30 Administrative Assistants jobs in Metairie
Accounting Clerk - Administrative Support Worker - Tulane University
Posted 1 day ago
Job Viewed
Job Description
Job Description
The Accounting Clerk provides a wide variety of administrative and clerical duties for the Accounting Department. This position requires an individual who is detail oriented and follows departmental procedures. Because this department supports Dining Services, the Accounting Clerk also gains valuable exposure to administrative, operational, retail, catering and board plan management for Dining Services.
Job Responsibilities
-
Responsible for the accounts receivable proper application of payments to invoice while maintaining a zero past due balance
-
Full responsibility of petty cash box; including proper balancing, attachment of receipts for payment vouchers and preparing weekly vouchers for accounts payable
-
Count and reconcile daily deposits, and prepare change orders for different units
-
Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports.
-
Ability to pay attention to details in a busy and fast paced environment
-
Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus
-
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
-
Closely support Catering Department?s processing of client invoices
-
Maintain a professional image
-
Assist in other departments as needed
-
Completion of any task requested by a supervisor or member of the Aramark management team.
Qualifications
-
High standard of ethics and confidentiality
-
Excellent computer skills including Microsoft Word and Excel
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Associates Degree
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Ability to effectively communicate and understand directions, and communicate the same with others
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Ability to understand safety rules, ARAMARK Alcohol Regulations, operating and maintenance instructions and procedures
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Willing to perform a variety of tasks as assigned
-
Excellent customer service and communication skills
-
Ability to work successfully in team environment
Education
Bachelors preferred
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Accounting Clerk - Administrative Support Worker - Tulane University
Posted 7 days ago
Job Viewed
Job Description
The Accounting Clerk provides a wide variety of administrative and clerical duties for the Accounting Department. This position requires an individual who is detail oriented and follows departmental procedures. Because this department supports Dining Services, the Accounting Clerk also gains valuable exposure to administrative, operational, retail, catering and board plan management for Dining Services.
Job Responsibilities- Responsible for the accounts receivable proper application of payments to invoice while maintaining a zero past due balance
- Full responsibility of petty cash box; including proper balancing, attachment of receipts for payment vouchers and preparing weekly vouchers for accounts payable
- Count and reconcile daily deposits, and prepare change orders for different units
- Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports.
- Ability to pay attention to details in a busy and fast paced environment
- Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
- Closely support Catering Department?s processing of client invoices
- Maintain a professional image
- Assist in other departments as needed
- Completion of any task requested by a supervisor or member of the Aramark management team.
- High standard of ethics and confidentiality
- Excellent computer skills including Microsoft Word and Excel
- Associates Degree
- Ability to effectively communicate and understand directions, and communicate the same with others
- Ability to understand safety rules, ARAMARK Alcohol Regulations, operating and maintenance instructions and procedures
- Willing to perform a variety of tasks as assigned
- Excellent customer service and communication skills
- Ability to work successfully in team environment
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.
Accounting Clerk - Administrative Support Worker - Tulane University

Posted today
Job Viewed
Job Description
The Accounting Clerk provides a wide variety of administrative and clerical duties for the Accounting Department. This position requires an individual who is detail oriented and follows departmental procedures. Because this department supports Dining Services, the Accounting Clerk also gains valuable exposure to administrative, operational, retail, catering and board plan management for Dining Services.
**Job Responsibilities**
+ Responsible for the accounts receivable proper application of payments to invoice while maintaining a zero past due balance
+ Full responsibility of petty cash box; including proper balancing, attachment of receipts for payment vouchers and preparing weekly vouchers for accounts payable
+ Count and reconcile daily deposits, and prepare change orders for different units
+ Strong knowledge or Excel and ability to prepare and distribute both weekly and monthly reports pertaining to daily deposits, accounts receivables and payables, invoices, and Prima reports.
+ Ability to pay attention to details in a busy and fast paced environment
+ Complete clerical office duties including ordering supplies, reviewing records, filing papers, making copies, and making calls to departments on campus
+ Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
+ Closely support Catering Department?s processing of client invoices
+ Maintain a professional image
+ Assist in other departments as needed
+ Completion of any task requested by a supervisor or member of the Aramark management team.
**Qualifications**
+ High standard of ethics and confidentiality
+ Excellent computer skills including Microsoft Word and Excel
+ Associates Degree
+ Ability to effectively communicate and understand directions, and communicate the same with others
+ Ability to understand safety rules, ARAMARK Alcohol Regulations, operating and maintenance instructions and procedures
+ Willing to perform a variety of tasks as assigned
+ Excellent customer service and communication skills
+ Ability to work successfully in team environment
**Education**
Bachelors preferred
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Administrative Assistant

Posted today
Job Viewed
Job Description
We are looking for a detail-oriented Administrative Assistant for our client located in New Orleans, Louisiana. This is a short-term contract to full time position, offering an excellent opportunity to demonstrate your skills and transition into a long-term role. The ideal candidate will have experience supporting legal teams, managing administrative tasks, and handling data analysis in a fast-paced environment.
Responsibilities:
- Provide comprehensive administrative support to legal teams, including clerical and organizational tasks.
- Assist in the preparation and filing of court documents while ensuring accuracy and compliance.
- Manage and analyze public records and litigation-related data using spreadsheets and other tools.
- Handle investigative tasks typically associated with paralegal work, such as research and case analysis.
- Maintain accurate records and organize legal files to streamline case management.
- Collaborate with paralegals and attorneys to alleviate workload pressures and enhance efficiency.
- Utilize legal software to support case management and document preparation.
- Perform general office tasks, including calendaring, correspondence, and client communication.
- Adapt to flexible work hours when required and contribute to project-driven deadlines.
- Support remote work opportunities during holidays or special circumstances as needed.
Requirements
- High School Diploma or equivalent; a BA degree is preferred.
- Minimum of 3 years of clerical or administrative experience, preferably in a legal setting.
- Proficiency in legal software, such as Aderant, LexisNexis, or Westlaw.
- Strong ability to manage data analysis and create detailed spreadsheets.
- Familiarity with court filing procedures and public record management.
- Exceptional organizational skills with keen attention to detail.
- Ability to work collaboratively with legal professionals and adapt to dynamic priorities.
- Excellent communication skills, both written and verbal.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant

Posted today
Job Viewed
Job Description
Robert Half is seeking an IT Administrative Assistant for our client in New Orleans, Louisiana. This short-term contract to full time position offers an exciting opportunity to provide critical support to technical operations, procurement, and project coordination within a non-profit organization. The ideal candidate will excel in administrative tasks and contribute to maintaining efficient IT department workflows.
Responsibilities:
- Facilitate IT-related procurement activities, including preparing purchase requests, coordinating vendor interactions, and tracking orders to ensure compliance with policies.
- Assist the IT Director in supporting key projects, such as organizing resources for electronic documentation initiatives and providing administrative support for the agency's camera project.
- Update the agency's WordPress website with IT-related content, ensuring timely and accurate postings to maintain a consistent online presence.
- Open, monitor, and manage IT service tickets, ensuring timely resolution and clear communication with staff.
- Act as a liaison between the IT department and agency staff, delivering responsive and reliable customer service.
- Create and manage documents, spreadsheets, and correspondence using Microsoft Office tools, including Word and Excel.
- Schedule appointments and coordinate meetings to support IT department operations.
- Provide administrative support for vendor communications and project documentation as needed.
- Ensure effective email correspondence and organization of IT-related communications.
Requirements
- Proven experience in administrative roles, preferably within an IT or technical environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, including email correspondence and customer service.
- Familiarity with WordPress for website updates and content management.
- Ability to handle data entry tasks with a high level of accuracy.
- Experience in answering inbound and outbound calls professionally.
- Capability to coordinate schedules and appointments efficiently.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
LEGAL ADMINISTRATIVE ASSISTANT
Posted 5 days ago
Job Viewed
Job Description
Location : New Orleans, LA
Job Type: Probationary
Job Number: 11153/7029
Department: City Wide
Opening Date: 09/05/2024
Closing Date: Continuous
Kind of Work
Important and independent administrative support work in performing a wide variety of complex and confidential technical and supervisory support tasks in support of attorneys. Work includes performing a variety of paralegal and secretarial duties in support of a major legal administrator. Incumbents in this classification are expected to work at a high level of independence, requiring the frequent use of discretion, initiative and independent judgment; and related duties as required.
Minimum Qualifications
1. A Bachelor's Degree from an accredited college or university*.Original college diploma or official college transcript must be presented within two (2) weeks of filing an application.
2. Two (2) years of legal assistant experience.
*Additional legal assistance experience with responsibility for providing assistance to an attorney may be substituted for the Bachelor's Degree on a year for year basis at the rate of (1) year of experience equals thirty (30) semester hours.
Kind of Examination
A qualifying computerized keyboarding test with a minimum of 35 words per minute after the deduction of errors, a qualifying written examination and a rating of training and experience, weighted 100%. Credit will only be given for experience gained within the last ten (10) years.
This is an original entrance examination.
General Information
THE CITY OF NEW ORLEANS IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, PHYSICAL OR MENTAL DISABILITY, SEXUAL ORIENTATION, CREED, CULTURE, OR ANCESTRY. REQUESTS FOR ALTERNATE FORMAT OR ACCOMMODATIONS SHOULD BE DIRECTED TO SHANA PARKER AT ( OR TTY/VOICE AT ( or ( .
DOMICILE REQUIREMENTS FOR EMPLOYMENT : Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013 must be domiciled in Orleans Parish within 180 days of hire. Airport and public safety employees are excluded from this provision.
Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.
DOMICILE REQUIREMENTS FOR EMPLOYMENT (SEWERAGE AND WATER BOARD) :
Domicile requirements are currently waived for the purpose of application**. Residency requirements are waived for all Sewerage and Water Board of New Orleans positions vacant and advertised for at least 90 days. Employees hired under this waiver remain exempt from the city's residency requirement for the duration of their employment at the Sewerage and Water Board. (La R.S. 33:4076). **Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process.
BACKGROUND CHECK: The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.
APPLICATIONS: Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement.
DELAY IN THE MAIL: The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes. The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law.
WORKING TEST PERIOD: Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year.
SUBSTANCE ABUSE TESTING: The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and/or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9.
A MEDICAL EXAMINATION is required for all original entrance probationary appointments to ACTIVE classifications, and may be required for re-employment, promotions and/or transfers.
A MEDICAL SCREENING , which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications.
GOOD MORAL CHARACTER is required of all applicants. Any applicant may be disqualified if his/her character or past employment record is found to be unsatisfactory as determined by the Department of City Civil Service. Forgery, misrepresentation of facts, or cheating on examinations is punishable by disqualification, fine and other penalties.
IMPORTANT : Applicants who are licensed to drive should have a current license on their person for purposes of identification during all phases of an examination. In lieu of such license, the Department of City Civil Service may require that applicants have some form of picture identification.
VETERANS PREFERENCE: On original entrance examinations, veterans (as defined in Article X, Section 10(2) of the Constitution of the State of Louisiana), disabled veterans, certain spouses and parents of veterans shall receive additional credit if claimed as provided on the Veterans Preference claim form which can be obtained in this office. To obtain credit, this form must be submitted with the required proof (at the minimum, a DD214) before the final filing date.
HIGH SCHOOL DIPLOMA AND GENERAL EQUIVALENCY DIPLOMA (GED) must be issued by a state Department of Education or an institution recognized by a state Department of Education. Certificates of completion, high school diplomas and GED from institutions not recognized by a state Department of Education are not acceptable. High School diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (
ACCREDITED COLLEGES AND UNIVERSITIES: An accredited college or university is an institution that is accredited as a college or university by an organization that is recognized by the USDE (United States Department of Education). College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (
EXPERIENCE: Applicants will not receive credit for unpaid work unless specified on the job announcement. Partial credit only will be given for related part time employment. Civil Service reserves the right to determine which degrees, education, or other credentials are related or closely related. Experience credit will be granted for related provisional appointments (internal applicants).
PROFESSIONAL ADMINISTRATIVE EXPERIENCE: The Civil Service Department defines this experience as experience gained in a position that required a Bachelor's Degree upon entrance.
OFFERS OF EMPLOYMENT OR PROMOTION: Prior to appointment, the hiring agency is required to verify education, driver's license, and/or professional licenses/certifications claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Offers of employment or promotion are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process.
Revised 1/91, 4/03, 7/05, 2/07, 8/10, 2/12, 8/15, 6/16, 1/17, 1/19, 2/23, 8/23, 3/24, 6/24, 2/25.
Employment with the City of New Orleans brings many great benefits.
Want work-life balance?
- 14 paid holidays in 2025.
- 13 paid vacation days per year including during your first year of employment. Additional bonus vacation days the longer you are employed.
- 13 paid sick days per year including during your first year of employment. Additional bonus sick days the longer you are employed.
- Use or lose your days, off? Not here! You can roll an unlimited number of unused sick days and up to 45 unused vacation days to the next year.
- We pay you for unused vacation and sick days when you leave City government.
- Depending on your job, your department may also offer remote work, flexible schedules, and/or shift work.
- We offer 12 weeks of paid time off for bonding with a newborn, adopted, or fostered child. This is in addition to your sick and vacation leave. Full-time employees with one year of service qualify for this program.
- We offer healthcare plans as low as $0.31 biweekly for individual employees. Our plan covers medical, prescription drugs, dental, and vision. Hate going to the doctor's office? It also includes access to telemedicine. Plan members can also opt to cover their children, spouses and same or opposite sex registered domestic partners.
- We also offer a Flexible Spending Account that can reduce taxes for employees by allowing for pre-tax contributions for healthcare, childcare, and commuter costs.
- A completely free 25,000 life insurance policy is also available for all full-time employees.
- The City of New Orleans is a qualified employer under the federal Public Service Loan Forgiveness Program (PSLF).
- Pension, Pension, Pension! Depending on your job you can participate in one of several pension systems and enjoy this great benefit.
- You can also participate in a Deferred Compensation Plan (457b) which allows you to defer up to 23,500 of your pretax income each year to supplement your retirement savings.
- We offer competitive pay including pay increases based on the length of your employment. We also offer special pays for educational advancement, professional certifications and specialized work assignments.
- Our Employee Growth and Development Division offers free courses in over 50 topics including Leadership, Personal Finance, Conflict Management, Excel, Managing Stress, and Business Writing.
- Employees who work during declared emergencies receive extra pay.
- Employees who can't work due to emergency related workplace closures continue to receive their normal pay.
- We need you! Make an impact on our community through your work in City government!
These benefits apply to employees of the City of New Orleans. Employees of Sewerage and Water Board enjoy many of these same benefits, but some benefits offered may vary. A listing of benefits available to Sewerage and Water Board employees can be found
This description of benefits is intended to be informational and does not create a contractual entitlement to any listed benefit. The employee welfare and pension plan documents and applicable law govern the eligibility, vesting, and schedule of benefits, and the above description does not alter or interpret the plan documents or applicable law.
01
The supplemental questions are a very important first step in our screening process. Therefore, you are required to complete these questions so that we may initially determine your eligibility for this position. A lack of detail and explanation in the supplemental questions and in your application may result in disqualification for this position. This means you will be ineligible for further consideration in this recruitment process. Please check "yes" to show that you have read and understand this statement.
- Yes
- No
02
Do you have a Bachelor's Degree from an accredited college or university?
- Yes
- No
03
If you have a Bachelor's Degree from an accredited college or university, you must provide the following information:a. the name of the institute that issued the degree,b. your college major, and c. date of graduation (month and year).Failure to provide this information will result in the disqualification of your application for this position.If you do not have a Bachelor's Degree type N/A.
04
How many college credit hours have you successfully completed?
- 0-14 credit hours
- 15-29 credit hours
- 30-44 credit hours
- 45-59 credit hours
- 60-74 credit hours
- 75-89 credit hours
- 90-104 credit hours
- 105-119 credit hours
- 120 credit hours or more
05
College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website ( check "yes" to show that you have read and understand this statement.
- Yes
- No
06
The New Orleans Civil Service Department must verify all educational credentials. If you have not previously submitted your OFFICIAL college transcript or original college diploma to New Orleans Civil Service, you must submit this documentation to the Civil Service Department within two (2) weeks of filing your application. We do not accept transcripts that have been uploaded to your application. You have three options for submitting OFFICIAL college transcripts or original college diploma documents to our office: 1. If you are local, bring in your official college transcript (it must be in a sealed envelope from your college or university) or original college diploma to the New Orleans Civil Service Department, Attn: Recruitment--Eric Martinez. Our office is located at: New Orleans Civil Service 1340 Poydras St., Suite 900 New Orleans, LA 70112 2. If your University or College has an E-Scrip system, your institution may e-mail your transcript directly to 3. You may request that your institution send an official transcript via US Mail to: New Orleans Civil Service Attn: Recruitment -Eric Martinez1340 Poydras St., Suite 900 New Orleans, LA 70112 Failure to submit your education credentials within two (2) weeks of application will result in the rejection of your application. Please check "yes" to show that you have read and understand this statement.
- Yes
- No
07
How many months and/or years of verifiable full-time work experience do you have as a legal assistant?
- None
- Less than 6 months
- 6 months to less than 12 months
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years to less than 6 years
- 6 years to less than 7 years
- 7 years to less than 8 years
- 8 years to less than 9 years
- 9 years to less than 10 years
- 10 years or more
08
Describe all your full-time, paid work experience as a legal assistant. Your description must include where this experience was obtained, the dates the work was performed (MM/YYY - MM/YYY), and a brief description of the work performed. Failure to describe your experience in detail could result in disqualification for this position. If you do not have this type of experience, type in "None".
09
If you were referred by a City of New Orleans employee, please list his or her name. Please list one name only.If you were NOT referred by a City of New Orleans employee, please type "N/A."
Required Question
Clinic Administrative Assistant
Posted 27 days ago
Job Viewed
Job Description
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS :
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
SUPERVISION:
- None
EDUCATION :
- High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS :
- Minimum 6 months relevant experience without a degree.
- 1-2 years related experience preferred.
- Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
- Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
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Jr. Environmental Scientist/Technical & Administrative Program Management Support
Posted 6 days ago
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Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.
Job Summary:
Our Government Customer has a need for a contractor to provide direct technical and administrative support to the Director. The contractor will be engaged in assignments supporting the development and finalization of programmatic documents, Steering Committee Activities, general support for purchase card-related tasks, oversight of staff training requirements and support coordination of grant application reviews, as well as technical oversight/review and environmental compliance of applications and awards.
NOTE: This is NOT a remote opportunity. Office attendance and availability is required.
Responsibilities:
- Provide Technical support for the Director of Ecosystem Restoration Programs.
- Support for Grant Application Reviews, Technical Oversight and Environmental Compliance.
- Support Program staff tracking of applications assignments and reviews; and technical oversight of awarded projects, reporting dates, and oversight needs.
- Work with Program staff to ensure all additional oversight activities (field visits, meetings) are tracked in annual Technical Oversight and Advanced Grant Monitoring Plan Schedules.
- Track completion of Field Site Visit Observation Forms and send reminders as needed to Program staff to complete forms.
- Provide support for organizing program staff documentation and information requests related to Enterprise Risk Management.
- Provide administrative support for environmental compliance reviews and coordination as needed.
- Provide support for development and finalization of Programmatic documents.
- Provide logistical support on such tasks as:
- Actively listening and taking notes during staff calls, formatting notes and publishing in standard office formats to the team
- Maintaining and tracking progress on staff assignments.
- Maintaining and tracking schedules for document development
- Support drafting and formatting program documents.
- Support documents formatting and development/revision of figures and graphics.
- Support drafting presentations in standard office formats to include Microsoft Office and Google Docs, including building graphics and formatting correctly.
- Draft summaries of Council Significant Actions for web posting.
- Make all Council documents ready for web posting, including but not limited to making documents 508 compliant.
- Provide support on GCERC Steering Committee Activities
- Organize meeting and call packages.
- Provide support for organizing in-person meetings.
- Securing meeting space, as needed.
- Gathering A/V equipment and helping set up.
- Other general meeting room organization as needed
- Provide General administrative support.
- Prepare purchase information.
- Serve as the point person for purchase requests and coordinate with the requestor on items or services needed, including any research needed to identify items or services
- Develop purchase requests.
- Serve as the point person in developing the purchase request, seeking appropriate purchase request approvals, and verifying when items are received on the purchase log.
- Support staff on updates to annual credit card management plan and creating process documents with updates to purchase mechanisms.
- Maintain an annual training plan and update the progress table with the dates each course is sent to staff and as training is completed.
- Track staff compliance and send reminders as needed to complete training.
- Append annual training plan with records of completion to maintain compliance for audits.
- Update Google Training Forms for courses as information or requirements change
- BS/BA in biological sciences, environmental science, or environmental management from an accredited university or college required.
- One (1) year experience in ecosystem restoration required.
Required Qualifications:
- BS/BA in biological sciences, environmental science, or environmental management from an accredited university or college required.
- One (1) year experience in ecosystem restoration required.
- Experience in using MS Office products(Word, Excel, PowerPoint, etc.) and GSuite applications (Google Docs: Documents, Sheets, Presentations)
- Experience organizing and managing data and working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management, and financial record keeping.
- Possess excellent Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders.
- Have the ability and willingness to receive training and direction.
- Possess exceptional organizational and multitasking skills and the ability to coordinate with multiple, geographically dispersed project members and teams.
- Possess the ability to work independently
- Possess the ability to read, interpret, and apply general procedural guidelines, with some knowledge of environmental laws, regulations, policies, processes, and procedures preferred.
- Have the ability to thrive in a fast-paced and deadline-oriented environment.
- Knowledge on 508 compliance for documents.
- Hale Boggs Building 4 days a week to support Admin and Program.
- Parking will be covered.
Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, 8 (A) small business. We are located at the MetroPark Office Complex, in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.
Administrative Fellowship - Operations

Posted today
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Job Description
**At Ochsner, whether you work with patients** **every day** **or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!**
This job rotates through and experiences various aspects of the organization's administration. The Fellow is exposed to a number of different entities including, but not limited to, hospitals, clinics, business development areas, strategic operations, and corporate offices. Participates in a broad range of hands-on experiences and projects that will prepare him or her for future opportunities in health care leadership.
Applies the theories, principles and skills learned in the academic portion of a graduate program in business or health care administration to the Fellowship.
This job is exposed to unique projects throughout each rotation in order to cultivate competencies that are critical to the success of leadership in the health care environment.
Focuses on core competencies across a number of disciplines and may have rotations across several of departments including Clinical Operations, Hospital Operations, Strategy, Business Development, Strategic Operations, Strategic Programs, Community Hospitals, and Financial Analysis. Assigned applicable project work and an executive preceptor who is responsible for serving as a mentor throughout each rotation. The executive preceptor facilitates project reporting, progress evaluations, and feedback to ensure continuous competency development of the Fellow. The Program Administrator facilitates feedback and overall coordination. Fellows have the opportunity to collaborate with executives and senior administration throughout the duration of the program.
Demonstrates actions consistent with company expectations as duties are performed on a daily basis.
**This year's applic** **ation process will require a two-part procedure**
**First Step:** Submit Application
**Second Step:** Submit all required documentation in one PDF to .
Required documents include:
+ Personal Statement
+ 2 letters of recommendation (required) (mix of academic and professional, please note, if the University does not offer academic letters of recommendation, please include an additional professional recommendation in place include the letters is your PDF packet or have references send them directly to with your full name in the email subject line, deadline for letters to be received is August 27, 2025 at 5PM CT).
+ Unofficial transcript - official transcripts would be requested upon hiring.
+ Current Resume/CV- Please include your cumulative graduate GPA.
Guidelines for Personal Statement:
+ Please submit a personal statement of no more than 1 page as part of your fellowship application. In your statement, introduce yourself, discuss your interest in the fellowship, describe relevant experiences and skills, outline your career goals, and express your commitment to healthcare leadership. Include a personal reflection that highlights an experience shaping your career choice. Also, in your statement please address (1) is your graduation date before June 2026? (to start the fellowship a master's degree is required unless the student's program requires a fellowship to graduate) and (2) Does your master's program require a fellowship to graduate? If so, when do you complete the didactic portion of your program?
**For documents, please address to Fellowship Steering Committee**
*Application deadline for July 2026 is August 27, 2025 at 5PM CT.
Due to the volume of applicants, the anticipated start of the interview process will begin in September 2025.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.
**Education**
Required - Master's degree in healthcare/business administration, public health or health services administration or another healthcare related field.
**Work Experience**
Required - Experience in hospital operations or an administrative internship.
**Knowledge Skills and Abilities (KSAs)**
+ Basic knowledge of hospital operations.
+ Ability to define project objectives, identify stakeholders, plan steps, and allocate resources to achieve objectives in a resourceful manner.
+ Effective verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals.
+ Proficiency in Microsoft Office - Word, Excel, and PowerPoint.
+ Excellent analytical skills.
+ Strong organizational and time management skills.
+ Strong presentation skills.
+ Excellent leadership skills and ability to demonstrate good judgement.
+ Basic project management skills.
**Job Duties**
+ Executes projects and initiatives.
+ Engages in professional and career development.
+ Communicates with and presents plans/projects to team members.
+ Collaborates with company executives and key stakeholders.
+ Performs other related duties as required.
The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
**Physical and Environmental Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.
The incumbent has no occupational risk for exposure to communicable diseases.
Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.
**Are you ready to make a difference? Apply Today!**
**_Ochsner Health does not consider an individual an applicant until they have formally applied to the open position on this careers website._**
_Individuals who reside in and will work from the following areas are not eligible for remote work position_ _: Colorado, California, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York, Vermont, Washington,_ _and Washington D.C._
**_Ochsner Health endeavors to make our site accessible to all users. If you would like to contact us regarding the accessibility of our website, or if you need an accommodation to complete the application process, please contact our HR Employee Solution Center at (select option 1) or_** ** ** **_. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications._**
Ochsner is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to any legally protected class, including protected veterans and individuals with disabilities.
ADMINISTRATIVE ASSISTANT (FULL TIME)

Posted today
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Job Description
+ We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
+ Location: KIPP - 1201 South Roman Street, New Orleans, LA 70125. Note: online applications accepted only.
+ Schedule: Full time schedule. Monday through Friday, 6:00 am - 3:00 pm. More information upon interview.
+ Requirement: Prior office admin experience required.
+ Perks: No nights, no weekends, no holidays!
+ Pay Rate: $17.50 per hour.
*Internal Employee Referral Bonus Available
We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1429324.
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Chartwells K12's goal is to make sure students leave the cafeteria happier and healthier than they came in, by serving food kids love to eat and creating custom dining programs. With more than 16,000 associates in 4,300 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. For more information, visit .
Job Summary
Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities:
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
Associates at Chartwells K-12 are offered many fantastic benefits.
Both full-time and part-time positions offer the following benefits to associates:
+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
In addition, full-time positions also offer the following benefits to associates:
+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Chartwells K-12 maintains a drug-free workplace.