237 Administrative Assistants jobs in Walnut Creek

**Job Summary:**
We are seeking an experienced **Part-Time Administrative Support Specialist** to provide routine administrative and clerical support within a dynamic department or unit. This role is responsible for managing schedules, tracking data, preparing reports, and serving as a key point of contact for internal and external customers. The ideal candidate is detail-oriented, organized, and customer-focused. **Monday to Friday 12pm to 5pm at $30.00 an hour.**
**Key Responsibilities:**
+ Perform standard administrative duties and resolve routine issues; escalate complex matters as needed
+ Track and schedule departmental activities, meetings, and deliverables
+ Collect and compile data for reports, budgets, and variance analyses
+ Prepare and consolidate reports with accuracy and timeliness
+ Serve as the central contact for ordering and distributing office supplies
+ Support departmental research and data collection efforts
+ Provide professional and timely service in response to customer inquiries
+ Maintain organized files and documentation
+ Perform other duties as assigned
**Qualifications:**
+ Minimum 3 years of relevant administrative experience
+ Proficiency with standard office software (e.g., Microsoft Office Suite)
+ Strong organizational and time management skills
+ Excellent verbal and written communication skills
+ Ability to work independently and manage multiple priorities
+ Strong attention to detail and ability to meet deadlines under pressure
+ Experience with procurement, SAP, or warehousing systems is a plus
**Preferred Competencies:**
+ Builds positive working relationships and communicates effectively
+ Follows instructions precisely and seeks clarification when needed
+ Handles customer inquiries with professionalism and efficiency
+ Works well under pressure in a fast-paced environment
**Pay Details:** $30.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA WALNUT CREEK
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi-call, multi-decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses?and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $68,640 to $72,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA WALNUT CREEK

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
San Francisco,CA $36.54 - $48.56 / hour

Description
Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
Provides support for reimbursement requests and expense reports
Tracks contracts, purchase requisitions and invoices
Orders office supplies and handles incoming and outgoing packages and mail
Manages office communications-fields and routes organizational phone calls, emails, and traditional mail
Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)
May provide presentation support and perform special projects as requested
Answers questions regarding departmental policies and procedures
Collaborates across departments to help plan events and further company initiatives
Provides as-needed back-up support for other administrators
Represents company's interests in relationships with external associates including vendors, consultants, and clients
Complies with all company health & safety policies and procedures
Additional Skills & Qualifications
10+ years of administrative experience supporting executives; Biopharma/Biotech/Life Sciences industry experience preferred
High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or,
Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or,
Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or,
Equivalent combination of education and experience
Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research.
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $40.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oakland,CA.
Application Deadline
This position is anticipated to close on Jul 25, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
Produces and edits complex and/or confidential correspondence, documents and reports using word processing, PowerPoint, and spreadsheet software
Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
Provides support for reimbursement requests and expense reports
Tracks contracts, purchase requisitions and invoices
Orders office supplies and handles incoming and outgoing packages and mail
Manages office communications-fields and routes organizational phone calls, emails, and traditional mail
Maintains office services, including IT resources and facilities (includes fielding technical questions and submitting service requests)
May provide presentation support and perform special projects as requested
Answers questions regarding departmental policies and procedures
Collaborates across departments to help plan events and further company initiatives
Provides as-needed back-up support for other administrators
Represents company's interests in relationships with external associates including vendors, consultants, and clients
Complies with all company health & safety policies and procedures
Additional Skills & Qualifications
10+ years of administrative experience supporting executives; Biopharma/Biotech/Life Sciences industry experience preferred
High School Diploma or General Education Degree (GED) and a minimum of five years of related experience; or,
Associate's degree (A.A.) or equivalent from two-year college or technical school and a minimum of three years of related experience; or,
Bachelor's degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or,
Equivalent combination of education and experience
Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, adept at Internet research.
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $40.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Alameda,CA.
Application Deadline
This position is anticipated to close on Jul 25, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
We are looking for an experienced Executive Administrative Assistant to provide high-level support to executives in a fast-paced environment for 1 WEEK. This contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Based in San Francisco, California, this role offers an exciting opportunity to contribute to the success of a dynamic team.
The duration of this assignment is from 7/25-8/1/2025 -- only 1 week!
Responsibilities:
- Coordinate and maintain executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently.
- Arrange travel plans, including booking flights, hotels, and transportation, while adhering to budgets and preferences.
- Organize and facilitate conference calls, preparing agendas and ensuring seamless communication.
- Draft and manage correspondence, including emails and documents, with a high degree of professionalism.
- Schedule appointments and maintain consistent calendar management practices.
- Provide comprehensive administrative assistance to executives, ensuring smooth daily operations.
- Collaborate with internal and external stakeholders to address inquiries and resolve scheduling conflicts.
- Prepare and review reports, presentations, and other materials for executive meetings.
- Uphold confidentiality and handle sensitive information with discretion.
** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#31000- **
Requirements
- Proven experience as an Executive Administrative Assistant or in a similar role.
- Strong proficiency in calendar management and scheduling tools.
- Demonstrated ability to book travel arrangements and coordinate logistics.
- Excellent communication skills, both written and verbal.
- Ability to manage conference calls and other virtual communication platforms effectively.
- Skilled in handling correspondence and creating well-structured documents.
- Exceptional organizational skills and attention to detail.
- Ability to prioritize tasks and adapt to changing demands.
** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#31000- **
TalentMatch®
­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client, a high-growth technology startup known for its innovative solutions, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in San Francisco, California, US . This critical role requires an individual with exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will anticipate needs and provide seamless support, enabling executives to focus on strategic initiatives.

The Role:
As an Executive Administrative Assistant, you will be the backbone of support for our executive team, handling a wide array of administrative and operational tasks. Your responsibilities will range from managing complex calendars and coordinating travel to preparing presentations and facilitating communication. You will act as a gatekeeper, prioritize information, and ensure that the executive office runs efficiently and effectively. This role offers a unique opportunity to work closely with influential leaders and contribute to the success of a groundbreaking company.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.
• Arrange extensive domestic and international travel logistics, including flights, accommodation, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, presentations, reports, and other documents with high attention to detail and confidentiality.
• Organize and coordinate high-level meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Act as a primary point of contact and liaison for executives, screening calls and managing communications.
• Process expense reports and manage financial reconciliations for executives.
• Conduct research, compile data, and prepare summaries as needed to support executive decision-making.
• Maintain highly organized filing systems, both digital and physical, ensuring easy access to important documents.
• Assist with special projects and events as assigned by the executive team.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify and address administrative needs to ensure smooth operation of the executive office.

Qualifications:

• Bachelor's degree preferred; equivalent experience in a corporate or startup environment considered.
• Minimum of 5-7 years of experience supporting C-level executives or senior leadership.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Advanced organizational skills with the ability to manage multiple tasks and competing priorities effectively.
• Strong written and verbal communication skills, with a professional and articulate demeanor.
• High level of discretion and ability to handle confidential information with integrity.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Detail-oriented with a strong commitment to accuracy.
• Ability to adapt quickly to changing priorities and a dynamic work environment.
• Experience with travel management platforms and expense reporting software preferred.

What We Offer:
Our client offers a competitive salary, comprehensive health, dental, and vision benefits, a 401(k) plan with company match, and generous paid time off. You will have the opportunity to work in a vibrant, innovative culture that values collaboration and personal growth. This role provides a unique vantage point into the operations of a leading tech company and ample opportunities for professional development.

Our client, a dynamic and fast-growing technology startup, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This pivotal role requires an individual who can anticipate needs, manage complex schedules, and handle sensitive information with the utmost professionalism and confidentiality. You will be instrumental in ensuring the smooth and efficient operation of the executive office, allowing leaders to focus on strategic initiatives.

The ideal candidate will be a master of prioritization, possess exceptional communication skills, and thrive in a fast-paced, innovative environment. This is a unique opportunity to work closely with visionary leaders and contribute to the success of a groundbreaking company.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives, coordinating across multiple time zones.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
• Organize and coordinate executive meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items.
• Act as a primary point of contact, screening calls and emails, and directing inquiries to the appropriate personnel.
• Handle confidential and sensitive information with discretion and integrity.
• Manage expense reports and process invoices, ensuring compliance with company policies.
• Assist with special projects and initiatives as assigned by the executive team.
• Oversee general office administration tasks, including ordering supplies, managing office equipment, and coordinating events.

Qualifications:

• Bachelor's degree preferred; equivalent experience in administrative support is acceptable.
• 5+ years of experience as an Executive Assistant supporting C-level executives or senior management, ideally within a tech or fast-paced industry.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proactive problem-solver with a strong sense of urgency and resourcefulness.
• High level of professionalism, discretion, and ability to handle confidential information.

What We Offer:
Our client offers a vibrant and inclusive work culture, competitive compensation, comprehensive health benefits, generous paid time off, and opportunities for professional growth. You will be part of a forward-thinking team where your contributions are highly valued. This role is based in San Francisco, California, US , at our client's modern office space.

If you are an experienced and highly capable Executive Administrative Assistant looking for your next challenge, apply today to support the leaders of an innovative company!

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Base Pay/Salary
San Francisco,CA $36.54 - $48.56 / hour