28 Administrative Assistants jobs in Orange Park

Our client, a leading logistics firm in Jacksonville, Florida, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management. This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a keen eye for detail. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas, taking minutes, and ensuring all related documentation is accurate and up-to-date. Additionally, you will handle correspondence, manage incoming calls and emails, prepare reports and presentations, and assist with special projects as needed. This includes conducting research, compiling data, and creating engaging visual aids. The role also involves liaising with internal departments and external stakeholders, maintaining confidential records, and managing office supplies and equipment. We are looking for someone who is proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as experience with CRM software and virtual meeting platforms. A professional demeanor, discretion, and the ability to work independently and as part of a team are essential. If you thrive in a fast-paced environment and are passionate about providing top-tier administrative support, we encourage you to apply. Experience in a similar executive support role is highly preferred.

Responsibilities:

• Manage and maintain executive calendars, scheduling meetings and appointments efficiently.
• Coordinate all aspects of executive travel, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Screen and prioritize incoming communications, making appropriate judgments on urgency and importance.
• Maintain electronic and physical filing systems to ensure easy retrieval of information.
• Assist with event planning and coordination for company meetings and retreats.
• Handle confidential information with the utmost discretion.
• Serve as a point of contact for internal and external stakeholders.
• Manage office supplies and proactively address any facility needs.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• High level of discretion and professionalism.
• Experience with travel booking and expense reporting.
• Familiarity with CRM software and video conferencing tools is a plus.
• Associate's or Bachelor's degree in a related field is preferred.

Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior management in Jacksonville, Florida . This is a pivotal role requiring exceptional attention to detail, discretion, and the ability to manage multiple priorities effectively. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost professionalism. Key duties include screening and prioritizing communications, organizing and managing meetings and events, and maintaining efficient filing systems. The ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in all Microsoft Office Suite applications. Experience with CRM software and project management tools is a plus. You will act as a primary point of contact for internal and external stakeholders, ensuring a smooth flow of information and operations. This role demands a proactive approach, anticipating needs and resolving issues before they arise. You will contribute to the overall efficiency and success of the executive team.

Primary Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and events.
• Coordinate all aspects of domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Manage incoming and outgoing communications, including emails, phone calls, and mail, prioritizing and responding as appropriate.
• Organize and facilitate internal and external meetings, preparing agendas, taking minutes, and tracking action items.
• Maintain confidential files and records with a high degree of accuracy and discretion.
• Manage expense reporting and invoice processing.
• Assist with special projects and event planning as needed.
• Serve as a liaison between executives and other departments, clients, and external partners.
• Anticipate and proactively address the needs of the executives supported.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and ability to handle confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with virtual meeting platforms and scheduling tools.
• Professional demeanor and strong interpersonal skills.

Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Jacksonville, Florida, US . This role is crucial for ensuring the smooth and efficient operation of the executive office, requiring exceptional attention to detail, discretion, and the ability to anticipate needs and manage multiple priorities effectively. The ideal candidate will be a master of organization, possess outstanding communication skills, and exude professionalism in all interactions.

Key responsibilities include managing complex calendars, scheduling meetings, and coordinating travel arrangements (domestic and international) for executives. You will be responsible for preparing and editing correspondence, reports, presentations, and other documents, often requiring a high degree of accuracy and confidentiality. Duties also encompass managing incoming communications, screening calls, responding to inquiries, and directing them to the appropriate personnel. The Executive Administrative Assistant will be tasked with organizing and maintaining filing systems, both physical and digital, and ensuring efficient information retrieval. You will also assist with event planning, project coordination, and special assignments as needed, requiring a proactive approach to problem-solving and a willingness to take initiative.

Essential qualifications include a High School Diploma or GED; an Associate's or Bachelor's degree is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, along with strong typing skills and familiarity with office management procedures. Excellent written and verbal communication skills, impeccable organizational and time management abilities, and a high degree of professionalism and discretion are essential. The ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment is crucial. Experience with CRM software or project management tools is a plus. This is a fantastic opportunity for a skilled administrative professional to support key leaders in a thriving organization.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Jacksonville, Florida, US . This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will be a master of organization, possess a professional demeanor, and demonstrate discretion in handling confidential information.

Key Responsibilities:

• Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls, ensuring no conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation, and prepare detailed itineraries.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile information for reports and special projects as needed.
• Organize and manage office operations, including filing systems, supplies, and vendor relations.
• Screen and prioritize incoming communications, including emails and phone calls, to ensure efficient workflow.
• Prepare meeting agendas, attend meetings, take accurate minutes, and track action items.
• Process expense reports and manage budgets for executive office activities.
• Act as a liaison between executives and employees, clients, and other external partners.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist with event planning and coordination for executive-level meetings and company functions.
• Proactively anticipate the needs of the executives supported.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience supporting C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Superior written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Ability to work independently with minimal supervision and as part of a team.
• Strong problem-solving skills and a proactive approach to tasks.
• Experience with travel booking platforms and expense management systems.

If you are a motivated administrative professional looking for a challenging and rewarding opportunity in Jacksonville, Florida, US , we encourage you to apply.

Our client is seeking a highly professional and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Jacksonville, Florida**. This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to manage multiple priorities with discretion and efficiency. Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence and presentations, and handling confidential information with the utmost integrity. You will serve as a key point of contact for both internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times. Key duties involve scheduling and coordinating meetings, preparing agendas, taking minutes, and following up on action items. The Executive Administrative Assistant will also be responsible for managing office supplies, processing expense reports, and assisting with special projects as needed. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with familiarity with video conferencing tools and office productivity software. This position requires a polished demeanor, discretion, and the ability to anticipate the needs of the executives supported. You will be instrumental in streamlining executive workflows and ensuring seamless communication within the organization. We are looking for an individual who thrives in a fast-paced environment and is committed to providing exceptional support. This is an excellent opportunity to work closely with top leadership and gain valuable insights into strategic business operations. The successful candidate will be a reliable and resourceful team player dedicated to excellence. Responsibilities:

• Manage complex calendars and schedule appointments for executives.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, responding as appropriate.
• Organize and manage meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle confidential information with discretion and professionalism.
• Manage expense reports and process invoices.
• Assist with special projects and ad-hoc administrative tasks.
• Maintain organized filing systems, both physical and digital.
• Serve as a primary point of contact for internal and external inquiries.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and a high level of professionalism.
• Experience with travel booking and expense management software.

Job Title: Administrative AssistantJob Description
We are seeking an experienced Administrative Assistant to provide executive support to the Chief Revenue Officer. This role involves a variety of tasks including scheduling, working with donors, event planning, filing, and data entry.
Responsibilities
+ Assist the Chief Revenue Officer with executive administrative tasks.
+ Manage scheduling, including meetings, appointments, and calendar management.
+ Coordinate with donors and assist in event planning.
+ Handle filing and data entry efficiently.
+ Perform document review and reporting.
+ Provide administrative support across various departments.
Essential Skills
+ Proficiency in computer skills including Excel, Outlook, and Microsoft Office.
+ Experience in travel coordination and schedule management.
+ Strong email correspondence and calendar scheduling abilities.
+ 3-5 years of experience in executive or senior administrative roles.
+ Confidence and initiative in handling tasks.
Additional Skills & Qualifications
+ Experience with Canva and Smartsheets.
+ Knowledge of ADP and Human Resources is a plus.
+ Travel coordination experience is required.
Work Environment
The position is based within a non-profit organization with a small team located in Nocatee. The work environment is business casual and offers flexible hours from Monday to Friday on-site. The organization supports a great cause and provides opportunities for volunteering.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in PONTE VEDRA,FL.
Application Deadline
This position is anticipated to close on Aug 22, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Why Mayo Clinic**
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans ( - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
**Benefits Highlights**
+ Medical: Multiple plan options.
+ Dental: Delta Dental or reimbursement account for flexible coverage.
+ Vision: Affordable plan with national network.
+ Pre-Tax Savings: HSA and FSAs for eligible expenses.
+ Retirement: Competitive retirement package to secure your future.
**Responsibilities**
The Medical Administrative Assistant is a multifaceted professional role responsible for the coordination and management of complex clinical, technical and administrative functions. Work is performed under general supervision and is completed independently, providing current status or outcome to the appropriate personnel. A primary component of this position will be the exercise of independent judgment and discretion. Must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed, and the ability to adapt to rapidly changing priorities. Looks for innovative ways to improve work procedures and methods that result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Supports the daily operations and activity flow of the patient care area by performing administrative functions and acting as a central source of information for staff, physicians, patients, and families. Consistently demonstrates strong organizational, communication and time management skills that help to facilitate a smooth functioning of the unit. Supports multiple health care providers and team members within the medical practice. Clinical duties include obtaining and importing patient related material, slides, images and information into the patient's electronic health record. Manages and coordinates numerous provider calendars to ensure optimal performance and appropriate patient access objectives are consistent with institutional strategies. Triages a high volume of patient calls, electronic messages, faxes and received mail, with related follow through. Acts as a referring physician liaison with the coordination of complex appointments, ancillary testing, and procedures. Partners with Office of Access Management colleagues for the coordination of patient appointments when scheduling conflicts arise. Coordinates departmental/administrative meetings, event planning, national and international travel and processes expenses for providers and guests. Creates and/or manages departmental web pages. Generates databases/spreadsheets, agendas, minutes, reports, and presentations. Compose letters and statements independently requiring interpretation and application of departmental policies. Responsible for the timely processing of professional licensing, dues, annual fees and expenses. Coordinates and assists with physician recruitment, visiting professorships, and rotations from different Mayo locations. Purchases and manages inventory of office supplies and equipment. Supports administrative and project needs of department/division Operations Administrator and Operations Manager. Maintains routine records, and files in an efficient manner.
**Qualifications**
Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years. None required.
**Exemption Status**
Nonexempt
**Compensation Detail**
Compensation range is $21.13 - $29.63 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.
**Benefits Eligible**
Yes
**Schedule**
Full Time
**Hours/Pay Period**
80
**Schedule Details**
Monday - Friday, primarily days shifts between 8am - 5pm.
**Weekend Schedule**
N/A
**International Assignment**
No
**Site Description**
Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. ( Opportunity**
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" ( . Mayo Clinic participates in E-Verify ( and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
**Recruiter**
Briana Priniski
**Equal opportunity**
As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.

Our client, a dynamic and growing corporation, is seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to senior leadership in **Jacksonville, Florida, US**. This role is critical in ensuring the smooth and efficient operation of executive offices, managing complex calendars, coordinating meetings, and handling sensitive information with the utmost discretion. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, a strong command of office technology, and a professional demeanor.

Key Responsibilities:

• Manage and maintain complex and dynamic calendars for senior executives, coordinating meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting them as appropriate.
• Conduct research, gather information, and prepare materials for meetings, projects, and presentations.
• Manage and maintain confidential files and records with meticulous attention to detail and discretion.
• Handle expense reporting and manage corporate credit card reconciliation for executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and relationship management.
• Assist with special projects and initiatives as assigned by senior leadership.
• Maintain office supplies, manage vendor relationships, and ensure the efficient functioning of the executive office environment.
• Anticipate needs and proactively address potential issues before they arise.
• Provide general administrative support, including mail processing, copying, scanning, and filing.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 5+ years of experience providing executive-level administrative support to senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive approach with strong problem-solving abilities.
• Experience with travel arrangements and expense management systems.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.

If you are a highly motivated and experienced administrative professional seeking to support top-tier executives, we encourage you to apply for this exciting opportunity in **Jacksonville, Florida, US**.

Adams & Reese is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support the Construction Litigation team in the Jacksonville, Florida office.
Primary responsibilities include but are not limited to:

• Calendaring
• Scheduling
• E-Filing and E-Recording
• Document editing, style, formatting
• Tender Letters
• Proforma processing

Education/Experience:

• 3+ years of law firm experience

Skills:

• Attention to detail
• Ability to work at a fast pace
• Microsoft Office
• Organized
• Punctual
• Positive
• Communicate well with others
• Work independently and as a team player

Working Conditions:

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to bend, and have ability to lift and carry files weighing approximately 10-15 lbs.