+ A High School Diploma or equivalent, certificate, or bachelor's degree.
+ A minimum of 2 years of receptionist or office support experience, with demonstrated ability to work independently on projects.
Desired Qualifications:
+ Prior knowledge and understanding of leases strongly preferred.
+ Working knowledge of office equipment, printers, scanners, and multiple-line phone systems.
+ Proficient in Microsoft Office, such as Word, Excel, Outlook, etc.
+ Strong verbal and written communication skills.
+ Must have excellent customer service skills and a positive attitude.
+ Ability to demonstrate professional appearance and demeanor at all times.
+ Ability to take direction from a supervisor.
+ Must be self-motivated, able to set goals, maintain schedules, and complete tasks.
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
Posted Job Title
Administrative Assistant
Job Profile Title
Temporary Employee - Non-Exempt
Job Description Summary
The Wharton BEPP Department is seeking a part-time Administrative Assistant
Job Description
Provide administrative support to the BEPP Department Faculty and Staff. Work closely with Program Coordinator by assisting with midterm and final exam prep during crucial exam period. Tasks include handling of high volume copying and scanning of exams, uploading them to CANVAS, and maintaining secure safekeeping. Make occasional exam drop off/pick up deliveries. Provide department assistance by serving as main point of contact for administrative and scheduling needs. Assist with BEPP administrative duties, including travel reimbursements for faculty and visitors, catering arrangements for department functions. Oversee copy/supply/break room supplies and place orders to restock as needed. Serve as front desk contact - answer phone, greet visitors and students and direct inquiries. Handle domestic and express mail deliveries, pick up and distribution.
QUALIFICATIONS
A High School Degree/GED. Excellent communication, organization and attention to detail skills. Ability to work effectively with others and flexible.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Wharton School
Pay Range
$7.25 - $22.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
+ Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Please note that benefit eligibility is determined/based on ACA guidelines.
The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.