5 Administrative Assistants jobs in Owensboro
Administrative Assistant
Posted 1 day ago
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Job Description
A well-established company in Owensboro is seeking a reliable and detail-oriented HR Assistant for a contract-to-hire opportunity. This role focuses heavily on payroll support, union compliance, and administrative coordination.
Key Responsibilities:
+ Review timecards for accuracy and compliance with union agreements in partnership with Trade Managers, Project Managers, and Special Project Managers
+ Verify local union information and classifications within the HRIS system
+ Assist with onboarding processes and perform accurate data entry for new hires
+ Maintain and update a weekly payroll issues log, coordinating with branch and corporate payroll
+ Update and manage confidential payroll records in accordance with company policies and employment laws
+ Provide general administrative support as needed
Requirements
Previous administrative experience, preferably in payroll, HR, or union-related settings
High attention to detail and ability to manage sensitive information
Proficiency with HRIS systems and Microsoft Office Suite
Strong organizational and communication skills
Self-motivated and able to manage multiple tasks efficiently
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities:
- Manage payroll-related tasks with precision and adherence to deadlines.
- Handle general office management duties, including mail distribution, scanning, and copying.
- Assist with expense report preparation and ensure timely processing.
- Maintain accurate records and ensure data entry tasks are completed efficiently.
- Respond to email correspondence and inquiries in a thorough and attentive manner.
- Provide excellent customer service to both internal teams and field employees.
- Coordinate department mail and ensure timely delivery.
- Oversee document scanning and digital filing to maintain organized records.
- Support timekeeping processes and ensure compliance with company policies. Requirements - Proven experience in administrative roles, including payroll and office management.
- Strong organizational skills with exceptional attention to detail.
- Effective communication skills, both written and verbal.
- Proficiency in data entry and familiarity with office software tools.
- Ability to multitask and manage priorities in a dynamic environment.
- Demonstrated customer service skills and a detail-oriented approach.
- Experience in handling email correspondence and maintaining accurate records.
- Familiarity with document scanning and digital filing systems. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Field Administrative (Hourly)
Posted 1 day ago
Job Viewed
Job Description
**WHO YOU ARE:**
Are you looking to support plant level leadership to ensure that all processes and procedures are documented and submitted to corporate headquarters? Are you looking to create efficiencies to make administrative duties easier for onsite managers? If so, this is the position for you!
**WHO WE ARE:**
+ Leader in food safety solutions for both contract sanitation and chemistry in the food processing industry.
+ Over 10,000 dedicated team members across North America.
+ Corporate headquarters in Atlanta, GA with team members working in over 250 plants throughout North America.
+ Over 50+ years of experience in creating long-lasting partnerships.
**OUR MISSION:**
We protect the food supply by eliminating risks so families everywhere can eat without fear.
+ **Protect What Matters:** We are in service of safety at every step, ensuring the health of everyone is central to all we do - from plant team members to consumers?
+ **Deliver On Our Promises?:** We speak honestly and are dedicated to doing the right thing by upholding ethical standards and following through on our commitments to our teams, our customers, and our business?
+ **Win as a Team?:** We believe in the power of collaboration, uniting our diverse strengths while working hand-in-hand with our team members and customers to unlock potential and achieve stronger results together?
+ **Advance a Safer Future?:** We are committed to innovating more effective, sustainable, and cost-efficient food safety solutions to develop a safer world for all?
**WHAT YOU WILL DO:**
+ The Field Administrator provides essential support to the Site Manager by managing administrative tasks and ensuring efficient communication between teams and stakeholders. Job duties include:
+ Provide support with the new hire process which includes assistance with the hiring process with the Site manager making final decision.
+ Process new hire paperwork (Must be completed at office), handbook and handbook sign off, filling out I9's accurately and verifying identification and work authorization documents, E-Verify (all guidelines of the program must be followed), and other miscellaneous new hire paperwork.
+ Process of payroll to include but not limited to helping with salaried team member specials, all terminations, notes, leave of absences, transfers, comparing payroll totals, check signoffs, vacation, raises, and reporting payroll information to corporate office.
+ Document disciplinary actions and terminations accurately and on time.
+ Document injuries reported, assist in investigations, and document appropriate medical paperwork.
+ Run various types of reports for the site manager.
+ Assist with distribution of benefit forms.
+ Other job duties as assigned.
**YOUR MUST HAVES:**
+ Must be older than 18 years of age.
+ High school graduate or General Education Degree ("GED").
+ Ability to communicate effectively with others orally and written.
+ Organization skills.
+ Self-motivated.
+ Proficient with Microsoft Office including, Word, Excel, Teams, and Outlook.
**WHAT WE PREFER YOU HAVE:**
+ Bilingual skills (Spanish).
+ Understanding the company structure (divisions, departments, and plant locations).
**OUR ENVIRONMENT:**
This position would involve you working out of an offsite regular office setting or an onsite office setting, which may include a wet, hot, or cold environment. The use of Personal Protective Equipment ("PPE") may be required. Shift may vary depending on location?
**WHAT WE OFFER:**
+ Medical, Dental, & Vision Insurance
+ Basic Life Insurance
+ Short- and Long-Term Disability
+ 401k Retirement Plan
+ Paid Holidays (varies by location)
+ Paid Vacation
+ Employee Assistance Program ("EAP")
+ Training & Development Opportunities
Fortrex Solutions is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, creed, sex, gender, gender identity, national origin, citizenship status, uniform service member status, veteran status, age, genetic information, disability, or any other protected status, in accordance with all applicable federal state, and local laws. Fortrex Solutions is committed to complying with the laws protecting qualified individuals with disabilities. Fortrex Solutions will provide a reasonable accommodation for any known physical or mental disability of a qualified individual with a disability to the extent required by law, provided the requested accommodation does not create an undue hardship for the Company and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. If a team member requires an accommodation, they must notify the site manager or the Corporate Human Resources Department. If an applicant requires an accommodation, they must notify the hiring manager and/or the Recruiter hiring for the position.
**YOUR NEXT STEPS:**
APPLY! All applications will be reviewed, and qualified candidates will be contacted to continue into the interview process. If you feel like you are a good fit for this position, APPLY! If you want to be a part of a large organization that treats you like family, APPLY NOW!
Care Coordinator / Medical Office Assistant - HYBRID - Owensboro, KY
Posted today
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Job Description
Posting Date06/30/20251930 E PARRISH AVE, OWENSBORO, Kentucky, 42303-1443, United States of AmericaIt takes a Village to care for our patients and as a Care Coordinator (CC), you will be at the heart of all the action. Our CC's work together as a team to facilitate the planning and organizing of all critical activities for our patients. The patients we care for are some of the most complex patients and need an excellent care team to help manage their chronic conditions. The Care Coordinator works closely with our Nurse Practitioners, RN Case Managers to make sure our patients receive the highest quality care.LOCATION: Commute to multiple Davita Clinics and partner practices in the Owensboro, KY metro area.Maximum commute from/to centrally posted location is 90 minutesMileage is reimbursed - MUST have reliable transportationPosition Details: Working in clinic/partner practices 3 days per week, working remotely the remaining day(s)Full-Time Monday through Friday scheduleDaily Start time between 7:00 and 8:00AM - Must be able to provide flexibility when neededResponsibilities:Completes non-clinical screenings and escalates as needed.Helps identify eligible resources for patientsNavigates resources for patientsAssists with the referral process & coordinates provider appointmentsAssist the clinical team with moving the patient through the continuum of care by communicating with and completing tasks as directed.Assist the care management staff with implementation and documentation of the discharge care plan that includes initiation of referral forms, gathering clinical information, initiating the process of completing a chart and appointment scheduling.Communicate directly with patients on a timely basis for all scheduling requirements.Maintain accurate and complete documentation of records. Forms are fully-completed, legible, have no unapproved abbreviations and have the proper signatures.Ensure that documents get to appropriate parties promptly, without compromising confidentiality or patient privacy procedures.Demonstrate exceptional two-way communication using clear and well-organized oral and written techniques.Act in accordance with the DaVita mission and values to deliver high quality care to our patients.Qualifications:High school diploma or GED requiredAt least two (2) years of experience in a professional office environment preferredAbility to work with and resolve confidential information and/or issues using discretion and judgmentExcellent verbal communication skills over the phoneProficiency with Microsoft Office/Excel/OutlookPrior experience working with Electronic Medical Records systems preferredCommitment to service excellence and patient satisfactionExcellent verbal and written communication skillsAbility to work autonomouslyPreferred Qualifications:1-3 years clinical medical office experienceCNA, MA experience is a plusExperience coordinating care for a patient (e.g. referrals, ACO care management, etc.)Experience navigating insurance payorsExperience working in direct patient care/supportExperience working in a medical office environmentOur Core Values:Service ExcellenceIntegrityTeamContinuous ImprovementAccountabilityFulfillmentFunWhat We'll Provide:More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash outSupport for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and moreProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.#LI-TS2At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.This position will be open for a minimum of three days.Salary/ Wage Range$18.50 - $27.00 / hourFor location-specific minimum wage details, see the following link: DaVita.jobs/WageRatesCompensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
Office Administration Assistant - Work from Home
Posted 18 days ago
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Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentBe The First To Know
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