82 Administrative Assistants jobs in Independence

Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This role is crucial in ensuring the smooth operation of the executive office and facilitating efficient communication across the organization. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion.

Key responsibilities include, but are not limited to:

• Managing and maintaining executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders.
• Arranging domestic and international travel, including flights, accommodations, and itineraries.
• Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
• Processing expense reports and managing departmental budgets.
• Coordinating event logistics, including offsite meetings and company-wide gatherings.
• Acting as a gatekeeper and point of contact for executives, screening calls and managing inquiries.
• Maintaining electronic and physical filing systems, ensuring information is organized and easily accessible.
• Conducting research and compiling data for various projects as required.
• Assisting with onboarding new team members and providing general administrative support to the department.
• Upholding a high level of professionalism and confidentiality at all times.

This position is based in Kansas City, Missouri, US and requires a blend of in-office collaboration and remote flexibility. We are looking for a candidate who can adapt to evolving needs and contribute to a positive work environment. A Bachelor's degree in Business Administration or a related field, coupled with a minimum of 5 years of experience in an administrative support role, preferably supporting senior executives, is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel management tools are essential. Strong communication, interpersonal, and problem-solving skills are paramount.

**Executive Administrative Support Specialist**
Date: Sep 29, 2025
Location:
Overland Park, KS, US
Company: Black & Veatch Family of Companies
**Together, we own our company, our future, and our shared success.**
As an employee-owned company, our people _are_ Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
**Company :** Black & Veatch Corporation
**Req Id :**
**Opportunity Type :** Staff
**Relocation eligible :** No
**Full time/Part time :** Full-Time
**Project Only Hire :** No
**Visa Sponsorship Available:** No
**Why Black and Veatch**
Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1.
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
**The Opportunity**
The **Executive Support** role will be modeled on the existing Executive Administrative Assistant position, with added emphasis on automation and innovation. This role will report directly to the CEO Chief of Staff. It will work in close collaboration with the CEO Executive Administrative Assistant to ensure seamless support and coverage.
**The Team**
**Black & Veatch's Business Enablement** consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible. Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.
**Key Responsibilities**
+ Organizing and prioritizing administrative workflows for the Chief of Staff
+ Managing calendars, meetings, travel arrangements, and international documentation
+ Screening and responding to communications on behalf of executives
+ Preparing reports, presentations, and comms aligned with executive tone and priorities
+ Supporting expense reporting, invoice tracking, and document management
+ Acting as a delegate in assigned areas and serving as a backup to the CEO Executive Admin
+ Researching, analyzing, and summarizing information for decision-making
+ Supporting policy development and internal communications
+ Identifying and implementing AI tools to automate repetitive tasks such as:
+ Document generation and formatting
+ Meeting scheduling and follow-ups
+ Email triage and response drafting
+ Data entry and report generation
+ Serving as a resource for troubleshooting and resolving operational issues
+ Contributing to department and company-wide initiatives
**Management Responsibilities**
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
**Minimum Qualifications**
+ Advanced spreadsheet and word processing skills needed
+ All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
**Preferred Qualifications**
+ Bachelor's degree in Business Administration or a related field preferred.
+ Minimum of 3-5 years of experience in an administrative or executive support role
+ Proven experience in an administrative or executive support role, preferably within a fast-paced or HR environment.
+ Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
+ Strong communication and interpersonal skills, capable of interacting with executives and team members at all levels.
+ High level of professionalism and confidentiality.
+ Flexibility and agility in tasks, assignments and workload.
+ Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Attention to detail and a high level of accuracy in all tasks.
+ Ability to handle sensitive and confidential information with discretion.
+ Flexibility and adaptability to respond to changing demands and priorities.
+ Proficiency in Concur travel system and employee timekeeping systems.
+ Ability to create slide decks and executive presentations in Powerpoint or Word.
**Work Environment/Physical Demands**
+ Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
+ Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
**Salary Plan**
ADO: Administrative Services
**Job Grade**
015
Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click.
**Notice to External Search Firms** : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
**Nearest Major Market:** Olathe
**Nearest Secondary Market:** Kansas City
**Job Segment:** Engineer, Engineering

Our client is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Kansas City, Missouri, US**. This demanding role requires exceptional interpersonal skills, a keen sense of discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be instrumental in ensuring the smooth and efficient operation of the executive office, handling a wide range of administrative, logistical, and communication tasks. This position offers a unique opportunity to be at the forefront of executive operations and contribute to the success of our client's leadership team.

Key Responsibilities:

• Manage complex calendars for executives, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation, ensuring seamless logistics.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as a primary point of contact for internal and external stakeholders, screening calls and managing communications.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Assist with budget management, expense reporting, and invoice processing.
• Conduct research and gather information for various projects and initiatives as requested by executives.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Anticipate the needs of the executives and proactively address potential issues or challenges.
• Provide general administrative support, including managing office supplies and coordinating with facilities management.
• Facilitate smooth communication flow between executives and their teams.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of proven experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Superior written and verbal communication skills, with a strong command of grammar and professional etiquette.
• Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
• Proactive problem-solving skills and the ability to anticipate needs.
• Experience in a fast-paced corporate environment is essential.
• A calm demeanor, a positive attitude, and a strong work ethic.
• Familiarity with (mention specific software if relevant, e.g., CRM, project management tools) is a plus.

This is a challenging and rewarding role for a dedicated and highly capable administrative professional. Join our team and contribute to the success of our executive leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This pivotal role demands exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in ensuring the smooth operation of executive functions, requiring a blend of administrative prowess and professional discretion.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Act as a primary point of contact for internal and external stakeholders, screening calls and visitors.
• Organize and maintain electronic and physical filing systems.
• Coordinate meeting logistics, including room bookings, catering, and AV equipment.
• Conduct research and compile data for various projects and initiatives.
• Process expense reports and manage departmental budgets.
• Handle confidential information with the utmost discretion.
• Assist with event planning and execution, both internal and external.
• Provide general administrative support as needed, including data entry and document management.

Qualifications:

• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Experience with complex calendar management and international travel coordination is a plus.
• Discretion and a high level of professionalism are essential.

This position is based in Kansas City, Missouri, US , offering a hybrid work model to balance in-office collaboration with remote flexibility. Join our client's dynamic team and contribute to their continued success.

Our client, a dynamic and fast-paced corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership at their office in Kansas City, Missouri, US . This is an on-site position requiring discretion, professionalism, and exceptional attention to detail. The Executive Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting agendas and materials, and take accurate meeting minutes. You will serve as a primary point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. Responsibilities also include handling confidential information with utmost discretion, managing correspondence, preparing reports and presentations, and assisting with special projects as needed. The ideal candidate will possess a strong command of office software suites (Microsoft Office, Google Workspace), demonstrate excellent time management and prioritization abilities, and exhibit a proactive, problem-solving mindset. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives or senior management. Familiarity with accounting principles and expense reporting is a plus. This role requires a polished professional who can anticipate needs, manage multiple priorities efficiently, and contribute to the smooth functioning of the executive office in Kansas City, Missouri, US . If you are a dedicated professional seeking a challenging and rewarding administrative role, we encourage you to apply.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential in ensuring the smooth operation of the executive office and facilitating efficient communication and workflow. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage priorities effectively. This hybrid position requires a blend of in-office presence for key meetings and collaborations, with flexibility for remote work. Located in Kansas City, Missouri, US , this role demands a high level of professionalism and confidentiality.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time utilization.
• Arrange travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Coordinate and manage logistics for executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Act as a liaison between executives and internal/external stakeholders.
• Conduct research and prepare background information for meetings and projects.
• Handle expense reporting and reimbursements for executives.
• Provide general administrative support, such as managing office supplies, coordinating with IT, and assisting with special projects as needed.
• Maintain strict confidentiality of sensitive information.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
• Discretion, confidentiality, and a high degree of professionalism.
• Proactive approach to problem-solving and a resourceful attitude.
• Ability to work independently and as part of a team in a hybrid work environment.
• Experience with travel arrangements and expense reporting systems.

This is a critical role within the organization, offering the chance to work closely with leadership and contribute directly to the company's success. Our client offers a competitive salary, benefits, and a supportive work environment.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to join their dynamic team in **Kansas City, Missouri, US**. This role provides critical support to senior leadership, ensuring the smooth operation of daily activities and strategic initiatives. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities will include managing complex calendars, coordinating travel arrangements both domestic and international, preparing and editing correspondence, reports, and presentations, and serving as a primary point of contact for internal and external stakeholders. You will also be responsible for organizing and overseeing meetings, including preparing agendas, taking minutes, and following up on action items. This role requires a high level of discretion and confidentiality. The ability to anticipate needs and proactively solve problems is essential. You will act as a gatekeeper, screening calls and visitors, and ensuring that the executives' time is used efficiently. Additional duties may include processing expense reports, managing office supplies, and assisting with special projects as assigned. This position offers a blend of in-office collaboration and remote flexibility, requiring strong self-management skills. The successful candidate will be adept at utilizing various office software suites and project management tools to enhance productivity and streamline workflows. Building and maintaining positive working relationships across all levels of the organization will be key to success. We are looking for a candidate with a strong work ethic, a positive attitude, and a commitment to delivering excellence in every task. If you thrive in a supportive yet challenging role where you can make a significant impact, this is an excellent opportunity for you. The company values a team-oriented approach and encourages professional development. This role is integral to the executive team's effectiveness.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Experience with calendar management and travel coordination.
• Familiarity with project management principles is a plus.
• Associate's or Bachelor's degree in a relevant field is preferred.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This is a critical role that demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communication flows across multiple time zones. The successful candidate will be adept at anticipating needs, solving problems independently, and maintaining a high level of professionalism in all interactions. As a remote-first position, strong self-management and communication skills are essential for success.

Key Responsibilities:

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prepare materials for executive meetings, including agendas, presentations, and reports.
• Handle confidential information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely responses.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and submit expense reports and reconcile corporate credit card statements.
• Assist with special projects and initiatives as assigned by executives.
• Conduct research and gather information to support executive decision-making.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain organized electronic and physical filing systems.
• Anticipate potential issues and proactively offer solutions.
• Provide general administrative support, such as drafting correspondence and proofreading documents.

Required Qualifications:

• Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• High degree of accuracy and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to handle confidential information with discretion.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Strong problem-solving skills and a proactive approach to tasks.
• Comfortable working independently in a remote setting, requiring minimal supervision.

Our client values a collaborative and efficient remote work environment. This is an exceptional opportunity for a seasoned administrative professional to contribute to the success of our executive team while enjoying the benefits of a fully remote role.

Our client, a dynamic and growing enterprise, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, demanding exceptional discretion, efficiency, and professionalism. You will be instrumental in managing the executives' complex schedules, coordinating high-level meetings, preparing critical documents, and facilitating seamless communication across the organization and with external stakeholders. The ideal candidate possesses a meticulous attention to detail, outstanding organizational skills, and a strong command of modern office technologies and communication platforms. Your responsibilities will include managing calendars, scheduling appointments, coordinating travel arrangements, and preparing correspondence, reports, and presentations. You will also be responsible for handling confidential information with the utmost discretion, acting as a gatekeeper and first point of contact for the executives. The ability to anticipate needs, prioritize tasks effectively, and manage multiple projects simultaneously is essential. This role offers the flexibility to work from anywhere, contributing to the efficiency and productivity of top-tier leadership. You will be a vital partner in ensuring the smooth operation of executive functions, requiring a proactive and solutions-oriented mindset. We are looking for an individual who is highly adaptable, possesses excellent judgment, and can thrive in a remote work environment while maintaining strong professional relationships. This is an opportunity to play a pivotal role in supporting key decision-makers and contributing to the overall success of the company.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and manage virtual meetings, including setting up platforms and distributing materials.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with expense reporting and budget tracking for executive-related expenses.
• Conduct research and prepare background information for meetings and projects.
• Provide general administrative support, including file management and office supply ordering.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience supporting C-level executives in an administrative capacity.
• Proven experience managing complex calendars and travel arrangements.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently and proactively in a remote environment.
• Excellent problem-solving and decision-making skills.
• Professional demeanor and strong interpersonal skills.