77 Administrative Positions jobs in La Verne
Sr HLA Administrative Support
Irwindale, California
City of Hope
Posted 2 days ago
Job Viewed
Job Description
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary:
Under limited supervision, provides senior administrative support that requires little to no instructions on routine work, and general instructions on new assignments.
The HLA Lab performs the pre- and post-transplant testing for patients who have been identified for transplant.
This role is responsible to use complex decision skills to ensure the best patient treatment outcome by acting upon the HLA Algorithm order in CIS in a timely manner. These tasks include:
* Identifying and retrieving the HLA Algorithm order in CIS.
* Carefully evaluating the patient information to place the correct HLA orders in CIS.
* Reviewing patient insurance information and contacting referral coordinators for approval as needed.
* Contacting patients with siblings by phone or email to obtain family contact information.
* Contacting siblings who live locally to be registered in CIS.
* Registering the sibling appointment and places blood draw orders in CIS.
As a successful candidate, you will:
Contacts patients and family members by phone or email to obtain contact information.
Registers the local donor in CIS (City of Hope Clinical Information System), schedule the donor for the appropriate tests,
In CIS, find and act upon HLA algorithm orders in a timely manner to ensure the best patient outcome. Review the patient information and order HLA testing based on the specific criteria
Prepares test sendout kits for donors who cannot come to the hospital to be drawn, and tracks the return of the kits.
In CIS, registers the donor and schedules the HLA blood draw appointment.
Records Histotrac chart notes detailing the tracking of the testing process.
Qualifications
Your qualifications should include:
- High school diploma or GED, some vocational/specialized training.
- Experience may substitute for minimum education requirements
- 3-5 years responsible secretarial or clerical experience in a professional environment.
Preferred:
- Bilingual - Spanish speaking
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
To learn more about our Comprehensive Benefits, please CLICK HERE.
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0
Talent Manager (Administrative & Customer Support)
91758 Ontario, California
Robert Half
Posted today
Job Viewed
Job Description
**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA ONTARIO
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is $68,640 to $70,000. The salary is negotiable depending upon experience and location.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi-call, multi-decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses?and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA ONTARIO
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA ONTARIO
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is $68,640 to $70,000. The salary is negotiable depending upon experience and location.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi-call, multi-decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses?and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA ONTARIO
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1
Administrative and Technical Support Specialist
91116 Pasadena, California
Amentum
Posted today
Job Viewed
Job Description
**Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Amentum provides intelligence analysis and security, training and education, and intelligence support strategy and policy support, intelligence and operations support, program management, and international business development services to U.S. government and commercial clients around the globe. Our Senior Leaders, Subject Matter Experts, and Operational Specialists have direct, on-the-ground expertise in planning and executing the most critical missions our country and business sectors have faced - with current operations ongoing in every region in the US, to include heavy support to the Washington, DC metro area and Tampa, FL area along with the Middle East, South Asia, Afghanistan, Latin America, Europe, or Africa. We offer experience in addressing today's hardest problems.**
**Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Secret clearance is required.**
**Responsibilities:**
- Records and file management
- Employee in- and out-processing
- Assist in managing DOD, DSS, and local office policies and programs
- Support the field office chief in scheduling
- Correspondence drafting and routing
- Travel planning (Defense Travel System (DTS)
- Conference room coordination
- Office equipment and supply inventory maintenance
- Government timecard program (DAI) management
- Receipt and routing of office mail/correspondence
- Management of task management (CATMS) system
- Assist in execution of office training program
- Responsible for inputting and managing data bases as directed
**Requirements:**
- Active secret clearance required
- High School Diploma or equivalent
- 2 years of administrative experience
- all personnel shall have superior oral and written communication skills, as well as a good command of the English language.
- U.S. driver's license and be capable of operating government vehicles.
- Travel may be required
**Preferred:**
- Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
- Familiarity with the Defense Travel System and timekeeping management programs a plus.
**Compensation and Benefits:**
HIRING HOURLY RANGE: $21.64-$24.04 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .
**Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Secret clearance is required.**
**Responsibilities:**
- Records and file management
- Employee in- and out-processing
- Assist in managing DOD, DSS, and local office policies and programs
- Support the field office chief in scheduling
- Correspondence drafting and routing
- Travel planning (Defense Travel System (DTS)
- Conference room coordination
- Office equipment and supply inventory maintenance
- Government timecard program (DAI) management
- Receipt and routing of office mail/correspondence
- Management of task management (CATMS) system
- Assist in execution of office training program
- Responsible for inputting and managing data bases as directed
**Requirements:**
- Active secret clearance required
- High School Diploma or equivalent
- 2 years of administrative experience
- all personnel shall have superior oral and written communication skills, as well as a good command of the English language.
- U.S. driver's license and be capable of operating government vehicles.
- Travel may be required
**Preferred:**
- Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
- Familiarity with the Defense Travel System and timekeeping management programs a plus.
**Compensation and Benefits:**
HIRING HOURLY RANGE: $21.64-$24.04 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)
Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .
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2
Non-Clinical - Administrative - Administrative Assistant
92613 Orange, California
E-Solutions
Posted 3 days ago
Job Viewed
Job Description
Shift: 8:00-4:30 Education Required: Highschool Diploma or equivalent Experience: Required: -Minimum 1 year of clerical/administrative work supporting a department -Kronos timekeeping experience Preferred: -3 years or more of clerical/administrative work supporting a department Job Summary: Supporting 3 departments in the Emergency Services line under the Director of ED: ER, Trauma, and Emergency Transport; and the Emergency Medical Director. Screening visitors and telephone calls in a professional manner. Scheduling staff meetings, education hours and other department meetings. Serves as Kronos administrator, ensuring time detail is entered correctly prior to Kronos deadlines. Monitors Kronos reports for accuracy, reviews OT, meal penalties and attendance. Serves as liaison with other departments.
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3
Administrative Assistant
92377 Rialto, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in Rialto, California. This contract position requires a meticulous individual who can handle sensitive information with a high degree of confidentiality while maintaining a fast-paced and efficient workflow.
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Administrative Assistant
90660 Pico Rivera, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented and dependable Administrative Assistant to join our team in Pico Rivera, California. In this long-term contract position, you will play a vital role in supporting office operations and ensuring a smooth workflow across various administrative tasks. The role offers an opportunity to work in a collaborative environment within a company specializing in chemicals for the textile industry.
Responsibilities:
- Process vendor and customer invoices, handling approximately 30-40 invoices daily using QuickBooks Enterprise.
- Accurately enter and manage sales orders, collaborating with the production team to ensure timely order fulfillment.
- Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.
- Maintain organized and precise records through consistent and accurate data entry.
- Perform general office responsibilities, including filing, scheduling, and maintaining an organized workspace.
- Assist in coordinating communication between departments to support business operations.
- Support front desk duties, including greeting visitors and managing inbound phone calls.
- Ensure timely completion of administrative tasks to meet organizational deadlines. Requirements - Minimum of 3 years of experience in administrative or customer service roles.
- Proficiency in QuickBooks Enterprise, Microsoft Outlook, and basic Microsoft Excel.
- Strong organizational skills and excellent verbal and written communication abilities.
- A proactive and team-oriented approach to work, with a high degree of reliability.
- Familiarity with manufacturing or chemical industries is an advantage.
- Multilingual candidates (Thai, Tagalog, Malay, Russian) are highly encouraged to apply.
- Ability to prioritize tasks effectively and manage time in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Process vendor and customer invoices, handling approximately 30-40 invoices daily using QuickBooks Enterprise.
- Accurately enter and manage sales orders, collaborating with the production team to ensure timely order fulfillment.
- Deliver exceptional customer service by addressing inquiries and resolving issues efficiently.
- Maintain organized and precise records through consistent and accurate data entry.
- Perform general office responsibilities, including filing, scheduling, and maintaining an organized workspace.
- Assist in coordinating communication between departments to support business operations.
- Support front desk duties, including greeting visitors and managing inbound phone calls.
- Ensure timely completion of administrative tasks to meet organizational deadlines. Requirements - Minimum of 3 years of experience in administrative or customer service roles.
- Proficiency in QuickBooks Enterprise, Microsoft Outlook, and basic Microsoft Excel.
- Strong organizational skills and excellent verbal and written communication abilities.
- A proactive and team-oriented approach to work, with a high degree of reliability.
- Familiarity with manufacturing or chemical industries is an advantage.
- Multilingual candidates (Thai, Tagalog, Malay, Russian) are highly encouraged to apply.
- Ability to prioritize tasks effectively and manage time in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
92864 Orange, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a Contract-to-Permanent basis in Orange, California. In this role, you will provide crucial support to the service department, ensuring the smooth processing of administrative tasks and effective communication between teams and clients. Your organizational skills and ability to handle multiple priorities will be key to the success of ongoing service operations.
Responsibilities:
- Prepare and process service-related billing and invoices with accuracy and timeliness.
- Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.
- Ensure proper labeling, storage, and retrieval of documentation in digital systems.
- Coordinate scheduling, follow-ups, and administrative tasks for service projects.
- Monitor job progress and verify completion of tasks to facilitate billing and documentation.
- Provide responsive administrative support to incoming requests from the service team.
- Collect and manage signed service completion forms and customer approvals.
- Serve as a liaison between the service department, clients, and internal teams.
- Compile reports, update spreadsheets, and assist with service team projects as needed. Requirements - Proven experience in administrative assistance, particularly in a service-oriented environment.
- Proficiency in data entry and handling digital documentation systems.
- Strong organizational and multitasking skills to manage various administrative responsibilities.
- Effective interpersonal and communication abilities to interact with clients and internal teams.
- Familiarity with receptionist duties, including answering inbound calls.
- Knowledge of construction, industrial security, or infrastructure security is a plus.
- Ability to manage equipment installation and work orders efficiently.
- High attention to detail and accuracy, especially in billing and documentation. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Prepare and process service-related billing and invoices with accuracy and timeliness.
- Organize and maintain essential service documents, including contracts, reports, and completion sign-offs.
- Ensure proper labeling, storage, and retrieval of documentation in digital systems.
- Coordinate scheduling, follow-ups, and administrative tasks for service projects.
- Monitor job progress and verify completion of tasks to facilitate billing and documentation.
- Provide responsive administrative support to incoming requests from the service team.
- Collect and manage signed service completion forms and customer approvals.
- Serve as a liaison between the service department, clients, and internal teams.
- Compile reports, update spreadsheets, and assist with service team projects as needed. Requirements - Proven experience in administrative assistance, particularly in a service-oriented environment.
- Proficiency in data entry and handling digital documentation systems.
- Strong organizational and multitasking skills to manage various administrative responsibilities.
- Effective interpersonal and communication abilities to interact with clients and internal teams.
- Familiarity with receptionist duties, including answering inbound calls.
- Knowledge of construction, industrial security, or infrastructure security is a plus.
- Ability to manage equipment installation and work orders efficiently.
- High attention to detail and accuracy, especially in billing and documentation. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
91016 Monrovia, California
Robert Half
Posted today
Job Viewed
Job Description
Description
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
How you will make an impact
+ Fielding telephone calls
+ Receiving and directing visitors
+ Word processing, filing and faxing
+ Support on diverse projects for other employees as needed
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
+ Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
+ Internet research skills
+ Excellent written, verbal and social communication skills highly desired
+ At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
How you will make an impact
+ Fielding telephone calls
+ Receiving and directing visitors
+ Word processing, filing and faxing
+ Support on diverse projects for other employees as needed
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
+ Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
+ Internet research skills
+ Excellent written, verbal and social communication skills highly desired
+ At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
91116 Pasadena, California
Robert Half
Posted today
Job Viewed
Job Description
Description
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
· Answer phones and greet visitors
· Schedule appointments and maintain calendars
· Schedule and coordinate staff and other meetings
· Collate and distribute mail
· Prepare communications, such as memos, emails, invoices, reports and other correspondence
· Write and edit documents from letters to reports and instructional documents
· Create and maintain filing systems, both electronic and physical
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
· Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
· Internet research skills
· Excellent written, verbal and social communication skills highly desired
· At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
· Answer phones and greet visitors
· Schedule appointments and maintain calendars
· Schedule and coordinate staff and other meetings
· Collate and distribute mail
· Prepare communications, such as memos, emails, invoices, reports and other correspondence
· Write and edit documents from letters to reports and instructional documents
· Create and maintain filing systems, both electronic and physical
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
· Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
· Internet research skills
· Excellent written, verbal and social communication skills highly desired
· At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
91016 Monrovia, California
Robert Half
Posted today
Job Viewed
Job Description
Description
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
· Answer phones and greet visitors in English and Spanish
· Schedule appointments and maintain calendars
· Schedule and coordinate staff and other meetings
· Collate and distribute mail
· Prepare communications, such as memos, emails, invoices, reports and other correspondence
· Write and edit documents from letters to reports and instructional documents
· Create and maintain filing systems, both electronic and physical
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
· Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
· Internet research skills
· Excellent written, verbal and social communication skills highly desired
· At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call for immediate consideration.
· Answer phones and greet visitors in English and Spanish
· Schedule appointments and maintain calendars
· Schedule and coordinate staff and other meetings
· Collate and distribute mail
· Prepare communications, such as memos, emails, invoices, reports and other correspondence
· Write and edit documents from letters to reports and instructional documents
· Create and maintain filing systems, both electronic and physical
If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
Requirements
What we're looking for
· Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
· Internet research skills
· Excellent written, verbal and social communication skills highly desired
· At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
9