31 Administrative Assistants jobs in San Clemente

Executive/Administrative Assistant needs 5+ years administrative experience.

Executive/Administrative Assistant requires:

• Advanced proficiency with Microsoft Office Suite
• Excellent organizational and prioritization skills, and ability to balance multiple tasks
• Strong project management skills
• Ability to work independently and exercise sound judgment § Advanced grammar and written/verbal communication skills
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting

Executive/Administrative Assistant duties:

• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority
• Accurately and effectively communicates relevant and potentially sensitive information
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Maintains a high level of confidentiality and exercises good judgment
• Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages

Organizes and coordinates complex meetings and events as required Anticipates and follows

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Irvine, California, United States of America

Job Description:

Biosense Webster is recruiting for an Executive Administrative Assistant. This fully onsite position is located in Irvine, CA.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Cardiovascular? Ready to join a team that’s reimagining how we heal? Our Cardiovascular team develops leading solutions for heart recovery, electrophysiology, and stroke. You will join a proud heritage of continually elevating standards of care for stroke, heart failure and atrial fibrillation (AFib) patients.

Your unique talents will help patients on their journey to wellness. Learn more at

• Manage a highly complex business calendar and travel arrangements with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities • Collect and consolidate management data/reports for the business, in order to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and outside meetings.
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department or division-related work.
• Coordinates activities related to hiring and onboarding of staff
• Coordinates contracts, agreements and purchase orders
• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Qualifications:

• A minimum of a high school diploma is required, an Associate degree is preferred.
• A minimum of 6 years of administrative experience is required.
• Experience providing administrative support to managers with global responsibility is preferred
• Experience leading business support projects is required.
• General systems proficiency and systems learning agility is required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo or a related accounts payable system is preferred
• Experience with Concur or a related travel and expense reporting system is preferred
• Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. OurSource, Workday, etc.) preferred.
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Must have excellent verbal and written communication and interpersonal skills.
• Must have a strong sense of urgency, while maintaining a high degree of professionalism.
• Must have strong organizational skills along with excellent judgment and reasoning abilities.
• Must be a strong team player with the ability to coordinate with other administrative staff.
• The ability to work and partner with all levels from Senior Management through the organization is required.
• The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

This position is overtime eligible.  

This job posting is anticipated to close on 9/1/2025 .

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

63,800 - 102,465 annually

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below.

Become an integral part of the Asset & Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Asset & Wealth Management-Private Bank, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
Irvine,CA $33.34 - $44.23 / hour

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an On-Site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

**Overview**
**Administrative Assistant - Janitorial Department**
**ABM Industries**
**Location:** 14201 Franklin Ave. Tustin, CA 92780
**Work Schedule:** On Site
**Salary:** $29 - $33 per hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
**Position Overview**
ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.
**Key Responsibilities**
**Administrative Support**
+ Provide high-level administrative support to multiple levels of management and staff
+ Manage calendars, schedule meetings, and coordinate communications
+ Prepare correspondence, reports, and presentations
+ Handle confidential information with discretion and professionalism
+ Perform general office administration duties as needed
**Financial Operations**
+ Support operations with researching and processing corrections to accounts receivable and maintain customer account records
+ Handle accounts payable functions including invoice processing and vendor payments
+ Support payroll processing and employee record maintenance
+ Generate financial reports and assist with budget tracking
+ Ensure accuracy and compliance with company financial procedures
**Procurement & Operations**
+ Process supply orders and coordinate inventory management
+ Handle equipment orders and coordinate setup procedures
+ Support contract review processes and documentation
+ Assist with project coordination and tracking
+ Troubleshoot operational issues and provide solutions
**Customer Service**
+ Deliver excellent customer experience to internal and external clients
+ Respond to inquiries promptly and professionally
+ Resolve issues and escalate when necessary
+ Maintain positive relationships with stakeholders at all levels
**Reporting & Analysis**
+ Create and maintain various reports for management review
+ Analyze data and provide insights to support decision-making
+ Maintain accurate records and documentation systems
+ Ensure compliance with company policies and procedures
**Required Qualifications**
**Experience & Skills**
+ Proven administrative assistant experience in a corporate environment
+ Exceptional organizational skills with meticulous attention to detail
+ High proficiency in Microsoft Excel and Word (advanced level required)
+ Strong written and verbal communication skills
+ Excellent customer service orientation
+ Demonstrated ability to manage multiple priorities simultaneously
**Technical Competencies**
+ Experience with accounts receivable and accounts payable processes
+ Payroll processing knowledge
+ Report creation and data analysis capabilities
+ Advanced troubleshooting and problem-solving skills
+ Proficiency in office management and coordination
**Personal Attributes**
+ Highly coachable with a growth mindset
+ Strong adaptability and flexibility in changing environments
+ Ability to work independently and as part of a team
+ Professional demeanor and strong work ethic
+ Commitment to maintaining confidentiality
**Preferred Qualifications**
Experience with the following platforms is highly desirable:
+ E-pay
+ Blueforce
+ Corrigo
+ Tagpricer
+ COUPA
+ OCF (Oracle Cloud Financials)
**Work Environment**
This is an on-site position in Tustin, CA. The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.
**What ABM Offers**
+ Competitive salary
+ Comprehensive benefits package
+ Professional development opportunities
+ Collaborative team environment
+ Work-life balance with hybrid schedule
ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
**To Apply:** Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Description We are looking for a highly capable Administrative Assistant to provide comprehensive support to the President and Founder of a growing real estate organization. In this Contract to permanent position, you will play a pivotal role in ensuring seamless operations, effective communication, and project coordination across internal teams and external stakeholders. This role is ideal for candidates who excel in fast-paced environments, possess exceptional organizational skills, and can adapt to evolving business needs.
Responsibilities:
- Manage and coordinate multiple calendars to optimize schedules and prioritize tasks.
- Prepare and review reports, metrics, and updates to highlight key items requiring executive attention.
- Represent leadership in a detail-oriented and experienced manner during interactions with internal and external stakeholders.
- Track and monitor the progress of projects, providing concise summaries and updates to ensure momentum.
- Facilitate communication between different office locations to align efforts and goals.
- Organize and maintain files across various repositories for easy access and compliance.
- Train and oversee Virtual Assistants to ensure effective delegation of tasks and operations.
- Support HR processes by assisting with communication during organizational or personnel changes.
- Research and recommend tools and technologies to automate routine tasks and enhance efficiency.
- Leverage existing branding materials to improve internal communications and employee engagement. Requirements - Proven experience in an Administrative Assistant or Executive Assistant role.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Exceptional written and verbal communication skills with a confident and detail-oriented demeanor.
- High level of discretion and integrity when handling sensitive information.
- Proactive and resourceful approach to problem-solving and anticipating needs.
- Detail-oriented mindset with the ability to act strategically in dynamic situations.
- Proficiency in Microsoft Office Suite, Google Workspace, and adaptability to learn new technologies.
- Bilingual or cross-cultural communication experience is preferred but not required. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Chief Medical Officer (CMO) California Executive Leadership Opportunity
Ready to step into a high-impact leadership role while maintaining a connection to patient care? We re seeking a Chief Medical Officer to lead a mission-driven healthcare organization in California. This permanent position offers the perfect blend of executive leadership (90%) and clinical presence (10%) ideal for a physician passionate about systems-level impact, innovation, and community health.

Why This Role Stands Out:

Strategic Executive Role Drive clinical excellence, quality initiatives, and strategic planning at the highest level
Light Clinical Load Maintain a limited (10%) clinical presence to stay connected to patient care and team dynamics
Collaborative Culture Work alongside a dedicated executive team in a supportive, community-focused environment
Competitive Compensation & Full Benefits Includes base salary, bonus potential, CME, retirement, relocation, and more
Meaningful Mission Lead initiatives that improve health equity and care delivery across diverse populations

What We re Looking For:

• Board-Certified Physician (MD/DO) Pediatrics preferred , but open to other specialties with strong leadership experience

• Active California Medical License (or ability to obtain)

• Proven experience in medical leadership (CMO, Medical Director, VPMA, etc.)

• Strong background in quality improvement, provider relations, and operational strategy

• Experience working in FQHCs, community health, or integrated delivery systems preferred

Why California?

Whether you're drawn to the cultural vibrance of Los Angeles, the innovation hubs of the Bay Area, or the peaceful beauty of coastal or rural regions California offers an unmatched lifestyle . Live where others vacation while shaping the future of healthcare delivery.

Send your CV to
Call/Text Kassidy at for a confidential consultation
Learn more at
Step into transformative leadership apply today to become a CMO making a real difference in California!

Lead Physician California Clinical Leadership + Full-Time Outpatient Role
Are you a seasoned or emerging leader ready to take the next step in your career? Join a mission-driven healthcare organization in California as a Lead Physician , where you'll combine clinical care with strategic leadership in a supportive, community-focused setting.

This is a permanent, full-time role with a balance of patient care and team leadership ideal for someone who wants to make a direct impact while shaping the future of care delivery.

Why This Role is a Standout:

Dual Impact Split your time between high-quality outpatient care and leading providers toward clinical excellence
Established Support Collaborate with a strong administrative and clinical leadership team
Mentorship & Oversight Lead quality improvement initiatives, support onboarding of new providers, and guide best practices
Full-Time Compensation & Benefits Competitive salary, CME allowance, retirement plan, relocation assistance, and more
Career Growth A great next step for physicians interested in future CMO or Medical Director paths

What We re Looking For:

• Board-Certified Physician (MD/DO) Family Medicine or Pediatrics preferred

• Active California Medical License (or ability to obtain)

• Outpatient clinical experience with a team-based care mindset

• Prior leadership, precepting, or quality initiative involvement a plus

• Experience in FQHC or community health settings highly valued

Why California?

From world-famous coastlines to mountain retreats and vibrant urban neighborhoods, California has it all . Enjoy outdoor adventure, cultural richness, and year-round sunshine all while delivering meaningful care to diverse communities.

Send your CV to
Call or Text Kassidy at for more details
Visit to learn more
Elevate your career as a physician-leader in California apply today!