19 Administrative Positions jobs in Greenfield
Administrative Assistant
53008 Brookfield, Wisconsin
Robert Half
Posted 9 days ago
Job Viewed
Job Description
Description
Robert Half is assisting Brookfield area client in the recruiting for a Client Service Associate to join their growing team. This role involves supporting the company's operations by managing administrative tasks and ensuring smooth client interactions. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills.
This a permanent placement opportunity offering health insurance, 401k, paid time off.
Responsibilities:
- Perform a variety of clerical and administrative tasks to support daily business operations.
- Manage data entry tasks with accuracy and efficiency.
- Generate and prepare reports for client meetings to assist advisors.
- Process and prepare paperwork related to account openings and new account documentation.
- Handle incoming checks and ensure timely processing.
- Respond to client inquiries and follow up on requests promptly.
- Maintain and implement organized filing systems to ensure easy access to documents.
- Assist in opening new accounts and verifying necessary documentation.
- Provide consistent administrative support to advisors and team members.
Requirements - Proven experience in administrative or clerical roles.
- Strong organizational skills with attention to detail.
- Proficiency in data entry and report generation.
- Ability to communicate effectively with clients and team members.
- Familiarity with account processing and related documentation.
- Capable of managing multiple tasks and prioritizing under deadlines.
- Experience with maintaining filing systems or similar organizational processes.
- Knowledge of investment or financial services is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is assisting Brookfield area client in the recruiting for a Client Service Associate to join their growing team. This role involves supporting the company's operations by managing administrative tasks and ensuring smooth client interactions. The ideal candidate will thrive in a fast-paced environment and possess excellent communication skills.
This a permanent placement opportunity offering health insurance, 401k, paid time off.
Responsibilities:
- Perform a variety of clerical and administrative tasks to support daily business operations.
- Manage data entry tasks with accuracy and efficiency.
- Generate and prepare reports for client meetings to assist advisors.
- Process and prepare paperwork related to account openings and new account documentation.
- Handle incoming checks and ensure timely processing.
- Respond to client inquiries and follow up on requests promptly.
- Maintain and implement organized filing systems to ensure easy access to documents.
- Assist in opening new accounts and verifying necessary documentation.
- Provide consistent administrative support to advisors and team members.
Requirements - Proven experience in administrative or clerical roles.
- Strong organizational skills with attention to detail.
- Proficiency in data entry and report generation.
- Ability to communicate effectively with clients and team members.
- Familiarity with account processing and related documentation.
- Capable of managing multiple tasks and prioritizing under deadlines.
- Experience with maintaining filing systems or similar organizational processes.
- Knowledge of investment or financial services is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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0
Administrative Assistant
53186 Waukesha, Wisconsin
Professional Service Industries Inc
Posted 20 days ago
Job Viewed
Job Description
Administrative Assistant - Waukesha, WI
This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.
Preferred Requirements & Qualifications:
Intertek: Total Quality. Assured.
Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team in Waukesha, WI . This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.
What are we looking for?
The Administrative Assistant is responsible for completing administrative tasks by utilizing Microsoft Office software, performing various general office duties and scheduling / dispatching field staff.
In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.
What you'll do:
- Answer and direct client calls to appropriate staff
- Research a wide variety of information requests to determine next steps
- May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
- Understand and use effective research methodologies to identify and qualify potential clients
- Monitor and maintain information on research made and possible leads and communicates to Operations Management
- Prepare invoices, follow up with clients and conduct accounts receivable
This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.
Minimum Requirements & Qualifications:
- High School Diploma or GED equivalent
- 1 year experience as an administrative assistant
- Experience is Microsoft Word and Excel
- Ability to type quickly and accurately
- Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
- Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
- Ability to analyze and solve problems
Preferred Requirements & Qualifications:
- Experience as an administrative assistant in the Construction Materials Testing industry
Intertek: Total Quality. Assured.
Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.
Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.
We Value Diversity
Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email or call 1- (option #5) to speak with a member of the HR Department.
#LI-HB1 CA-HB
*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.
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1
Administrative Fellow
53244 Milwaukee, Wisconsin
Children's Wisconsin
Posted 23 days ago
Job Viewed
Job Description
At Children's Wisconsin, we believe kids deserve the best.
Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.
We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.
Please follow this link for a closer look at what it's like to work at Children's Wisconsin:
Administrative Fellow - Starting Summer 2026
Position Summary:
The administrative fellowship position is a postgraduate, paid learning and training experience that incorporates observation, mentoring, and project work. The fellow is expected to shadow administrative and medical leaders throughout the system, attend various meetings throughout the system, and participate on work teams and complete assigned projects.
• About Our Admin Fellow Program
• FAQs
• The Milwaukee Experience
Position Requirements:
• Master's degree in health care administration, business administration, finance, nursing, or related field.
• Basic knowledge of hospital operations obtained through a previous position or administrative internship is preferred.
Have questions about the application process?
• Contact us at
Application Timeline:
• Job posting opens: Monday, June 2, 2025
• Informational webinar:
- Wednesday, July 23, 2025, 5pm-6pm via Zoom Link.
- Tuesday, August 19, 2025, 5pm-6pm CST via Zoom Link.
• Application deadline: Friday, September 12, 2025
• Applicants invited to complete video interviews: Thursday, September 15, 2025
• Finalists notified of onsite interview offer: Monday, September 22, 2025
• Finalist Onsite Interviews at Children's: Monday September 29 and Wed October 1, 2025 &
• Selection notification: Friday, October 3, 2025
• Fellowship begins: July 2026
Required Application Instructions:
• Submit all your required application documents as one PDF via e-mail to before the Friday September 12, 2025, application deadline. The e-mail subject line should include your first and last name. Letters of recommendation may be sent directly from the recommender to
o Resume.
o Cover letter.
o Official Graduate School Transcripts (unofficial transcripts will be accepted for candidates graduating in Spring 2026).
o 2 letters of recommendation (1 academic and 1 professional reference required).
o Personal statement (addressing your career goals, your decision to pursue a pediatric administrative fellowship, specific skills you would bring to the organization, and attraction to Children's Wisconsin). One page maximum.
Failure to submit all the required application documents before Friday September 12, 2025 , will result in an incomplete application and will not be considered for the position.
Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.
Certifications/Licenses:
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2
Administrative Receptionist
53150 Muskego, Wisconsin
Presbyterian Homes & Services
Posted 2 days ago
Job Viewed
Job Description
Presbyterian Homes & Services - Stair Crest is seeking an Administrative Receptionist to join our team! The Receptionist reports to the Campus Administrator. The Receptionist also takes work direction from designated members of the Community Leadersh Receptionist, Administrative
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3
Legal Administrative Assistant
53244 Milwaukee, Wisconsin
Wilson Elser
Posted 9 days ago
Job Viewed
Job Description
Job Description
Job Description
Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Milwaukee Office.
_ This position is on-site. _
The Position
This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.
Key Responsibilities:
- Support a team of insurance defense litigation attorneys
- Draft basic legal documents with proper formatting, including pleadings, motions, discovery requests, and discovery responses
- Calendar all appearances and deadlines via Outlook and eDockets
- Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events
- E-file, file and serve documents in state, federal and appellate courts
- Process vendor invoices, and research and respond to other billing issues
- Process check requests and expense reimbursements
- Assist with travel planning
Qualifications:
- Two years of litigation experience
- Two years working in a fast-paced law office
- Basic knowledge of state, federal, and local court rules
- Thorough understanding of the litigation process, as well as computation of time procedures for accurate calculations of deadlines
- Ability to comprehend, manage, and sift through heavy court calendaring data
- Strong attention to details and ability to multi-task
- Ability to work in a team-based setting and for multiple attorneys
- Excellent organizational skills
- Strong customer service and communication skills
- Problem solving and strong analytical skills
- Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality
Software Experience:
- Familiarity with using an automated, rules-based docket and calendar system and ability to make use of court rules, dockets, and other resources
- Experience working with document management systems: iManage
- Microsoft Office (Word, Outlook, Excel) and PDF editing programs
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at .
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.
#ZR
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4
Executive Administrative Assistant
53072 Pewaukee, Wisconsin
Generac Power Systems
Posted 1 day ago
Job Viewed
Job Description
**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
Generac has an exciting opportunity for an Executive Administrative Assistant for the EVP and President of the Consumer Power business and the Senior Consumer Power Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions - internal and external.
Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:
+ Administer travel
+ Approve PTO/travel on behalf of the President
+ Expense administration for the President
+ Manage calendar and meeting schedule of the President and key Consumer Power meetings
+ Onboard direct reports of the President
+ Coordinate needs of the Pewaukee facility in partnership with Operations, HR and Internal Communications where appropriate
+ Administer Consumer Power facility needs for daily employee usage
+ Serve on teams focused on Pewaukee facility employee engagement
In addition, this role will be responsible for initiatives and programmatic work to include but not limited to the following:
+ Own and develop the Leadership Connect Series program to engage employees through visibility and exposure to senior leadership and to build/develop business acumen.
+ Develop and execute internal employee communication plan for President to employees (monthly email from Kyle Raabe to CP organization) in partnership with Internal Communications and HR.
+ Coordination of Corporate presentations; provide input and editing as appropriate.
+ Administration of CP key events calendar and coordination with Corporate key meeting/events calendar.
**Major Responsibilities**
**Administrative Duties:**
+ Manage travel & expense management.
+ Serve as onboarding coordinator for new employees reporting to the President, Consumer Power.
+ Approve PTO and travel.
+ Provide general administrative support for the President and his senior leadership team.
**Meeting & Calendar Management:**
+ Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.
+ Manage all remote and internal meetings for VP level and up within Consumer Power.
+ Coordinate meeting room set up for key Consumer Power meetings, internal & external.
+ Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
**Pewaukee Facility Oversight:**
+ Coordinate Pewaukee Facilities Steering Committee and participate in quarterly meetings dedicated to identifying building needs and enhancements.
+ Consumer Power parking administration: Administer underground parking passes for Consumer Power.
+ Conference Room Management and set-up.
**Project Work/Additional Duties:**
+ Partner with the President to develop monthly email communication to employees.
+ Own, develop and evolve the Consumer Power Leadership Connect Series focused on employee learning (i.e., developing business acumen) and exposure to senior leaders.
+ Serve as a member of the Pewaukee FUN Committee dedicated to identifying and planning various fun, social events to drive employee connections and relationship building.
+ Provide input to the President on team matters, employee morale, opportunities to improve operational efficiencies and meeting structures and employee engagement.
+ Coordination of Corporate and Consumer Power presentations; ensure established deadline is met and provide input and editing.
+ Participate in special projects as they arise and with the support/approval of the President.
**Minimum Job Requirements**
**Education**
Associate Degree's in Business or related field
**Certification / License**
**Work Experience**
+ A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).
+ Prior project management experience.
+ Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.
**Knowledge / Skills / Abilities**
+ High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)
+ Project management knowledge and skills.
+ Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.
+ Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
+ Exceptional customer service skills.
+ Excellent organizational skills.
+ Ability to work quickly and decisively.
+ Ability to problem solve and support Executive in "off hours" situations (e.g., travel changes).
+ Attention to detail and organizational skills.
+ Possesses confidence and ability to make decisions and prioritize independently.
+ Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.
+ Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.
**Preferred Job Requirements**
**Work Experience**
+ Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Our success is directly tied to our employees' professional growth and personal well-being, combined with strong families and communities. As an inclusive workplace, our employees embrace diversity, celebrate differences, and treat others with equality and respect.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
Generac has an exciting opportunity for an Executive Administrative Assistant for the EVP and President of the Consumer Power business and the Senior Consumer Power Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions - internal and external.
Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:
+ Administer travel
+ Approve PTO/travel on behalf of the President
+ Expense administration for the President
+ Manage calendar and meeting schedule of the President and key Consumer Power meetings
+ Onboard direct reports of the President
+ Coordinate needs of the Pewaukee facility in partnership with Operations, HR and Internal Communications where appropriate
+ Administer Consumer Power facility needs for daily employee usage
+ Serve on teams focused on Pewaukee facility employee engagement
In addition, this role will be responsible for initiatives and programmatic work to include but not limited to the following:
+ Own and develop the Leadership Connect Series program to engage employees through visibility and exposure to senior leadership and to build/develop business acumen.
+ Develop and execute internal employee communication plan for President to employees (monthly email from Kyle Raabe to CP organization) in partnership with Internal Communications and HR.
+ Coordination of Corporate presentations; provide input and editing as appropriate.
+ Administration of CP key events calendar and coordination with Corporate key meeting/events calendar.
**Major Responsibilities**
**Administrative Duties:**
+ Manage travel & expense management.
+ Serve as onboarding coordinator for new employees reporting to the President, Consumer Power.
+ Approve PTO and travel.
+ Provide general administrative support for the President and his senior leadership team.
**Meeting & Calendar Management:**
+ Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.
+ Manage all remote and internal meetings for VP level and up within Consumer Power.
+ Coordinate meeting room set up for key Consumer Power meetings, internal & external.
+ Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
**Pewaukee Facility Oversight:**
+ Coordinate Pewaukee Facilities Steering Committee and participate in quarterly meetings dedicated to identifying building needs and enhancements.
+ Consumer Power parking administration: Administer underground parking passes for Consumer Power.
+ Conference Room Management and set-up.
**Project Work/Additional Duties:**
+ Partner with the President to develop monthly email communication to employees.
+ Own, develop and evolve the Consumer Power Leadership Connect Series focused on employee learning (i.e., developing business acumen) and exposure to senior leaders.
+ Serve as a member of the Pewaukee FUN Committee dedicated to identifying and planning various fun, social events to drive employee connections and relationship building.
+ Provide input to the President on team matters, employee morale, opportunities to improve operational efficiencies and meeting structures and employee engagement.
+ Coordination of Corporate and Consumer Power presentations; ensure established deadline is met and provide input and editing.
+ Participate in special projects as they arise and with the support/approval of the President.
**Minimum Job Requirements**
**Education**
Associate Degree's in Business or related field
**Certification / License**
**Work Experience**
+ A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).
+ Prior project management experience.
+ Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.
**Knowledge / Skills / Abilities**
+ High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)
+ Project management knowledge and skills.
+ Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.
+ Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
+ Exceptional customer service skills.
+ Excellent organizational skills.
+ Ability to work quickly and decisively.
+ Ability to problem solve and support Executive in "off hours" situations (e.g., travel changes).
+ Attention to detail and organizational skills.
+ Possesses confidence and ability to make decisions and prioritize independently.
+ Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.
+ Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.
**Preferred Job Requirements**
**Work Experience**
+ Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Our success is directly tied to our employees' professional growth and personal well-being, combined with strong families and communities. As an inclusive workplace, our employees embrace diversity, celebrate differences, and treat others with equality and respect.
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.
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5
Receptionist/Administrative Assistant
53097 Mequon, Wisconsin
Stantec
Posted 6 days ago
Job Viewed
Job Description
At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.
**Your Opportunity**
We are currently seeking a Receptionist/Administrative Assistant to manage the front desk and support operations in our Mequon, Wisconsin office. An integral member of the Administrative Team, this position performs various support services for the Milwaukee area offices, colleagues, and project teams that vary from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients. Opportunities abound to grow and develop within our company including opportunities to support with Marketing, Grant Writing, Research, and Project Management Assistance.
**Your Key Responsibilities**
In this position, you will be responsible for diverse functions that include but are not limited to the following:
* Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).
* Answer phones and greet guests.
* Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.
* Assist with event planning and preparation.
* Order office supplies and maintain supply inventory including kitchen and coffee service.
* Review and submit invoices for payment to Accounts Payable.
* Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.
* Assist with printing, laminating, binding documents.
* Order promotional materials.
* Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
* Format internal and external memos, letters, correspondence, and reports.
* Support HR and the onboarding process.
* Manage fleet vehicles.
* Perform other administrative duties as requested.
**Your Capabilities and Credentials**
* Strong written and verbal communication skills.
* Ability to provide follow up in a timely manner and prioritize multiple tasks.
* Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.
* Keen attention to detail in all tasks.
* A willingness to work overtime occasionally to meet deadlines.
* Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
* Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.
* Strong work ethic.
* Openness to new learning.
**Education and Experience**
Minimum of High School Diploma or equivalent.
Minimum of two (2) years' experience working in a professional office environment.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
**About Stantec**
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | WI | Mequon
**Organization:** BC-2225 Shared Services-US Milwaukee WI
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 18/06/2025 07:06:16
**Req ID:** 1001107
**Your Opportunity**
We are currently seeking a Receptionist/Administrative Assistant to manage the front desk and support operations in our Mequon, Wisconsin office. An integral member of the Administrative Team, this position performs various support services for the Milwaukee area offices, colleagues, and project teams that vary from day to day. The successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess excellent client service skills, hold strong organizational skills with the ability to focus on multiple tasks and changing priorities, and have confidence in dealing with a wide range of internal and external clients. Opportunities abound to grow and develop within our company including opportunities to support with Marketing, Grant Writing, Research, and Project Management Assistance.
**Your Key Responsibilities**
In this position, you will be responsible for diverse functions that include but are not limited to the following:
* Maintain office security by following safety procedures and controlling access via the front desk (monitor logbook, issue visitor badges, etc.).
* Answer phones and greet guests.
* Perform clerical and administrative functions such as filing, sorting, mail and package handling, and scheduling appointments/events.
* Assist with event planning and preparation.
* Order office supplies and maintain supply inventory including kitchen and coffee service.
* Review and submit invoices for payment to Accounts Payable.
* Monthly Health and Safety checks on equipment such as AED, fire extinguisher, and first aid kits.
* Assist with printing, laminating, binding documents.
* Order promotional materials.
* Ensure proper operation of printing and laminating equipment such as completing preventative maintenance requirements and calling for repairs.
* Format internal and external memos, letters, correspondence, and reports.
* Support HR and the onboarding process.
* Manage fleet vehicles.
* Perform other administrative duties as requested.
**Your Capabilities and Credentials**
* Strong written and verbal communication skills.
* Ability to provide follow up in a timely manner and prioritize multiple tasks.
* Ability to work effectively within a group, as well as independently, and enjoy working with different personality styles and management levels.
* Keen attention to detail in all tasks.
* A willingness to work overtime occasionally to meet deadlines.
* Possess intermediate to advanced skills in Microsoft products that include Outlook, Word, Excel, and PowerPoint.
* Skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, calendars, and applications that include Teams and Adobe.
* Strong work ethic.
* Openness to new learning.
**Education and Experience**
Minimum of High School Diploma or equivalent.
Minimum of two (2) years' experience working in a professional office environment.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
**About Stantec**
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.
**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | WI | Mequon
**Organization:** BC-2225 Shared Services-US Milwaukee WI
**Employee Status:** Regular
**Travel:** No
**Schedule:** Full time
**Job Posting:** 18/06/2025 07:06:16
**Req ID:** 1001107
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6
Executive Administrative Assistant
53208 Milwaukee, Wisconsin
Adecco US, Inc.
Posted 6 days ago
Job Viewed
Job Description
**Executive Administrative Assistant**
**$25.50hr**
So, you're looking for an exciting Administrative Assistant position? Adecco's got one that adds up to a great career opportunity for you. We're recruiting for an Administrative Assistant position with a premier financial service organization in Milwaukee, Wisconsin. The Advanced Markets Operations team supports servicing our universal life insurance products as well as our most sophisticated business markets cases. If you're a motivated professional with an administrative background, it could be the perfect fit. M-F 8-5pm $8.60hr.
**Duties:**
Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%):
-General typing skills require incumbent to type letters, reports, and memos from handwritten notes, Dictaphone or from dictation. Incumbent is responsible for setting up the document into the correct format, correcting any spelling or grammatical errors. May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.
-Answers routine inquiries and research information as appropriate within established limits. Compiles data assembles materials, research defined and readily available information.
-Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
-General office skills involve making single copies or involved copying projects requiring two-sided, multiple page projects.
-Incumbent is required to file, answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business function. Sorts mail each day and delivers to appropriate person. Sends/receives fax mail, as appropriate.
-Receives guests/visitors in a professional manner.
-Performs other duties, as requested. May assist in special projects.
-Incumbent will fill-in where necessary for phone coverage, vacations or illness. Office/Division Administration (20-40%).
-May be required to type transaction work notifying Human Resources of any name/address/phone changes.
-Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.
-Updates manuals for division. Maintains general and confidential files for department.
-Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.
-Maintains tickler file of important dates/meetings in which to report to Aas who report to department heads. Initiates disbursement requests. Registers division members for seminars.
-Specific special projects may be performed as necessary and are as follows:
A minimum of 4 years of previous administrative demonstrating accurate keyboarding skills of 40 wpm required Proficiency in Word preferred Demonstrated accuracy in grammar, spelling and proofing
Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others Demonstrated ability to handle multiple priorities.
Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.
**What this roll needs:**
· A minimum of 4 years of recent significant administrative and/or project experience
· Proficiency in latest version of MS Office Suite required. Strong background in MS Outlook scheduling complex meetings with multiple c-suite leaders
· Can understand the broader business purpose of tasks assigned for execution
· Demonstrated superior verbal and written communication skills
· Ability to maintain strict confidentiality in handling materials and sensitive information discretely, while exercising tact and diplomacy in dealing with others
· Proven ability to apply good judgment in making independent decisions and coordinating information
· Demonstrated ability to handle and manage multiple priorities. Proven ability to work independently and with initiative in completing and coordinating numerous work assignments, while meeting multiple deadlines that may change
· High degree of personal organization, professionalism, self-motivation and integrity
· Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the company
If you meet the qualifications above and are seeking an exciting, competitively compensated Administrative position in the Milwaukee area, apply online with Adecco today. This incredible opportunity is available immediately!
**Pay Details:** $25.50 pe hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**$25.50hr**
So, you're looking for an exciting Administrative Assistant position? Adecco's got one that adds up to a great career opportunity for you. We're recruiting for an Administrative Assistant position with a premier financial service organization in Milwaukee, Wisconsin. The Advanced Markets Operations team supports servicing our universal life insurance products as well as our most sophisticated business markets cases. If you're a motivated professional with an administrative background, it could be the perfect fit. M-F 8-5pm $8.60hr.
**Duties:**
Provides administrative secretarial support for the division. May provide backup support for other Administrative Assistants. Administrative Support (60-80%):
-General typing skills require incumbent to type letters, reports, and memos from handwritten notes, Dictaphone or from dictation. Incumbent is responsible for setting up the document into the correct format, correcting any spelling or grammatical errors. May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.
-Answers routine inquiries and research information as appropriate within established limits. Compiles data assembles materials, research defined and readily available information.
-Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
-General office skills involve making single copies or involved copying projects requiring two-sided, multiple page projects.
-Incumbent is required to file, answer phones, indicating caller and subject. Answers routine questions requiring knowledge of business function. Sorts mail each day and delivers to appropriate person. Sends/receives fax mail, as appropriate.
-Receives guests/visitors in a professional manner.
-Performs other duties, as requested. May assist in special projects.
-Incumbent will fill-in where necessary for phone coverage, vacations or illness. Office/Division Administration (20-40%).
-May be required to type transaction work notifying Human Resources of any name/address/phone changes.
-Maintains attendance records for the division, recording vacation days, sick days and compensatory time. Distributes pay statements.
-Updates manuals for division. Maintains general and confidential files for department.
-Contacts Building Services for problems with lighting, heating/cooling, bathroom problems, furniture, etc.
-Maintains tickler file of important dates/meetings in which to report to Aas who report to department heads. Initiates disbursement requests. Registers division members for seminars.
-Specific special projects may be performed as necessary and are as follows:
A minimum of 4 years of previous administrative demonstrating accurate keyboarding skills of 40 wpm required Proficiency in Word preferred Demonstrated accuracy in grammar, spelling and proofing
Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others Demonstrated ability to handle multiple priorities.
Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.
**What this roll needs:**
· A minimum of 4 years of recent significant administrative and/or project experience
· Proficiency in latest version of MS Office Suite required. Strong background in MS Outlook scheduling complex meetings with multiple c-suite leaders
· Can understand the broader business purpose of tasks assigned for execution
· Demonstrated superior verbal and written communication skills
· Ability to maintain strict confidentiality in handling materials and sensitive information discretely, while exercising tact and diplomacy in dealing with others
· Proven ability to apply good judgment in making independent decisions and coordinating information
· Demonstrated ability to handle and manage multiple priorities. Proven ability to work independently and with initiative in completing and coordinating numerous work assignments, while meeting multiple deadlines that may change
· High degree of personal organization, professionalism, self-motivation and integrity
· Strong teamwork orientation with the ability to share responsibilities and interact harmoniously with co-workers and others from across the company
If you meet the qualifications above and are seeking an exciting, competitively compensated Administrative position in the Milwaukee area, apply online with Adecco today. This incredible opportunity is available immediately!
**Pay Details:** $25.50 pe hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
7
CORP Administrative Assistant
53208 Milwaukee, Wisconsin
Hyatt
Posted 9 days ago
Job Viewed
Job Description
**Description:**
**The Opportunity**
Hyatt Hotels Corporation is in search of a ?CORP Administrative Assistant responsible for providing a variety of administrative assistance in the form of, but not limited to, managing calendars, scheduling meetings, preparing travel itineraries, compiling and analyzing basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary, and monitoring email and incoming correspondence. This person will facilitate communications to the staff and gather information as needed as well as liaise with a variety of functions throughout the organization.
**Who We Are**
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.
**Why Now?**
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.
**How We Care for Our People**
Our purpose sets us apart-to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We're proud to have earned a place on Fortune's prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.
We're proud to offer exceptional corporate benefits which include:
+ Annual allotment of free hotel stays at Hyatt hotels globally
+ Flexible work schedule
+ Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
+ A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
+ Paid Time Off, Medical, Dental, Vision, 401K with company match
**Who You Are**
As our ideal candidate, you understand the power and purpose of our Culture of Care and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Well-being. You enjoy working with others, are results-driven, and seek various opportunities to develop personally and professionally.
**The Role**
**Listed functions are:**
+ ?Compose and prepare correspondence as needed. ?
+ Answer and screen incoming telephone calls for; take messages and as appropriate handle matters on own. ?
+ Manage active calendar, coordinate meetings and travel, update calendar with colleagues birthdates and milestone anniversaries?
+ Create, organize and maintain manual and computerized file systems and data bases of highly confidential data?
+ Provide backup for counterparts and coordinate schedules for other backup support personnel.
+ Manage department budget, invoice management, vendor relationships and outside resources. ?
+ Prepare and promptly process business expense reports and payments?
+ Demonstrate a commitment to Hyatt core values.
**Qualifications:**
+ HS Diploma required, some college coursework preferred.
+ ?3 years administrative experience.
+ ?Proven ability to project a professional image and shown capability of working independently.
+ ?Track record of good judgment and critical thinking.
+ ?Ability to manage multiple, and at times competing, projects.
+ Fluent in MS Office including Word, Excel, Powerpoint, and Outlook.
+ Powerpoint ability to adeptly create slides, presentations and charts is a strong plus.
+ ?Oral and Written Communications - Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect.
+ ?Interpersonal Savvy - relates well to all kinds of people up, down, sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
+ ?Organizing- Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
+ ?Attention to Detail - Keen eye for fine points and accuracy.
+ ?Customer Focus - Views every customer contact as an opportunity to add value and enhance relationships. Considers the impact on customers the barometer to use in decision making.
+ ?Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
+ ?Ethics and Values - Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices; practices what she/he preaches.
+ Personal Integrity and Trust - is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
+ ?Learning on the Fly - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks; grasps the essence and the underlying structure of things.
The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
**We welcome you:**
Research shows that individuals tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We'd love to consider your unique experiences and how you could make Hyatt even better.
_The salary range for this position is $52,000-$65,000 annually._
_The final pay rate/salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate._
**_We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place._**
**Primary Location:** US-WI-Milwaukee
**Organization:** ALG Vacations and Trisept United States Offices
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Legal
**Req ID:** MIL000346
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
**The Opportunity**
Hyatt Hotels Corporation is in search of a ?CORP Administrative Assistant responsible for providing a variety of administrative assistance in the form of, but not limited to, managing calendars, scheduling meetings, preparing travel itineraries, compiling and analyzing basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary, and monitoring email and incoming correspondence. This person will facilitate communications to the staff and gather information as needed as well as liaise with a variety of functions throughout the organization.
**Who We Are**
At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.
As we continue to grow, we never lose sight of what's most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.
**Why Now?**
This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.
**How We Care for Our People**
Our purpose sets us apart-to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We're proud to have earned a place on Fortune's prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.
We're proud to offer exceptional corporate benefits which include:
+ Annual allotment of free hotel stays at Hyatt hotels globally
+ Flexible work schedule
+ Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
+ A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
+ Paid Time Off, Medical, Dental, Vision, 401K with company match
**Who You Are**
As our ideal candidate, you understand the power and purpose of our Culture of Care and embody our core values of Empathy, Inclusion, Integrity, Experimentation, Respect, and Well-being. You enjoy working with others, are results-driven, and seek various opportunities to develop personally and professionally.
**The Role**
**Listed functions are:**
+ ?Compose and prepare correspondence as needed. ?
+ Answer and screen incoming telephone calls for; take messages and as appropriate handle matters on own. ?
+ Manage active calendar, coordinate meetings and travel, update calendar with colleagues birthdates and milestone anniversaries?
+ Create, organize and maintain manual and computerized file systems and data bases of highly confidential data?
+ Provide backup for counterparts and coordinate schedules for other backup support personnel.
+ Manage department budget, invoice management, vendor relationships and outside resources. ?
+ Prepare and promptly process business expense reports and payments?
+ Demonstrate a commitment to Hyatt core values.
**Qualifications:**
+ HS Diploma required, some college coursework preferred.
+ ?3 years administrative experience.
+ ?Proven ability to project a professional image and shown capability of working independently.
+ ?Track record of good judgment and critical thinking.
+ ?Ability to manage multiple, and at times competing, projects.
+ Fluent in MS Office including Word, Excel, Powerpoint, and Outlook.
+ Powerpoint ability to adeptly create slides, presentations and charts is a strong plus.
+ ?Oral and Written Communications - Communicates effectively at all levels both verbally and in writing; responds appropriately to verbal and non verbal cues; can succinctly get messages across that have the desired effect.
+ ?Interpersonal Savvy - relates well to all kinds of people up, down, sideways, inside and outside the organization; builds appropriate rapport, builds constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
+ ?Organizing- Can marshal resources (people, funding, material support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
+ ?Attention to Detail - Keen eye for fine points and accuracy.
+ ?Customer Focus - Views every customer contact as an opportunity to add value and enhance relationships. Considers the impact on customers the barometer to use in decision making.
+ ?Enthusiasm - Treats every situation with a positive, "can do" attitude. When challenges arise, acts and responds constructively to bring about a positive solution.
+ ?Ethics and Values - Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices; practices what she/he preaches.
+ Personal Integrity and Trust - is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
+ ?Learning on the Fly - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; enjoys the challenge of unfamiliar tasks; grasps the essence and the underlying structure of things.
The position responsibilities outlined above are in no way to be construed as all-encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.
**We welcome you:**
Research shows that individuals tend to apply to jobs, only if they meet all the listed job qualifications. Unsure if you check every box, but feeling inspired to enhance your career? Apply. We'd love to consider your unique experiences and how you could make Hyatt even better.
_The salary range for this position is $52,000-$65,000 annually._
_The final pay rate/salary offered to the successful candidate will depend on experience, skill level and other qualifications for the role, as well as the location of the performance of work. Pay for the successful candidate will meet local requirements, including the local minimum wage rate._
**_We value our relationships with recruitment partners and require that agencies contact us first before submitting any candidates. Hyatt will not be responsible for any fees and obligations associated with unsolicited submissions unless a formal agreement is in place._**
**Primary Location:** US-WI-Milwaukee
**Organization:** ALG Vacations and Trisept United States Offices
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Legal
**Req ID:** MIL000346
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
View Now
8
Administrative Assistant III
53208 Milwaukee, Wisconsin
Bank of America
Posted 9 days ago
Job Viewed
Job Description
Administrative Assistant III
Milwaukee, Wisconsin
**To proceed with your application, you must be at least 18 years of age.**
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**To proceed with your application, you must be at least 18 years of age.**
Acknowledge ( Description:**
Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.
Merrill's Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America.
Merrill is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Merrill, we empower you to bring your whole self to work. We value diversity in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different backgrounds and bring their unique perspectives, ideas and experiences, helping to create a work community that is culture driven, resilient, results focused and effective.
**Job Description:**
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
**Responsibilities:**
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
**Skills:**
+ Administrative Services
+ Attention to Detail
+ Customer and Client Focus
+ Planning
+ Prioritization
+ Adaptability
+ Collaboration
+ Event Planning
+ Office Administration
+ Problem Solving
+ Facilities Management
+ Oral Communications
+ Recording/Organizing Information
+ Research
+ Written Communications
**Desired Qualifications:**
+ Microsoft Word, Excel and PowerPoint experience
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
37.5
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
Milwaukee, Wisconsin
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Merrill Wealth Management is a leading provider of comprehensive wealth management and investment products and services for individuals, companies, and institutions. Merrill Wealth Management is one of the largest businesses of its kind in the world specializing in goals-based wealth management, including planning for retirement, education, legacy, and other life goals through investment advice and guidance.
Merrill's Financial Advisors and Wealth Management Client Associates help clients pursue the life they envision through a personal relationship with their advisory team committed to their needs. We believe trust comes from transparency. Our trusted advisory teams are equipped with access to the investment insights of Merrill coupled with the banking convenience of Bank of America.
Merrill is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.
At Merrill, we empower you to bring your whole self to work. We value diversity in our thoughts, business, and within our employees and clients. Our Wealth Management team represents an array of different backgrounds and bring their unique perspectives, ideas and experiences, helping to create a work community that is culture driven, resilient, results focused and effective.
**Job Description:**
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
**Responsibilities:**
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
- Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
- Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
- Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
- Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems
**Skills:**
+ Administrative Services
+ Attention to Detail
+ Customer and Client Focus
+ Planning
+ Prioritization
+ Adaptability
+ Collaboration
+ Event Planning
+ Office Administration
+ Problem Solving
+ Facilities Management
+ Oral Communications
+ Recording/Organizing Information
+ Research
+ Written Communications
**Desired Qualifications:**
+ Microsoft Word, Excel and PowerPoint experience
**Shift:**
1st shift (United States of America)
**Hours Per Week:**
37.5
Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.
To view the "Know your Rights" poster, CLICK HERE ( .
View the LA County Fair Chance Ordinance ( .
Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.
To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .
Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.
This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.
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