230 Administrative Positions jobs in Oakland Park

INTRODUCING DAKOTA MATTING & ENVIRONMENTAL SOLUTIONS: WHO WE ARE

With vast capital investments within the Electrical Utility Industry, Dakota Matting & Environmental Solutions stands proud in contributing to our nation’s infrastructure expansion. Through innovative access solutions, coupled with an unwavering commitment to environmental responsibility, we play a pivotal role in fostering the sustainable growth of essential utilities.

As a woman-owned and minority-owned business, we bring a unique perspective and competitive edge to the industry. We have the ability to attract and retain top talent due to our collaborative work environment and rewarding culture. As one of the very few independently owned and operated companies in this field, we are able to make common sense decisions that always put our clients first, and this is the reputation that we have garnered.

As we are continuously growing, we are looking for an Administrative Assistant to join our passionate team.

POSITION DETAILS

We’re looking for a resourceful, can-do Administrative Assistant to join our rapidly growing company. In this role, you’ll be the first point of contact for visitors and callers, creating a warm, professional, and welcoming experience. You’ll thrive in a fast-paced environment, pivot quickly when priorities shift, and proactively solve problems to keep business operations running smoothly. The right candidate is adaptable, detail-oriented, and eager to contribute across a variety of responsibilities — from greeting guests and managing office operations to coordinating travel, events, and communications.

RESPONSIBILITIES

Office Operations

• Greet guests; Answer and route company calls/voicemails to the various departments.
• Receive, sort, and distribute incoming mail; manage outgoing mail and packages (FedEx labels, stamps/supplies).
• Maintain headquarter inventory (snacks, beverages, kitchen and office supplies).
• Coordinate any issues or maintenance requests with property management.
• Order catered lunches and perform lunch pick-ups for manager and client meetings.

Administrative Support

• Scan and electronically file documents on SharePoint.
• Send documents to employees and/or clients via DocuSign for e-signatures and file accordingly
• Order annual appreciation gifts for customers and holiday gifts for employees.
• Send e-gift cards for President’s Call employee recognition awards.
• Send company announcements on employee birthdays and work anniversaries.

Travel & Event Coordination

• Arrange travel and lodging for visiting managers, clients, and interviewees: book flights, hotels, and rental cars; book dinner reservations.
• Coordinate Meetings and Events: schedule hotel blocks for national conferences, VIP Customer events, and internal meetings; reserve private dining rooms at restaurants; book excursions and entertainment activities.
• Plan office Holiday parties and employee birthday lunches
• Track confirmations and create itineraries for travelers; communicate promptly with travelers regarding any changes or issues.

Marketing & Communications Support

• Create/format PowerPoint presentations, as needed, for President’s Call and occasional internal meetings
• Create/order marketing materials for annual conferences and expositions as needed
• Bi-Weekly, create marketing posts for LinkedIn
• Quarterly, create invites and flyers for North American Matting Association
• Make occasional edits to company website as needed

Operations Support

• Support safety/compliance mailings (e.g., mail safety training cards and vehicle registration renewals to employees).
• Order toll transponders for company vehicles and maintain list, ensuring accurate charges to correct business units
• Register trailers and vehicles with the DMV on occasion

JOB REQUIREMENTS

At Dakota, we take on and execute some of the most challenging access projects in the country. To help us successfully execute our projects, we are looking for a DOT and Fleet Compliance Specialist with these qualifications:

• Bachelor’s or Associate’s degree preferred, but not required. Equivalent experience or a demonstrated ability to perform the responsibilities of the role will also be considered.
• Prior administrative or office coordination experience preferred, but not required – strong organizational skills and a willingness to learn are essential.
• Valid driver’s license, reliable transportation, and comfort driving locally for errands on occasion.
• Welcoming and approachable, with strong interpersonal skills to greet visitors and interact professionally with employees and clients.
• Excellent Communication skills: Friendly, professional, and concise - on the phone, in person, and in writing.
• Highly organized with strong attention to detail; able to prioritize tasks effectively and maintain accurate records
• Composed and adaptable – does not get flustered easily and is comfortable adjusting to change or shifting priorities.
• Proficient with Microsoft 365 (i.e., Outlook, Teams, SharePoint, Word, Excel, PowerPoint).
• Ability to lift up to 25 lbs occasionally (i.e., packages and office supplies).
• Experience coordinating travel/hotel blocks and working with corporate rate programs (preferred).
• Experience supporting executives or multi-department teams (preferred).

THE GREAT BENEFITS OF WORKING HERE

The Heart and Soul of Dakota are our people. We want to provide you with the best possible employee experience, so you can be happy and effective within your job. Some of the great benefits of joining our team include the following:

• Comprehensive Benefits Package: Your health and well-being matter to us. As part of our commitment to your health and financial security, we offer comprehensive benefits, including health insurance, dental insurance, vision insurance, an Employee Assistance Program, and a 401(k)-retirement plan.
• Fast Growing Company with Great Career Growth Opportunities: Dakota is a fast-growing company that offers excellent career growth opportunities. As we continue to expand and thrive, you’ll have the chance to advance your career and take on new challenges.
• Work with a Diverse and Inclusive Team: Dakota Matting prides itself on fostering a diverse and inclusive work culture. This diverse exposure will enhance your skillset, broaden your expertise, and position you as a well-rounded professional.
• Paid Vacation and Holidays: We offer paid time off (PTO) so you can relax, recharge, and maintain a healthy work–life balance. In addition, the Company observes eight paid holidays each year for you to enjoy with family and friends.

EQUAL OPPORTUNITY EMPLOYER

Dakota Matting & Environmental Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Sets up meetings for Board Approval process.
• Keeps packages updated with new memos and policies as required.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Skills & Qualifications:

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

• Physical demands include the ability to lift up to 50 lbs.
• Standing, sitting, walking and occasional climbing.
• Required to work at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms.
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
• Driving when necessary.

Additional Information

• Schedule: Monday-Friday 8:00am – 4:30pm

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $19 -$23 per hour

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Sets up meetings for Board Approval process.
• Keeps packages updated with new memos and policies as required.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Skills & Qualifications:

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

• Physical demands include the ability to lift up to 50 lbs.
• Standing, sitting, walking and occasional climbing.
• Required to work at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms.
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
• Driving when necessary.

Additional Information

• Schedule: Monday-Friday 8:00am – 4:30pm

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $19 -$23 per hour

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Who We Are:

Centurion Property Group is a private equity real estate investment and operating firm dedicated to delivering superior risk-adjusted returns through diligent analysis and operational expertise. Our specialization lies in the acquisition, repositioning, and management of “core-plus” and “value-add” income-producing properties with an exclusive focus on the dynamic student housing sector.

Driven by a seasoned team of industry experts, Centurion Property Group boasts extensive experience in both the acquisition and management of real estate assets across diverse sectors.

Job Description:

In the Administrative Assistant role, you will play an essential role in supporting our team and ensuring smooth operations across departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact and is ready to grow. You will work hand in hand with the Administrative Controller and be responsible for various administrative aspects of real estate operations. These responsibilities may include bank account reconciliations, vendor & invoice processing, office tasks, among others.

Duties/Responsibilities:

-Responsible for providing general administrative and bookkeeping support.

-Responsible for performing clerical duties such as answering the phone and managing files.

-Responsible for coordinating office operations such as ordering supplies, paying rents, coordinating appointments, etc.

-Responsible for assisting with company payroll.

-Responsible for keeping up with vendor payments & vendor account reconciliations.

-Responsible for invoice processing.

-Responsible for reconciling bank accounts. -Responsible for keeping up with the annual renewals of various corporations.

-Responsible for maintaining accurate financial reports.

Others:

-Be willing to aid in any other office matters which may arise outside of your scope of responsibilities.

-Excellent Organization and time management skills.

Requirements:

-BS/BBA in Accounting, Finance, or Business Administration. -Minimum of 5 years of related experience.

-Experience & proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, PowerPoint, etc.)

Job Type:

Full Time (Monday-Friday)

Benefits:

-10 days PTO/Vacation first year, with 2 day increments per year up to a max of 15 days -Holidays: Major Federal Holidays

-Health, Dental, and Vision Insurance

Language:

English and Spanish Required

Work Location:

19495 Biscayne Blvd Suite 400, Aventura, Florida 33180

Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

• Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
• Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Sets up meetings for Board Approval process.
• Keeps packages updated with new memos and policies as required.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.

Skills & Qualifications:

• Associates degree with concentration in business preferred, or equivalent combination of education and experience.
• Three (3) to Five (5) plus years of related work experience.
• Computer literacy: Intermediate proficiency in Microsoft Windows software.
• Must possess strong administrative background.
• Strong working knowledge of customer service principles and practices.
• Excellent interpersonal, office management and communications skills.
• Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

• Physical demands include the ability to lift up to 50 lbs.
• Standing, sitting, walking and occasional climbing.
• Required to work at a personal computer for extended periods of time.
• Talking on the phone for extended periods of time.
• Ability to detect auditory and/or visual emergency alarms.
• Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
• Driving when necessary.

Additional Information

• Schedule: Monday-Friday 8:00am – 4:30pm

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $19 -$23 per hour

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

We are partnering with a construction services company in Delray Beach, FL seeking an entry-level Project Coordinator to join their team. This position is ideal for someone looking to grow in the construction industry while gaining valuable experience in dispatching, work order management, and field coordination.

Schedule: 100% in-office, Monday-Friday, 7:30 AM - 4:30 PM, with occasional overtime depending on project flow.

Key Responsibilities

• Dispatch crews and coordinate daily maintenance schedules.
• Receive, review, and track work orders for accuracy and timely completion.
• Verify employee timecards, ensuring accuracy before submission.
• Serve as a point of contact between project managers, field crews, and office staff.
• Maintain organized records of equipment, materials, and production activity.
• Assist with vendor scheduling and communication as needed.
• Prepare reports and provide updates to leadership on project progress.

Qualifications

• At least 1 year of professional experience in an office or coordination role (construction industry experience a plus).
• Bachelor's degree preferred, but not required with relevant experience.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Ability to thrive in a fast-paced, busy environment with competing priorities.
• Detail-oriented, organized, and eager to take ownership of tasks.
• Experience with Vista ViewPoint a major plus!

This is a great opportunity for someone with a strong work ethic who is eager to learn and grow in construction operations. If you do well in fast-paced environments, are dependable, and ready to own your role, this position offers a direct path to building a career in the industry.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.