146 Administrative Positions jobs in Davis
Administrative Analyst/Contract Support
95828 Florin, California
State of California
Posted 2 days ago
Job Viewed
Job Description
The incumbent will perform a wide variety of technical and analytical services by assisting staff with Cal-Card purchases, setup and process RQS, set up and process P.O.
Incumbent will perform administrative tasks ranging from requesting contract services to authorizing final payment for satisfactorily completed services to maintaining contract documentation. Incumbent will assist with the project close out, Final Vouchering process and coordination with functional units and external partners during this process Assist Senior Transportation Engineer and Landscape Architect with projects and request.
Make recommendations to the Contract Manager for determination of the appropriate method for resolution regarding any miscalculations or inaccuracies. Incumbent shall also maintain project database and project files which include filing, storing and archiving. Prepare hiring document justification and hiring consideration forms included in PARF packages; which may include developing duty statements and justifications in consult with hiring manager and update organizational charts. Incumbent is responsible for tracking hiring documents and ensuring consistent flow and efficiency throughout the system. Incumbent will assist and support office staff members with administrative tasks.
EOC support. Act as a communication liaison for the office, Budget Analyst, Contract Analyst, Contract Manager. Assist with Website updates, ArcGIS database updates, as deemed mandatory or necessary.
PARF# 04-6-1165 / JC-
Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.
Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.
You will find additional information about the job in the Duty Statement .
Working Conditions
Position located at 111 Grand Ave Oakland, CA, Alameda County
Multiple positions may be filled from this recruitment.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-
Position #(s):
-XXX
Working Title:
Administrative Analyst/Contract Support
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $6,031.00 - $7,547.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
Multiple
Work Location:
Alameda County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Department Website:
Director's EEO Policy :
Director's EEO Policy Statement:
Special Requirements
- Possession of a valid driver's license is required when operating a state owned or leased vehicle.
- Statement of Qualification (SOQ) is required.
1. Describe your experience working with huge data sets and the data analyst tools you have used.
2. Give an example of a situation where you needed to pay attention to small but
important details to maintain quality?
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies : or . Please redact birthdates and social security numbers.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/13/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
N/A
Attn: Caltrans DHR Contact
Certification Services MS-90
P O Box
Sacramento , CA
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
Drop-Off Address
Caltrans DHR Contact
Classification and Hiring Unit - ECOS
th Street, MS 90
Sacramento , CA 95816
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
- Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Under the direction of the Supervising Transportation Engineer, the incumbent shall perform analytical administrative duties and provide contract and other support to the Office of Maintenance Services. The incumbent is responsible for the monitoring and review of administrative contract parameters, monitoring and coordinating the timely submission and processing of invoices in AMS, coordinating with labor compliance team members, preparing spreadsheets, outlines, and executive reports. Additionally, the incumbent will have knowledge of purchasing, contracts, coding, encumbrances, expenditures, EFIS and accounting procedures, position tracking and hiring. The incumbent acts independently performing critical program workload and must have regular and punctual attendance in order to maintain the workload requirements. The duties of this position require the incumbent to demonstrate experience with IMMS, AMS, and DataLink database systems, including but not limited to, Microsoft Office products such as Access, Excel, and Word. The successful candidate must adhere to ethical practices and policies, ensure best value for the State, demonstrate a positive attitude and a commitment to providing a quality service that is accurate, timely and meets customers' expectations.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Amrita Sharma
Hiring Unit Contact:
Monique Nguyen
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
California Relay Service: (TTY), (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Application Instructions:
The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC- ), PARF# 04-6-1165 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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0
Senior Administrative Assistant - Executive Support
94101 Sacramento, California
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization, is seeking an exceptional Senior Administrative Assistant to provide high-level executive support. This is a fully remote position, offering the flexibility to manage complex schedules and support key leaders from your home office. You will be instrumental in ensuring the smooth operation of executive activities, managing calendars, coordinating meetings, preparing correspondence, and handling confidential information with the utmost discretion. This role requires impeccable organizational skills, proactive problem-solving abilities, and a commitment to excellence.
Responsibilities:
The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5 years of experience providing comprehensive administrative support to senior-level executives is required. Exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are mandatory. Excellent written and verbal communication skills, along with strong interpersonal and diplomacy skills, are critical. Ability to work independently, anticipate needs, and exercise sound judgment is paramount for this remote role. Experience with CRM systems or project management software is a plus. If you are a highly motivated, detail-oriented professional seeking a challenging and rewarding remote opportunity supporting top executives, we encourage you to apply. This position supports our team operating out of **Sacramento, California, US**.
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, coordinating meetings, appointments, and travel arrangements.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinate and schedule virtual meetings, ensuring all participants have necessary information and technical support.
- Screen and prioritize incoming communications, including emails and phone calls, and take appropriate action.
- Handle confidential and sensitive information with discretion and professionalism.
- Conduct research and prepare background materials for meetings and projects.
- Manage expense reports and assist with budget tracking for executive needs.
- Liaise with internal departments and external contacts on behalf of executives.
- Assist with the planning and coordination of executive events and off-sites.
- Proactively identify and address potential scheduling conflicts or logistical issues.
The ideal candidate will possess an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent professional experience. A minimum of 5 years of experience providing comprehensive administrative support to senior-level executives is required. Exceptional organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment are essential. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams) are mandatory. Excellent written and verbal communication skills, along with strong interpersonal and diplomacy skills, are critical. Ability to work independently, anticipate needs, and exercise sound judgment is paramount for this remote role. Experience with CRM systems or project management software is a plus. If you are a highly motivated, detail-oriented professional seeking a challenging and rewarding remote opportunity supporting top executives, we encourage you to apply. This position supports our team operating out of **Sacramento, California, US**.
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1
Administrative Assistant
94278 Sacramento, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.
** Must be okay with part time hours and work schedule **
Responsibilities:
- Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.
- Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.
- Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.
- Monitor and maintain office supply inventory to ensure smooth operations.
- Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.
- Coordinate information flow between internal departments and external stakeholders.
- Respond to inquiries and requests from senior management in a timely and efficient manner.
- Assist with project setup and management to support departmental initiatives.
- Develop and maintain organized filing systems and office procedures to optimize workflow.
- Provide additional administrative support as needed to meet the demands of the team.
Requirements - Proven experience in administrative assistance, with a strong background in office management.
- Proficiency in calendar management and scheduling for executives or teams.
- Strong knowledge of budget processes and expense tracking.
- Exceptional communication skills, both written and verbal, to interact effectively with colleagues and stakeholders.
- Experience providing clerical support to C-suite executives or senior managers.
- Ability to manage department expenses and process approved invoices accurately.
- High level of organizational skills to handle multiple tasks and prioritize effectively.
- Familiarity with project management principles and tools is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a skilled Part- time, Administrative Assistant to join our team in Sacramento, California, on a Contract to permanent basis. This role is vital in ensuring smooth day-to-day operations, supporting various administrative tasks, and maintaining a high level of organization. The ideal candidate will possess excellent communication skills and demonstrate professionalism when handling confidential information.
** Must be okay with part time hours and work schedule **
Responsibilities:
- Manage scheduling of meetings, coordinate travel arrangements, and create detailed reports as required.
- Prepare and oversee correspondence, reports, and documentation to ensure accuracy and quality.
- Organize and facilitate meetings, conferences, and special events, ensuring all logistical details are handled.
- Monitor and maintain office supply inventory to ensure smooth operations.
- Handle sensitive information with discretion and professionalism, adhering to confidentiality standards.
- Coordinate information flow between internal departments and external stakeholders.
- Respond to inquiries and requests from senior management in a timely and efficient manner.
- Assist with project setup and management to support departmental initiatives.
- Develop and maintain organized filing systems and office procedures to optimize workflow.
- Provide additional administrative support as needed to meet the demands of the team.
Requirements - Proven experience in administrative assistance, with a strong background in office management.
- Proficiency in calendar management and scheduling for executives or teams.
- Strong knowledge of budget processes and expense tracking.
- Exceptional communication skills, both written and verbal, to interact effectively with colleagues and stakeholders.
- Experience providing clerical support to C-suite executives or senior managers.
- Ability to manage department expenses and process approved invoices accurately.
- High level of organizational skills to handle multiple tasks and prioritize effectively.
- Familiarity with project management principles and tools is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Administrative Officer
95828 Florin, California
City of Sacramento, CA
Posted today
Job Viewed
Job Description
Administrative Officer at City of Sacramento, CA summary:
The Administrative Officer leads a six-member Fiscal Unit in the Fire Department, overseeing internal controls, grants management, reimbursements, procurement, accounting, and budgeting. This role involves supervising staff, preparing executive-level financial reports, and ensuring compliance with finance policies and procedures. The officer acts as second-in-command to the Fire Administrative Manager, contributing to fiscal analysis, policy development, and coordination with various stakeholders.
Salary : $89,981.78 - $126,613.40 AnnuallyLocation : Sacramento, CA
Job Type: Full-Time Career
Job Number: -FD
Department: Fire
Division: Fiscal
Opening Date: 09/23/2025
Closing Date: 10/7/ :59 PM Pacific
THE POSITION
With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.
The Fire Department is seeking an Administrative Officer to lead its six-member Fiscal Unit. This position will be responsible for overseeing internal controls and providing guidance in grants management, external agency reimbursements, travel, procurement, accounting, and budgeting. The Administrative Officer will report directly to the Fire Administrative Manager and serves as the second-in-command in their absence.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have experience with state and federal contract/grant budgeting, reporting, and reimbursement procedures. Additionally, the ideal candidate will be detail-oriented, analytically skilled, proficient in Excel including pivot tables, and have experience preparing executive-level financial reports. Strong leadership and motivational skills, with experience in and understanding of finance policies, processes, and best practices are desired.
Under general direction, an Administrative Officer plans, directs, and supervises centralized administrative services for a department operation; handles one or more major portions of centralized administrative services; conducts studies and makes recommendations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level classification may be populated with multiple incumbents who perform human resources/personnel functions, fiscal analysis, resource development, and management functions. The Administrative Officer is distinguished from the next lower class of Administrative Analyst in that the former supervises professional level staff who perform support services work, or has the responsibility for handling major portions of centralized administrative services. The Administrative Officer is distinguished from the next higher classification of Support Services Manager in that the Support Services Manager is responsible for all administrative and regulatory processes for a departmental operation. The Administrative Officer is distinguished from the Program Specialist in that the latter has responsibility for the management and administration of large or complex programs within a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative staff. Responsibilities include the direct or indirect supervision of professional, technical, and clerical staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plans, coordinates, supervises, and participates in administrative services including personnel, budget, methods and procedures, procurement, and various office services.
- Develops, amends, and interprets existing policies, procedures, and regulations concerning administrative matters.
- Confers with department heads, division chiefs, members of professional staff, and other officials concerning the administrative needs and requirements of departmental programs, policies, rules, and regulations.
- Performs fiscal analysis and prepares recommendations relating to the status of various enterprise fund balance projections, fiscal transactions, and related financial activities pertaining to the preparation and maintenance of the department's capital and operating budgets; analyzes and prepares enterprise rate setting recommendations; conducts studies, surveys, and collects information on department service fee structures; analyzes findings; prepares recommendations for department management.
- Represents the department in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies; serves as staff to City Council Committees and Commissions.
- Supervises, trains, and evaluates subordinate staff.
- Other related duties may also be performed; not all duties listed may necessarily be performed by each individual holding this classification.
Knowledge of:
- Principles and practices of public administration and governmental finance, budgeting, and accounting; personnel administration; procurement methods.
- Principles of program management.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
- Managing multiple tasks and deadlines.
- Use of computers, computer applications, and software.
- Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
- Exercise administrative supervision and direction over professional, technical, and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials, committees, and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively, orally and in writing.
Experience:
Four years of professional-level analytical experience.
-AND-
Education:
A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Substitution:
A Master's degree from an accredited college or university in business or public administration or a closely related field may substitute for one year of the required experience.
An additional four years of qualifying professional-level experience may substituted for the required education.
PROOF OF EDUCATION
Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.
SPECIAL QUALIFICATIONS
Special Selection Criteria:
Some positions in this classification may require additional knowledge and experience in the following:
- Human Resources
- Auditing principles
- Basic methods of statistical analysis
- Procurement, contracting, or grant writing.
Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.
1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
- Employment applications must be submitted online; paper applications will not be accepted.
- Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
- If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
- Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
- Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.
- Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
- Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
- A resume will not substitute for the information required in the supplemental questionnaire.
- Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.
4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:
- Please visit for a comprehensive, step-by-step guide to the application process.
- For technical support between 6 AM - 5 PM PT, contact Live Application Support at .
- Visit the City of Sacramento Human Resources Department website at ;
- Send an email to ; or
- Call the Human Resources Department at
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.
Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.
Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Additional Information
Civil Service Rules:
Union Contracts:
Salary Schedule:
01
APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:
- Yes
02
PROOF OF EDUCATION: To qualify for this classification you may use education or experience as listed in the substitution option to provide required knowledge, skills, and abilities.I understand proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with my application and will be required at the time of appointment if I am using education to qualify for this position.Please refer to the City of Sacramento's Proof of Education Requirements ( for information on accepted documentation.
- Yes
03
EDUCATION CONFIRMATION: If I am using education to qualify for this position, I attest I possess or will possess the following level of education by time of appointment if I am selected for this position.
- No units from an accredited college or university
- Less than 30 semester or 45 quarter units from an accredited college or university
- 30 semester or 45 quarter units from an accredited college or university
- 60 semester or 90 quarter units from an accredited college or university
- Associates Degree
- 90 semester or 135 quarter units from an accredited college or university
- Bachelors Degree
- Masters Degree
- Doctorate
04
SUPPLEMENTAL QUESTIONNAIRE : The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.
- Yes
05
Describe your experience in budgeting and grants management. Please include experience in governmental budgeting and with state and federal grants management, if applicable.
06
Describe your supervisory and/or leadership experience.
07
Describe your experience with procurement, contracts, and requests for bids/proposals.
Required Question
Keywords:
administrative officer, fiscal management, budgeting, grants management, procurement, financial reporting, public administration, supervision, government finance, policy development
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3
Project Administrative Assistant
94278 Sacramento, California
Jacobs
Posted 1 day ago
Job Viewed
Job Description
The Delta Conveyance Program has an immediate need for a full-time Senior-level Project Administrative Assistant who will be responsible for a variety of administrative support tasks to support the Program, including project administration, communications, and coordination.
This position is full-time and will require the candidate to be present in the Delta Conveyance Program office during normal business hours.
Successful candidates must be able to work with minimal supervision, multitask effectively, use independent judgment, and have the initiative to take on new tasks and challenges. Work may be complex, proprietary, and confidential; and requires strong administrative skills as well as excellent inter-personal and team communication skills.
Some examples of daily work may include, but not limited to, the following:
* Expense reports
* Event coordination
* Labor Corrections
* Miscellaneous office needs:
* General office support
* Leadership Support
* Staff Support
* Ordering catered meals based on event details
* A minimum of 15+ years of general office support
* A minimum of 15+ years of professional work experience with Microsoft Office Suite
* Previous experience with project support
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
This position is full-time and will require the candidate to be present in the Delta Conveyance Program office during normal business hours.
Successful candidates must be able to work with minimal supervision, multitask effectively, use independent judgment, and have the initiative to take on new tasks and challenges. Work may be complex, proprietary, and confidential; and requires strong administrative skills as well as excellent inter-personal and team communication skills.
Some examples of daily work may include, but not limited to, the following:
* Expense reports
* Event coordination
* Labor Corrections
* Miscellaneous office needs:
* General office support
* Leadership Support
* Staff Support
* Ordering catered meals based on event details
* A minimum of 15+ years of general office support
* A minimum of 15+ years of professional work experience with Microsoft Office Suite
* Previous experience with project support
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.
View Now
4
Senior Administrative Assistant
94278 Sacramento, California
Oracle
Posted 1 day ago
Job Viewed
Job Description
**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
View Now
5
Executive Administrative Assistant
95814 Sacramento, California
$60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in **Sacramento, California, US**, and requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and serving as the primary point of contact for internal and external stakeholders. The ideal candidate is a strategic thinker who can anticipate needs, handle sensitive information with confidentiality, and contribute to the overall efficiency of the executive office.
Responsibilities:
Qualifications:
This is an exciting opportunity for a highly capable administrative professional to provide essential support at the highest levels within an influential organization in **Sacramento, California, US**. If you are a meticulous and resourceful individual, we encourage you to apply.
Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with the utmost discretion and integrity.
- Serve as a primary liaison between executives and internal/external clients, partners, and employees.
- Manage and organize electronic and physical filing systems.
- Process expense reports and manage departmental budgets as required.
- Anticipate the needs of the executives and proactively address potential issues.
- Conduct research and compile information for various projects and reports.
- Coordinate special projects and events as needed.
- Manage incoming and outgoing mail and communications.
- Ensure smooth day-to-day operations of the executive office.
- Provide general administrative support, including making phone calls and managing office supplies.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
- Minimum of 5 years of experience as an Executive Administrative Assistant supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Experience with calendar management and travel coordination.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Experience in (mention relevant industry, e.g., technology, finance, non-profit) is a plus.
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Proactive approach to anticipating executive needs.
This is an exciting opportunity for a highly capable administrative professional to provide essential support at the highest levels within an influential organization in **Sacramento, California, US**. If you are a meticulous and resourceful individual, we encourage you to apply.
Apply Now
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6
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This on-site position is critical to the smooth functioning of our executive offices, requiring impeccable attention to detail and a polished professional demeanor. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and handling confidential correspondence. Your duties will also include managing office supplies, processing expense reports, and liaising with internal and external stakeholders. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a proven ability to anticipate needs and manage priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is essential. We are looking for an individual who is discreet, reliable, and possesses a strong work ethic. This role offers the opportunity to work closely with key decision-makers and contribute to high-level initiatives. A minimum of 5 years of experience supporting C-suite executives is required. You will be instrumental in ensuring the efficiency and productivity of the executive team, requiring a proactive and forward-thinking approach. The ability to maintain confidentiality and handle sensitive information with the utmost discretion is paramount. We pride ourselves on a collaborative and supportive office environment where your contributions are valued and recognized. This is an excellent opportunity for a dedicated professional to further their career in executive support within a leading organization. We offer a competitive salary and benefits package. If you are a motivated self-starter with a passion for providing exceptional administrative support, we encourage you to apply.
Apply Now
7
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a critical role responsible for managing complex schedules, coordinating meetings, preparing reports, handling correspondence, and ensuring the smooth day-to-day operations for executives. The ideal candidate will possess exceptional organizational and time-management skills, a high level of professionalism, and the ability to anticipate needs and work independently. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Responsibilities will include managing travel arrangements, maintaining confidential information, organizing files and documents, and assisting with special projects. A strong command of office productivity software and the ability to adapt to new technologies are essential. This position demands discretion, efficiency, and a commitment to providing high-level support to ensure executives can focus on strategic priorities.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and maintain physical and electronic filing systems.
- Assist with the preparation and distribution of meeting materials.
- Manage expense reports and reimbursements.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and ad-hoc administrative tasks as needed.
- Greet visitors and manage the reception area.
- Ensure office supplies are adequately stocked.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Proactive approach to problem-solving and anticipating needs.
- Professional demeanor and strong interpersonal skills.
- Experience with (specific software, e.g., Salesforce, Slack, G Suite) is a plus.
Apply Now
8
Executive Administrative Assistant
95814 Sacramento, California
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to senior leadership in Sacramento, California, US . This role is critical in ensuring the smooth and efficient operation of executive functions, requiring exceptional attention to detail, discretion, and professionalism. The Executive Administrative Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare and edit correspondence, and organize and maintain confidential files. You will be responsible for screening calls, managing high-volume email correspondence, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess outstanding communication and interpersonal skills, a strong command of office software (Microsoft Office Suite, Google Workspace), and the ability to anticipate needs and proactively solve problems. Experience in managing multiple priorities in a fast-paced environment is essential. This role offers a unique opportunity to work closely with top executives, gain insights into strategic decision-making, and contribute to the overall success of the organization. A strong understanding of corporate procedures and etiquette is highly valued. Discretion and the ability to handle sensitive information with utmost confidentiality are paramount.
Key Responsibilities:
Qualifications:
Our client offers a competitive salary, comprehensive benefits package, and a dynamic work environment where your contributions are valued. This is an excellent opportunity for a dedicated administrative professional to advance their career.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen phone calls, manage incoming communications, and act as a liaison.
- Organize and maintain physical and digital filing systems.
- Prepare agendas, take minutes, and track action items for meetings.
- Assist with expense reporting and budget tracking.
- Handle confidential information with the utmost discretion.
- Greet visitors and manage reception duties as needed.
- Anticipate executive needs and proactively address potential issues.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines.
- Discretion and a high level of confidentiality.
- Professional demeanor and strong interpersonal skills.
- Experience with travel booking and expense management systems.
Our client offers a competitive salary, comprehensive benefits package, and a dynamic work environment where your contributions are valued. This is an excellent opportunity for a dedicated administrative professional to advance their career.
Apply Now
9