224 Administrative Positions jobs in Markham

**Schedule** - Onsite 5 days / week
**Job Description:**
+ Performs administrative and office support activities for multiple supervisors.
+ Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing.
+ Skills in word processing, spreadsheet and presentation software required.
+ Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate.
+ Previous experience within HR department is helpful but not required.
+ Experience scheduling meetings/interviews/attention to detail is critical.
+ Must have exceptional communication skills (written and verbal) as well as excellent organization skills.
+ Answer door and welcome guests and customers
+ Ensure customer experience is high during Factory Acceptance Testing
+ Log and track shipments in and out of the office
+ Track office supplies and ensure everything is stocked
+ Track and Pay incoming office expenses and bills
+ Manage all visiting vendors and cleaning crews
+ Track engineers drug testing and PPE equipment / requirements
+ Manage badge and access to the building
+ Monitor / Track parts inventory
+ Asist with new hire and onboarding process.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.

Job Title: Customer Service Administrator
Key Activities/Responsibilities :
+ Interface daily with customers, 3rd party sales representatives and personnel via telephone, email, chat and electronic data interface (EDI).
+ Maintains order entry function through receiving orders, checking model numbers and other data for accuracy, and enters orders in the operating system and/or ecommerce platform.
+ Researches and confirms original order and factory set information, purchase orders, return merchandise authorizations and any other pertinent data needed to resolve customer disputes.
+ Consults with customers regarding product warranties and the correct product mix based upon customer need, desired effect, technology involved and product/ service application.
+ Expedites past due orders and long lead times to satisfy customer needs.
+ Utilizes CRM to record communications from both internal and external customers.
+ Reviews return material authorizations for accuracy and secures necessary approvals.
+ Continually acquires and builds knowledge on products, services and manufacturing systems to provide customer assistance in selection of our product lines.
+ Performs additional duties and special projects as assigned.
Experience:
-1-3 years' customer service experience within a business-to-business
environment.
-Previous manufacturing experience highly preferred.
-Enterprise resource planning (ERP) business process management software
experience such as JD Edwards, SAP highly preferred.
-eCommerce and online chat knowledge highly preferred
-Strong customer service orientation with proven ability to maximize customer
satisfaction and acquisition.
Skills
Required:
-Consistently capable of presenting oneself with the highest degrees of
professionalism, composure, courtesy, and integrity.
-Confident when in adversarial situations, possessing strong dispute management
and resolution skills.
-Excellent, clear and concise communication skills, both in verbal and written
formats.
-Astute listening skills.
-Capable of critically reviewing and analyzing situations and developing
effective plans of action.
-Proficient in Microsoft Excel, Word, & Outlook applications required.
-Attentive to detail.
-Solid organizational and multi-tasking skills.
Job Type & Location
This is a Contract position based out of University Park, Illinois.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in University Park,IL.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Qualifications:
+ 2+ years of data entry or office experience.
+ Proficiency in Excel, Outlook, and Word.
+ Experience in sales support, admin, data entry, order entry, and processing purchase orders.
+ High School Diploma or GED minimum required.
Work Environment
The position is set in a casual office environment with their own cubicle.
The work schedule is Monday through Friday, 8am to 5pm.
Responsibilities
+ Collect and collate laboratory generated data and assimilate all information into a final report using word processing documents.
+ Create final laboratory reports and send them to internal departments and customers.
+ Respond to customer inquiries via email, addressing issues such as expediting, order status, and complaints.
+ Communicate with operations, engineering, accounting, sales, and management to ensure correct data transfer.
+ Maintain and update information in the customer management system.
+ Accurately interpret request forms, check order status, and provide and update pricing reports.
+ Handle additional administrative tasks as assigned by the manager.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Melrose Park,IL.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**Employment Type:**
Full time
**Shift:**
Day Shift
**Description:**
Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center ( , Gottlieb Memorial Hospital ( , and MacNeal Hospital ( .
If you're passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Administrative Secretary and become Loyola Strong!
**What you'll do:**
We are seeking a highly organized, detail-oriented, and proactive Administrative Secretary to support the Department of Nursing. The ideal candidate will play a vital role in providing administrative support to faculty, residents, and clinical staff, managing schedules, coordinating meetings, and ensuring smooth departmental operations. This position requires exceptional multitasking abilities, excellent communication skills, and a strong work ethic in a fast-paced healthcare environment.
**Office Management:**
+ Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams, and SharePoint) required
+ Serve as the first point of contact, greeting visitors and maintaining a professional environment.
+ Manage office supplies, equipment, and inventory.
+ Keep office space clean and organized.
**Scheduling & Calendar Management:**
+ Coordinate meetings, conferences, and events for faculty and staff.
+ Manage and update calendars for leadership, physicians, and residency programs.
+ Ensure timely reminders and preparation for scheduled events.
**Communication & Correspondence:**
+ Handle phone calls, messages, and inquiries professionally.
+ Draft, proofread, and distribute emails, memos, and meeting minutes.
+ Facilitate communication between faculty, clinical teams, and administration.
**Document Management:**
+ Organize and maintain physical and digital records.
+ Prepare monthly expense reports
+ Ensure confidentiality and data security compliance.
**Customer/Client Support:**
+ Provide excellent service to faculty, residents, staff, and vendors.
+ Address inquiries, resolve issues, and direct individuals appropriately.
**Data Entry & Record Keeping:**
+ Maintain faculty schedules, call rosters, and residency program data.
+ Track credentialing, licensure, and continuing education requirements.
+ Update daily staffing calendar (Qgenda) and generate daily schedule/reports
**What you'll need:**
**Required:**
+ High School Diploma or equivalent with training acquired through work experience or education.
+ 6-10 years of job-related experience in an administrative or secretarial role.
**Preferred:**
+ 2-3 years of college education or equivalent administrative/technical background, ideally in Business.
+ 10+ years of job-related experience is a plus.
**Compensation:** **  **
Pay Range: $17.30 - $26.81 per hour  
_Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles._   
Trinity Health Benefits Summary (   
**Our Commitment**
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran

Our client, a prominent professional services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is based in the heart of **Chicago, Illinois**, and offers a dynamic work environment where you will manage complex calendars, coordinate executive travel arrangements, prepare reports and presentations, and act as a gatekeeper for high-level communications. The ideal candidate will possess exceptional interpersonal skills, a keen ability to anticipate needs, and a commitment to maintaining confidentiality and discretion. You should be proficient in a range of office technologies and adept at managing multiple priorities in a fast-paced setting. This position requires a professional demeanor and the ability to liaise effectively with internal teams, external clients, and stakeholders.

Responsibilities:

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
• Conduct research and gather information on various topics as requested by executives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
• Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential and sensitive information with the utmost discretion.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive approach to problem-solving and a high level of initiative.
• Experience with expense reporting systems and travel booking platforms.

This hybrid role offers a competitive salary and benefits package, providing an excellent opportunity to contribute to a leading firm.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Strong communication and interpersonal skills are required to effectively interact with internal and external stakeholders at all levels. This position involves anticipating needs, prioritizing tasks, and proactively resolving issues to allow executives to focus on strategic initiatives. Experience in a fast-paced corporate environment supporting C-suite executives is highly preferred. This hybrid role offers a blend of remote flexibility and essential in-office presence at our **Chicago, Illinois** location, fostering collaboration and direct support. You will be a key liaison, ensuring seamless communication flow and efficient workflow management. Responsibilities may include preparing reports, conducting research, and managing special projects as assigned. Discretion, reliability, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our executive team and play an integral role in the daily operations of our organization.

Our client, a highly respected corporate entity, is seeking a meticulous and proactive Executive Administrative Assistant to support their senior leadership team. This role is based in our offices located in the heart of **Chicago, Illinois**, and requires a dedicated professional to manage a wide range of administrative and organizational tasks. You will serve as a key liaison, ensuring the smooth and efficient operation of the executive office. The ideal candidate is highly organized, possesses exceptional communication skills, and exhibits a high level of discretion and professionalism. This position demands an individual who can anticipate needs, prioritize effectively, and handle confidential information with utmost care. You will be instrumental in enabling executives to focus on strategic initiatives.

Key responsibilities include:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Organize and manage logistics for executive meetings, conferences, and events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain executive files and records with a high degree of accuracy and confidentiality.
• Conduct research and gather information as needed for projects and reports.
• Process expense reports and manage departmental budgets.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and resolve administrative issues before they escalate.
• Assist with onboarding new team members and supporting HR-related administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare meeting agendas, take minutes, and track action items.
• Manage office supplies and vendor relationships.
• Contribute to team projects and initiatives as required.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, and preparing meeting materials. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Your duties will include drafting correspondence, managing email inboxes, organizing virtual files, and assisting with special projects as assigned. Strong technical proficiency with standard office software (Microsoft Office Suite, Google Workspace) and a willingness to quickly learn new platforms are essential. You will act as a gatekeeper and a liaison, ensuring seamless communication and efficient operations for the executives you support. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently with minimal supervision. Proactive problem-solving and a keen ability to anticipate needs are highly valued. Excellent interpersonal skills are necessary to interact effectively with internal teams and external partners. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives in a corporate setting. This is an outstanding opportunity to contribute to a dynamic organization from a remote location, offering significant impact and professional growth.