53 Administrative Positions jobs in Bel Air

Description We are looking for a dedicated Administrative Assistant to join our team in Edgewood, Maryland. This role is ideal for someone who thrives in a fast-paced environment and demonstrates exceptional organizational and communication skills. As a long-term contract position, this opportunity offers stability and the chance to contribute meaningfully to a dynamic financial services organization.
Responsibilities:
- Provide courteous and detail-oriented support to clients and team members, ensuring a high standard of service.
- Follow detailed written and verbal instructions to complete tasks efficiently and accurately.
- Maintain accurate records, ensuring confidentiality is upheld at all times.
- Utilize Microsoft Office tools, including Word, Excel, and Outlook, to create and manage documentation.
- Answer and direct inbound calls while delivering exceptional customer service.
- Perform data entry tasks with precision, focusing on delivering quality results.
- Support office operations by managing receptionist duties and handling administrative tasks.
- Adapt quickly to new software and programs, ensuring seamless integration into daily workflows.
- Meet deadlines consistently by maintaining strong attention to detail and organizational skills. Requirements - Proven experience in administrative assistance or related roles.
- Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Demonstrated ability to follow instructions and meet deadlines with high attention to detail.
- Capability to maintain confidentiality and manage sensitive information responsibly.
- Efficient and forward-thinking approach to problem-solving.
- Ability to learn and adapt to new software and tools as required.
- Exceptional organizational skills and a commitment to delivering quality results. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Overview**
Kimley-Horn is looking for an Administrative Assistant to join our team in Baltimore County, Maryland (MD)! This is not a remote position.
**Responsibilities**
+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office's monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and common areas
+ Assist with event planning and coordination
+ Run occasional errands
**Qualifications**
+ 2+ years in a corporate/professional environment in an Administrative role
+ Strong verbal and written communication skills (grammar/proofreading)
+ Strong proficiency in MS Office Suite
+ Professional, organized, client-oriented, and deadline driven
+ Proven ability to maintain confidentiality
+ Able to anticipate needs and manage competing priorities
+ Positive team player with commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel off site serving clients
+ Contract management and billing experience preferred
+ Graphics and PowerPoint skills preferred
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _3 months ago_ _(4/30/2025 1:01 PM)_
**_ID_** _2025-17893_
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_

Description
We are looking for a highly motivated and customer-focused individual to join our team in Baltimore, Maryland. This is a long-term contract position offering the opportunity to collaborate with cross-functional teams and provide essential administrative and customer support services. The ideal candidate will excel in multitasking, have strong communication skills, and be eager to contribute to a dynamic work environment.
Responsibilities:
- Deliver exceptional customer service by addressing inquiries and resolving issues with a friendly and detail-oriented demeanor.
- Provide administrative support, including data entry, maintaining records, and assisting with monthly report preparation.
- Assist in managing technical requests by ensuring they are directed to the appropriate teams.
- Support back-office operations by handling various tasks as needed
- Utilize Microsoft Excel and Word to create and maintain spreadsheets and documents as required.
- Uphold strong verbal and written communication skills, ensuring clarity and professionalism in all interactions.
- Participate in a comprehensive 4-5 week training program
- Maintain flexibility to occasionally adjust work hours, such as arriving early or staying late, based on business needs.
- Approach challenges with critical thinking and problem-solving skills to ensure smooth operations.
- Foster a positive work environment by being people-driven and collaborating effectively with team members.
Bilingual skills
Requirements
- Proven experience in administrative support or a related field.
- Strong proficiency in Microsoft Excel and Word, with the ability to create and manage documents and spreadsheets.
- Excellent verbal and written communication skills, with a focus on providing outstanding customer service.
- Ability to multitask and adapt to various responsibilities in a fast-paced environment.
- Demonstrated problem-solving and critical-thinking abilities.
- Detail-oriented with strong organizational skills.
- Willingness to commit to the role for at least two years with opportunities for growth.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

This Opportunity
WSP is currently initiating a search for an Administrative Assistant for our Columbia, MD office. Be involved in projects with our CM Team and be part of a growing organization that meets our client's objectives and solve their challenges.
Your Impact
+ Provides clerical tasks as assigned by the Depot Manager
+ Reviews invoicing for accuracy
+ Tracks certifications of the inspectors
+ Assists with day to day office functions
+ Assist the Construction Management and Inspection staff as required
+ Attend staff meetings as scheduled
+ Obtain required certifications and training as prescribed
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct, and related policies and procedures.
+ Perform additional responsibilities as required by business needs.
Who You Are
**Required Qualifications**
+ High school diploma or equivalent
+ Minimum of 3 years of relevant experience
+ Communicates effectively orally and in writing and able to work in a team environment
+ Basic knowledge of computer programs, including but not limited to Word, Excel and Office Outlook
+ Must fluently communicate in English, both orally and in writing
+ Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol, and harassment policies.
**Preferred Qualifications**
+ Experience using Microsoft Word and Excel
+ Experience using eBuilder
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $26-$30/hour
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Job Title: Administrative Assistant
Job Description
As an Administrative Assistant, you will serve as the first point of contact for all visitors and correspondents, assisting faculty, staff, and students. Your role will include managing the distribution and tracking of keys, copier access, and parking passes, as well as processing travel reimbursements via Concur. You will be a general resource for inquiries and assist in the planning and coordination of department-wide events, onboarding, and offboarding processes.
Responsibilities
+ Serve as the first point of contact for all visitors and correspondents.
+ Assist all parties doing business with the department, including faculty, staff, and students.
+ Manage the distribution and tracking of keys, copier access, and parking passes.
+ Serve as a general resource for inquiries from faculty, staff, and students.
+ Process travel reimbursements for faculty via Concur.
+ Act as point of contact for questions regarding transaction policies and procedures.
+ Assist in planning and coordinating department-wide events with other administrative staff.
+ Support onboarding and offboarding processes for faculty, staff, and students.
Essential Skills
+ 2-3 years of administrative experience.
+ Proficiency in Microsoft Suite.
+ Strong administrative skills, including data entry, clerical tasks, and calendaring.
+ Comfortable greeting visitors and managing managers' calendars.
Work Environment
This role is 100% on-site, with working hours from Monday to Friday, 8:30 am to 4 pm.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Baltimore,MD.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
Are you an organized, detail-oriented professional who thrives in a fast-paced environment? Robert Half is partnering with organizations in Baltimore to find skilled Administrative Assistants. If you have a passion for providing excellent support and ensuring the smooth day-to-day operation of an office, we want to hear from you!
Responsibilities:
+ Manage and prioritize calendars, appointments, and meetings with precision.
+ Draft, proofread, and format correspondence, reports, and presentations.
+ Handle incoming calls and emails, providing exceptional communication and follow-up.
+ Organize and maintain filing systems, both digital and physical, ensuring confidentiality.
+ Coordinate travel arrangements, expense reports, and office events.
+ Assist with data entry, research, and report generation as needed.
+ Collaborate with team members to streamline administrative processes.
Requirements
Qualifications:
+ ?Proven experience as an Administrative Assistant or in a similar support role.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software.
+ Excellent organizational and multitasking skills, with a strong attention to detail.
+ Outstanding verbal and written communication abilities.
+ Ability to work both independently and collaboratively in a team environment.
+ Familiarity with office equipment such as copiers, printers, and teleconferencing systems.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rosedale, Maryland. This is a long-term contract position that requires a proactive individual to support executives and ensure the seamless operation of day-to-day administrative tasks. The ideal candidate will possess strong organizational skills, the ability to multitask, and an effective communication style.
Responsibilities:
- Manage and organize executives' calendars, including scheduling appointments and arranging travel plans.
- Draft, proofread, and refine correspondence, presentations, and other well-crafted documents.
- Conduct research and compile data to create comprehensive reports and actionable insights.
- Coordinate logistics for meetings, conferences, and events, ensuring all materials and arrangements are in place.
- Monitor and replenish office supplies by tracking inventory and placing orders as needed.
- Prepare and distribute regular reports, ensuring accuracy and timeliness.
- Develop and oversee a structured filing system to ensure efficient document retrieval and storage.
- Act as a liaison between senior managers and executive assistants to address requests and inquiries effectively. Requirements - Ability to interpret and understand safety guidelines, operating procedures, and maintenance instructions.
- Skilled in drafting routine correspondence and creating detailed and accurate reports.
- Strong verbal communication skills to effectively present information to individuals and groups.
- Proficient in basic and advanced mathematical operations, including fractions, percentages, and graph interpretation.
- Demonstrated expertise in Microsoft Office applications, including Word, Excel, PowerPoint, and other relevant software.
- Proven ability to analyze and interpret data for decision-making purposes.
- Experience in coordinating logistics and managing schedules for executive-level staff.
- Exceptional organizational and customer service skills to ensure smooth administrative operations. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
**Job Title: Administrative Assistant**
**Location: Baltimore, Maryland 21227**
**Reports to: Administrative Manager**
**FLSA Status: Non-Exempt**
**Shift: Monday through Friday - 8:00a.m. - 5:00 p.m.**
**COMPANY OVERVIEW**
The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction experience includes a broad range of commercial and government projects, including wastewater treatment plants, hospitals, sports stadiums, convention centers, hotels, research laboratories, and data centers.
**SUMMARY**
The Administrative Assistant assists the Company by performing various administrative functions for the Corporate office. This includes handling of telephone calls, greeting visitors, assisting with meeting preparation and company events. Attendance and punctuality, professional demeanor and etiquette is essential in the performance of this position.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**
Essential responsibilities include performing the following:
+ Assists campus department heads and coworkers with ad hoc administrative tasks to include: computer generated correspondence using Microsoft Office Word and Excel with intermediate end-user capabilities, electronic scanning and copying of documentation, documentation preparation in electronic and hard format.
+ Assists in preparing for campus meetings to include conference room calendar management, conference room preparation for meetings (e.g., supplies, cleanliness prior to and at the close of meetings).
+ Assists in the preparation of company events to include decorating, meal planning, ordering, layout, and event close-out and clean up (manual labor is available for lifting and assistance with cleanup of bulk items).
+ In a professional and courteous manner greets visitors and notifies employees of guests arrival (following company protocols for visitors).
+ In a professional and courteous manner answer incoming and inter-company phone calls received by the main switchboard and handling calls in accordance with company protocols.
+ Maintain supplies within copy machines for functionality (paper, consumables). In cases of equipment malfunctions, contact the appropriate vendor for repair requests and sending notice to employees via email the status of the equipment 'out of order' or 'repaired status'. Maintain adequate equipment consumable inventory at all times to avoid a zero inventory situation. Communicating status of repairs to supervisor and employees to full resolve.
+ Assists with office supply room inventory and organization (manual labor is available to assist with lifting of supply room items).
+ This is not a telework position and reporting onsite to perform the work is required.
+ This position requires reliability with attendance and punctuality.
+ This position requires a valid state driver's license and reliable personal transportation.
**SUPERVISORY RESPONSIBILITIES**
+ None
**QUALIFICATIONS**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**PREFERRED EDUCATION AND EXPERIENCE**
+ High school degree or its equivalent with at least two years administrative experience working in a professional office environment
+ Proficiency in using Microsoft Office, Word and Excel to complete assigned tasks.
+ Accurate keyboarding skills spelling, grammar, and punctuation proficiency required. Able to create or update letters/documents within reasonable timeframes required by business leaders
**COMPUTER SKILLS**
+ Proficient usage and knowledge of Microsoft Office, Word and Excel.
**REQUIRED ATTRIBUTES**
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
+ Must possess professional written and verbal communications skills.
+ Must demonstrate a professional and courteous demeanor.
+ Must have the ability to discern work assignment priorities and utilize independent thinking within the scope of authority the position.
+ Must demonstrate commitment to performing duties in a safe manner within the scope of company policies, state and federal laws.
+ Must demonstrate ability to work collectively with peers and in a manner supporting teamwork in the workplace.
+ Must demonstrate ability to effectively organize and manage information and processes as required with the position requirements.
+ Must demonstrate commitment to company values.
**LANGUAGE SKILLS**
Must be able to fluently communicate in English both verbally and in writing.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, or controls. The employee is required to walk, reach with hands and arms, and perform sedentary office duties to include typing on provided keyboard and company equipment. The employee may occasionally lift and/or move up to twenty-five (25) pounds with assistance from labor force. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in professional office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer.**
**#pkcorp**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we** **offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $48k - $55k**
**Other Compensation: None**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Job Title: Administrative Assistant
Job Description
As an Administrative Assistant, you will serve as the first point of contact for all visitors and correspondents, assisting faculty, staff, and students. Your role will include managing the distribution and tracking of keys, copier access, and parking passes, as well as processing travel reimbursements via Concur. You will be a general resource for inquiries and assist in the planning and coordination of department-wide events, onboarding, and offboarding processes.
Responsibilities
+ Serve as the first point of contact for all visitors and correspondents.
+ Assist all parties doing business with the department, including faculty, staff, and students.
+ Manage the distribution and tracking of keys, copier access, and parking passes.
+ Serve as a general resource for inquiries from faculty, staff, and students.
+ Process travel reimbursements for faculty via Concur.
+ Act as point of contact for questions regarding transaction policies and procedures.
+ Assist in planning and coordinating department-wide events with other administrative staff.
+ Support onboarding and offboarding processes for faculty, staff, and students.
Essential Skills
+ 2-3 years of administrative experience.
+ Proficiency in Microsoft Suite.
+ Strong administrative skills, including data entry, clerical tasks, and calendaring.
+ Comfortable greeting visitors and managing managers' calendars.
Work Environment
This role is 100% on-site, with working hours from Monday to Friday, 8:30 am to 4 pm.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Baltimore,MD.
Application Deadline
This position is anticipated to close on Jul 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.