296 Administrative jobs in Berkeley

Executive Assistant - San Francisco at The John Stewart Company summary:

The Executive Assistant provides high-level administrative support to the President of Development & CREO and senior executives at The John Stewart Company, specializing in affordable housing services. Key responsibilities include managing correspondence, coordinating project closings, organizing corporate events, handling financial documentation, and maintaining schedules and reports. The role requires strong organizational skills, confidentiality, and proficiency with Microsoft Office, with a preference for notary certification and experience in affordable housing.

Overview
The John Stewart Company (JSCo) is a statewide provider of diversified housing services including affordable housing development (both new construction and acquisition/rehabilitation), multifamily property management, financial consulting and construction management services. JSCo currently manages over 30,000 housing units through offices in San Francisco (headquarters), Sacramento, Scotts Valley, Los Angeles and San Diego. Since 1978, the Company has developed over 3,800 units of affordable and mixed-income housing and it is currently involved in projects totaling over 2,000 units of additional rental and for sale housing in several locations throughout California.
SUMMARY OF THE POSITION:
This position plays a key role in ensuring the quality and efficiency of administrative support of the President of
Development & CREO, the Development Division and other divisions and executive leadership within JSCo as
needed. Regular duties are described below but will vary as necessary to meet these goals.
Responsibilities
PRIMARY JOB FUNCTIONS

• Support President of Development & CREO, the Development Division and other divisions and senior executives as needed in their work activities;
• Manage correspondence from auditors, funders and business partners;
• Support project closings as required by participating in closing calls, facilitating document review and execution, and performing other tasks as helpful;
• Lead and/or assist in the planning and execution of development division and corporate events such as property tours, ground breakings, grand openings, holiday potlucks and the annual corporate conference;
• Assist in management of tasks, timelines and communication associated with development project audits, tax returns and cost certifications;
• Provide administrative support for development division financial reporting and draw processes;
• Process project and corporate invoices for payment;
• Assist in the preparation and assembly of development project proposals;
• Create and actively manage schedules and reports in Excel and other software tools;
• Work with sensitive/confidential information;
• Create and maintain files, both hard copy and electronic;
• Schedule meetings/conference calls;
• Book travel as needed;
• Provide credit card account maintenance;
• Prepare expense reports as requested;
• Provide information and assistance in a professional manner;
• Manage copying tasks (in-house or through a print vendor), assemble enclosures, create labels, and
  ensure that deadlines for mailings are achieved;
• Provide notary services as needed (JSCo will support securing notary certification if needed); and
• Assist with other administrative tasks as requested by the President of Development & CREO.

Qualifications
To perform this job successfully, an individual must be able to perform each primary job function satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
SKILLS

• Written Comprehension and Expression: Ability to read, understand and communicate information and ideas in writing so others will understand.
• Oral Comprehension and Expression: Ability to listen to, understand and speak so others can understand ideas and information presented verbally.
• Time Management/Organization: Ability to multi-task and manage multiple projects.
• Ability to work in a team environment.
• Notary certification is preferred

EXPERIENCE

• A minimum of 5 years of experience as Executive Assistant or other applicable experience.
• Demonstrated experience in the affordable housing industry highly preferred.
• Demonstrated experience in planning, scheduling and completing complex projects with minimum guidance.
• Significant demonstrated skills using Microsoft Office programs such as Word, Excel, PowerPoint and Outlook.
• Demonstrated ability to work with technology and software development.

EDUCATION

• AA/AS or equivalent experience; BA/BS a plus.

Salary Range: $78,000/Yr. - $5,700/Yr.
Benefits-at-a-glance
Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 80 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• 100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week -

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• 100 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
• Up to 80 hours of sick time per year.

#JS1388
Equal Opportunity Employer
The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.
The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.
California Consumer Privacy Act
Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a "notice at collection" to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company's "Notice At Collection For California Applicants" here. Please review this Notice at your convenience.

Keywords:

executive assistant, administrative support, affordable housing, project coordination, event planning, financial reporting, scheduling, office management, notary services, Microsoft Office

Y Combinator is hiring an Executive Assistant to support one of our General Partners, with a special focus on planning and executing high-impact founder events . In this role, you'll be deeply involved in shaping the in-person experiences that connect our founders, while also supporting the daily logistics of an active executive.
YC hosts hundreds of founders in every batch and brings together people from across the startup world. You'll curate important moments for founders to meet one another and learn how to build and scale a successful company. You'll have high visibility across the org and be part of a team that values trust, autonomy, and getting things done.
This is a full-time (exempt) position. Candidates must live in San Francisco and be available to work onsite at our offices located at Pier 70. Evening and occasional weekend work are required.
Key Responsibilities

• Manage a busy calendar, scheduling internal and external meetings with care and detail.
• Think creatively to design unique experiences that build founder community
• Lead the planning and execution of events ranging from private dinners to founder talks to multi-day off-sites.
• Capably coordinate venues, vendors, invites, catering, transportation, and technical setup.
• Be the on-the-ground lead at most events, ensuring things run smoothly and guests feel supported.
• Handle occasional travel bookings, logistics, and prep materials as needed.
• Triage communications and ensure timely follow-ups, especially in coordination with founders or external partners.
• Help with a range of in-office tasks, from preparing rooms for meetings and setting up A/V to supporting YC-wide gatherings and offsites.
• Draft professional and personable emails, event communications, social media posts, and other written materials.

Skills & Experience:

• Have 5+ years of experience as an Executive Assistant, Event Manager, Event Coordinator, or similar hybrid role.
• Have executed unique in-person events ranging from 20 people to 200+ attendees.
• Communicate clearly and professionally.
• Know how to prioritize and solve problems without waiting for instructions.
• Friendly demeanor.
• Bonus points: You are familiar with startups.

Every employee at YC has a lot of individual responsibility and access to sensitive information, so we need to hire people we can trust. Your ability to make good trade-offs and exercise good judgment is particularly important to us.
Location: YC is headquartered in San Francisco. Candidates must live in San Francisco or be willing to relocate. Our Executive Assistants must be comfortable working from our San Francisco office in the Dogpatch at least 3 days per week.
Compensation: $180,000 - $215,000 annual salary.
Benefits: Our full benefits package includes medical, vision, and dental plans, infertility benefit, STD/LTD, life insurance, commuter benefits, flexible spending account, health savings account, 401(k) + 4% matching, generous parental leave, paid holidays, and flexible paid time off policy.
Work Authorization: This position does not support work authorization/visa sponsorship.
Y Combinator considers qualified applicants with criminal histories, consistent with applicable federal, state, and local law, including San Francisco's Fair Chance Ordinance. Y Combinator is committed to protecting the privacy of the personal information of job applicants and complying with the California Consumer Privacy Act. The privacy policy of Ashby, Inc., the hiring platform used by Y Combinator, governs the collection of such data and can be found here.

Executive Assistant (4702C) - #81097 at Berkeley University of California summary:

The Executive Assistant at UC Berkeley provides high-level administrative support to the Associate Provosts for the Berkeley Space Center and Energy, Climate, and Environment. Key responsibilities include managing complex calendars, coordinating meetings and events, handling confidential communications, and facilitating collaboration across multiple stakeholders. This role demands strong organizational, communication, and problem-solving skills while supporting strategic initiatives in an academic and research-focused environment.

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.
Departmental Overview
The Associate Provost for the Berkeley Space Center leads campus coordination of programs for a proposed, 36-acre innovation center at NASA Ames in the heart of Silicon Valley where academia, private industry and government come together to identify, incubate and launch tomorrow's technological breakthroughs. The project will focus on connecting and leveraging the combined capabilities of governmental and academic research with private industry's innovation, entrepreneurialism and capital in a central location designed to foster collaboration across multiple disciplines including, but not limited to: aerospace, advanced aviation, quantum and high-performance computing, life in extreme physical environments, advanced materials and manufacturing, and other deep technology disciplines.
The Associate Provost for Energy, Climate, and Environment will play a vital leadership role on the Berkeley campus, advancing UC Berkeley's mission to conduct innovative research, foster interdisciplinary collaboration, and develop impactful solutions related to energy, climate, and environmental sustainability. The interim leader will work collaboratively across campus and with external partners to promote research excellence, curricular innovation, community-engaged scholarship, and sustainable campus operations aligned with the university's broader strategic goals to provide long-term societal benefit.
The Associate Provost for Energy Climate and Environment is presently vacant. For an initial period, the EA position will be devoted to supporting the Associate Provost for the Berkeley Space Center and their immediate staff. In the future, the EA can be expected to support both of these Associate Provosts and their immediate staffs, pending program and budget decisions regarding both programs.
Position Summary
The Executive Assistant will support the Associate Provost for Berkeley Space Center (approximately 50%) and the Associate Provost for Energy, Climate, and Environment (approximately 50%).
Application Review Date
The First Review Date for this job is: 09/25/2025.
Responsibilities
Oversees and ensures the daily administrative operations run smoothly for the executive's office. This includes strategic planning and coordination of multiple calendars, managing an office, and organizing administrative tasks related to clients and teamwork with fellow executive assistants across UC Berkeley and with partner institutions.

• Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
• Implements related business processes as needed, under the executive's direction.
• Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency.
• Investigates issues and problems; drafts and prepares responses to urgent requests, and prepares responses to urgent divisional requests on behalf of the executive.
• Identifies and prioritizes responses.
• Responds to inquiries from faculty, staff, students and the public on behalf of the department(s) regarding organization operations, policies and procedures.
• Manages complex calendars, including scheduling meetings, travel and events for the Associate Provosts and their senior staff members.
• Coordinates logistics for meetings and strategic events and manages the related administrative tasks, such as reimbursement and reporting.
• Briefs executives on deadlines and the status of pending issues.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Researches, compiles, and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Organizes ad hoc committees appointed by the executives on a broad range of issues.
• Provides support for visitors and guests of the Associate Provosts.
• Provides operational support for hosting visiting delegations and potential funders and collaborators from government, academia, industry, and private organizations.
• Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.
• Develops and maintains professional relationships with peers to facilitate collaboration.
• Handles the details of a variety of university administrative matters on behalf of the executive.
• Perform administrative duties such as expense reports, invoice processing, and maintaining contact databases.

Required Qualifications

• Solid analytical/problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation, ability to handle high-stress scenarios calmly, and maintain professionalism.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
• Ability to multi-task and prioritize within demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Solid skills in problem identification; able to identify an issue and offer potential solutions.
• Familiarity with Google and Microsoft Suites.
• Able to maintain professional and collaborative relationships with colleagues, to partner effectively at multiple levels of the organization.
• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Familiarity with and/or can quickly learn the organization's processes, protocols and procedures (deep knowledge and understanding of UCB structures and processes).
• Knowledge of federal regulations such as FERPA.
• Thorough knowledge of and/or can quickly learn common organization-specific and other computer application programs.
• Familiarity with Salesforce.

Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted annual salary range that the University reasonably expects to pay for this position is $85,438.45 (Step 5) - $00,091.20 (Step 13). The full range for this classification is 78,930.91 (Step 1) - 126,961.76 (Step 25).

• This is a full-time (40 hours/week), career position that is eligible for UC Benefits.
• This is an exempt monthly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

• This is not a visa opportunity.

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Misconduct
SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Misconduct means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Keywords:

executive assistant, administrative support, calendar management, event coordination, confidential communication, academic administration, project coordination, problem solving, staff collaboration, university operations

Executive Assistant and Policy Associate at 8 Bridges Talent summary:

The Executive Assistant and Policy Associate provides high-level administrative and strategic support to the Co-CEOs, Chief of Staff, and Board of Directors at Community Forward SF. This role manages scheduling, communications, board meetings, and supports public policy and fundraising initiatives to advance housing justice and equity. Additionally, the position involves office operations, event coordination, and managing social media and donor communications in a fast-paced nonprofit environment.

Job Description
Join Our Team as Public Policy & Executive Assistant
Program: Administration
Location: San Francisco, CA
Reports to: Co-CEOs
Status: Full-time, Exempt, On-site
Salary: $90,000-$105,000
About Community Forward SF
Community Forward SF is defining radical care for San Francisco's most vulnerable women and people experiencing homelessness by providing essential housing, mental health services, and crisis response. From operating the city's only 24-hour women's drop-in center to leading a bold campaign to launch a new women's center, we fight for housing justice, racial equity, and gender liberation-not just survival, but dignity.
As we expand our footprint and deepen our impact, we are seeking a detail-oriented and mission-driven Executive Assistant to support our leadership team and ensure smooth, effective operations across the organization.
Your Impact as Executive Assistant
The Executive Assistant will be the organizational backbone for Community Forward SF's Co-CEOs, Chief of Staff, and Board of Directors. You will ensure the leadership team operates efficiently, manage key administrative and communications functions, and support fundraising and policy-related work that advances our mission.
This role is ideal for someone who is highly organized, proactive, and thrives in a fast-paced nonprofit environment. A background in public policy or knowledge of San Francisco's policy landscape is a plus, as this position intersects with board relations, fundraising, and external communications.
What You Will Do
Executive & Board Support

• Provide high-level administrative support to the Co-CEOs, Chief of Staff, and senior leadership team.
• Coordinate Board of Directors meetings, prepare and distribute materials, and manage scheduling and communications.
• Serve as a key point of contact for internal and external stakeholders, ensuring professionalism and discretion.
• Organize and prioritize critical issues and required information for the C-team to facilitate efficient decision-making.
• Anticipates needs and provides support to ensure the C-team is knowledgeable of current project progress and the removal of roadblocks.
• Ensures the C-team involvement in decision-making processes takes place at key times, where their input and authority are most needed.
• Ensure high levels of discretion and confidentiality at all times.

Public Affairs & Marketing Support

• Prepare and review reports, presentations, and data analysis for internal and external stakeholders.
• Review policy documents and prepare summaries for leadership review.
• Contribute to the planning and execution of donor events and fundraising campaigns.
• Draft, edit, and distribute donor communications such as newsletters, thank-you notes, and social media content.
• Manage the organization's social media channels and maintain promotional materials.

Operations & Office Management

• Manage and coordinate special projects and initiatives as assigned by the C-team.
• Manage scheduling, logistics and coordination for leadership meetings. Set up AV, ensure there is an AI notetaker connected, and provide detailed notes and action items to Co-CEOs for follow up.
• Work closely with Operations Coordinator to ensure a clean, welcoming office common areas and ensure smooth day-to-day office operations.
• Assist with coordinating staff events, celebrations, and team appreciation activities.
• Support the production of monthly internal newsletters and cross-departmental communications.

Ready to Make an Impact? Apply Now!
Please upload your resume and a cover letter to our application portal. In your cover letter, share why this role excites you and how your skills and experiences will contribute to Community Forward SF's mission.
Employment Terms and Disclaimers
Community Forward SF (CFSF) reserves the right to revise job descriptions or work hours as required. The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential job duties are intended to describe those functions that are primary to the performance of this job. Other job duties include those that are considered secondary to the overall purpose of this position. Employees holding this position will be required to perform any other job-related duties as requested by the supervisor and management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability. All jobs are subject to contract funding availability.
CFSF will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made. After making a conditional offer and running a background check, if CFSF is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Requirements

Bachelor's degree required.

3-5 years of relevant administrative or executive support experience, ideally in a nonprofit or mission-driven organization.

Background in public policy or familiarity with San Francisco's policy landscape is a plus, especially in areas related to housing, social services, or gender justice.

Strong written and verbal communication skills, including professional correspondence and social media writing.

High proficiency with Microsoft Office Suite, Google Workspace, and ability to learn donor management and project management software.

Excellent organizational and time management skills; ability to juggle multiple priorities and meet deadlines.

Professional presence and discretion in handling sensitive information.

Collaborative and adaptable team player with strong interpersonal skills.

Self-motivated, resourceful, and solutions-oriented.

Benefits
Why You'll Love Working Here
At Community Forward SF, we believe in creating a workplace rooted in care, equity, and dignity-for both our clients and our team. As Executive Assistant, you will gain hands-on experience across administration, fundraising, and policy-related work, while supporting a leadership team committed to building a San Francisco where everyone has a safe place to heal, grow, and thrive.
Specific Workplace Benefits

• 403(b) retirement plans with a 3% match
• Medical, dental, vision insurance policies (Up to 100% employee coverage for medical with specific plans)
• Employee Assistance Programs (EAP)
• Paid Time Off
• Vacation: 2-weeks per year, Increases to 3-weeks in year 3
• Flex Time: 3-days per year
• Paid holidays: 13 per year
• Sick leave & family leave: 10 days per year

Keywords:

executive assistant, public policy, board support, nonprofit administration, fundraising support, housing justice, social services, event coordination, communications, office management

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life-whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!
As Executive Assistant to 2 VPs (VP, Talent and VP, Workplace & Real Estate), you'll be responsible for keeping the leaders and teams organized, aligned, and helping them maintain focus while scaling for growth and delivering an exceptional internal and external experience. In this role, you'll be directly supporting the VP, Talent and VP, Workplace & Real Estate to strategically manage day-to-day administrative and operational needs, infuse Figma's culture and values in the work to create a meaningful Figmate experience, and cross-functionally collaborate with the broader People Org and stakeholders across Figma.
This is a full-time role based out of our SF Hub.
What you'll do at Figma:

• Assist VPs (Talent and Workplace & Real Estate) with calendar, travel, meetings, tasks, notes, emails
• Serve as a strategic partner to the VPs and their leadership teams, with a focus on team cohesion, operations, and planning
• Identify areas to optimize the VPs' time and make recommendations regarding time management, prioritization, and business needs
• Act as a delegate for the VPs by signing off on expenses, approving POs, and managing other tooling as needed, with careful attention to internal policy
• Find opportunities for process optimization across team and company workflows
• Prepare and/or build content, presentations, and key documents for the VPs
• Partner cross-functionally with the People Team and other internal teams to ensure alignment on projects, company milestones, and internal events

We'd love to hear from you if you have:

• 6+ years of experience in a senior administrative support role
• Experience working in a fast-paced environment with the ability to adapt quickly to changing demands
• Outstanding communication skills and the ability to connect with a broad spectrum of stakeholders internally and externally, both in person and online
• The ability to shift gears and prioritize based on the volume and urgency of requests
• Expertise in prioritizing, connecting dots, and anticipating needs
• A commitment to being trustworthy, reliable, and maintaining the strictest confidentiality
• Dedication to fostering inclusivity and navigating initiatives through an optimistic lens

While it's not required, it's an added plus if you also have:

• Experience with our product suite
• Supported teams of 100+ people (bonus points for complex global teams)
• Previous experience supporting Recruiting or Workplace teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Pay Transparency Disclosure
If based in Figma's San Francisco or New York hub offices, this role has the annual base salary range stated below.
Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.
Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles. Figma's compensation and benefits are subject to change and may be modified in the future.
Annual Base Salary Range (SF/NY Hub):
$122,000-$260,000 USD
At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.

Executive Assistant, Go to Market at Samsara summary:

The Executive Assistant supports senior executives at Samsara by managing complex calendars, global travel, and communications, ensuring operational excellence in meetings and events. This role requires a detail-oriented, proactive professional able to thrive in a fast-paced, high-demand environment while fostering company culture. The position involves close collaboration within the Go-To-Market organization and occasional travel to support leadership functions.

Who we are
Samsara (NYSE: IOT) is the pioneer of the Connected Operations™ Cloud, which is a platform that enables organizations that depend on physical operations to harness Internet of Things (IoT) data to develop actionable insights and improve their operations. At Samsara, we are helping improve the safety, efficiency and sustainability of the physical operations that power our global economy. Representing more than 40% of global GDP, these industries are the infrastructure of our planet, including agriculture, construction, field services, transportation, and manufacturing - and we are excited to help digitally transform their operations at scale.
Working at Samsara means you'll help define the future of physical operations and be on a team that's shaping an exciting array of product solutions, including Video-Based Safety, Vehicle Telematics, Apps and Driver Workflows, Equipment Monitoring, and Site Visibility. As part of a recently public company, you'll have the autonomy and support to make an impact as we build for the long term.
About the role:
Samsara is seeking a highly adaptable, motivated, and execution-oriented Executive Assistant to support our Chief Revenue Officer (CRO) and Chief Operating Officer (COO). This EA will report to and partner closely with their Executive Business Partner (all based in PST) to ensure the executives' office runs seamlessly. From managing complex calendars and global travel to driving operational excellence in meetings and events, this role requires someone who thrives in high-demand environments, anticipates needs, and executes with speed and precision.
The ideal candidate is a high performer: detail-obsessed, organized, calm under pressure, and eager to grow in a fast-paced, hyper-growth environment.
This is a remote role based in the San Francisco Bay Area.
You should apply if:

• You're a natural operator: detail-obsessed, fast-moving, and calm under pressure.
• You want exposure: this role puts you at the center of Samsara's Go-To-Market org, working closely with top executives.
• You thrive on impact: your ability to streamline, anticipate, and execute will directly influence company results.
• You're ambitious: this role is a launchpad for growth within a high-caliber team that values excellence.

In this role, you will:

• Report to and partner with the Executive Business Partner to support the CRO and COO
• Manage and optimize multiple and complex executive calendars, global travel, expenses, and high-priority communications
• Provide rapid, high-quality execution on ad hoc projects and requests
• Drive operational excellence in staff meetings, off-sites, and leadership events
• Act as a trusted proxy, representing your executives with confidence and professionalism in all interactions
• Provide on-site support in the San Francisco HQ when needed
• Occasionally travel (up to 20%) to support executives at off-sites, customer meetings, or company events
• Take on additional ad hoc responsibilities as directed
• Champion, role model, and embed Samsara's cultural principles (Focus on Customer Success, Build for the Long Term, Adopt a Growth Mindset, Be Inclusive, Win as a Team) as we scale globally and across new offices

Minimum requirements:

• 4+ years of professional experience
• 2+ years as an EA, ideally supporting senior executives
• Bachelor's degree
• Proven success in fast-paced, high-demand environments
• Exceptional organizational skills, attention to detail, and ability to prioritize effectively
• Outstanding communication skills and near-instant responsiveness (Slack, text, email)
• High emotional intelligence, resilience, and impeccable judgment with sensitive information
• Flexibility to adjust hours to meet business needs across time zones
• Tech-savvy with experience using G-Suite, Slack, Zoom, Expensify, and related tools
• Resourceful, proactive, and motivated to contribute at a high level

Samsara's Compensation Philosophy: Samsara's compensation program is designed to deliver Total Direct Compensation (based on role, level, and geography) that is at or above market. We do this through our base salary + bonus/variable + restricted stock unit awards (RSUs) for eligible roles. For eligible roles, a new hire RSU award may be awarded at the time of hire, and additional RSU refresh grants may be awarded annually.
We pay for performance, and top performers in eligible roles may receive above-market equity refresh awards which allow employees to achieve higher market.
The range of annual base salary for full-time employees for this position is below. Please note that base pay offered may vary depending on factors including your city of residence, job-related knowledge, skills, and experience.
$118,150-$139,000 USD
At Samsara, we welcome everyone regardless of their background. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, sexual orientation, protected veteran status, disability, age, and other characteristics protected by law. We depend on the unique approaches of our team members to help us solve complex problems and want to ensure that Samsara is a place where people from all backgrounds can make an impact.
Benefits
Full time employees receive a competitive total compensation package along with employee-led remote and flexible working, health benefits, and much, much more. Take a look at our Benefits site to learn more.
Accommodations
Samsara is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email or click here if you require any reasonable accommodations throughout the recruiting process.
Flexible Working
At Samsara, we embrace a flexible working model that caters to the diverse needs of our teams. Our offices are open for those who prefer to work in-person and we also support remote work where it aligns with our operational requirements. For certain positions, being close to one of our offices or within a specific geographic area is important to facilitate collaboration, access to resources, or alignment with our service regions. In these cases, the job description will clearly indicate any working location requirements. Our goal is to ensure that all members of our team can contribute effectively, whether they are working on-site, in a hybrid model, or fully remotely. All offers of employment are contingent upon an individual's ability to secure and maintain the legal right to work at the company and in the specified work location, if applicable.
Fraudulent Employment Offers
Samsara is aware of scams involving fake job interviews and offers. Please know we do not charge fees to applicants at any stage of the hiring process. Official communication about your application will only come from emails ending in '@samsara.com' or '@us-greenhouse-mail.io'. For more information regarding fraudulent employment offers, please visit our blog post here.

Keywords:

executive assistant, calendar management, travel coordination, operational excellence, executive support, communication skills, administrative support, remote work, high-demand environment, SaaS

Executive Assistant, Program Management Office & Data Science at Zooz summary:

An Executive Assistant at Zoox supports senior leaders in the Program Management Office and Data Science departments by managing complex calendars, coordinating meetings, and handling confidential administrative tasks. The role requires excellent organizational skills, discretion, and the ability to multitask in a fast-paced, dynamic environment. Responsibilities also include travel booking, expense reporting, event support, onboarding assistance, and facilitating cross-functional communication.

Zoox is looking to hire an Executive Assistant to support our VP Program Management Office and Senior Manager of Data Science. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.
This role will require strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
In this role, you will:

• Hands-on meeting scheduling, coordination, setting agendas, securing reports, and note taking
• Prioritizing VP and Senior Manager's time effectively
• Supporting VP and Senior Manager with cross-functional relationship building
• Assisting with team off-sites and events
• Helping with new hire onboarding
• Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

Qualificiations:

• 8+ years of executive assistant experience
• Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
• Comfortable working in a dynamic environment
• Sensitivity to handling critical and confidential information
• Excellent written and verbal communication skills
• Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Bonus Qualificiations:

• Ability to learn quickly, ask questions, and be solution-oriented
• Previous exposure to company boards, public officials, and other senior-level stakeholdersBachelor's degree

$136,000 - $184,000 a year
Base Salary Range
There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.
Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.
About Zoox
Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We're looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.
Follow us on LinkedIn
Accommodations
If you need an accommodation to participate in the application or interview process please reach out to or your assigned recruiter.
A Final Note:
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

Keywords:

executive assistant, program management, data science support, calendar management, meeting coordination, travel booking, confidential information, organizational skills, administrative support, cross-functional communication

Chief Administrative Officer, School of Pharmacy at University of California San Francisco summary:

The Chief Administrative Officer (CAO) at the School of Pharmacy provides strategic leadership and oversight for administrative, financial, and operational functions within the department. They ensure compliance with university, state, and federal regulations and manage areas including personnel, finance, facilities, IT, and risk management. The CAO partners with academic leadership to optimize research and educational resources while maintaining effective internal controls and long-term planning.

Job Summary
The Chief Administrative Officer (CAO) reports directly to the Department Chair as well as the Vice Dean of Administration and Finance for the School of Pharmacy. The CAO is responsible for implementation and compliance with applicable university, state, and federal regulations and guidelines related to the administrative and financial management of the department. The CAO oversees the following functions: academic and staff personnel, financial management, recharge operations, fundraising, coordination of all renovation and construction, faculty administrative support, computer and networking systems, purchasing, and management of space and facilities. The Manager provides long-range strategic planning for the Department as well as leadership and direction to all staff positions.
In collaboration with the Chair, the CAO functions as a strategic partner, providing skillful administrative, operational, and financial management to the Department. S/he works to maximize the utilization of research and laboratory operations - including space planning, finance, research administration, information technology, human resources, and risk management.
The CAO serves as a risk manager, establishing and monitoring internal control mechanisms in all areas of operations, personnel management, and finance. S/he oversees the work of others in these areas, identifies and minimizes or eliminates risk, and implements changes to prevent recurrence.
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
The salary range for this position is $183,800 - $275,700 (Annual Rate).
To learn more about the benefits of working at UCSF, including total compensation, please visit: Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 8 years of related experience
• Minimum 7 years of experience as a lead/supervisor/manager in an academic research environment or equivalent experience
• In-depth knowledge of financial principles, analysis, planning and budgeting, relevant accounting and financial systems, and compliance and audit requirements (SAS 112)
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
• Management style that emphasizes teamwork, collaboration, communication, collegiality, flexibility, and trust
• Thorough knowledge of common organization-specific and other computer application programs
• Excellent ability to establish metrics for department and employee goals
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution
• Ability to set priorities, use informed judgment, recommend alternatives, and solve problems
Preferred Qualifications

• Knowledge of university policies and procedures in all functional areas: sponsored research, finance and accounting, and academic and staff personnel
• Knowledge of mid- and long-term strategic planning processes to develop an administrative structure that is scalable to meet growth while sustaining and improving service levels to faculty
• Experience to oversee financial review of capital projects, coordinate renovation projects, and evaluate building maintenance requirements
• Advanced degree in business, finance or other related field
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Department Description
The Department of Clinical Pharmacy is a multi-faceted department with centers, laboratories, and educational programs, and it has many locations at UCSF (Parnassus, Mission Bay, and ZSFG) and throughout the state. It is home to several functional units: the Center for Translational and Policy Research on Personalized Medicine and the Drug Research unit. Women's Health Interagency Study, Medication Outcomes Center, the California Poison System, Pharmacy Practice Residency Program, among others. The department also delivers a substantial portion of the Doctor of Pharmacy curriculum at UCSF.
The Department has approximately 140 union and non-union employees, including 39 faculty, 94 administrative, clinical, and research staff, and 8 academics, postdoctoral fellows, or visiting scholars. Additionally, the department includes approximately 758 joint and without-salary (WOS) appointments.
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is
Join us to find a rewarding career contributing to improving healthcare worldwide.

Keywords:

administrative management, financial oversight, strategic planning, risk management, personnel management, facilities coordination, research administration, higher education, compliance, university operations

Sr. Administrative Assistant, R&D at Carta summary:

As a Senior Administrative Assistant supporting R&D at Carta, you will manage complex calendars, coordinate meetings, events, and travel for multiple Vice Presidents. You will build trusted partnerships with leadership and handle expense approvals and special projects to streamline executive operations. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced, tech-driven startup environment.

The Company You'll Join
Carta connects founders, investors, and limited partners through world-class software, purpose-built for everyone in venture capital, private equity and private credit. Trusted by 65,000+ companies in 160+ countries, Carta's platform of software and services lays the groundwork so you can build, invest, and scale with confidence.
Carta's Fund Administration platform supports 9,000+ funds and SPVs, representing nearly $185B in assets under management, with tools designed to enhance the strategic impact of fund CFOs. Recognized by Fortune, Forbes, Fast Company, Inc. and Great Places to Work, Carta is shaping the future of private market infrastructure.
Together, Carta is creating the end-to-end ERP platform for private markets. Traditional ERP solutions don't work for Private Funds. Private capital markets need a comprehensive software solution to replace outdated spreadsheets and fragmented service providers. Carta's software for the Office of the Fund CFO does just that - it's a new category of software to make private markets look more like public markets - a connected ERP for private capital.
For more information about our offices and culture, check out our Carta careers page.
The Problems You'll Solve
At Carta, our employees set out on a mission to unlock the power of equity ownership for more people in more places. We believe that the problems we solve today unlock the opportunities of tomorrow. As an Sr. Administrative Assistant, for R&D organization, you'll work to:

• Build trusted business partnerships with the VP's you support
• Understand how Carta operates. Know who is responsible for what, which teams are in which office and who our leadership teams are
• Proactively manage heavy calendars (which includes internal and external meetings)
• Plan and execute team meetings, events and offsites; including the coordination of agendas, logistics, hospitality and more
• Book travel and process expenses accurately and timely
• Approve expenses, travel and time off requests for your leader's direct reports
• Special projects as directed by the Executive Assistant Manager

The Team You'll Work With
We are looking for an Sr. Administrative Assistant, R&D to join our Executive Admin team and support 4-5 Vice Presidents across our R&D team. This person will report to our EA manager and work closely with both the product EA and R&D teams.
Carta's Executive Admin team blocks and tackles for our leadership teams to help create the space and bandwidth for our leaders to focus on our big bets. We play an important role helping leaders understand their blind spots and keep a 'pulse' on their teams. We work both autonomously with leadership - calendaring, meeting and agenda prep, expenses and projects - and also collaborate as a team on broader projects - events, offsites, training and best practices. Our team sits in offices across New York, San Francisco, Sandy and Seattle.
About You
You are a roll-up-your-sleeves, "get in the weeds," individual that has administrative support experience in a fast paced startup environment. You are incredibly detail oriented , thoughtful and proactive. You are professional and eager to learn.
We believe you will be successful in this role if you:

• Have 3+ years of experience in an administrative role (preferably in a VP+ support role)
• Are a self starter that can operate independently
• Experience at a fast-growing tech company is a plus

At Carta, you're not just an employee. You're a builder who is creating infrastructure that accelerates innovation and empowers more ownership. Cartans are helpful, relentless, unconventional and kind; representing Carta's Identity Traits. They work collaboratively and cross functionally to challenge the status quo; working towards a common goal of creating more owners in the private markets.
Salary
Carta's compensation package includes a market competitive salary, equity for all full time roles, exceptional benefits, and, for applicable roles, commissions plans. Our minimum cash compensation (salary + commission if applicable) range for this role is:
$4.76 - 64.42 per hour in San Francisco
Final offers may vary from the amount listed based on geography, candidate experience and expertise, and other factors.
Disclosures:

• We are an equal opportunity employer and are committed to providing a positive interview experience for every candidate. If accommodations due to a disability or medical condition are needed, please connect with the talent partner via email.
• Carta uses E-Verify in the United States for employment authorization. See the E-Verify and Department of Justice websites for more details.
• For information on our data privacy policies, see Privacy, CA Candidate Privacy, and Brazil Transparency Report.
• Please note that all official communications from us will come from an @carta.com or @carta-external.com domain. Report any contact from unapproved domains to

Keywords:

administrative support, executive assistant, calendar management, event coordination, travel booking, expense processing, R&D support, VP support, startup environment, organizational skills