52 Administrative Assistants jobs in Oregon City

Description
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.
Role and Responsibilities:
+ Manage and maintain schedules and calendars for senior staff.
+ Assist in planning and organizing meetings and events.
+ Produce and distribute correspondence memos, letters, faxes, and forms.
+ Handle incoming calls and other communications.
+ Maintain electronic and hard copy filing system.
+ Provide general support to visitors.
+ Document expenses and hand in reports.
+ Stay updated on office policies and procedures.
+ Complete additional assigned tasks.
Minimum Qualifications:
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Requirements
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Preferred Qualifications:
+ Associate or Bachelor's degree.
+ Additional qualification as an Administrative assistant or Secretary will be a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Robert Half is looking for a detail-oriented Administrative Assistant to join our team in Portland, Oregon. This role is an excellent opportunity to support daily operations and contribute to the smooth functioning of our office. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks effectively.
Responsibilities:
- Provide comprehensive administrative support to ensure the smooth functioning of office operations.
- Answer and direct inbound calls in a courteous and efficient manner.
- Perform accurate data entry tasks, maintaining organized and up-to-date records.
- Handle receptionist duties, including greeting visitors and managing front-desk activities.
- Manage email communications, ensuring timely responses and proper follow-ups.
- Order office supplies and maintain inventory to support operational needs.
- Coordinate and organize office materials to ensure a well-functioning workspace.
- Assist with scheduling and calendar management for team members as needed.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to manage and prioritize multiple tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in data entry with high attention to detail and accuracy.
- Familiarity with office equipment and basic computer applications.
- Detail-oriented approach and ability to interact with clients and team members.
- Organizational skills to maintain efficient office operations. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client is seeking a detail-oriented and proactive Administrative Coordinator to manage and support daily office operations in **Portland, Oregon, US**. This role is essential for ensuring the smooth functioning of the office and providing excellent support to staff and visitors. The ideal candidate will be highly organized, proficient in office software, and possess strong communication and interpersonal skills. You will be responsible for a variety of administrative tasks that contribute to the efficiency and productivity of the organization.

Responsibilities:

• Manage office reception, greeting visitors and directing inquiries.
• Answer and direct phone calls, take messages, and manage correspondence.
• Schedule and coordinate meetings, appointments, and events.
• Maintain and organize physical and digital filing systems.
• Prepare and edit documents, reports, and presentations.
• Order and manage office supplies, ensuring adequate stock levels.
• Assist with travel arrangements for staff members.
• Process incoming and outgoing mail and deliveries.
• Maintain office equipment and coordinate maintenance services as needed.
• Support department staff with various administrative tasks.
• Assist in the onboarding process for new employees.
• Manage company calendars and event planning.
• Ensure a tidy and professional office environment.
• Handle sensitive information with confidentiality.
• Contribute to team efforts by accomplishing related results as needed.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 1-3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Professional demeanor and positive attitude.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and accuracy.
• Experience with office equipment (copiers, scanners, phone systems).
• Ability to work independently and as part of a team.
• Basic bookkeeping or invoicing experience is a plus.
• Customer service orientation.
• Familiarity with event planning is beneficial.
• Adaptability and willingness to take on new responsibilities.
• A proactive approach to problem-solving.

This position offers a competitive salary, benefits package, and a supportive work environment. If you are a highly organized and motivated individual looking to advance your administrative career, we encourage you to apply.

ALLETE Clean Energy, an ALLETE company headquartered in Duluth, Minnesota, develops, acquires and manages renewable energy projects and delivers clean-energy solutions in multiple states. This position is at our 50-megawatt Condon wind farm in east-central Oregon, just outside the city of Condon. The site features 83 600-kilowatt Mitsubishi wind turbines and its rural setting near where the John Day River flows into the Columbia River offers many outdoor activities. ALLETE Clean Energy plays a unique and significant role in ALLETE's sustainability-in-action strategy. Our culture drives excellence through our shared values of integrity, safety, people, and the planet.

RESPONSIBILITIES:

• Provide administrative support to the Site Manager, Team Leader, and site employees including coordinating various functions and projects.
• Provide assistance and information to employees, visitors and vendors.
• Research, investigate, coordinate and process accounting work, including ensuring accounting transactions, invoices, entries, billings, and balances are complete and accurate.
• Create, develop and review manual and computerized reports/spreadsheets; providing information, procedural assistance, and training to others.
• Assist with and/or prepares, monitors, revises and reports on Site budgets and actual expenditures relative to those budgets ensuring budget integrity.
• Perform record keeping to support wind site activities.

REQUIRED EDUCATION:

• High School Diploma or equivalent

REQUIRED EXPERIENCE:

• Two years or more experience

SPECIAL REQUIREMENTS:

• This position may be considered for a hybrid work arrangement based on ALLETE's needs. A Hybrid work arrangement means the employee's position will be a blend of work performed both in-person and at an offsite location such as an employee's home office. This position will report to Condon, OR.
• Regular and consistent attendance is an essential function of this position
• Requires good communication skills to establish and maintain positive working relationships
• Requires excellent written composition skills
• Ability to:
  • Read and interpret general business correspondence, contracts or procedures
  • Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Solve practical problems and deal with a variety of variables in situations where limited or no standardization exists
  • Compose reports and business correspondence
  • Effectively present information and respond to questions from employees, managers, and the general public
  • Prioritize and manage multiple projects
  • Work independently
• Must have
  • Strong organizational skills
  • Strong interpersonal skills
  • Strong word-processing and spreadsheet (Word & Excel) software skills
  • Working knowledge of PowerPoint, Access and other varied applications software skills
• This position may be subject to assessment of skills, job match and/or aptitude

BENEFITS:

• The expected hourly compensation range for this position is $23.10 - $28.40. Compensation offered to the selected candidate will vary depending on relevant knowledge, skills, training, experience, and market conditions.
• Compensation Incentive Program
• Retirement Benefits
• Medical, Dental & Vision Plan
• Health Savings Account & Flexible Spending Accounts
• Life Insurance, Disability & Voluntary Benefits
• Paid Time Off
• Tuition Reimbursement
• Professional Development Opportunities
• Community Engagement, and more.

Employer will not sponsor Visas for position.

External applicants must apply online via

This job posting will be available for application until the position has been filled OR the posting close date noted herein, whichever date is earlier.

ALLETE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact our Human Resources department at .

EEO/AA/F/M/Vet/Disabled

Back

Initial Posting Date:
07/31/2025

Application Deadline:
08/21/2025

Agency:
Oregon Health Authority

Salary Range:
$4,207 - $,842

Position Type:
Employee

Position Title:
Project Support Specialist (Administrative Specialist 2)

Job Description:

Opportunity Awaits, Apply Today! - Project Support Specialist/Administrative Specialist 2

PLEASE NOTE:

*Job Rotation is only offered to OHA staff.

*Limited Duration is offered to other state employees and external applicants.

The Project Support Specialist performs a variety of technical, analytical and administrative support duties in providing staff support for the Strategic Action Team Manager, the Strategic Action Team (SAT) more broadly, and other members of the Director's Office as needed. This position helps keep projects on track by assisting the Strategic Action Team Manager with the development of project materials, reporting, scheduling and documentation. The project coordination done by this position requires regular communication with partners in OHA, ODHS, the community and other agencies. This position will assist in the development of office procedures and protocols necessary for the continuity of the team. The position helps create new and recommend changes to existing policies and procedures in the Strategic Action Team and Director's Office, based on independent research, analysis, and interpretation. Work may involve handling of sensitive issues and confidential information requiring discretion on the employee's part.

For a full review of the position description, please Click Here

The AA Salary Range for this position is between 4,207.00 to 5,842.00 per month.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Minimum Qualifications: These qualifications must be visible in your application for consideration.

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Special Requirements: To be hired, you must have a criminal record check that meets OHA criteria at the time of hire, and throughout employment.

Desired Attributes:

Strong Organizational Skills

• Needed for keeping projects on track, managing schedules, coordinating documentation, and maintaining continuity in team procedures.

Effective Communication

• Critical for interacting with community members, state partners, and internal teams; both verbal and written communication must be clear and professional.

Analytical Thinking

• Required to conduct independent research, interpret findings, and make recommendations for policy and procedural changes.

Discretion and Confidentiality

• Since the role involves handling sensitive and confidential information, a high level of trust and judgment is essential.

Initiative and Adaptability

• The ability to take initiative in supporting multiple leaders, adapt to changing priorities, and contribute proactively to team improvement is highly valuable.

Preference Statement:

• Excellent customer service skills.
• Must be able to organize and prioritize work to meet deadlines and have flexibility, work demand tolerance and exhibit written and oral communication skills including effective communication with coworkers.
• Must be proficient in Outlook, Teams, Word, Excel and Powerpoint.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter.

• Complete the online application
• Complete Questionnaire
• Upload Resume
• Upload Cover Letter
• Applicants who fail to upload resume and cover letter will not be considered
• Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered.
• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under "My Applications" and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans' preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for 1 (one), Full-time, Limited Duration, Classified represented, Project Support Specialist, Administrative Specialist 2 position based in Salem, Oregon.
• This is Hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter Scott Lee at: .

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

**Job Description:**
**Job Summary**
We are seeking a proactive and organized Sales Administrator to support the day-to-day administrative duties of our Sales Department. In this role, you will have full visibility of all customer projects and interact with both customers and internal teams. As the central point of coordination, your contributions will be highly visible and appreciated across departments.
**Job Requirements**
+ Convert purchase orders into sales orders
+ Prepare and send order acknowledgment letters
+ Organize projects for smooth release to production
+ Maintain clear communication with customers on project status
+ Complete job registration forms
+ Create and manage project files for new opportunities
+ Generate internal sales reports
+ Update and maintain daily sales logs
+ Make orders for parts sales and invoicing
**Skills & Abilities**
+ Highly organized with strong attention to detail. (> 150 emails per day with small action items)
+ Able to manage multiple priorities in a fast-paced environment
+ Strong communicator with both internal teams and customers
+ Proficient in Microsoft Office tools (Excel, Outlook, Word)
+ Experience with Syspro is helpful but not required
+ Must be capable of learning and using proprietary software systems
+ Join a team where accuracy, efficiency, and communication are key to delivering complex, custom solutions. Apply today and help us keep everything running smoothly from quote to delivery.
**Working Conditions**
+ Office Environment
+ Some manufacturing floor and warehouse environment on-site, but rarely necessary to enter.
**Compensation Information:**
Hourly Rate Range: $24-28
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
+ Preparing and typing routine correspondence, form letters and reports
+ Answering telephone & routing calls to the appropriate person,
+ Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Recording the minutes of meetings and providing the resulting documents as necessary.
+ Making copies of correspondence and other printed matter as required by manager.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Distributing incoming mail.
+ Maintaining calendar and daily schedules.
+ Scheduling appointments & arranging meetings.
+ Maintaining inventory of the necessary office forms and supplies.
+ Assisting with various basic personnel administrative functions as needed.
+ Acting as backup to other clerical personnel in office as needed.
+ Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
+ Assists with month-end reporting requirements
+ Assists in auditing records for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
EDUCATION:
+ High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions - include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

 Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
• Preparing and typing routine correspondence, form letters and reports
• Answering telephone & routing calls to the appropriate person,
• Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments & arranging meetings.
• Maintaining inventory of the necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in office as needed.
• Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assists with month-end reporting requirements
• Assists in auditing records for ongoing compliance with medical records standards.

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.

  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.
• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Other duties as assigned.

Additional responsibilities may include focus on one or more departments or locations.  See applicable addendum for department or location specific functions.

 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels.  May be exposed to infectious and contagious diseases/materials

EDUCATION:

• High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:   

• Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans