42 Administrative Assistants jobs in Lawrenceville

1. Administrative Support: Support Plant Site Lead in composing, editing, and sending written and electronic correspondence, memoranda, forms, reports using Microsoft Office,
2. Appointment Management: Support Plant Site Lead by managing appointment calendars, identifying potential conflicts, prioritizing, expense reporting, event planning/management and shifting meetings when necessary.
3. Office Maintenance: Maintain Office/Kitchen Supply Inventory, Kitchen Organization, and Maintenance1.
4. Mail Management: Handle Incoming/Outgoing Mail/Packages - sort, distribute, setup, and monitor FedEx/Messenger orders.
5. Customer Service: Meet and greet customers, answer phones and field calls.
6. Clerical Duties: Perform routine administrative tasks including faxing, shipping, mail distribution.
7. Other duties at management request as necessary.

1. Proficient in Microsoft Office 365.
2. Experience working with telephone switchboard equipment.
3. Excellent communication skills.

• Up to three (3) weeks of paid time off beginning your first year
• Twelve (12) company paid holidays per year
• Medical, dental, vision, Life/AD&D, Short- and Long-Term Disability, Identity Theft and Legal Protection plan options
• medmix Employee Savings Plan / 401k with 100% employer match up to 6% of your annual base salary
• Eligible to receive additional non-elective 401k contributions on a quarterly basis
• Health Savings Account with dollar-for-dollar matching based on coverage level
• Flexible working hours
• Employee Assistance, Health and Wellness Program
• An innovative, vibrant and agile culture
• Growth opportunities in a globally successful and dynamic business on a growth trajectory
• Access to a wide range of discounts on shopping, entertainment and lifestyle

We are looking for an accomplished, highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive support to our executive team, particularly legal and finance. This role requires exceptional professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment. The role will report to the Chief Legal Officer (CLO).

Responsibilities:
• Manage calendars, including scheduling meetings, appointments, and conference calls, resolving scheduling conflicts, and ensuring the team is well-prepared.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain electronic and paper files, ensuring confidentiality and easy retrieval of information.
• Serve as a point of contact between internal/external stakeholders, including other executives, legal counsel, and external vendors.
• Assist in the preparation of board meeting materials, legal documents, and reports.
• Maintain minute books and corporate records; keep filings up to date with the Secretary's of State.
• Track contract lifecycles, coordinate signatures and track pending matters.
• Process invoices, track budgets, and assist with other financial administrative tasks as needed.
• Maintain office supplies and ensure the smooth operation of the executive offices.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and other tasks as assigned by the CLO.

Qualifications:
• Experience: Minimum 3 years in an executive assistant or senior administrative role supporting C-Suite executives; exposure to legal, finance or professional-services environments strongly preferred.
• Communication: Impeccable written and verbal English; able to draft concise minutes and polished client correspondence.
• Technical Proficiency: Advanced MS Office (particularly Excel, PowerPoint & Outlook). Familiarity with contract-management or ERP platforms (e.g., Oracle Fusion, DocuSign) is an advantage.
• Judgement & Integrity: Demonstrated ability to handle privileged and market-sensitive information with discretion.
• Organization & Prioritization: Proven track record of juggling multiple deadlines in a fast-moving setting while maintaining precision.
• Education: Associate's or Bachelor's degree desirable; paralegal certificate and notary commission is a plus.

Founded in 1920, Akerman is recognized as one of the country’s premier law firms, with more than 700 lawyers in 25 offices throughout the United States.

Akerman is seeking an experienced Legal Administrative Assistant to join its Labor and Employment Practice Group in Atlanta, Georgia. The successful candidate will provide comprehensive administrative and legal support to a busy labor and employment legal team. This role requires a motivated self-starter with strong organizational skills and the ability to manage multiple priorities efficiently. Akerman has adopted a hybrid work environment, requiring this position to work in the office a minimum of three (3) days per week.

Key Responsibilities :

• Maintain caseload file organization and management.
• Prepare and file documents in federal and state courts.
• Draft and file discovery documents.
• Perform various administrative duties as needed.
• Manage multiple tasks while maintaining accuracy and timeliness.

• Minimum 5 years of experience in Labor and Employment law and Litigation support.
• Proficiency in high-level state and federal court filings.
• Strong knowledge of civil procedure rules and civil motions practices.
• Advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Familiarity with iManage or similar document management system.
• Excellent typing, phone skills, and organizational skills.
• Ability to prioritize tasks and work effectively under pressure.
• Familiarity with EEOC procedures.

• Experience with Chrome River and Elite 3E software (recommended but not required).
• Experience in Higher Education legal matters is a plus.

• Competitive salary and benefits package.
• Collaborative and supportive work environment.
• Opportunities for professional growth and development.

Our client is an Am 100 law firm and looking for an legal Administrative Assistant who can provide vital administrative support to a leading legal team specializing in the digital asset and blockchain industry. The ideal candidate should be proactive, efficient, and capable of operating independently while being detail-oriented and adaptable to ever-changing client needs.
Job Responsibilities:

• Maintain a consistent physical presence to foster a collaborative environment, ensuring optimized support through assignments, cross-training, and peer support.
• Support a team of attorneys and administrative professionals with daily tasks including time entry, expense reimbursements, managing multiple complex calendars, and coordination of meetings and travel.
• Handle billing, track accounts receivable, and manage communications through email, phone calls, and texts.
• Draft, edit, and proofread documents, presentations, and reports.
• Facilitate internal and external communications and conduct research for projects and initiatives.
• ssist in planning and coordinating team events and liaise with internal resources to complete tasks.
• Maintain both electronic and hard copy files, manage document reproduction, and oversee document management systems.
• Perform data entry in various databases and applications, ensuring accuracy and compliance with firm standards.
• Occasionally work overtime as required and handle additional related projects as assigned.

• Exceptional attention to detail and strong communication skills, both verbal and written.
• Proficient in managing sensitive and confidential communications.
• Excellent time management skills with an ability to prioritize effectively.
• bility to work independently and manage multiple tasks without direct supervision.
• Strong knowledge of English grammar, spelling, and punctuation.
• Skilled in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint, and capable of operating standard office equipment.

• Bachelor's or Associate's degree is preferred.
• 1 to 2 years of experience supporting attorneys or C-level executives is required.
• Skilled in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint, and capable
• Exceptional attention to detail and strong communication skills, both verbal and written.

Classification: Non-Exempt

Compensations: $45,000 - $55,000

Job Summary:

The Regional Administrative Assistant will assume all duties regarding the implementation of the automation portions of the sales databases. This will enable the Regional Sales Managers to devote their management time and attention to the acquisition of new sales. The Regional Administrative Assistant is responsible for effectively communicating both in person and in writing with the entire Sales Team.

About Us:

We are Alsco Uniforms. We’ve been working hard for our customers since 1889 when we invented the uniform and linen rental industry. Alsco Uniforms has grown into a worldwide leader serving over 350,000 customers in 13 countries. It’s our job every day to make every aspect of the customer experience better. Whatever our customers need, Alsco Uniforms finds the answers that work for them.

Our employees are the heart and soul of Alsco Uniforms. As a result, we have a long history of strong financial performance, continuous improvement, and customer service. We’re seeking driven professionals with ambition to grow within our company. We’d love to talk to you about how you can fit into our team of diverse individuals and how your hard work will be rewarded with competitive pay and benefits and ongoing career development.

Join our team and build your career with Alsco Uniforms!

Our full-time employees enjoy:

• 401K Plan with Company Match
• Medical, Dental, Vision, FSA/HSA   
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Choice of Global Cash Card or Direct Deposit
• Career Advancement
• Learning & Development Opportunities
• Inclusive and Diverse Team Environment

Essential Functions:

• Assist the Regional Sales Managers.
• Manage and monitor daily updates in Salesforce database.
• Manage the Sales Assets reporting process including completing the weekly sales activity reports.
• Effectively communicate with both with Regional Sales Manager and Sales Assets through email and phone calls.
• Train new Sales Assets in person and remotely on company policies and reporting issues.
• Train and troubleshoot issues with company-provided iPhones.
• Run queries and gather information for the Regional Sales Managers.
• Participate in the preparation of sales proposals.
• Coordinate sales collateral materials.

Additional Functions:

• Other duties as assigned.

Qualifications:

• College Degree in Communications/Business or equivalent experience for each year of college missed
• Salesforce experience is a plus
• Live in the assigned Region or at least in the same time zone
• Ability to learn, understand & deal with challenges
• Proficient experience with database management programs
• Excellent working knowledge of Microsoft Word, Excel and PowerPoint.
• 10 key by touch and proficient data entry skills
• Ability to learn, understand & deal successfully with challenges
• Excellent reasoning and communication skills; written and verbal/phone.

Typical Physical Activity:

• Physical Demands/Requirements consist of standing, sitting, walking, stooping, reaching overhead, grasping, seeing, reading, speaking, hearing, and occasional lifting up to 25 lbs.

Typical Environmental Conditions:

• Indoor office environment.

Travel Requirements:

• Occasional.

Education:

• Bachelor’s degree in communications or business or one year of equivalent experience for each year of college missed.

 For a general description of the benefits that are being offered for this position, please visit alsco.com/benefits.

 Alsco is an Affirmative Action/Equal Employment Opportunity Employer.

Revised: 7/30/2024

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. General Office

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.