37 Administrative Assistants jobs in Margate
Human Resources Administrative Support SpecialistI (Part Time)
33336 Fort Lauderdale, Florida
Broward Community College
Posted 2 days ago
Job Viewed
Job Description
Job Description Summary
Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required.
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Applicants claiming preference are responsible for providing required documentation at the time of submitting application.
For information on obtaining a DD 214 visit or call 1- .
Minimum Education :
Our Culture - At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Position Time Type
Part time
Position Number
P0083994
Department
Talent Management
Salary Range
$16.00 - $18.00 per hour
Posting End Date
1
Work Schedule
Varies
Comments
To be considered for this position, a completed online employment application along with a resume is required.
Designated Essential Personnel
No
Special Instructions to Applicant:
For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to or fax to , stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application **
Please refer to the link with the instructions on how to submit an application with multiple documents.
Employment is contingent upon the successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President, Talent and Culture at , Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required.
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
Applicants claiming preference are responsible for providing required documentation at the time of submitting application.
For information on obtaining a DD 214 visit or call 1- .
Minimum Education :
- High School Diploma. Associate's Degree preferred.
- An equivalent combination of experience and education may be considered.
- Three to five years of administrative support, office, or related experience required.
- Experience using Workday and Microsoft 365 preferred.
- Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
- Daily - 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
- Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
- Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
- As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
- Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
- As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
- Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
- Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.
- Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.
- Other - 2%: Performs other related duties as required.
- Requires full working knowledge of general office practices and procedures.
- Ability to recognize needs of unit and own responsibility
- Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet
- Strong interpersonal and communication skills in order to represent the work area
- Command of a foreign language and experiences of working in multi-cultural environment preferred
Our Culture - At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Position Time Type
Part time
Position Number
P0083994
Department
Talent Management
Salary Range
$16.00 - $18.00 per hour
Posting End Date
1
Work Schedule
Varies
Comments
To be considered for this position, a completed online employment application along with a resume is required.
Designated Essential Personnel
No
Special Instructions to Applicant:
For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to or fax to , stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application **
Please refer to the link with the instructions on how to submit an application with multiple documents.
Employment is contingent upon the successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President, Talent and Culture at , Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at
Disclaimer
The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
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0
Administrative Assistant
33388 Plantation, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team for a contract to permanent opportunity in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 client's insurance sector.
Responsibilities:
- Respond promptly to inbound calls, providing attentive and helpful customer service.
- Manage client scheduling and appointments to ensure efficient time management.
- Perform accurate data entry tasks, maintaining up-to-date and organized records.
- Assist with email correspondence, handling inquiries and follow-ups effectively.
- Support client management efforts by addressing client needs and maintaining strong relationships.
- Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.
- Schedule and coordinate meetings and appointments as needed.
- Handle both inbound and outbound calls to manage client communications efficiently.
- Collaborate with the team to ensure smooth day-to-day operations.
Requirements - Proven experience in answering inbound calls and providing exceptional customer service.
- Proficiency in data entry and maintaining accurate records.
- Strong communication skills, including email correspondence and phone etiquette.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to manage schedules and appointments effectively.
- Experience with client management and maintaining strong relationships.
- Excellent organizational skills and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an organized and detail-oriented Administrative Assistant to join our team for a contract to permanent opportunity in Plantation, Florida. The ideal candidate will play a vital role in supporting daily operations, managing client interactions, and ensuring seamless scheduling and data entry processes. This position offers an opportunity to contribute to a dynamic environment with over 5,000 client's insurance sector.
Responsibilities:
- Respond promptly to inbound calls, providing attentive and helpful customer service.
- Manage client scheduling and appointments to ensure efficient time management.
- Perform accurate data entry tasks, maintaining up-to-date and organized records.
- Assist with email correspondence, handling inquiries and follow-ups effectively.
- Support client management efforts by addressing client needs and maintaining strong relationships.
- Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to create documents, reports, and presentations.
- Schedule and coordinate meetings and appointments as needed.
- Handle both inbound and outbound calls to manage client communications efficiently.
- Collaborate with the team to ensure smooth day-to-day operations.
Requirements - Proven experience in answering inbound calls and providing exceptional customer service.
- Proficiency in data entry and maintaining accurate records.
- Strong communication skills, including email correspondence and phone etiquette.
- Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
- Ability to manage schedules and appointments effectively.
- Experience with client management and maintaining strong relationships.
- Excellent organizational skills and attention to detail.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Administrative Assistant
33434 Boca Del Mar, Florida
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a highly organized and detail-oriented Administrative Assistant to join a luxury real estate brokerage firm in Boca Raton, Florida. This Contract-to-Permanent position requires a proactive individual who thrives in a fast-paced environment and can effectively manage multiple tasks. The role will primarily support one of the Broker/Owners, with additional responsibilities assisting other Broker/Owners and managing office-wide administrative needs.
Responsibilities:
- Prepare various reports and documents using Microsoft Excel and Word.
- Create marketing materials such as brochures and listing data for periodic campaigns.
- Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.
- Draft standard correspondence and presentation letters for clients.
- Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.
- Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.
- Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.
- Provide exceptional customer service by answering inbound calls and assisting clients.
- Schedule appointments and handle email correspondence efficiently.
- Assist with general office tasks, including preparing presentation packages and servicing office equipment issues. Requirements - Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong multitasking abilities and experience managing multiple projects simultaneously.
- Excellent verbal and written communication skills.
- High attention to detail and the ability to meet deadlines consistently.
- Experience in customer service and data entry.
- Familiarity with legal or real estate industry processes is advantageous but not required.
- Ability to learn new computer systems as needed.
- Strong organizational skills and a team-oriented mindset. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Prepare various reports and documents using Microsoft Excel and Word.
- Create marketing materials such as brochures and listing data for periodic campaigns.
- Organize and maintain client listing files in both physical and electronic formats, adhering to company policies.
- Draft standard correspondence and presentation letters for clients.
- Manage listing processes including inputting new listings, price changes, extensions, and status updates into company databases.
- Coordinate the creation and printing of brochures and advertisements for newspapers and magazines.
- Ensure the office remains organized by maintaining supplies, stationery, and addressing equipment issues.
- Provide exceptional customer service by answering inbound calls and assisting clients.
- Schedule appointments and handle email correspondence efficiently.
- Assist with general office tasks, including preparing presentation packages and servicing office equipment issues. Requirements - Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Strong multitasking abilities and experience managing multiple projects simultaneously.
- Excellent verbal and written communication skills.
- High attention to detail and the ability to meet deadlines consistently.
- Experience in customer service and data entry.
- Familiarity with legal or real estate industry processes is advantageous but not required.
- Ability to learn new computer systems as needed.
- Strong organizational skills and a team-oriented mindset. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Assistant
33313 Sunrise, Florida
EMCOR Group
Posted today
Job Viewed
Job Description
**Description**
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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3
Administrative Assistant
33329 Davie, Florida
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Operations AssistantJob Description
The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.
Responsibilities
+ Manage the answering and transferring of all incoming calls.
+ Greet and direct all visitors and non-visitors in the lobby area.
+ Electronically process all incoming mail.
+ Prepare outgoing mail and overnight deliveries.
+ Coordinate scheduling and set up of all conference rooms for employees and clients.
+ Coordinate lunch meetings, including ordering, set up, and clean up.
+ Maintain cleanliness of conference rooms, lobby, and kitchen.
+ Distribute faxes via email continuously throughout the day.
+ Collaborate with the property management company to report building maintenance and repair issues.
+ Maintain contact lists for the office.
+ Order office supplies and maintain sufficient stock levels.
+ Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support.
Essential Skills
+ Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).
+ Detail-oriented with strong multi-tasking abilities.
+ Excellent administrative support and data entry skills.
+ Strong phone communication skills.
+ Ability to take detailed notes in CRM systems.
Additional Skills & Qualifications
+ At least 1-2 years of experience in a receptionist or customer service role in an office environment.
+ Excellent oral and written English communication skills.
+ Superior customer service and problem-solving skills.
+ Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems.
+ Ability to work in a team environment.
Work Environment
The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Davie,FL.
Application Deadline
This position is anticipated to close on Jul 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.
Responsibilities
+ Manage the answering and transferring of all incoming calls.
+ Greet and direct all visitors and non-visitors in the lobby area.
+ Electronically process all incoming mail.
+ Prepare outgoing mail and overnight deliveries.
+ Coordinate scheduling and set up of all conference rooms for employees and clients.
+ Coordinate lunch meetings, including ordering, set up, and clean up.
+ Maintain cleanliness of conference rooms, lobby, and kitchen.
+ Distribute faxes via email continuously throughout the day.
+ Collaborate with the property management company to report building maintenance and repair issues.
+ Maintain contact lists for the office.
+ Order office supplies and maintain sufficient stock levels.
+ Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support.
Essential Skills
+ Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).
+ Detail-oriented with strong multi-tasking abilities.
+ Excellent administrative support and data entry skills.
+ Strong phone communication skills.
+ Ability to take detailed notes in CRM systems.
Additional Skills & Qualifications
+ At least 1-2 years of experience in a receptionist or customer service role in an office environment.
+ Excellent oral and written English communication skills.
+ Superior customer service and problem-solving skills.
+ Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems.
+ Ability to work in a team environment.
Work Environment
The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Davie,FL.
Application Deadline
This position is anticipated to close on Jul 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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4
ADMINISTRATIVE COUNSEL
33336 Fort Lauderdale, Florida
Broward County Schools
Posted today
Job Viewed
Job Description
ADMINISTRATIVE COUNSEL
School / Department: GENERAL COUNSEL
FT LAUDERDALE, FL, USA, 33301
Req Id: 17187
Posting Closing Date:
School Year: 2025-2026
POSITION GOAL
To render legal services and supply legal advice to the Superintendent in the area of employee discipline and the administrative staff.
ESSENTIAL PERFORMANCE RESPONSIBILITIES
MINIMUM QUALIFICATIONS & EXPERIENCE
• An earned Juris Doctor degree (J.D.) from an accredited law school.
• Minimum of three years of experience, public or private, with two years of litigation experience.
• Admitted and duly licensed to practice law in the State of Florida
• Eligible to become a member of the Florida Bar for the Federal District Court for the Southern District of Florida and for the United States Circuit Court of Appeals for the Eleventh Judicial Court.
• Demonstrated strong oral and written communication skills.
• Computer skills as required for the position.
PREFERRED QUALIFICATIONS & EXPERIENCE
SIGNIFICANT CONTACTS-frequency, contact, purpose
PHYSICAL REQUIREMENTS
TERMS OF EMPLOYMENT
LINK TO JOB DESCRIPTION
To review the complete job description for this position, access the following website: and search by Job Code. The Job Code for this position is: A-031
SKILLS
COMPETENCIES
CERTIFICATIONS
LOCATION PREFERENCES/ADDITIONAL INFOR
Advertisement Window: DATE - ((postClosingDate))
Work Calendar: 12 Month / 244 Days
Classification: Exempt
Compensation:
Educational Support Management Association of Broward, INC. (ESMAB)
PAY ((cust_gradeBand)) - SALARY RANGE
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5
Administrative Assistant Executive Assistant 5
33027 Miramar, Florida
Adecco US, Inc.
Posted today
Job Viewed
Job Description
Adecco is assisting a local client recruiting for a **Amin Assistant/Executive Assistant** opportunity in **Miramar, FL** . This is an excellent opportunity to join a winning culture and get your foot in the door with a company that's transforming healthcare through technology, innovation, and a commitment to health equity. If **Amin Assistant/Executive Assistant** sound like something you would be interested in, and you meet the qualifications listed below, apply now?
**Responsibilities for a Amin Assistant/Executive Assistant** **include but are not limited to:**
· Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets.
· Maintains office attendance records and compiles and distributes weekly itinerary.
· Responsible for facilities maintenance guaranteeing proper working conditions.
· Maintains IT items supply to guarantee work conditions for employees at the office.
· Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements.
· Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille.
· Responsible for annual renewal of business licenses and certificates
· Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records.
**Candidates for a Amin Assistant/Executive Assistant must meet the following requirements to be considered:**
· Verbal and written skills are necessary to communicate effectively with all levels of the organization and with our customer network.
· Excellent organization and follow-up skills.
· Ability to pay close attention to detail.
· Proficient in Microsoft Office to include Word, Excel and PowerPoint.
· Skills related to performing multifaceted tasks in conjunction with day-to-day activities.
**_Education and Experience Requirement_**
· Bachelor's degree or equivalent college-level studies.
· Minimum 3-8 years' experience on administrative and/ or secretarial activities
· Must be bilingual, English Spanish.
**What's in this Amin Assistant/Executive Assistant position for you?**
+ **Pay:** $ 35.91
+ **Shift:** Mon-Fri 7:30Am - 4:00Pm
+ Weekly paycheck
+ Dedicated Onboarding Specialist & Recruiter
+ Access to Adecco's Aspire Academy with thousands of free upskilling courses
This **Amin Assistant/Executive Assistant** role is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this **Amin Assistant/Executive Assistant** position and other opportunities with Adecco **Miramar, FL** , apply today!
**Pay Details:** $35.91 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Responsibilities for a Amin Assistant/Executive Assistant** **include but are not limited to:**
· Maintains office supplies inventory and orders supplies as needed in accordance with set supplies budgets.
· Maintains office attendance records and compiles and distributes weekly itinerary.
· Responsible for facilities maintenance guaranteeing proper working conditions.
· Maintains IT items supply to guarantee work conditions for employees at the office.
· Responsible as administrator on the BCD Travel platform to assist staff with travel arrangements.
· Notarizes letters and documents for office staff; sends documents to consulates for legalization and/or Department of State to issue apostille.
· Responsible for annual renewal of business licenses and certificates
· Responsible for maintaining records retention database, purging all documents no longer within filing period and ensuring all departments are educated on proper way of storing and filing all types of records.
**Candidates for a Amin Assistant/Executive Assistant must meet the following requirements to be considered:**
· Verbal and written skills are necessary to communicate effectively with all levels of the organization and with our customer network.
· Excellent organization and follow-up skills.
· Ability to pay close attention to detail.
· Proficient in Microsoft Office to include Word, Excel and PowerPoint.
· Skills related to performing multifaceted tasks in conjunction with day-to-day activities.
**_Education and Experience Requirement_**
· Bachelor's degree or equivalent college-level studies.
· Minimum 3-8 years' experience on administrative and/ or secretarial activities
· Must be bilingual, English Spanish.
**What's in this Amin Assistant/Executive Assistant position for you?**
+ **Pay:** $ 35.91
+ **Shift:** Mon-Fri 7:30Am - 4:00Pm
+ Weekly paycheck
+ Dedicated Onboarding Specialist & Recruiter
+ Access to Adecco's Aspire Academy with thousands of free upskilling courses
This **Amin Assistant/Executive Assistant** role is being recruited for by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this **Amin Assistant/Executive Assistant** position and other opportunities with Adecco **Miramar, FL** , apply today!
**Pay Details:** $35.91 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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Administrative Assistant/Receptionist
33853 golden glades, Florida
Coventry Health Care
Posted 5 days ago
Job Viewed
Job Description
We are seeking a full-time Receptionist/Administrative Assistant with strong computer skills, who is detail-oriented and has excellent people skills to complement our professional staff. You must be responsible, and thrive in a dynamic type of work environment with changing daily responsibilities. Successful applicants must have a clear speaking voice and enjoy wearing a lot of "different hats
The ideal candidate will possess extensive experience supporting senior executives. Bachelors Degree is preferred. Excellent verbal and written communication skills a must. Excellent project management skills with strong attention to detail, organizatiion,prioritization and follow-through. Extensive experience with meeting and travel preparation and planning. Demonstrated use of good judgement, initiative, flexibility and composure while working under pressure of frequent interruptions and changing priorities. Must be able to handle confidential and sensitive information. Must have a high level of proficiency in MS Office. Must have the flexibility to work longer and weekend hours on occassion.
The ideal candidate will possess extensive experience supporting senior executives. Bachelors Degree is preferred. Excellent verbal and written communication skills a must. Excellent project management skills with strong attention to detail, organizatiion,prioritization and follow-through. Extensive experience with meeting and travel preparation and planning. Demonstrated use of good judgement, initiative, flexibility and composure while working under pressure of frequent interruptions and changing priorities. Must be able to handle confidential and sensitive information. Must have a high level of proficiency in MS Office. Must have the flexibility to work longer and weekend hours on occassion.
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7
Accounting / Administrative Clerk
33024 Tamarac, Florida
Associa
Posted 1 day ago
Job Viewed
Job Description
Accounting / Administrative Clerk
Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounting / Administrative Clerk and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.
What We Offer:
At Associa, we understand that our employees are the backbone of our success. Our full-time employees enjoy a wide range of benefits, including:
- Competitive Salary: We believe in rewarding talent and dedication with a competitive compensation package.
- Professional Development: We invest in our employees' growth through ongoing training and development opportunities.
- Team Culture: Join a supportive and inclusive team that values teamwork, creativity, and a commitment to excellence.
- Health and Wellness: Enjoy comprehensive health and wellness benefits to ensure you thrive both personally and professionally.
- Personalized Benefits: Everyone is unique and has different needs, that is why we also offer additional benefits that can be tailored to each person's needs. Such benefits include; retirement 401k, Hospital indemnity, Pet Insurance, Savings & Flexible Spending Accounts and much more.
Our Accounting/Administrative Assistants are the heart of our property management operations, making a significant impact through:
- Efficient Operations : Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
- Communication Hub : Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
- Documentation : Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
- Scheduling and Coordination : Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.
- Client Relations : Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
To succeed in this role the ideal candidate should possess:
- Accounting Experience: Strong understanding of the accounting principles, and a minimum of 3 years accounting experience.
- Organizational Skills : Strong organizational and multitasking abilities are essential for managing diverse administrative responsibilities.
- Communication Skills : Clear and effective communication, both written and verbal, is crucial for interacting with team members and stakeholders. Bi-lingual, Spanish speaker required.
- Tech proficiency : Proficient in Microsoft Office Suite and other relevant software applications, with the ability to learn various software platforms.
- Attention to Detail : A keen eye for detail to ensure accuracy in documentation and data management.
- Adaptability: Ability to adapt to changing priorities and handle tasks with flexibility.
- Previous Experience : Previous administrative experience, particularly in property management or accounting, is preferred.
- Education: High School Diploma or GED Required, and Associates Degree strongly preferred.
The position responsibilities may include but it is not limited to the following:
- Answering large volume of phone calls throughout the day
- Accounts Receivables -Scanning and posting checks
- Answering emails, communicating with owners, board members as needed
- Team player attitude
- Be able to commute to a 9:00am - 5:00pm schedule
- Ability to understand and review financial statements
If you are passionate about creating positive communities and have the skills to support our efforts, we invite you to apply for the Administrative Clerk position at Associa. Join us in shaping the future of exceptional living experiences.
Associa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates that are extended an offer must be able to complete a background check with drug screening.
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8