51 Administrative Assistants jobs in Riverside

Description We are looking for an experienced Administrative Assistant to join our team in Beaumont, California. This is a long-term contract position offering stability and the opportunity to contribute to a dynamic work environment. The ideal candidate will possess strong organizational skills and proficiency in office operations.
Responsibilities:
- Perform accurate and efficient data entry to support administrative tasks.
- Operate office equipment, including printers, scanners, and other devices, with proficiency.
- Utilize Microsoft Word and Excel effectively to create, edit, and manage documents.
- Manage scanning and filing processes to ensure proper documentation and organization.
- Maintain a high level of attention to detail in all assigned responsibilities.
- Work a structured schedule of Monday through Thursday, 10 hours per day.
- Collaborate with team members to streamline office workflows and improve efficiency. Requirements - Minimum of 2 years of experience in an administrative or office assistant role.
- Proficient in data entry with a focus on accuracy and speed.
- Skilled in operating office equipment such as printers and scanners.
- Strong knowledge of Microsoft Word and Excel applications.
- Ability to manage scanning, filing, and document organization tasks.
- Exceptional attention to detail and organizational skills.
- Availability to work a consistent Monday-Thursday schedule, 10 hours per day. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rialto, California. This contract position requires a meticulous individual who can handle sensitive information with a high degree of confidentiality while maintaining a fast-paced and efficient workflow.
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

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Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
+ Bilingual preferred
**Compensation:**
Salary: $17.00/Hr - $19.00/Hr
**Benefits:**
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care) *Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
Postal Code: 91762
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - Ontario
Job Profile ID: F00200
Time Type: Full time
Location Name: Draper Mortuary

ABOUT THE COMPANY JDI Distribution is an industry leading manufacturer, distributor, exporter and wholesaler of premium food brands and consumer products supported by award winning customer support. We provide individuals (B2C) and companies (B2B) with products and services they want. We believe that all of our customers deserve the highest level of service, and we are committed to providing just that.Since 2016, JDI Distribution has built new brands, launched new food products, on-boarded new distribution partners and connected our products with new wholesalers, retailers, distributors, buyers, and sellers - and still searching for more! Collectively, our group of global brands have shipped over 5,000,000+ products worldwide.ABOUT THE JOBWe are seeking a detail-oriented and highly organized Administrative Assistant to support our Finance Department and COO. This entry-level role is perfect for someone eager to learn and grow within a financial setting while gaining valuable administrative and bookkeeping experience. You’ll assist with organizing ledgers, updating spreadsheets, and maintaining financial records. You may also assist with internal purchasing documents and cross-functional communications.This position offers the opportunity to work closely with our Junior Accountant, Staff Accountant, and Purchasing Department, while building foundational skills in finance and office administration.*** This is an ON-SITE position ONLY! NO REMOTE WORK. ***RESPONSIBILITIES:- Assist with general bookkeeping and entry-level accounting tasks- Organize and maintain ledgers, invoices, receipts, and internal finance files- Create, edit, and update Excel spreadsheets for financial tracking- Support the COO with administrative tasks and documentation- Maintain digital and physical files with accuracy and confidentiality- Help with internal purchasing forms and invoice organization- Assist in preparing documents for audits or vendor reporting- Communicate professionally with cross-departmental teams as needed- Perform data entry and record keeping tasks related to finance and operationsRequirements- High school diploma or equivalent required - Associate’s or Bachelor’s degree in Business, Accounting, or related field is a plus- Proficiency in Microsoft Office, especially Excel and Word- Experience or familiarity with QuickBooks is a plus- Strong attention to detail and ability to stay organized- Ability to maintain confidentiality when handling sensitive documents- Excellent verbal and written communication skills- Ability to multitask and manage time efficiently- Self-motivated with a willingness to learn and grow- MUST BE ABLE TO COMMUTE TO REDLANDS, CABenefits- Health Insurance - Dental Insurance- Vision Insurance- Life Insurance- 401K- Holiday Pay

Description
North America Surface Transportation (NAST) Process Engineering Amazon Customer Excellence System (ACES) is seeking a highly skilled and motivated Program Administrator to assist in supporting NAST Cx (Customer Excellence) teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within NAST and drive standardization of workflows within TOM (Transportation Operations Management) and Amazon Transportation Service (ATS). The person in this role will work autonomously in an ambiguous environment. The NAST Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The person in this role will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting.
Key job responsibilities
- Manage the successful completion of key deliverables throughout project life cycle for NAST Cx
- Consistently review existing projects to identify gaps, streamline and improve results
- Monitor and track intake reporting to communicate tasks to internal and external stakeholders
- Manage multiple work streams simultaneously across both internal and external stakeholder groups
- Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks
Basic Qualifications
- Experience within Microsoft Office programs with a focus on Excel
- Proven work experience & strong background as an administrative support or project / data management
- Experience developing, implementing, and/or auditing standard work
- Experience creating content such as standard work or project updates for communication to large organizations and leadership
- Experience with performance metrics and process improvement
Preferred Qualifications
- Bachelor's degree
- Proficiency with query tools (SQL, etc.)
- Experience in operations, supply chain, procurement, logistics, or transportation organizations
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.

Salary : $2,393.73 - $3,218.80 Monthly
Location : City of Jurupa Valley, CA
Job Type: Part-Time
Job Number: 162
Department: Office of the City Manager
Division: Office of the ACM
Opening Date: 07/16/2025
Closing Date: 8/7/2025 5:00 PM Pacific
Max Number of Applicants: 100

Description
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under direct to general supervision, performs a wide variety of routine to moderately complex administrative and technical assignments and research projects in one of various occupational fields within municipal government to obtain experience and training in public administration and technical disciplines; and performs other related duties and responsibilities as required.

DISTINGUISHING CHARACTERISTICS

The Administrative Intern class is a part-time non-benefitted (hourly) classification in which current students within a University system who are seeking a career in the public sector and working towards the completion of a degree related degree may receive on-the-job training and experience in the performance of routine and para-professional administrative office work. Work assignments are closely monitored and reviewed primarily for accuracy and thoroughness in terms of the research conducted and conclusions/recommendations made, as well as the quality and expediency of production.

Employees are assigned to positions based upon the City's needs, and the incumbent's interests which most closely align with the college program enrolled in. Incumbents may be assigned to the Office of the City Manager, Finance Department, Information Technology, Human Resources, Community Development (Planning), Public Works (Administration), Communications/Media/Marketing, Public Relations, Economic Development, and/or to a specialized departmental activity project.

Interns shall learn to apply concepts and work procedures and methods in assigned area of responsibility and to resolve problems and issues that are specific and less complex, and/or repetitive. Exceptions or changes in procedures are explained in detail as they arise working solely with the supervisor. The Administrative Intern class is intended for a period not to exceed one (1) year for recent graduates, and not to exceed two (2) years for currently enrolled students.

SUPERVISION RECEIVED AND EXERCISED

Receives direct to general supervision from professional level engineering staff.

Examples of Duties
ESSENTIAL FUNCTION STATEMENTS --Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists in performing research and analysis on administrative, fiscal and operational matters as directed; gather, complies and organizes data, prepares reports to summarize findings.
2. Follows-up on a variety of matters concerning citizen inquiries and provides technical and administrative assistance to resolve complaints or refers to appropriate authority.
3. Operates a commuter to key data, perform file maintenance and generate computer reports; may initiate or prepare correspondence in the performance of assigned tasks.
4. May provide assistance with GIS, social media and Computer technical support.
5. Participates in updating, designing, and maintaining the City's Website, as well as managing the City's social media pages.
6. Creates flyers, graphics, videos, and photographs during special events.
7. Assist and participate in the day to day assigned work of professional employees.
8. Provides administrative and/or technical staff support to an assigned City department, committee, or special project.
9. Attends departmental staff meetings, prepares comments of observations regarding the various aspects of the program.
10. Assists in budget preparation, analysis and administration, as directed; performs audits and/or maintains records of account activity; prepares projections of services volumes and related costs.
11. Assists in the preparation and/or revision of manuals, written reports, proposals, procedures, and memoranda.
12. Assists in developing and making presentations; participates in community and outreach events; and reviews and summarizes publications and documents.
13. Performs related duties and responsibilities as required.

Typical Qualifications
QUALIFICATIONS

Knowledge of:

• Basic principles, practices, and methods of public administration.
• Statistical and research methodology.
• Survey techniques.
• Effective public relations techniques.
• Record keeping, report preparation, and filing systems, principles, procedures, and methods.
• Methods of preparing and processing various records, forms and other documents specific to assigned function or program.
• Various forms of social media and publication including photography, videography, website design and editing (for positions assigned to Communications/Public Information).
• Standard office management and clerical practices and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the City in contacts with those encountered in the course of work.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.

Ability to :

• Read, understand, and interpret information, data, documents, and records pertaining to the assigned department's services, processes, and programs.
• Respond to and effectively prioritize multiple telephone calls and other requests for service.
  • Interpret and apply administrative and departmental policies and procedures.
  • Use applicable office terminology, forms, documents, and procedures in the course of work.
  • Maintain confidentiality.
  • Meet critical deadlines.
  • Understand and follow verbal and written instructions.
  • Type accurately at speeds necessary for successful job performance.
• Compose correspondence and reports independently or from brief instructions.
• Perform responsible clerical support work with accuracy, speed, and minimal supervision.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Perform basic mathematical calculations quickly and accurately.
• Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Maintain a variety of filing, record keeping, data bases, and tracking systems.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Be proficient in photography, videography, website design and editing, graphic design and social media captioning (for positions assigned to Communications/Public Information).
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures.
• Operate a vehicle observing legal and defensive driving practices.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience and Training:

Graduation from high school or satisfactory equivalent, and two (2) years of administrative experience AND enrollment at an accredited junior college or university with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology, Planning, Communications, or a related field.

OR

The completion of two (2) years of college (90 quarter units or 60 semester units) with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology Planning, Communications, or a related field; AND current enrollment in an accredited college or university, or recent (within one year) graduation from an accredited college or university with coursework toward achieving one of the previously identified degrees.

Licenses and Certifications:

Possession of a State of California driver's license and proof of insurance.
Special Requirements:

Work hours for the assignments may vary and could include early mornings, nights, weekends, and holidays as assigned by the Department Head.

WORKING CONDITIONS

The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions :

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Depending on the assignment, some positions may have limited and occasional exposure to the field environment in which incumbents visit development and/or project sites, or meeting sites.

Physical Demands :

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION

FROM: Administrative Intern
TO: Examples, but not limited to:

Administrative Assistant I/II

Management Analyst

Planning Technician or Assistant Planner

Information Technology Technician

Human Resources Specialist

Accountant I
Approved by Name: City Council

Title: N/A

Effective/Revision Date: 5/3/23

FLSA Status: Non-Exempt

At-Will Status: This is an "At Will" position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
Supplemental Information

Possession of the minimum qualifications does not ensure that an applicant will be invited to the next phase of the examination process which may include a written exercise and/or multiple interviews. The City reserves the right to invite only the most closely qualified applicants to participate and move forward in the recruitment process for this position. Successful candidates may be required to pass a comprehensive background investigation which includes reference check, live scan fingerprinting, and pre-employment examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required original documentation.

Resumes and Letters of Interest are encouraged and may be sent as attachments but cannot substitute the City Application. Submit your online application at EOE / ADA

Applications must be received by the City of Jurupa Valley Division of Human Resources before 5:00 p.m. on the closing date stated on the job announcement. Emailed or facsimiled applications will not be accepted. Applications that are received after the closing date and time, regardless of online postmark date, will not be considered. Incomplete or illegible application packets may result in disqualification. If the position is open until filled, apply immediately for optimal consideration as the recruitment may close without notice. A separate application must be submitted for each position of interest.
If you have any questions, please contact the Division of Human Resources at: ext. 251.
CITY OF JURUPA VALLEY
EMPLOYEE BENEFITS

The City of Jurupa Valley offers the following benefits for part-time career employees as follows:

• In lieu of Social Security, the City implemented a Defined Contribution Plan 401 (a) Plan administered by MissionSquare. The City contributes 7.5% of the employee's gross salary towards the Retirement Plan and the employee is vesting at time of hire. Employee may also contribute zero (0) or up to twenty percent (20%). Employee contribution election is irrevocable.
• 9/80 workweek schedule with every other Friday as a Flex Day Off. *Some positions may be assigned to work M-F 8-5 pm and some weekends and/or holidays. Schedule will be determined by the hiring manager.
• Employee paid Short and Long-Term Disability Plans through Lincoln Financial Group.
• Part-time employees will receive 40 hours annually of Sick Time. The max accrual is 80 hours. Allotted paid sick leave is not payable upon separation from employment, regardless of the reason for separation.
• Employee Assistance Program.
• Part-time employees are at will and may or may not be release with cause.
• Part-time employees are not eligible for any additional full-time employees benefits.

PURPOSE AND SCOPE:

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

   Under general supervision, follows established company policies and procedures and applies acquired job skills to:

 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:

• Answering telephone & routing calls to the appropriate person
• Professionally greet all patients and guests.
• Maintain a professional environment at all times. Monitors the reception and waiting areas.
• Distributing incoming mail.
• Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies  and procedures.
• Ensure all aspects of patient confidentiality are maintained at all times

 Scheduling and Registration - Responsibilities may include the following based on location and business need:

• Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
  • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
  • Organizes travel for patients by contacting and providing requested medical records.
  • Coordinates with transient patient paperwork.
  • Coordinates transfer placements and confirmations along with Clinical Manager.
  • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
  • Assist with medical appointment referrals and scheduling.
  • Assist with transportation coordination and referrals.

• Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
• Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:

• Setting up and maintaining filing systems and basic databases as applicable.
• Completing forms and reports as required by the various company offices and outside vendors and agencies.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
• Maintaining inventory of the necessary office supplies
• Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
• Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
• Assemble, file and maintain patient medical records
• Print patient schedule and pull patient charts daily.
• Arrange for package pickup and delivery.
• Assists with month-end reporting requirements.
• Participate in collaboration sessions such as center/team huddles and staff meetings.
• Attend education and training sessions as appropriate and apply key learnings.

SKILLS:

• Knowledge of office procedures required.
• Proficient in Microsoft office applications
• Ability to adapt to supporting software applications.
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Strong organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS :

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:

• None

  EDUCATION :

• High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS :

• Minimum 6 months relevant experience without a degree.
• 1-2 years related experience preferred.
• Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
• Pleasant telephone manner.

“The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below. 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.”
 

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EOE, disability/veterans

Salary: $21.18 - $26.45 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 051225 Admin Intern
Department: Fire - Non-Sworn
Opening Date: 06/13/2025
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: PT

The Position
Administrative Intern - Fire

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time without notice. Qualified applicants are encouraged to apply early. The first review of applications will be conducted on June 30, 2025.
REVISED 6/16/2025: This job bulletin was revised to include additional Supplemental Questions.
Are you interested in making a positive impact on your community while gaining valuable hands-on experience? Are you looking for an internship where you will learn skills and gain expertise to take the next step in your career? The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and an Administrative Intern in the Fire Technology Division . The ideal candidate will be a team player, have exceptional communication and interpersonal skills; outstanding analytical, writing, and organizational skills; and be knowledgeable about public safety and local government structure.
The Administrative Intern in the Emergency Management Division will support the Ontario Fire Department's emergency management programs including the Community Emergency Response Team (CERT), Listos training, emergency plan development, training and exercise development, and maintaining the City's Emergency Operations Center.
The Administrative Intern (Business Analyst Intern) in the Fire Technology Division will support the Ontario Fire Department with technological assessments, data analysis, research and exploration of automation tools, and ensuring day-to-day systems and devices are maintained and in a constant 'ready' state.

The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.

The following procedures will apply:

• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.

The Ontario Fire Department

The Ontario Fire Department is a team committed to professional and compassionate public service. The Department responds to more than 23,000 calls per year serving and protecting a population well over 180,000 residents, covering nearly 50 square miles. There are eleven (11) fire stations that house ten (10) engine companies, four (4) truck companies, Aircraft Rescue & Firefighting (ARFF) resources, and two (2) battalion chiefs.

The Administrative Services Bureau consists of four (4) divisions - Fire Administration, Fire Technology, Community Engagement, and Emergency Management. The Bureau has over 30 employees which support the mission of the Ontario Fire Department.

Ontario is an all-risk department providing fire/rescue services; medical services through the department's paramedic program; safety education; fire inspections; plan review; and various specialty teams such as SWAT medics, bomb squad, hazmat, and urban search and rescue. The Ontario Fire Department is proud to serve the residents, businesses, and visitors of the City of Ontario with a high degree of professionalism. The members of the Ontario Fire Department realize the value of each team member and consistently strive to improve service to the community by living up to the department's core values: Integrity - Accountability - Service - Respect - Honor.

The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as other links to learn more about the City.
State of the City The Ontario Plan
Smart Ontario Downtown Ontario
Examples of Essential Functions
The general functions typically performed by the Administrative Intern include the following:

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Assists with the implementation and testing of fire and emergency management related software.
• Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Gathers and tabulates data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Assists with special projects and events.
• Performs other related duties as assigned.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern assigned to the Emergency Management Division may include the following:

• Assists staff in Emergency Management with project development, program support, and technology research.
• Assists with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
• Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
• Reviews and summarizes publications, documents, and disaster mandates for staff.
• Assists in the preparation for City-wide disaster training drills.
• Assists with the maintenance of the Emergency Operation Center (EOC).

• Assists with the management and maintenance of the volunteer based CERT program including but not limited to, monthly evening meetings and annual trainings.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern (Business Analyst Intern) assigned to the Fire Technology Division may include the following:

• Assists in research of potential new software tools.
• Provides technological support in partnership with the IT department (troubleshooting issues, updating Department devices, etc).
• Assists in data analysis using Excel, SQL, or other analytics tools.
• Supports continuous improvement efforts by helping to lead or assisting in business process improvements.
• Collaborates with cross-functional teams to ensure alignment of data and identified initiatives.

Qualification Guidelines
Education
Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor's program with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field.
Proof of successful completion of two (2) years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Licenses
Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
Desirable

• Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public or Business Administration, Information Technology, Data Science or a closely related field.
• Possession of CERT Train-the-Trainer certification.
• Completion of ICS-100, ICS-200, and NIMS-700 training courses.
• Experience with business analytic tools (Power BI, SQL, Excel, etc).
• Knowledge of Microsoft Office Suite (including 365 platforms such as Power Automate, Power Apps, Sharepoint, etc).
• Experience using ArcGIS.

Supplemental Information
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will NOT substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, partial information, or AI-generated responses may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our page.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here:
01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes, I understand the above statement.

02

Which of the following best describes your highest related level of education completed?Note: Please make sure to provide your education information in the Education section of your application. Information provided in this section will be used for qualification purposes, please make sure to fill out all line items.

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

03

Have you completed two (2) years of major college course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application including attachments that indicate enrollment or completed college units. Please see requirements listed in the Education section that displays what is acceptable.

• Yes
• No

04

Are you currently enrolled in a bachelor's degree program at an accredited college or university with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application.

• Yes
• No

05

Do you currently possess a California Class C Driver's License and an acceptable driving record?

• Yes
• No

06

Do you possess CERT Train-the-Trainer certification?

• Yes
• No

07

Do you possess experience using ArcGIS? Note: If yes, please be sure to include your experience in the Work Experience section of your application.

• Yes
• No

08

Please indicate which Administrative Intern position you are most interested in being considered for.

• Emergency Management Division
• Fire Technology Division

Required Question

Our client, a dynamic and rapidly growing firm, is seeking a highly organized and proactive Senior Administrative Coordinator to join their team in Los Angeles, California, US . This pivotal role is essential for ensuring the smooth operation of daily administrative functions and providing comprehensive support to senior management and various departments. The ideal candidate will be a detail-oriented professional with excellent communication skills and a proven ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and arrange travel logistics for executives and senior staff.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail and accuracy.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Coordinate office supplies inventory, place orders, and manage vendor relationships to ensure office efficiency.
• Serve as the primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Assist with special projects and events, including planning, execution, and follow-up.
• Process expense reports, invoices, and other financial documentation in compliance with company policies.
• Oversee general office operations, including mail distribution, equipment maintenance, and workspace organization.
• Provide support for new employee onboarding, including preparing workstations and necessary documentation.
• Facilitate inter-departmental communication and collaboration to ensure seamless information flow.
• Develop and implement new administrative processes to improve efficiency and reduce operational costs.
• Handle confidential information with the utmost discretion and professionalism.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 5-7 years of progressive administrative experience, preferably supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and experience with office management software.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, including a professional phone demeanor.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Demonstrated problem-solving abilities and a proactive approach to anticipating needs.
• High level of integrity and ability to handle sensitive information confidentially.
• Experience with virtual meeting platforms and remote collaboration tools.
• A positive attitude and a strong commitment to providing excellent administrative support.
• Understanding of basic accounting principles for expense reporting.
• Flexibility to adapt to changing priorities and deadlines.

Our client offers a competitive salary, comprehensive benefits package, and opportunities for professional development and growth within a supportive work environment. This hybrid role allows for a blend of in-office collaboration and remote work flexibility. Join a team where your administrative expertise will be valued and contribute directly to the company's success.