82 Administrative Positions jobs in Medford

Amentum is seeking an Administrative and Technical Support Specialist . The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more dynamic (i.e., less routine) and challenging than other tasks.

Sign-on bonus offered if you join us.

Responsibilities:

• Records and file management

• Employee in- and out-processing

• Assist in managing DOD, DSS, and local office policies and programs

• Support the field office chief in scheduling

• Correspondence drafting and routing

• Travel planning (Defense Travel System (DTS)

• Conference room coordination

• Office equipment and supply inventory maintenance

• Government timecard program (DAI) management

• Receipt and routing of office mail/correspondence

• Management of task management (CATMS) system

• Assist in execution of office training program

• Responsible for inputting and managing data bases as directed

Requirements:

• Active secret clearance required

• High School Diploma or equivalent

• 2 years of administrative experience

• all personnel shall have superior oral and written communication skills, as well as a good command of the English language.

• U.S. driver’s license and be capable of operating government vehicles.

• Travel may be required

Preferred:

• Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook

• Familiarity with the Defense Travel System and timekeeping management programs a plus

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .

• Enter invoices and purchase orders into the computer and maintain accounts payable records.
• Maintain vendor code list and code all purchase orders.
• Responsible for bi-monthly running of warrants, checks, and special
• Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
• Maintain requisition file.
• Maintain accounting copy purchase orders or related electronic
• Send all vendor purchase orders and maintain vendor
• Check all requisitions for completeness.
• Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
• Maintain budget account codes.
• Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
• Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
• Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.

• High School Diploma
• 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
• Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
• Knowledge of Aspen, as it relates to student information is a
• Must be able to work well with the public, staff and students with a variety of backgrounds.
• Ability to maintain
• Good customer service skills in dealing with the public and staff effectively.
• Must be able perform work quickly, efficiently and accurately.
• Good abilities with office practices, procedures and office
• Good basic skills in oral and written
• Must be a strong team player, able to collaborate well with
• Bilingual (Spanish or Portuguese) highly preferred
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

Application Requirements:

Applicants must submit a single PDF containing ALL the following:

• Resume

• Three letters of reference from current or previous employers or professors

• Personal statement (two pages maximum, double-spaced) explaining your interest in an administrative fellowship and specifically why you are interested in the Dana-Farber Cancer Institute program, as well as how you believe you can contribute to Dana-Farber's mission

• Official graduate school transcript

Position Overview:

Are you ready to make a significant impact in the world of healthcare administration? Dana-Farber Cancer Institute is looking for a dynamic and ambitious individual to join us as an Administrative Fellow. This prestigious one-year fellowship program offers an unparalleled opportunity to work side-by-side with senior leaders, gain immersive hands-on experience, and drive critical, large-scale projects. As an Administrative Fellow, you will be at the forefront of strategic initiatives, shadowing top executives and developing a robust understanding of healthcare leadership. This full-time, hybrid role includes approximately 2-3 days onsite in Boston, providing the perfect balance of flexibility and engagement.

Why Dana-Farber?

• Influence and Innovate: Play a crucial role in shaping the future of healthcare administration at one of the world's leading cancer institutes.

• Elite Mentorship: Gain direct access to our C-Suite and receive personalized mentorship from top healthcare executives.

• Career Development: Enhance your professional skills through exclusive leadership workshops, seminars, and networking opportunities.

• Project Diversity: Work on a variety of high-impact projects, gaining practical experience in project management and implementation.

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Responsibilities:

• Collaborative Leadership: Work closely with senior leaders to support and drive institute-wide projects and initiatives aligned with Dana-Farber's mission and strategic goals.

• Process Improvement: Engage in cross-functional teams to develop and implement process improvements that enhance operational efficiency and patient care.

• Research and Analysis: Conduct research, perform data analysis, and prepare comprehensive reports to inform decision-making and project planning.

• Executive Shadowing: Participate in meetings with executive leaders and gain insights into high-level leadership strategies and decision-making processes.

• Strategic Contribution: Actively contribute to discussions on organizational strategy, policy development, and improvement initiatives.

• Stakeholder Engagement: Work closely with staff, physicians, and other stakeholders to understand their needs, address concerns, and provide support as required.

• Agenda Management: Organize and execute large, institute-wide agendas and meetings.

Note: Specific duties and requirements may vary depending on the organizational needs and evolving priorities during the fellowship program.

• Educational Background: Bachelor's degree in a related field; a Master's degree in healthcare administration, business administration, or a related field is required.

• Analytical Skills: Strong analytical and critical thinking skills, with the ability to evaluate complex situations and propose effective solutions.

• Communication Skills: Excellent communication skills, both written and verbal.

• Team Collaboration: Demonstrated ability to work collaboratively with cross-functional teams and stakeholders.

• Project Management: Proven project management skills, including the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

• Healthcare Experience: Previous experience in an office or healthcare setting or knowledge of healthcare operations is preferred.

APPLICATION PROCESS

• Dana-Farber Application Window Opens: June 16, 2025

• Application Window Closes: September 21, 2025

• Semi-Finalist Interviews (via Zoom): September 29 and 30, 2025

• Finalist Interviews (in person): October 10, 2025

• Fellow Selection: Day of Finalist Interviews or Week of October 13th

• Fellowship Dates: July 1, 2026-June 30, 2027

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.

EEOC Poster

Provides administrative, organizational and technical support including but not limited to entering time into the firm's timekeeping system, phone reception; providing information to callers; arranging travel and catering accommodations; scheduling meetings and conference room set ups; e-scan, facsimile, ECF filing transmittals; transcription; proofreading work product for typographical, grammatical, or spelling errors; compilation of reports from established sources; photocopying; mail assembly and distribution; and other records/file maintenance.

Depending on the specific assignment, may prepare and/or review for accuracy patent and trademark applications, reports, documentation, general and/or legal correspondence and papers of a legal nature such as, complaints, brief, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, summonses.

May assist attorneys, paralegals and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.

Projects an image that reflects the professional nature of work done by the firm.

Interacts with clients in a way that supports great client service and relationships.

Accurately drafts and/or writes routine reports and correspondence.

May manage timekeeper calendar (Outlook) and assist in meeting deadlines which may include deadlines associated with US Court or patent applications, prosecutions, litigation and/or other events as directed.

May provide occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers and other external devices with remote guidance from IT specialist.

Prioritizes workload in an efficient and effective manner.

Participates in on-going training sessions to enhance his/her technical skills.

Stays informed of all firm policies and standardized procedures and applications.

Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.

The salary pay scale for all staff in this position in Boston, MA is $72,907.00 to $109,362.00 annually. Actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.

High School diploma or GED and three years related experience, OR equivalent combination of education and/or experience. Bachelor's degree, ALS, PLS, CAP, or Paralegal certificate preferred.Other Skills: Must have basic legal terminology and an awareness of court filing requirements. Must be able to use legal citations and apply to firm documents. Working knowledge of time entry software, Microsoft Word (styles & tables), Excel, PowerPoint and Outlook. Skilled in the use of a redlining tool. Working knowledge of basic office functions. Ability to type 50 WPM.Ability to anticipate, identify, and proactively implement actions that allow timekeepers to be efficient and effective in serving client needs. Shares knowledge and mentors others on technology applications and firm/division processes.

• Provides comprehensive legal and administrative support to attorneys.
• Manages attorney calendars, schedules, and critical deadlines.
• Enters attorney time and billing data accurately into the accounting system.
• Responds promptly to requests for opening new matters.
• Prepares client invoices and processes relevant payments.
• Prepares and files Information Disclosure Statements (IDS) and related documents.
• Maintains organized and up-to-date electronic files for patent applications.
• Reviews incoming mail (electronic and paper) and proactively takes appropriate follow-up actions.
• Updates and maintains accurate client contact details and reporting instructions.
• Reviews attorney docket reports and sends reminder emails regarding upcoming deadlines and non-extendable tasks.
• Oversees, tracks, and completes large-scale or long-term projects as assigned.

• Minimum of 3 years of experience in administrative support, legal assistance, and/or executive assistance is required.
• Advanced proficiency in Microsoft Office applications, including Word and Outlook, is required.

• Bachelor's degree is preferred.

• Health insurance, dental, and vision plans.
• Disability insurance.
• Life insurance.
• Travel and accident insurance.
• 401(K) plan.