173 Administrative Positions jobs in Greenfield
Executive Administrative Assistant - C-Suite Support
53203 West Milwaukee, Wisconsin
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive C-suite support in Milwaukee, Wisconsin, US . This role is integral to the smooth operation of the executive office, requiring impeccable attention to detail, exceptional time management skills, and the ability to anticipate needs and handle confidential information with the utmost professionalism. The ideal candidate will be a polished communicator and a master of logistical coordination.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for multiple C-level executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa processing.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, acting as a gatekeeper and directing inquiries appropriately.
- Organize and prepare materials for board meetings, executive retreats, and other key stakeholder events.
- Process expense reports and manage departmental budgets, ensuring accuracy and compliance with company policies.
- Maintain confidential files and records, ensuring proper storage and retrieval.
- Greet visitors, manage reception duties, and ensure a professional office environment.
- Assist with special projects as assigned by the executive team, requiring research, analysis, and coordination.
- Liaise with internal departments and external partners to facilitate smooth communication and workflow.
- Anticipate the needs of executives and proactively address potential issues before they arise.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5-7 years of experience supporting C-level executives in a fast-paced corporate environment.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with calendar management tools.
- Excellent written and verbal communication skills, with a strong command of grammar and proofreading.
- Discretion and a high level of confidentiality are paramount.
- Proactive, resourceful, and able to work independently with minimal supervision.
- Professional demeanor and ability to interact effectively with executives, employees, and external stakeholders.
- Experience in event planning and coordination is a plus.
- Ability to adapt quickly to changing priorities and handle pressure with composure.
Apply Now
0
Executive Administrative Assistant, C-Suite Support
53202 West Milwaukee, Wisconsin
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic organization, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their C-suite executives in **Milwaukee, Wisconsin, US**. This role is essential for ensuring the smooth and efficient operation of executive functions, requiring impeccable discretion, excellent communication skills, and a keen eye for detail. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare executive-level correspondence and presentations, and handle confidential information with the utmost professionalism. The ideal candidate possesses extensive experience supporting senior leadership, a strong understanding of corporate environments, and the ability to anticipate needs and proactively solve problems. Responsibilities include screening calls and visitors, organizing meetings and events, managing expense reports, and liaising with internal departments and external stakeholders. This position demands exceptional organizational abilities, proficiency in office productivity software, and a calm demeanor under pressure. You must be adept at prioritizing tasks, managing multiple projects simultaneously, and maintaining a high level of accuracy. The ability to build rapport and maintain effective working relationships with executives, colleagues, and clients is critical. This is an excellent opportunity to become an integral part of a high-performing executive team.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, preparing agendas, taking minutes, and tracking action items.
- Handle confidential information with discretion and maintain strict confidentiality.
- Manage expense reporting and reimbursement processes.
- Serve as a liaison between executives and internal/external stakeholders.
- Assist with special projects and other administrative duties as assigned.
- Maintain an organized and efficient filing system, both physical and digital.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of progressive experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism, discretion, and integrity.
- Ability to anticipate needs and proactively address issues.
- Experience with travel booking systems and expense reporting software.
- Ability to work independently and collaboratively.
Apply Now
1
Administrative Assistant
53208 Milwaukee, Wisconsin
ManpowerGroup
Posted 2 days ago
Job Viewed
Job Description
**We're looking for a proactive, detail-oriented Administrative Assistant to support our Independent Contractors (ICs) and Inclusive Communities Experience (ICX) teams. This role is perfect for someone early in their career who is organized, communicative, and eager to contribute to both operational and financial processes.**
**Location: Remote**
**Pay rate: $40/hr.**
**Key Responsibilities**
+ Mailbox & Communication Support
+ Monitor shared mailboxes and respond to inquiries promptly
+ Coordinate mailers, updates, and communications for ICs and ICX teams
+ Maintain and update records in Airtable
+ Serve as the primary point of contact for internal communications
**Meeting Coordination**
+ Schedule and manage monthly and quarterly calls with ICs
+ Coordinate calendars, agendas, and logistics for ICX team meetings
+ Organize and facilitate Webex webinars and virtual meetings
+ Support preparation, guest speaker coordination, and follow-up actions
**Expense & Financial Administration**
+ Assist ICs and ICX teams with expense tracking and reporting
+ Create and manage purchase orders (POs)
+ Collaborate with finance and procurement teams as needed
**Qualifications**
+ Experience in administrative or operational support (internships or entry-level welcome)
+ Strong attention to detail and organizational skills
+ Comfortable with financial processes (expense reporting, PO creation, etc.)
+ Excellent communication and service-oriented mindset
+ Ability to prioritize and manage multiple tasks
+ Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, etc.)
**Preferred Attributes**
+ Self-starter with strong ownership and accountability
+ Eager to learn and adapt in a fast-paced environment
+ Experience supporting remote teams, contractors, or cross-functional groups
+ Familiarity with Webex and tools like Airtable
+ Interest in inclusive community initiatives or employee resource groups
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
**Location: Remote**
**Pay rate: $40/hr.**
**Key Responsibilities**
+ Mailbox & Communication Support
+ Monitor shared mailboxes and respond to inquiries promptly
+ Coordinate mailers, updates, and communications for ICs and ICX teams
+ Maintain and update records in Airtable
+ Serve as the primary point of contact for internal communications
**Meeting Coordination**
+ Schedule and manage monthly and quarterly calls with ICs
+ Coordinate calendars, agendas, and logistics for ICX team meetings
+ Organize and facilitate Webex webinars and virtual meetings
+ Support preparation, guest speaker coordination, and follow-up actions
**Expense & Financial Administration**
+ Assist ICs and ICX teams with expense tracking and reporting
+ Create and manage purchase orders (POs)
+ Collaborate with finance and procurement teams as needed
**Qualifications**
+ Experience in administrative or operational support (internships or entry-level welcome)
+ Strong attention to detail and organizational skills
+ Comfortable with financial processes (expense reporting, PO creation, etc.)
+ Excellent communication and service-oriented mindset
+ Ability to prioritize and manage multiple tasks
+ Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, etc.)
**Preferred Attributes**
+ Self-starter with strong ownership and accountability
+ Eager to learn and adapt in a fast-paced environment
+ Experience supporting remote teams, contractors, or cross-functional groups
+ Familiarity with Webex and tools like Airtable
+ Interest in inclusive community initiatives or employee resource groups
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
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2
Administrative Assistant
53405 Mount Pleasant, Wisconsin
Aston Carter
Posted 2 days ago
Job Viewed
Job Description
Customer Service Representative
Position Summary:
We are seeking a detail-oriented and customer-focused individual to join our team as a Customer Service Representative. This role is responsible for providing exceptional support to clients via phone and email, resolving inquiries with clarity and professionalism, and assisting with various administrative and operational tasks.
Key Responsibilities:
+ Respond to customer inquiries via phone and email, providing clear and effective solutions in both technical and non-technical terms
+ Perform routine maintenance and updates on installed software for company laptops
+ Ensure service delivery meets established standards and departmental guidelines
+ Document and explain technical issues in a user-friendly manner to clients
+ Support order processing, records maintenance, shipping coordination, and billing activities
+ Prepare and process reports, memos, letters, and internal bulletins
+ Learn and provide backup support for critical team functions to ensure continuity of operations
Qualifications:
+ High school diploma or equivalent required
+ Proficiency in Microsoft Excel and general computer applications
+ Strong communication skills, both written and verbal
+ Ability to work independently and collaboratively in a fast-paced environment
+ Excellent organizational skills and attention to detail
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in MOUNT PLEASANT,WI.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Position Summary:
We are seeking a detail-oriented and customer-focused individual to join our team as a Customer Service Representative. This role is responsible for providing exceptional support to clients via phone and email, resolving inquiries with clarity and professionalism, and assisting with various administrative and operational tasks.
Key Responsibilities:
+ Respond to customer inquiries via phone and email, providing clear and effective solutions in both technical and non-technical terms
+ Perform routine maintenance and updates on installed software for company laptops
+ Ensure service delivery meets established standards and departmental guidelines
+ Document and explain technical issues in a user-friendly manner to clients
+ Support order processing, records maintenance, shipping coordination, and billing activities
+ Prepare and process reports, memos, letters, and internal bulletins
+ Learn and provide backup support for critical team functions to ensure continuity of operations
Qualifications:
+ High school diploma or equivalent required
+ Proficiency in Microsoft Excel and general computer applications
+ Strong communication skills, both written and verbal
+ Ability to work independently and collaboratively in a fast-paced environment
+ Excellent organizational skills and attention to detail
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in MOUNT PLEASANT,WI.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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3
Administrative Assistant
53405 Mount Pleasant, Wisconsin
The Walsh Group
Posted 7 days ago
Job Viewed
Job Description
**OVERVIEW**
We are currently seeking an **Administrative Assistant** for our Safety Team in Mount Pleasant, WI.
The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
+ Challenging, complex work
+ Creative and innovative problem-solving environment
+ Supportive, communicative managers who reward hard work
+ Opportunities for growth, training, and development
+ Flexibility in career path & progression
+ Opportunities to work and live all over the United States
**RESPONSIBILITIES**
Provides general administrative support; duties may include following:
+ Data entry and reporting
+ Processing invoices, check requests or other departmental paperwork
+ Maintenance of SharePoint sites and/or a document library
+ Tracking department certifications and other administrative duties as assigned.
+ Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
+ Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
+ May coordinate the schedule for conference rooms.
+ Orders office supplies and wearables though corporate provided vendors.
+ May perform basic internet research, compile lists and gather information from other departments.
+ May perform general administrative support for a project:
+ General HR or PTO recordkeeping
+ Basic Payroll Administration duties
+ Change Order Processing or other project related administration
**QUALIFICATIONS**
+ High school diploma or GED required
+ Associates degree or some administrative training is a plus
+ 1 year of experience in an office setting
+ At least 1 year of relevant experience
+ Ability to work in a fast-paced environment
+ Ability to take direction and prioritize responsibilities
+ Solid written and verbal communication skills
+ Ability to maintain discretion at all times
+ Proficient with MS Office Programs
**Division:** Building
**Job Category:** Adminstration
**Job Type:** Full_time
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at or
An Equal Opportunity Employer, Disability/Veteran
We are currently seeking an **Administrative Assistant** for our Safety Team in Mount Pleasant, WI.
The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.
As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.
There are many compelling reasons why exceptional people should consider a career with our company:
+ Challenging, complex work
+ Creative and innovative problem-solving environment
+ Supportive, communicative managers who reward hard work
+ Opportunities for growth, training, and development
+ Flexibility in career path & progression
+ Opportunities to work and live all over the United States
**RESPONSIBILITIES**
Provides general administrative support; duties may include following:
+ Data entry and reporting
+ Processing invoices, check requests or other departmental paperwork
+ Maintenance of SharePoint sites and/or a document library
+ Tracking department certifications and other administrative duties as assigned.
+ Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
+ Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
+ May coordinate the schedule for conference rooms.
+ Orders office supplies and wearables though corporate provided vendors.
+ May perform basic internet research, compile lists and gather information from other departments.
+ May perform general administrative support for a project:
+ General HR or PTO recordkeeping
+ Basic Payroll Administration duties
+ Change Order Processing or other project related administration
**QUALIFICATIONS**
+ High school diploma or GED required
+ Associates degree or some administrative training is a plus
+ 1 year of experience in an office setting
+ At least 1 year of relevant experience
+ Ability to work in a fast-paced environment
+ Ability to take direction and prioritize responsibilities
+ Solid written and verbal communication skills
+ Ability to maintain discretion at all times
+ Proficient with MS Office Programs
**Division:** Building
**Job Category:** Adminstration
**Job Type:** Full_time
The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at or
An Equal Opportunity Employer, Disability/Veteran
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4
Administrative Assistant
53208 Milwaukee, Wisconsin
Robert Half
Posted 13 days ago
Job Viewed
Job Description
Description We are looking for a dedicated Administrative Assistant to provide high-level support to the President of our organization in Milwaukee, Wisconsin. This position is ideal for an individual who excels in managing multiple priorities, demonstrates exceptional organizational skills, and maintains professionalism in all interactions. You will play a pivotal role in ensuring efficient day-to-day operations and fostering effective communication with staff, board members, and external partners.
Responsibilities:
- Manage the President's calendar by scheduling appointments, organizing meetings, and coordinating logistics.
- Draft, review, and distribute thank-you letters, invitations, and other correspondence.
- Facilitate seamless communication with board members and external stakeholders by preparing and sending communications.
- Support the Board of Directors by organizing meeting schedules, preparing materials, and handling follow-up tasks.
- Maintain confidentiality while managing sensitive information with professionalism.
- Provide comprehensive administrative support, including the creation of documents, reports, and presentations.
- Assist with special projects and initiatives as assigned by leadership.
- Utilize foundation software such as Raiser's Edge to enhance donor and board engagement (preferred). Requirements - Minimum of 2 years of experience in administrative roles.
- Proficiency in managing calendars, scheduling meetings, and coordinating logistics.
- Strong written and verbal communication skills for drafting and reviewing correspondence.
- Ability to handle sensitive information with discretion and professionalism.
- Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
- Familiarity with foundation software like Raiser's Edge is preferred.
- Experience in data entry and receptionist duties.
- Adept at collaborating with diverse stakeholders, including board members and external partners. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage the President's calendar by scheduling appointments, organizing meetings, and coordinating logistics.
- Draft, review, and distribute thank-you letters, invitations, and other correspondence.
- Facilitate seamless communication with board members and external stakeholders by preparing and sending communications.
- Support the Board of Directors by organizing meeting schedules, preparing materials, and handling follow-up tasks.
- Maintain confidentiality while managing sensitive information with professionalism.
- Provide comprehensive administrative support, including the creation of documents, reports, and presentations.
- Assist with special projects and initiatives as assigned by leadership.
- Utilize foundation software such as Raiser's Edge to enhance donor and board engagement (preferred). Requirements - Minimum of 2 years of experience in administrative roles.
- Proficiency in managing calendars, scheduling meetings, and coordinating logistics.
- Strong written and verbal communication skills for drafting and reviewing correspondence.
- Ability to handle sensitive information with discretion and professionalism.
- Exceptional organizational skills with the ability to prioritize multiple tasks effectively.
- Familiarity with foundation software like Raiser's Edge is preferred.
- Experience in data entry and receptionist duties.
- Adept at collaborating with diverse stakeholders, including board members and external partners. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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5
Administrative Assistant
53008 Brookfield, Wisconsin
Robert Half
Posted 15 days ago
Job Viewed
Job Description
Description We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.
Responsibilities:
- Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.
- Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.
- Maintain detailed records of all interactions and updates in company software systems.
- Coordinate email correspondence, ensuring timely and accurate communication.
- Provide exceptional service with quick response times, prioritizing customer needs.
- Perform data entry tasks with precision and attention to detail.
- Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.
- Collaborate with team members to ensure consistent workflow and a positive work environment.
- Demonstrate a commitment to long-term career growth within the organization. Requirements - Minimum of 2 years of experience in an administrative or customer support role.
- Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Excellent organizational skills and attention to detail.
- Effective communication abilities, both written and verbal.
- Self-motivated and capable of handling multiple tasks in a fast-paced setting.
- Ability to build and maintain positive relationships with customers and colleagues.
- Comfort with answering inbound calls and managing email correspondence.
- Reliable commute to Brookfield, Wisconsin, or willingness to relocate prior to starting. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.
- Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.
- Maintain detailed records of all interactions and updates in company software systems.
- Coordinate email correspondence, ensuring timely and accurate communication.
- Provide exceptional service with quick response times, prioritizing customer needs.
- Perform data entry tasks with precision and attention to detail.
- Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.
- Collaborate with team members to ensure consistent workflow and a positive work environment.
- Demonstrate a commitment to long-term career growth within the organization. Requirements - Minimum of 2 years of experience in an administrative or customer support role.
- Strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Excellent organizational skills and attention to detail.
- Effective communication abilities, both written and verbal.
- Self-motivated and capable of handling multiple tasks in a fast-paced setting.
- Ability to build and maintain positive relationships with customers and colleagues.
- Comfort with answering inbound calls and managing email correspondence.
- Reliable commute to Brookfield, Wisconsin, or willingness to relocate prior to starting. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
53220 Greenfield, Wisconsin
SCI Shared Resources, LLC
Posted 15 days ago
Job Viewed
Job Description
Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 53221
Category (Portal Searching): Administration and Clerical
Job Location: US-WI - Greenfield
Job Profile ID: F00200
Time Type: Full time
Location Name: Arlington Park Cemetery
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 53221
Category (Portal Searching): Administration and Clerical
Job Location: US-WI - Greenfield
Job Profile ID: F00200
Time Type: Full time
Location Name: Arlington Park Cemetery
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7
Administrative Assistant
53202 West Milwaukee, Wisconsin
$20 Hourly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Administrative Assistant to provide comprehensive remote support. This is a fully remote position, allowing you to manage your work from anywhere. You will be the primary point of contact for a variety of administrative tasks, ensuring smooth operations and efficient communication. Your responsibilities will include managing calendars, scheduling appointments, coordinating meetings (virtual and in-person), preparing documents and presentations, handling correspondence, managing travel arrangements, and maintaining digital filing systems. The ideal candidate is a meticulous multitasker with excellent communication skills and a strong command of virtual collaboration tools. Key duties include:
Essential qualifications:
- Managing executive calendars and scheduling meetings across multiple time zones.
- Coordinating virtual meetings, including setting up video conferencing links and ensuring participants have necessary information.
- Preparing, editing, and proofreading documents, reports, and presentations.
- Handling incoming and outgoing communications, including emails and phone calls.
- Organizing and maintaining digital filing systems for easy access and retrieval.
- Making travel arrangements and managing itineraries for remote team members.
- Assisting with expense report preparation and submission.
- Conducting research and compiling information as needed.
- Providing general administrative support to various departments as required.
- Liaising with internal and external stakeholders to facilitate efficient workflow.
Essential qualifications:
- Proven experience as an Administrative Assistant or in a similar role.
- Excellent organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Familiarity with virtual collaboration tools such as Zoom, Microsoft Teams, and Slack.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a remote environment.
- High level of discretion and confidentiality.
- Self-starter with the ability to work independently with minimal supervision.
- A keen eye for detail and accuracy.
- Prior experience in a remote-first work environment is highly desirable.
Apply Now
8
Administrative Coordinator
53022 Germantown, Wisconsin
Robert Half
Posted 15 days ago
Job Viewed
Job Description
Description
Robert Half is partnering with a Germantown client in the recruiting for a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the Sales and Marketing departments. The ideal candidate will be a proactive team player with excellent communication and multitasking skills, capable of streamlining administrative processes to enhance operational efficiency. This role is essential in ensuring that the Sales and Marketing teams can focus on their core objectives while maintaining seamless coordination on projects. This is a permanent placement opportunity offering full benefits package and paid time off.
Key Responsibilities:
Administrative Support:
+ Serve as the primary point of contact for administrative tasks within the Sales and Marketing teams.
+ Maintain and organize department files, documents, and records, both physical and digital.
+ Monitor and process expense reports, purchase orders, and team budgets.
Sales Support:
+ Assist in the preparation of sales presentations, proposals, and contracts.
+ Maintain and update customer and prospect information in CRM systems (e.g., Salesforce).
+ Generate and distribute sales reports, dashboards, and performance metrics.
+ Coordinate communication between the Sales team and other departments or external stakeholders.
Marketing Support:
+ Support the creation and distribution of marketing materials including brochures, emails, and presentations.
+ Assist with the coordination of marketing campaigns, events, and promotions.
+ Track and analyze marketing data to support ongoing campaigns and customer engagement initiatives.
+ Collaborate with vendors and partners for marketing collateral, tradeshow logistics, or sponsorships.
Process Improvement and Coordination:
+ Identify and implement opportunities to improve operational workflows across Sales and Marketing.
+ Act as a liaison between the departments to align their strategic goals and initiatives.
+ Ensure team members adhere to deadlines and manage projects effectively.
Requirements
- Proven experience in administrative assistance or office coordination.
- Demonstrated ability to manage marketing campaigns and direct sales support.
- Proficiency in using CRM systems for customer relationship management and marketing.
- Skilled in organizing trade shows and managing associated logistics.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work collaboratively across teams and adapt to dynamic environments.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is partnering with a Germantown client in the recruiting for a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the Sales and Marketing departments. The ideal candidate will be a proactive team player with excellent communication and multitasking skills, capable of streamlining administrative processes to enhance operational efficiency. This role is essential in ensuring that the Sales and Marketing teams can focus on their core objectives while maintaining seamless coordination on projects. This is a permanent placement opportunity offering full benefits package and paid time off.
Key Responsibilities:
Administrative Support:
+ Serve as the primary point of contact for administrative tasks within the Sales and Marketing teams.
+ Maintain and organize department files, documents, and records, both physical and digital.
+ Monitor and process expense reports, purchase orders, and team budgets.
Sales Support:
+ Assist in the preparation of sales presentations, proposals, and contracts.
+ Maintain and update customer and prospect information in CRM systems (e.g., Salesforce).
+ Generate and distribute sales reports, dashboards, and performance metrics.
+ Coordinate communication between the Sales team and other departments or external stakeholders.
Marketing Support:
+ Support the creation and distribution of marketing materials including brochures, emails, and presentations.
+ Assist with the coordination of marketing campaigns, events, and promotions.
+ Track and analyze marketing data to support ongoing campaigns and customer engagement initiatives.
+ Collaborate with vendors and partners for marketing collateral, tradeshow logistics, or sponsorships.
Process Improvement and Coordination:
+ Identify and implement opportunities to improve operational workflows across Sales and Marketing.
+ Act as a liaison between the departments to align their strategic goals and initiatives.
+ Ensure team members adhere to deadlines and manage projects effectively.
Requirements
- Proven experience in administrative assistance or office coordination.
- Demonstrated ability to manage marketing campaigns and direct sales support.
- Proficiency in using CRM systems for customer relationship management and marketing.
- Skilled in organizing trade shows and managing associated logistics.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Ability to work collaboratively across teams and adapt to dynamic environments.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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